City Council

AGENDA FOR THE REGULAR MEETING TO BE HELD BY THE BOARD OF TRUSTEES ON FRIDAY, SEPTEMBER 15, 2023 PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on August 18, 2023. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 09-23, $264,654.35 and Treasurer’s Report for the Month ending August 31, 2023: $ 319,091.49 General Account $ 11,064,700.30 General Investment $ 1,069,753.63 Capital Reserve $ 500,000.00 Compensating Balance $ 2,059,042.53 Class General Account $ 627,051.67 Scrub Oak Renovation Bond Proceeds 15,639,639.62 Total 08/31/23 Motion By: Seconded: Clerk’s report for August 2023 False Burglar and Fire Alarms: Burglar Billed: $625; Burglar Collected: $325 Fire Billed: $850; Fire Collected: $1,800 Departmental Monthly Reports: Fire Department Building Department Police Department Resolution to authorize the Mayor to execute the 2023-2024 Hampton Theatre Company license agreement. Motion By: Seconded: Resolution to retroactively approve a Special Event Permit Application from Ryan Fay for a party held at the Quogue Village Beach on August 27, 2023 from 6 PM until 9 PM. Motion By: Seconded: Resolution to approve a Special Event Permit Application from The Quogue School for Back to School Beach Day to be held at the Village Beach held on September 21, 2023 from 10 AM until 2 PM. Motion By: Seconded: Resolution to approve a Special Event Permit Application from Sean Brand for the Westhampton Beach High School football team dinner to be held on September 21, 2023 from 6 PM until 9 PM. Motion By: Seconded: Resolution to declare the 2006 Ford F-750 highway department dump truck (VIN #FRXF76T96V326129) as surplus and unneeded and to authorize the sale through GovDeals. Motion By: Seconded: Resolution to approve the purchase of a 2024 Ford F-750 chassis in the amount of $110,931.00 utilizing the Highway Capital Reserves, subject to a permissive referendum. Motion By: Seconded: Resolution to approve the following 2022-2023 year end budget transfers: From To Amount A1110400 Village Court/Cont Serv A1110100 Village Court /Per Serv/Judge $146.16 A1110400 Village Court/Cont Serv A1110120 Village Court/Court Clerk $2,990.40 A1110400 Village Court/Cont Serv A1110130 Village Court/Assoc Just $23.08 A1110400 Village Court/Cont Serv A1110150 Asst Court Officer $412.50 A1320410 Clerk-Salaries A1210120 Asst to the Mayor $250.00 A1320140 Clerk-Salaries A1320100 Clerk-Treas/Pers Serv $411.43 A1320140 Clerk-Salaries A1325120 Dep Clerk/Pers Serv $282.62 A1325140 Clerk-Salaries A1325130 Dep Treas/Pers Serv $248.10 A1325416 Clerk/Treas Equip A1325411 Clerk/Treas Supplies & Mat $513.06 A1325416 Clerk/Treas Equip A1325416 Clerk/Treas Maint Cont $43.87 A1620100 Buildings/Pers Serv A1620421 Buildings/Light & Water $1,822.90 A3120100 Police/Pers Serv A3120130 Police Part Time Serv $10,588.00 A3120100 Police/Pers Serv A3120140 Police/Secretary $284.29 A3120100 Police/Pers Serv A3120416 Police/Crossing Guards $617.50 A3410413 Fire Dept/Supp Elect Parts A3410412 Fire Dept/Supp Veh Maint $105.60 A3410450 Fire Dept/Physicals A3410421 Fire Dept/Light & Water $1,567.25 A3410442A Fire Dept/Serv Equip Labor A3410425 Fire Dept Gas/Diesel $325.17 A3410445 Fie Dept/Fire Safety/Edu A3410443 Fie Dept/Bldg Improv Maint $544.19 A1320140 Clerk-Salaries A3620100 Safety Insp/Pers Serv $483.49 A1325140 Clerk-Salaries A3620130 Safety Insp/Build Insp PT $1,950.00 A1325140 Clerk-Salaries A3620140 Safety Insp/Ord Insp $377.60 A1620443 Build/Impr & Maint A3620421 Safety/121 Jess/Light & Water $72.96 A1620443 Build/Impr & Maint A3620422 Safety/121 Jess/Heat $884.09 A1620443 Build/Impr & Maint A3620425 Safety/Gasoline $58.31 A1620443 Build/Impr & Maint A362049 Safety Insp/Misc $43.64 A5110150 Highway/Overtime A5110100 Highway/Pers Serv $1,533.17 A5182448 St Lighting/Repairs A5182446 St Lighting/Cont Serv $1,400.57 A7180100 Beach/Pers Serv A7180443 Beach/Impr & Maint $682.86 A8710100 Conservation A8160000 Sanitation/Refuse Removal $84.87 A9015800 State Retire PFRS A9060800 Emp Benefits/Hosp & Med $28,151.81 A9015800 State Retire PFRS A9080801 Emp Benefits/Opt Out $1,733.18 A9015800 State Retire PFRS A9089800 Emp Benefits/Dental & Vis $2,790.07 Motion By: Seconded: Resolution to approve a transfer from A1980400 Special Items Cont to A9080801 Emp Benefits Opt Out in the amount of $4,926.48. Motion By: Seconded: Resolution to increase purchase order 17198 Traffic Safety Store in the amount of $72.19. Motion By: Seconded: Resolution to approve payments of $7,835.00 and $200.00 to The Raynor Group from Capital Fund H4200200 Scrub Oak Road and Jessup Avenue Reconstruction Project. Motion By: Seconded: Resolution to authorize the Mayor to contract for the execution of road and drainage improvements on Ogden Lane in an amount not to exceed $300,000 to be funded out of the Capital Fund H4200200 Scrub Oak Road and Jessup Avenue Road Reconstruction Project. Motion By: Seconded: Resolution to authorize the Mayor to execute the Village municipal and Fire Department insurance policies for the period September 2023 to September 2024 solicited through Salerno Brokerage Corp. Motion By: Seconded: Resolution to retroactively appoint Lisa Jedlicka to the position of School Crossing Guard, at a rate of $57.00 per day, effective September 9, 2023. Motion By: Seconded: Resolution to waive one-third (1/3) of the beach concession bid amount in the amount of $1,000.00. Motion By: Seconded: RESOLUTION TO SCHEDULE A PUBLIC HEARING ON A LOCAL LAW AMENDING §174- 5 AND §174-36 OF THE VILLAGE VEHICLE AND TRAFFIC LAW TO CHANGE THE SPEED LIMIT IN THE VILLAGE FROM 30 TO 25 MPH EXCEPT ON STREETS LISTED IN §174-36 Resolved, that the Board of Trustees of the Village of Quogue hereby directs that public hearing shall be held on Friday, October 20, 2023 at 4:00 PM prevailing time, at the Village Hall Jessup Avenue, Village Lane, Quogue New York, to hear any and all persons either for or against a local law entitled: A Local Law amending §174-36 of the Village Vehicle and Traffic Law to change the speed limit in the Village from 30 to 25 MPH except on streets listed in §174-36.” Attached hereto as Exhibit A AND BE IT FURTHER RESOLVED that the Village Clerk is hereby authorized and directed to publish the following Notice of Public Hearing: NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE, that the Board of Trustees of the Village of Quogue hereby directs that a public hearing shall be held on Friday, October 20, 2023 at 4:00 PM prevailing time, at the Village Hall, Jessup Avenue, Quogue, New York, to hear any and all persons either for or against a local law entitled: “A Local Law amending §174-5 and §174-36 of the Village Vehicle and Traffic Law to change the speed limit in the Village from 30 to 25 MPH except on streets listed in §174-36.” Pursuant to §103-a of the New York State Public Officer’s Law and Local Law No. 3 of 2022, the meeting of the Board of Trustees and aforementioned public hearing will be held in person, or it may be held as a hybrid meeting in a combination of both in-person and videoconference (i.e. ZOOM). Notice whether the meeting will be held as a hybrid meeting and the access requirements of such remote meeting platform may be obtained from the Village Clerk. Copies of the proposed local law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK RESOLUTION TO SCHEDULE PUBLIC HEARING ON A LOCAL LAW AMENDING CHAPTER 158 (STREETS AND SIDEWALKS) OF THE VILLAGE CODE TO ESTABLISH STANDARDS AND A FORMAL PERMIT PROCESS FOR WORK IN VILLAGE STREETS RESOLVED, that the Board of Trustees of the Village of Quogue hereby directs that a public hearing shall be held on Friday, October 20, 2023 at 4:00 p.m. prevailing time, at the Village Hall, Jessup Avenue, Quogue, New York, to hear any and all persons either for or against a local law entitled: “A Local Law amending Chapter 158 (Streets and Sidewalks) of the Village Code to establish standards and a formal permit process for work in Village Streets.” Attached hereto as Exhibit B AND BE IT FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish the following Notice of Public Hearing: NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE, that the Board of Trustees of the Village of Quogue hereby directs that a public hearing shall be held on Friday, October 20, 2023 at 4:00 p.m. prevailing time, at the Village Hall, Jessup Avenue, Quogue, New York, to hear any and all persons either for or against a local law entitled: “A Local Law amending Chapter 158 (Streets and Sidewalks) of the Village Code to establish standards and a formal permit process for work in Village Streets.” Pursuant to §103-a of the New York State Public Officer’s Law and Local Law No. 3 of 2022, the meeting of the Board of Trustees and aforementioned public hearing will be held in person, or it may be held as a hybrid meeting in a combination of both in-person and videoconference (i.e. ZOOM). Notice whether the meeting will be held as a hybrid meeting and the access requirements of such remote meeting platform may be obtained from the Village Clerk. Copies of the proposed law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK Public Hearing Public hearing regarding “A Local Law amending §111-4 (Violating Acts) of the Noise Law to add standards for sports courts” as introduced at the Board of Trustees meeting held on Friday, August 18, 2023 at 4:00 P.M. Resolution to close the public hearing: Motion By: Seconded: WHEREAS, the Board of Trustees of the Village of Quogue have proposed a local law amending §111-4 (Violating Acts) of the Noise Law to add standards for sports courts”; and WHEREAS, a public hearing was held on September 15, 2023; and WHEREAS, the adoption of said local law is considered to be a Type II action under 6 NYCRR §617.5(c), SEQRA and will not have a significant adverse impact upon the environment; NOW, THEREFORE, BE IT RESOLVED, that Local Law No. __ of 2023 is hereby adopted as attached as Exhibit C. AND BE IT FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish the following Notice of Adoption: NOTICE OF ADOPTION PLEASE TAKE NOTICE that after public hearing was held on September 15, 2023, the Board of Trustees of the Village of Quogue at their meeting of September 15, 2023 adopted “Local Law No. ___ of 2023 amending §111-4 (Violating Acts) of the Noise Law to add standards for sports courts.” Copies of the adopted law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK Adoption roll call: Mayor Treuhold: Trustee Cardo: Trustee Necarsulmer: Trustee Beatty: Public Hearing Public hearing regarding “A Local Law amending §196-13K to provide additional standards for pickleball courts” as introduced at the Board of Trustees meeting held on Friday, August 18, 2023 at 4:00 P.M. Resolution to close the public hearing: Motion By: Seconded:  WHEREAS, the Board of Trustees of the Village of Quogue have proposed a local law amending “A Local Law amending §196-13K to provide additional standards for pickleball courts.”; and WHEREAS, a public hearing was held on September 15, 2023; and WHEREAS, by letter dated August 29, 2023, the Suffolk County Planning Commission considered the proposed local law to be a matter for local determination; and WHEREAS, the adoption of said local law is considered to be a Type II action under 6 NYCRR §617.5(c), SEQRA and will not have a significant adverse impact upon the environment; NOW, THEREFORE, BE IT RESOLVED, that Local Law No. __ of 2023 is hereby adopted as attached as Exhibit D. AND BE IT FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish the following Notice of Adoption: NOTICE OF ADOPTION PLEASE TAKE NOTICE that after public hearing was held on September 15, 2023, the Board of Trustees of the Village of Quogue at their meeting of September 15 2023 adopted “Local Law No. ___ of 2023 “A Local Law amending §196-13K to provide additional standards for pickleball courts.” Copies of the adopted law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK Adoption roll call: Mayor Treuhold: Trustee Cardo: Trustee Necarsulmer: Trustee Beatty: Public Hearing Public hearing regarding “A Local Law amending §149-12 (Prohibitions; Restrictions) of the Village Rentals Law to limit the number of rentals during the summer season and annually” as introduced at the Board of Trustees meeting held on Friday, August 18, 2023 at 4:00 P.M. Resolution to close the public hearing: Motion By: Seconded:  WHEREAS, the Board of Trustees of the Village of Quogue have proposed a local law amending §149-12 (Prohibitions; Restrictions) of the Village Rentals Law to limit the number of rentals during the summer season and annually”; and WHEREAS, a public hearing was held on September 15, 2023; and WHEREAS, the adoption of said local law is considered to be a Type II action under 6 NYCRR §617.5(c), SEQRA and will not have a significant adverse impact upon the environment; NOW, THEREFORE, BE IT RESOLVED, that Local Law No. __ of 2023 is hereby adopted as attached as Exhibit E. AND BE IT FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish the following Notice of Adoption: NOTICE OF ADOPTION PLEASE TAKE NOTICE that after public hearing was held on September 15, 2023, the Board of Trustees of the Village of Quogue at their meeting of September 15 2023 adopted “Local Law No. ___ of 2023 “A Local Law amending §149-12 (Prohibitions; Restrictions) of the Village Rentals Law to limit the number of rentals during the summer season and annually.” Copies of the adopted law are on file in the Village Hall and may be reviewed during normal business hours. BY ORDER OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE AIMEE BUHL, VILLAGE CLERK Adoption roll call: Mayor Treuhold: Trustee Cardo: Trustee Necarsulmer: Trustee Beatty: Adjourned: _____________ PM