City Council

AGENDA FOR THE ORGANIZATIONAL MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE, NEW YORK, HELD IN THE VILLAGE OFFICE BUILDING, 7 VILLAGE LANE, QUOGUE, NEW YORK, ON JULY 1, 2024 AT 11:00 A.M. PRESENT: OTHERS PRESENT: The Pledge of Allegiance. General Village Election results held on Friday, June 21, 2024 with a total of 95 official voters casting their votes as follows: Mayor: Robert Treuhold 90 votes Trustee: Sally Beatty 87 votes Thomas Mullen Jr. 92 votes Ed McGrath 1 vote Richard Schermeyer 1 vote Resolution to approve the following appointments: Deputy Mayor: Randy Cardo Associate Village Justice: Martha Rogers Clerk-Treasurer: Aimee Buhl Deputy Treasurer: Amy Cosgrove Deputy Clerk: Denise Michalowski Assistant to the Mayor: Stephanie Wagner Office Assistant Cynthia D’Alsace Office Assistant Tara Mahon Registrar of Vital Statistics Aimee Buhl Deputy Registrar of Vital Statistics Denise Michalowski Administrative Assistant (Police): Jennifer Vargas Senior Building Inspector: Bill Nowak Building Inspector P/T Thomas Snodgrass Ordinance/Code Enforcement Officer: Christopher Osborne Village Attorney: Wayne Bruyn Village Prosecutor: Ian Fitzgerald Court Clerk: Theresa Conway Justice Court Clerk: Scott Bolster Justice Court Clerk: Susan Doyle Village Engineer: The Raynor Group, P.E. & L.S. PLLC  Court Attendant: George Ronan Juan Regueiro Fire Prevention Inspector: Dave Schaffauer Town of Southampton Fire Marshal School Crossing Guards: Arlene Jahelka Joseph Jahelka Kevin Lonnie Paulann Hofman Lisa Jedlicka Village Historian: Pi Gardiner Auditors: Satty Levine & Ciacco, CPA, PC Official Newspaper: Southampton Press, Western Edition Official Depositories: MBIA Municipal Investors Service Corporation Flagstar Bank American Portfolios Financial Services Inc M&T Bank Official Credit Cards: Cardmember Services Home Depot WEX Bank Lowes Motion By: Seconded: Flagstar Bank and M&T Bank are directed to honor all checks and drafts upon such funds of the Village of Quogue duly signed by the Village Treasurer and Deputy Treasurer and/or the Mayor (two signatures required on all general account checks). Motion By: Seconded: Resolution that the Regular Meetings of the Board of Trustees of the Village of Quogue, New York during the current Official Year are hereby approved to be held on the third Friday of each month at 4:00 P.M., unless otherwise noticed, in the Village Hall, North Meeting Room, Jessup Avenue, Quogue, New York, and that notice be published in the Southampton Press in accordance with the Open Meeting Law. Motion By: Seconded: Resolution to approve the appointment of new members, appointment of chairpersons and confirmation of terms of existing members and expiration dates of terms of office of members of the following boards are hereby approved as follows: Zoning Board of Appeals Pamela Chepiga, Chairperson-July 2025/Member-July 2026 Bruce Peiffer– July 2029 Brendan Ryan – July 2025 Geoff Judge- July 2027 Edward P. Tolley III- July 2028 Richard Langan Jr. (alternate)- July 2025 Planning Stephen P. Farrell, Chairperson – July 2025/Member- July 2028 Robert Levy – July 2026 Clarke Lewis – July 2029 Lynn Lomas – July 2027 James Miller – July 2025 Design Review Judy McDermott, Chairperson – July 2025/Member- July 2025 * Paula Prentis- July 2025 Mark Siegel- July 2025 Mark Stevens- July 2026 Sally Booth- July 2027 *Judy McDermott is staying on for an additional one year term in light of her exceptional contributions to the Design Review Board. Ethics Board Cristina Kepner - July 2025 Aimee Buhl – July 2027 James Tolan - July 2026 Motion By: Seconded: Resolution to approve that the Treasurer is authorized to pay certain claims for recurring expenditures such as utility services, postage, delivery charges, insurance premiums and administrative fees in advance of voucher. Motion By: Seconded: Resolution to approve the following vendors as designated for staff purchases without a purchase order for purchases in the amount of no more than two hundred fifty ($250.00) dollars: Aspatuck Gardens Office Depot Bar Boy Products Otis Ford Inc. Beds & Borders Riverhead Building Supply Enchanted Gardens Seatuck Nurseries Cleanco Distributors, Inc SiteOne Landscape Supply, Inc Florence Lumber Speonk Lumber Suffolk Computer Services Inc. Hampton Marine Center Hampton Watercraft Schmidt’s Country Market Home Depot W.B. Mason Integrated Wireless Lopers Equipment Malvese Equipment Westhampton Auto Supply Minuteman Press Westhampton True Value Hardware Newman Signs Zep Manufacturing Corp. Northern Safety Zima Tire Lowes U-line Motion By: Seconded: Resolution to approve the mileage allowance for officers and employees of the Village of Quogue to be the standard mileage rate set by the Internal Revenue Service (currently 67 cents per mile), payable upon approval of voucher. Motion By: Seconded: Resolution to approve the following Trustees be appointed to the following Committees: Committee for Police: Robert Treuhold and Sally Beatty Committee for Fire Dept: Edward Necarsulmer Committee for Building and Maintenance: Robert Treuhold and Thomas Mullen Jr. Committee for Beaches, Dunes and Canal (Waterways) Parks and Recreation: Thomas Mullen Jr. and Sally Beatty Tri-Board Liaison: Robert Treuhold Committee for Public Works Randy Cardo Motion By: Seconded: Resolution to approve the compensation to be paid to the Village Attorney, Wayne Bruyn at an hourly rate of $250.00 per hour other than for litigation services (litigation services being special services outside the scope of the Village Attorney’s annual regular rate). Motion By: Seconded: Resolution to approve compensation to be paid to the Village Prosecutor, Ian Fitzgerald, at $250 per hour. Motion By: Seconded: Resolution to approve the request from Ashleigh Trotta to use FMLA. Motion By: Seconded: Resolution to approve the request from Tuwaan Mitchell to use FMLA. Motion By: Seconded: Resolution to adopt the Village of Quogue Cyber Security Breach Notification Policy. Motion By: Seconded: Review the Procurement Policy, Workplace Violence Prevention Policy, Sexual Harassment Policy, Investment Policy, and the local Code of Ethics. Resolution to approve a request from the Moriches Bay Project to hold a Paddle to the Save the Bay event at the Village Dock on July 6, 2024 from 10 am until 12 pm. Motion By: Seconded: Resolution to retroactively approve a Special Event Permit application from Jeffrey McKibben for use of the Village Beach parking lot on June 29, 2024. Motion By: Seconded: Resolution authorizing the Mayor to issue a proclamation to the Quogue Wildlife Refuge’s Gala honorees, the Belt, deRopp, Hart, and Weinman Families. Motion By: Seconded: Resolution authorizing the Mayor to enter into two agreements with the Town of Southampton relating to Water Quality Improvement Project Funding Awards from the Community Preservation Funds. Motion By: Seconded: Meeting Adjourned: ___________A.M.