City Council

AGENDA FOR REGULAR MEETING OF BOARD OF TRUSTEES, HELD ON TUESDAY, APRIL 22, 2025 AT 3:00 P.M. PRESENT: OTHERS PRESENT: The Pledge of Allegiance. Approval of Minutes of Regular Meeting held on March 21, 2025. Motion By: Seconded: Approval of Abstract of Audited Vouchers Schedule 04-25 $ 294,480.16 and Treasurer’s Report for the Month ending March 31, 2025: $ 153,696.86 General Account $ 5,792,337.99 General Investment $ 1,356,788.21 Capital Reserve $ 500,000.00 Compensating Balance $ 4,358,292.43 Class General Account $ 195,698.56 Scrub Oak Renovation Bond Proceeds $12,356,814.05 Total 3/31/25 Motion By: Seconded: Clerk’s report for March 2025 False Fire and Burglar Alarms: Burglar Billed: $325; Burglar Collected: $925 Fire Billed: $2,750; Fire Collected: $1,050 Departmental Monthly Reports: Fire Department Building Department Police Department Public Hearing on the 2025-2026 Tentative Budget Resolution to close the Public Hearing Motion By: Seconded: Resolution authorizing the issuance of Proclamations recognizing years of service for the following firefighters: David Turinsky, David Warner and Joseph Jahelka  Motion By: Seconded: Resolution authorizing the issuance of a Proclamation recognizing today April 22, 2025, as Earth Day in the Village of Quogue. Motion By: Seconded: Resolution to appoint Mary Ann C. Donohue to the position of Alternate Election Inspector at a rate of $16 per hour for the Village’s June 20, 2025 election. Motion By: Seconded: Resolution to approve the following budget transfers: From A1210120 Assistant to the Mayor to A1325140 Clerk Salaries $5,400 From A3120.446 Police Tuition to A3120.130 Police Part-time Services $5,500 From A3120.445 Police Training to 3120.130 part-time services $2,500 From A1110416 Court Equip to A111022 Court Equip $1,000 From A9060800 Emp Benefits/Hosp & Med Ins to A111022 Court Equip $1,700 From A142042 Law/Contractual other to A1420410 Law/Codification $400 From A3410444 Fire Dept/Hydrant Rental to A3410413 Fire Dept/Supplies Electronic Parts $2,500 From A3410444 Fire Dept/Hydrant Rental to A3410443 – Fire Dept/Bldg-Improvements & Maint $5,000 From A5182449 Street Lighting Improvements to A1325411 Clerk Treasurer/Supplies & Materials $2,500 From A5182449 Street Lighting Improvements to A132549 Clerk-Misc $500 From A1990400 Special Items Contingent to A7180443 Beach Bldg Maint $6,000 From A1420430 Village Prosecutor to A1420400 Law/Contract./Vill.Attny $8,500 From A5182449 Street Lighting/Improvements to A1420400 Law/Contract/Vill Attny $10,000 From A142042 Law/Contractual other to A1420400 – Law/Contract./Vill.Attny $1,500 From A142042 – Law/Contractual other to A1420410 Law Codification $400 From A1325451 GASB 45 Post Emp Ben Report to A1320400 Auditor/Contractual Serv $35 Motion By: Seconded: Resolution to approve the following purchase order increases: 17560 South Shore Docks, Inc. $72.00 17597 Galls $12.99 17598 Galls $12.99 17674 Netsource Partners. LLC $180.00 Motion By: Seconded: Resolution to approve a refund to John Ramsay in the amount of $25 for a duplicate payment of an alarm renewal. Motion By: Seconded: Resolution to approve an additional LOSAP contribution payment of $28,091 from A9089 to Firefly Admin Inc. Motion By: Seconded: Resolution to approve the minutes of the bid opening for “Bid for Caterpillar model 259D3 (or suitable equivalent) with less than 320 hours, to include a compact track loader with general purpose bucket and multipurpose bucket with set of forks” and to award bid to H.O. Penn Machinery Company, Inc. Motion By: Seconded: Resolution authorizing a payment of $75,000 to H.O. Penn Machinery Company, Inc. for the purchase of a Caterpillar model 259D3 utilizing the Highway Department Capital Reserve Fund, subject to a permissive referendum. Motion By: Seconded: Resolution to approve a special event permit application from Ryan Fay for a party to be held at the Village Beach on June 13, 2025 (rain date June 18, 2025) for a Quogue School staff party. Motion By: Seconded: Resolution amending the Length of Service Award Program WHEREAS eligible voting residents of the Village of Quogue (“Village”) approved a referendum to establish a defined benefit Length of Service Award Program (a “LOSAP”) for active volunteer firefighters of the Quogue Fire Department effective January 1, 2015 in accordance with Article 11-A of the New York State General Municipal Law (“GML”); WHEREAS the Village is the LOSAP Sponsor and Program Administrator; WHEREAS GML § 216 authorizes the Village, as LOSAP Sponsor, to amend the LOSAP; WHEREAS a year of Service Credit is earned for each calendar year during which an active volunteer firefighter earns 50 or more points. Points are awarded for such things as attending training sessions, participating in drills, responding to calls, being an officer, and other activities; WHEREAS an active volunteer firefighter that earns Service Credit for a calendar year currently earns a $20 Service Award benefit, payable for one hundred twenty months, beginning either the January 1 following the attainment of the Entitlement Age if the active volunteer firefighter age is under the Entitlement Age, or beginning the January 1 following the calendar year in which the Service Credit is earned if the active volunteer firefighter is age over the Entitlement Age; WHEREAS the Board of Trustees believes that amending the LOSAP to improve the benefits provided is consistent with the intent of the LOSAP to recruit, retain, and reward volunteer firefighters; NOW, THEREFORE BE IT  RESOLVED, that the Board of Trustees of the Village of Quogue, Town of Southampton, County of Suffolk, State of New York, as authorized by Article 11-A of the GML, approves an amendment to the LOSAP effective January 1, 2026 to increase the monthly Service Award earned for each year of Service Credit earned during calendar years beginning on or after January 1, 2026 from $20 to $25. Years of Service Credit earned prior to January 1, 2026 will remain at the $20 level. The maximum monthly benefit a participating firefighter can earn will increase from $800 to $1,000, provided all Service Credit is earned after January 1, 2026. The maximum monthly benefit will be less than $1,000 for any participant who earned Service Credit prior to January 1, 2026. The annual contribution for the LOSAP for current active volunteer firefighters is currently about $82,000, which averages about $1,800 per participating volunteer firefighter who earns Service Credit. The anticipated contribution for the amended program is expected to be about $102,000, which averages about $2,250 per participating volunteer firefighter who earns Service Credit. The Village pays an additional $10,000 annually in actuarial, administrative, and investment advisory fees, which will not change as a direct result of this amendment. BE IT FURTHER RESOLVED that any additional administrative procedures that must be adopted to effectuate the intent of the Board shall be made by the adoption of a revised Plan Document. BE IT FURTHER RESOLVED that this resolution is subject to a mandatory referendum of qualified voters of the Village of Quogue and said referendum shall be held on Friday, June 20, 2025, between the hours of 12:00 PM and 9:00 PM (prevailing time) at the Quogue Firehouse, Jessup Avenue, Quogue, New York. BE IT FURTHER RESOLVED that the proposition placed before the qualified voters read as follows: THE BOARD OF TRUSTEES OF THE VILLAGE OF QUOGUE, TOWN OF SOUTHAMPTON, COUNTY OF SUFFOLK, STATE OF NEW YORK IN A RESOLUTION ADOPTED APRIL 22, 2025, APPROVED AN AMENDMENT TO THE DEFINED BENEFIT LENGTH OF SERVICE AWARD PROGRAM EFFECTIVE JANUARY 1, 2026 TO INCREASE THE MONTHLY SERVICE AWARD FROM $20 TO $25 FOR ALL YEARS OF SERVICE CREDIT EARNED AFTER JANUARY 1, 2026. THIS WILL INCREASE THE MAXIMUM MONTHLY BENEFIT FROM $800 TO $1,000 IF ALL SERVICE CREDIT IS EARNED AFTER JANUARY 1, 2026. THE SERVICE AWARD REMAINS $20 FOR SERVICE CREDIT EARNED PRIOR TO JANUARY 1, 2026. THE PROGRAM WAS ESTABLISHED FOR ACTIVE VOLUNTEER FIREFIGHTERS OF THE QUOGUE FIRE DEPARTMENT AND WILL CONTINUE TO BE ADMINISTERED BY THE VILLAGE. THE CURRENT FUNDING CONTRIBUTION FOR THE PROGRAM IS ABOUT $82,000. THE AVERAGE COST FOR EACH PARTICIPATING VOLUNTEER  FIREFIGHTER THAT EARNS SERVICE CREDIT IS APPROXIMATELY $1,800. THE FUNDING CONTRIBUTION FOR THE AMENDED PROGRAM IS ESTIMATED TO BE $102,000, AND THE AVERAGE COST PER PARTICIPATING VOLUNTEER FIREFIGHTER EARNING SERVICE CREDIT INCREASING TO $2,250. THE VILLAGE PAYS AN ADDITIONAL $10,000 IN ANNUAL ACTUARIAL, ADMINISTRATIVE, AND INVESTMENT ADVISORY FEES, WHICH WILL NOT CHANGE AS A DIRECT RESULT OF THIS AMENDMENT. SHALL THE STATED RESOLUTION OF THE BOARD OF TRUSTEES BE APPROVED? BE IT FURTHER RESOLVED that the LOSAP shall continue to be administered by the Village and that all other provisions of the LOSAP shall remain the same. Motion By: Seconded: Roll Call Mayor Treuhold Trustee Cardo Trustee Necarsulmer Trustee Beatty Trustee Mullen Resolution to authorize the Mayor to execute two agreements with the Suffolk County Water Authority (SCWA) with respect to the Village undertaking restoration work on Dune Road following the installation of water mains by SCWA in exchange for the payment to the Village of the sums of $135,784.46 and $139,618.89, respectively. Motion By: Seconded: Resolution to engage Rosemar Contracting, Inc. to undertake drainage, excavation and paving work on Dune Road pursuant to their proposals dated April 22, 2025 and April 2, 2025. Motion By: Seconded: Resolution to approve the waiver of the building permit fees in connection with the Quogue Wildlife Refuge’s planned expansion of their visitor center and related projects. Motion By: Seconded: Resolution to reschedule the next regular monthly Trustees meeting from Friday, May 16th to Tuesday, May 20th at 3:00 PM, and to schedule a Special Meeting of the Board of Trustees on Friday, May 30th at 11:00 AM. Motion By: Seconded: Meeting Adjourned: ____PM ____________________________________ Aimee Buhl, Village Clerk