City Council

AGENDA FOR REGULAR MEETING OF BOARD OF TRUSTEES, HELD ON FRIDAY, MAY 19, 2023 AT 4:00 P.M. PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on April 21, 2023. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 05-23, $265,598.80 and Treasurer’s Report for the Month ending April 30, 2023: $ 198,182.53 Checking Account $8,938,673.03 Investments $ 791,569.85 Capital Reserve $9,928,425.41 Total General Fund 4/30/23 Motion By: Seconded: Clerk’s report for April 2023 Burglar and Fire Alarms: Burglar Billed: $425; Burglar Collected: $175 Fire Billed: $1,250; Fire Collected: $150 Departmental Monthly Reports: Fire Department Building Department Police Department Resolution to schedule a special meeting of the Board of Trustees on Tuesday, May 31, 2023 at 10:00 A.M. Motion By: Seconded: Resolution to approve the following transfers: From A1325450 Clerk-Treasurer/Maintenance Cont to A1325446 Clerk-Treasurer/Tax Expense $150 From A1325450 Clerk-Treasurer/Maintenance Cont to A8160000 Sanitation/Refuse Removal $900 From A1325450 Clerk-Treasurer/Maintenance Cont to A1620421 Buildings/Light & Water $1350 From A1325450 Clerk-Treasurer/Maintenance Cont to A1620443 Buildings/Impr & Maint $2,000 From A1621421 Gym-Utilities/Light & Water to A1621443 Improvements & Maintenance $50 From A3620422 Safety/121 Jessup/Heat to A362049 Safety Insp/Misc. $200 From A5182448 St. Lighting/Repairs to A5182446 St. Lighting/Contractual Services $100 From A7180421 Beach/Light & Water to A718049 Beach/Misc. Expenses $100 From A7180421 Beach/Light & Water to A7180443 $500 From A5110240 Highway/St Maint Equipment to A5110412 Highway/Auto Maint - $6,000 From A5110240 Highway/St Maint Equipment to A5110243 Highway/Telephone - $100 Motion By: Seconded: Resolution to approve the following purchase order increases: 17007 Nationwide Instruction for Cardiovascular Education $38 for additional item and shipping 17078 Viking ESP Corp $35.33 for additional cost of applying CE patches 17114 Independent System Technology $71 for increase in battery price Motion By: Seconded: Resolution to approve the following payments related to the Scrub Oak Road & Jessup Avenue Reconstruction Project from the Capital Fund: Econo Signs $1,350.00 - crosswalk signs Rosemar Construction Inc. $667,105.96 The Raynor Group $20,258.75 Motion By: Seconded: Resolution to appoint Ava Shapiro as a volunteer summer intern in the Clerk’s Office. Motion By: Seconded: Resolution authorizing the Mayor to sign and execute an agreement with Sound Actuarial Consulting for the preparation of a GASB 75 analysis for the 2022-2023 fiscal year. Motion By: Seconded: Resolution authorizing the Mayor to execute the engagement letter of Satty, Levine & Ciacco., CPA’s, P.C. for the audit of the Village’s financial statements for the year ended May 31, 2023. Motion By: Seconded: Resolution authorizing the Mayor to execute the engagement letter of Satty, Levine & Ciacco., CPA’s, P.C. for the audit of the Justice Court’s financial statements for the year ended May 31, 2023. Motion By: Seconded: Resolution authorizing the Mayor to sign and execute the license agreement with Quogue Chamber Music, Inc. Motion By: Seconded:  Resolution to accept First Coastal’s proposal for beach scraping permitting services. Motion By: Seconded: Resolution to approve a Special Event Permit application from the Quogue School for its annual Beach Day at the Village Beach on June 12, 2023 (rain dates June 13 and 14) from 9:30 A.M. until 2 P.M. Motion By: Seconded: Resolution to approve a Special Event Permit application from the Quogue Association for its annual Beach Party at the Quogue Village Beach on August 18, 2023 from 6:00 P.M. until 9:30 P.M. Motion By: Seconded: Resolution to approve a Special Event Permit application from Marjorie and James Kuhn for use of the Village Beach parking lot only on August 20, 2023 from 4:30 P.M. until 9:30 P.M. Motion By: Seconded: Resolution to approve a refund of the Special Event application fee of $500 to Harvey Winer due to the cancellation of the event. Motion By: Seconded: Resolution to approve a permit to remove existing dock and construct a new pier with ramp and floating dock at 5 Fair Oaks Lane (902-6-1-13). Motion By: Seconded: Resolution to approve the following forms: Fire Marshal’s Inspection Report Application for a Tent Permit Application for a Bonfire Motion By: Seconded: Resolution to approve the special exception use of an automotive repair shop located in the Village’s light industrial zone at 4 Quogue Plaza Trail (902-1-1-9.17). Motion By: Seconded: RESOLUTION TO SCHEDULE PUBLIC HEARING ON A LOCAL LAW AMENDING THE CODE OF THE VILLAGE OF QUOGUE TO ADD A NEW CHAPTER 35 ENTITLED FIRE PREVENTION RESOLVED, that the Board of Trustees of the Village of Village of Quogue hereby directs that a public hearing shall be held on Friday, June 16, 2023 at 4:00 p.m. prevailing time, at the Village Hall, Jessup Avenue, Quogue, New York, to hear any and all persons either for or against a local law entitled: “A Local Law amending the Code of the Village of Quogue to add a new Chapter 35 entitled Fire Prevention.” Attached hereto as Exhibit A AND BE IT FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish the following Notice of Public Hearing: NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE, that the Board of Trustees of the Village of Quogue hereby directs that a public hearing shall be held on Friday, June 16, 2023 at 4:00 p.m. prevailing time, at the Village Hall, Jessup Avenue, Quogue, New York, to hear any and all persons either for or against a local law entitled: “A LOCAL LAW amending the Code of the Village of Quogue to add a new Chapter 35 entitled Fire Prevention.” Pursuant to §103-a of the New York State Public Officer’s Law and Local Law No. 3 of 2022, the meeting of the Board of Trustees and aforementioned public hearing will be held in person, or it may be held as a hybrid meeting in a combination of both in-person and videoconference (i.e. ZOOM). Notice whether the meeting will be held as a hybrid meeting and the access requirements of such remote meeting platform may be obtained from the Village Clerk. Copies of the proposed law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK RESOLUTION TO SCHEDULE PUBLIC HEARING ON A LOCAL LAW AMENDING §123-2 (ISSUANCE OF PERMITS FOR FIRES) TO IDENTIFY THE FORMS OF THE VILLAGE FIRE MARSHAL RESOLVED, that the Board of Trustees of the Village of Village of Quogue hereby directs that a public hearing shall be held on Friday, June 16, 2023 at 4:00 p.m. prevailing time, at the Village Hall, Jessup Avenue, Quogue, New York, to hear any and all persons either for or against a local law entitled: “A Local Law amending §123-2 (Issuance of permits for fires) to identify the forms of the Village Fire Marshal.” Attached hereto as Exhibit B AND BE IT FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish the following Notice of Public Hearing: NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE, that the Board of Trustees of the Village of Quogue hereby directs that a public hearing shall be held on Friday, June 16, 2023 at 4:00 p.m. prevailing time, at the Village Hall, Jessup Avenue, Quogue, New York, to hear any and all persons either for or against a local law entitled: “A  LOCAL LAW amending §123-2 (Issuance of permits for fires) to identify the forms of the Village Fire Marshal.” Pursuant to §103-a of the New York State Public Officer’s Law and Local Law No. 3 of 2022, the meeting of the Board of Trustees and aforementioned public hearing will be held in person, or it may be held as a hybrid meeting in a combination of both in-person and videoconference (i.e. ZOOM). Notice whether the meeting will be held as a hybrid meeting and the access requirements of such remote meeting platform may be obtained from the Village Clerk. Copies of the proposed law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK Public Hearing Public Hearing regarding Local Law No. ___ of 2023: “A Local Law amending various sections of Chapter 73 (Building, Construction & Fire Prevention); Chapter 77 (Bulkheads & Docks); Chapter 135 (Public Gatherings & Entertainment); Chapter 146 (Sand Dunes & Ocean Management Program); and Chapter 196 (Zoning) to make reference to the adoption of a fee schedule by the Board of Trustees” as introduced at the Board of Trustees meeting held on Friday, April 21, 2023 at 4:00 P.M. Resolution to close the public hearing: Motion By: Seconded: WHEREAS, Board of Trustees of the Village of Quogue have proposed a local law amending various sections of Chapter 73 (Building, Construction & Fire Prevention); Chapter 77 (Bulkheads & Docks); Chapter 135 (Public Gatherings & Entertainment); Chapter 146 (Sand Dunes & Ocean Management Program); and Chapter 196 (Zoning) to make reference to the adoption of a fee schedule by the Board of Trustees”;” and WHEREAS, a public hearing was held on May 19, 2023; and WHEREAS, by letter dated May 16, 2023 the Suffolk County Planning Commission considered the proposed local law to be a matter for local determination; and WHEREAS, the adoption of said local law is considered to be a Type II action under 6 NYCRR §617.5(c), SEQRA and will not have a significant adverse impact upon the environment; NOW, THEREFORE, BE IT RESOLVED, that Local Law No. __ of 2023 is hereby adopted as attached as Exhibit C. AND BE IT FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish the following Notice of Adoption: NOTICE OF ADOPTION PLEASE TAKE NOTICE that after public hearing was held on May 19, 2023, the Board of Trustees of the Village of Quogue at their meeting of May 19, 2023 adopted LOCAL LAW NO. ___ OF 2023 as follows: “A LOCAL LAW amending various sections of Chapter 73 (Building, Construction & Fire Prevention); Chapter 77 (Bulkheads & Docks); Chapter 135 (Public Gatherings & Entertainment); Chapter 146 (Sand Dunes & Ocean Management Program); and Chapter 196 (Zoning) to make reference to the adoption of a fee schedule by the Board of Trustees. “Copies of the adopted law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK Adoption roll call: Mayor Treuhold: Trustee Cardo: Trustee Payne: Trustee Necarsulmer: Meeting Adjourned: ____ P.M. ____________________________ Aimee Buhl, Village Clerk