City Council

AGENDA FOR THE REGULAR MEETING TO BE HELD BY THE BOARD OF TRUSTEES ON FRIDAY, SEPTEMBER 20, 2024 PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on August 16, 2024. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 09-24, $705,701.66 and Treasurer’s Report for the Month ending August 31, 2024: $ 79,080.41 General Account $ 11,204,015.03 General Investment $ 1,323,825.76 Capital Reserve $ 500,000.00 Compensating Balance $ 4,246,520.75 Class General Account $ 104,045.95 Scrub Oak Renovation Bond Proceeds $17,457,487.90 Total 08/31/24 Motion By: Seconded: Clerk’s report for August 2024 False Burglar and Fire Alarms: Burglar Billed: $100; Burglar Collected: $200 Fire Billed: $400; Fire Collected: $1,200 Departmental Monthly Reports: Fire Department Building Department Police Department Resolution to change the date and time of the October Board of Trustees meeting to October 25, 2024 at 3 PM. Motion By: Seconded: Resolution to approve the appointment of Cynthia D’Alsace to the position of Assistant to the Mayor (vacating the position of Office Assistant) effective September 23, 2024. Motion By: Seconded: Resolution to accept the resignation of Frank Carbone, Part Time Police Officer, effective August 19, 2024. Motion By: Seconded: Resolution to standardize the bidding process for the purchase of Flock (or suitable equivalent) license plate reader cameras (the department currently owns two Flock cameras) which are directly compatible with the existing body camera solution digital evidence manager at Evidence.com. Motion By: Seconded: Resolution to authorize the court to apply for funding through the Justice Court Assistance Program during the 2024-25 grant cycle up to $30,000. Motion By: Seconded: Resolution to authorize the Mayor to execute an agreement with Hampton Bays Fire District with respect to dispatching. Motion By: Seconded: Resolution to authorize the Mayor to execute the 2024-2025 Hampton Theatre Company license agreement. Motion By: Seconded: Resolution to approve the minutes of the Bid for Street Light Service held on September 13, 2024 and award bid to New York Trenchless, Inc. Motion By: Seconded: Resolution to declare the Code Enforcement 2013 Ford F250 (VIN# 1FT7X2B64DEA86770) as surplus and unneeded and to approve the sale through Gov Deals. Motion By: Seconded: Resolution to approve a permit to install a 3’ x 12’ ramp and 6’ x 20’ float at 29 Ogden Lane (902-14-1- 30). Motion By: Seconded: Resolution to approve a permit to remove 7’ of deck width (north of the boat house), remove existing piles, timber sheeting and decking and to reconstruct 282 +/- 5 linear feet of bulkhead, install new 10” pilings and CCG Superloc Series FRP sheeting, stair access at boat slip, 3’ wide timber deck , +/- 5 cubic yards of backfill and 10’ wide non turf/non fertilized buffer at 14 Shinnecock Road (902-10-2-9). Motion By: Seconded: Resolution to approve payments in the amounts of $1,047.50 and $51.25 to the Raynor Group from H4200200 Road Improvements. Motion By: Seconded: Resolution to approve the following purchase order increases: 17419 Firematic Supply Co., Inc. $540.50 17466 Armor Express $ 14.85 17485 Witmer Public Safety Group Inc $ 1.98 17487 Suffolk Computer Consultants $ 86.33 Motion By: Seconded: Resolution to approve utilizing the Highway Capital Reserves to purchase the upfitting of the 2024 Ford F750 chassis (dump body and snow plow) in the amount of $88,965, subject to a permissive referendum. Motion By: Seconded: Resolution to approve the refund of the Village’s 2024-2025 taxes as a result of a court decision reducing the Town of Southampton’s 2022-2023 assessment as follows: TAX MAP OWNER ORIG ASSMT REDUCED TO REFUND DUE 14-1-21 Boyle 3,441,400 3,127,500 651.69 14-1-30 Lasala 3,334,000 3,127,500 428.71 16-2-14 Moinian 14,269,300 12,857,500 2,931.04 Motion By: Seconded: Resolution to retroactively approve a Special Event Permit Application from Kim Otis for a party held at the Village Beach on September 8, 2024 from 6 PM until 9 PM. Motion By: Seconded: Resolution to retroactively approve a Special Event Permit Application from the Quogue Fire Department for a party held at the Village Beach on September 14, 2024 from 5 PM until 9 PM. Motion By: Seconded: Resolution to retroactively approve a Special Event Permit Application from The Quogue School for Back to School Beach Day held at the Village Beach held on September 13, 2024 from 10 AM until 2 PM. Motion By: Seconded: Resolution to authorize the Mayor to execute the Village municipal and Fire Department insurance policies for the period September 2024 to September 2025 solicited through Salerno Brokerage Corp. Motion By: Seconded: Resolution to authorize the Mayor to execute contracts with the Moriches Bay Project and the Cornell Cooperative Extension for the installation and maintenance of a second FLUPSY at the Village Dock pursuant to a grant awarded to the Village by the Town of Southampton Community Preservation Fund. Motion By: Seconded: Resolution to approve the plans for a stormwater abatement project along Old Country Road near the Wildlife Refuge and to authorize the Mayor to obtain bids to implement the project pursuant to a grant awarded to the Village by the Town of Southampton Community Preservation Fund. Motion By: Seconded: Resolution to adjourn Motion By: Seconded: Adjourned: _____________ PM