City Council

AGENDA FOR REGULAR MEETING OF BOARD OF TRUSTEES, HELD ON FRIDAY, MARCH 15, 2024 AT 4:00 P.M. This meeting will be accessible via Zoom. PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on February 16, 2024. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 03-24, $351,064.53 and Treasurer’s Report for the Month ending February 2024: $ 101,349.16 General Account $ 7,382,091.67 General Investment $ 916,867.57 Capital Reserve $ 500,000.00 Compensating Balance $ 3,159,895.31 Class General Account $ 107,503.44 Scrub Oak Renovation Bond Proceeds $12,167,707.15 Total 2/29/24 Motion By: Seconded: Clerk’s report for February 2024 False Fire and Burglar Alarms: Fire Billed: $200; Fire Collected: $450 Burglar Billed: $200; Burglar Collected: $300 Departmental Monthly Reports: Fire Department Building Department Police Department Resolution to approve the appointments of the following Beach Personnel for the 2024 season as follows: Beach Manager: Ryan Fay Gate Attendants: Daniel Pulick, Rich King and Michael Rogers Life Guards: Richard Harris, Peter Salerno, Eric Buhl, Sean Brand, Sean Montpetit, Terence Moran, Matthew Montpetit, John Balzano, Thomas Abbatiello, Drew Peters and Tim Henderson Motion By: Seconded: Resolution to increase Michelle Bertorello, Clerk Part Time, hourly rate to $22 per hour effective April 1, 2024. Motion By: Seconded: Resolution to appoint Helen Horton and Gail Williams as Election Inspectors and Verna Merkel as Alternate Election Inspector for the June 21, 2024 village election at a rate of $16 per hour. Motion By: Seconded: Resolution to authorize the Mayor to sign and execute the Municipal Advisor Services Agreement with Munistat Services, Inc. Motion By: Seconded: Resolution, as recommended by the Village Engineer and Planning Board, that the Performance Bond Agreement with KEWO Corp. as “Principal” secured by a certified check deposited in the Village’s trust account in the reduced amount of $43,500.00 to guarantee the completion of the required common driveway improvements in connection with the “Subdivision Map of Sandpiper Woods,” be and hereby is EXTENDED for one year with the new obligation date to be March 18, 2025. Motion By: Seconded: Resolution to approve the refund of $25 to Ted and Virginie Niedermayer for duplicate payment of an alarm registration. Motion By: Seconded: Resolution to approve the refund of the Village’s 2023-2024 taxes as a result of a court decision reducing the Town of Southampton’s 2022-2023 assessment as follows: TAX MAP OWNER ORIG ASSMT REDUCED TO REFUND DUE 8-1-38.3 Axinn $2,608,900 $2,449,000 $317.96 Motion By: Seconded: Resolution to approve the following transfers: From A1990400 Contingent to A9089 Fire Service Award $7,600 From A1325450 Clerk Treas Maint Cont to A1325411 Clerk Treas Supplies & Materials $1,000 From A1325453 GASB Leases to A1325452 Clerk Treas Contractual Accounting $5,000 From A3620421 Safety/121 Jessup Light & Water to A3620411 Safety Supplies & Materials $750 From A3620422 Safety/121 Jessup Heat to A3620411 Safety Supplies & Materials $750 Motion By: Seconded: Resolutions to increase the following purchase orders:  17252 Firematic Supply Co. Inc. $77.85 for shipping 17292 Firematic Supply Co., Inc. $30.73 for shipping 17341 Rapco Industries, Inc. $32.01 for shipping 17346 Amazon Capital Services $6.35 for a price increase Motion By: Seconded: Resolution authorizing the Mayor to sign and execute the 2024 license agreement with the Quogue Junior Theater Troupe, Inc. for use of the Community Hall. Motion By: Seconded: Resolution to accept the engagement letter from Cullen & Danowski, LLP for accounting services through fiscal year ending May 31, 2024, including the AUD preparation. Motion By: Seconded: Resolution to accept the proposal from Appraisal Affiliates, Inc. for the Annual Maintenance Service of fixed asset inventory and appraisal. Motion By: Seconded: Resolution to accept the proposal from Sound Actuarial Consulting for preparation of the GASB 75 analysis for the 2023/2024 fiscal year. Motion By: Seconded: Resolution to authorize the Mayor to sign the HVAC System Service Agreement with Mulco Inc. at a cost of $1,900 for the Village Hall, $700 for the Building Department, $980 for the Police Department and Gym, and $1,600 for the Fire Department for the term of 4/1/24 through 3/31/25. Motion By: Seconded: Resolution to approve the following payments from the Capital Fund H4200200 Road Improvements: Chip’s Evergreen Landscape & Lawncare $963 The Raynor Group $205 Motion By: Seconded: Resolution to approve the request from the Quogue Historical Society to use the Village Green on Friday, August 2, 2024 for a cocktail party, and Saturday, August 3, 2024 for its annual art show, and to authorize the Mayor to sign a license agreement for that purpose. Motion By: Seconded: Resolution to approve a Special Event Permit Application for David and Willa Fawer for a party to be held at the Village Beach on August 2, 2024 from 6 PM until 10 PM. Motion By: Seconded: Resolution to approve a Special Event Permit Application from the Quogue Association for its annual beach party to be held at the Village Beach on August 23, 2024 from 6 PM until 9 PM. Motion By: Seconded: Presentation of the 2024-2025 tentative budget to the Board of Trustees. Resolution to schedule a public hearing at 10 A.M. on April 15, 2024 on the 2024-2025 tentative budget. Motion By: Seconded: Meeting Adjourned: ___PM