Rahway City Council

CITY OF RAHWAY, NEW JERSEY MUNICIPAL COUNCIL PRE-MEETING CONFERENCE MINUTES October 3,2023,7 p.m. A,remartessha,u,"*,"u::ll:i;:W:,:,'::','!:ri'#X::;"1;f;;;:!i:;::#!,:fJH{::,Xlliff*,,,minutesinduration.,, (Chapter 5-63 (C) Rules of Order No. j) ROLL CALL Council President Parson called the meeting to order at 7:01p.m. and asked for a Roll Call. PRESENT: Councilmembers Brown, Miles, Gibilisco, Parker, Timmons, Parson ABSENT: Councilmember Brooks, Mojica, Newbury PLEDGE OF ALLEGIANCE And INVOCATION Council President Parson led the Pledge of Allegiance and Council Vice President Brown offered an Invocation. OPEN PUBLIC MEETING STATEMENT: "t City Clerk Jeffrey J. Jotz announced the meeting had been advertised and posted in accordance with the Open Public Meetings Act of the State ofNew Jersey. t Notice of this meeting has been sent to the official newspapers and adequate and electronic notice has been provided in accordance with the Open Public Meetings Act as required by law. PRESENTATIONS No presentations were scheduled. COMMUNICATIONS: MAYOR, REPORTS OF CITY OF'F'ICERS AND BILL PAYMENT REPORTS OF COUNCIL COMMITTEES No reports from council committees were offered The members of Council discussed the following items to be placed on the Agenda and Consent Agenda and voted on at the Regular Meeting of October 10,2023: Pre-Meeting Conference of October 3, 2023 I of5 City of Rahway ORDINANCES _ FIRST READING o-42-23 AN ORDINANCE AMENDING CHAPTER 411, "WATER" TO REQUIRE THE REPLACEMENT OF LEAD SERVICE LINES WITHIN THE CITY OF RAHWAY (Parker, Miles) o-43-23 AN ORDINANCE AMENDING CHAPTER 5 ARTICLE XVII DEPARTMENT OF POLICE TO ESTABLTSH ORGANIZATIONAL ROLES AND COMPOSITION OF POLICE DEPARTMENT (Brown, Parson) o-44-23 BOND ORDINANCE TO AUTHORIZETHE MAKING OF VARIOUS PUBLIC IMPROVEMENTS AND THE ACQUISITION OF NEW ADDITIONAL OR REPLACEMENT EQUIPMENT AND MACHINERY, NEW COMMUNICATION AND SIGNAL SYSTEMS EQUIPMENT AND NEW AUTOMOTIVE VEHICLES, INCLUDING ORIGINAL APPARA'I'US AND EQUIPMENT, IN, BY AND FOR THE CITY OF RAHWAY, IN THE COLINTY OF UNION, STATE OF NEW JERSEY, TO APPROPzuATE THE SUM OF SI,422,OOO TO PAY THE COST THEREOF, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS (Parson, Entire Council) o-45-23 BOND ORDINANCE TO AUTHORIZETHE TINDERTAKING OF VARIOUS IMPROVEMENTS IN, BY AND FOR THE SEWER UTILITY OF THE CITY OF RAHWAY, IN THE COUNTY OF LINION, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF .|"rJtrptrnF tvt Q1 40< lllLvvurr,nqr lvInI DAv'fl_ttr ozluoJtvvv^nrl.f^ Tn AI ITH()RlZE',t'HH ^lrLrwvr, ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS (Parson, Entire Council) o-46-23 BOND ORDINANCE TO AUTHORIZETHE TINDERTAKING OF WATER FILTRATION SYSTEM UPGRADES AT THE WATER TREATMENT PLANT IN, BY AND FOR THE WATER UTILITY OF THE CITY OF RAHWAY, IN THE COLINTY OF UNION, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $975,000 TO PAY THE COST THEREOF, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS (Timmons, Parson) Pre-Meeting Conference of October 3, 2023 2 of 5 City of Rahway  o-47-23 BOND ORDINANCE TO AUTHORIZETHE REPLACEMENT OF WATER METERS AT VARIOUS LOCATIONS IN, BY AND FOR THE WATER UTILTTY OF THE CITY OF RAHWAY, IN THE COLINTY OF LINION, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $5OO,OOO TO PAY THE COST THEREOF, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS (Gibilisco, Miles) RESOLUTIONS Department of Public Works AR-208-23 A RESOLUTION AWARDING A SERVICE CONTRACT FOR REMOVING AND TRANSPORTING 5OOO CUBIC YARDS OF LEAVES FROM DPW FACILITY (Parker, Parson) AR-209-23 A RESOLUTION AUTHORIZING PARTTCIPATION OF THE CITY OF RAHWAY IN THE "GREENING UNION COUNTY'' GRANT PROGRAM (Brown, Miles) Department of Engineering & Land Use r- I I AR-210-23 A RESOLUTION AUTHORIZTNG THE EXECUTION OF A CONTRACT I I BETWEEN THE CITY OF RAHWAY AND H2M ASSOCIATES FOR t PROFES SIONAL ARCHITECTURAL AND ENGINEERING SERVICES ASSOCIATED WITH A FLOOD FIARDENING STUDY FOR THE HAMILTON STAGE (Timmons, Parson) AR-211-23 RESOLUTION RATIFYING PAYMENT TO B&W CONSTRUCTION CO. OF NJ INC., FOR EMERGENCY SANITARY SEWER & SINKHOLE REPAIR AT WEST INMAN AVE. AND JEFFERSON AVE., PURSUANT TO-N.J.S.A 40A:1 l-6 (Miles, Parson) AR-212-23 A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF RAHWAY AND WHITESTONE ASSOCIATES, INC. FOR GROLINDWATER ATTAINMENT MONITORING & REGULATORY REPORTING SERVICES FOR 80 E. MILTON AVE.(Gibilisco, Brown) AR-213-23 RESOLUTION TO ADOPT THE REPETITIVE LOSS ANALYSIS FOR THE CITY OF RAHWAY (Parson, Entire Council) Pre-Meeting Conference of October 3, 2023 Jot5 City of Rahway  AR-214-23 A RESOLUTION AUTHORIZING FINAL PAYMENT AND CLOSEOUT CHANGE ORDER, ACCEPTANCE OF MAINTENANCE BOND AND RELEASE OF PERFORMANCE BOND TO PTCERNO-GIORDANO CONSTRUCTION, LLC FOR THE BRENNAN FIELD SPLASH PARK PROJECT (Brown, Parson) Department of Revenue & Finance AR-215-23 RESOLUTION AUTHORIZING THE REFUND OF MONEY DUE TO THE REDEMPTION OF TAX SALE CERTIFICATES FOR 2O2I &2O22TAX LIENS Timmons, Miles) AR-216-23 RESOLUTION APPOINTING FUND COMMISSIONERS FOR THE GARDEN STATE MTINICIPAL JOINT INSURANCE FUND (JIF) (Gibilisco, Parker) AR-217-23 A RESOLUTION AMENDING THE CY 2023 CAPITAL BUDGET (Parson, Brooks) Department of Engineering & Land Use AR-218-23 RESOLUTION AUTHORIZING RELEASE OF PERFORMANCE BOND AND FINAL PAYMENT TO SEALCRETE CONTRACTING, LLC FOR THE RAHWAY TRANSPORTATION CENTER GARAGE 2023 RESTORATION (Parker, Miles) AR-219-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RAHWAY DETERMINTNG THAT THE PROPERTY IDENTIFIED AS BLOCK276,LOT 10 ON THE CITY OF RAHWAY'S TAX MAP, BE DESIGNATED AS A NON- CONDEMNATION REDEVELOPMENT AREA IN ACCORDANCE WITH THE LOCAL REDEVELOPMENT AND HOUSING LAW, N.J.S.A. 40A:l2A-l ET SEQ. AND AUTHORIZING AND DIRECTING THE PLANNING BOARD TO PREPARE A REDEVELOPMENTPLAN FOR THE DESIGNATED REDEVELOPMENT AREA (Parson, Entire Council) AR-220-23 A RESOLUTION OF THE CITY COL]NCIL OF THE CITY OF RAHWAY DETERMINING THAT THE PROPERTIES IDENTIFIED AS BLOCK3I2, LO'I'S 1.0I, 3, 4.01,4.02,4.03,4.04 ON THE CITY OF RAHWAY'S TAX MAP, BE DESIGNATED AS A CONDEMNATION REDEVELOPMENT AREA IN ACCORDANCE WITH THE LOCAL REDEVELOPMENT AND HOUSING LAW, N.J.S.A. 40A:l2A-l ET SEQ. (Parson, Entire Council) AR-221-23 A RESOLUTION AWARDING THE ACCEPTANCE OF BID FOR THE PROJECT ENTITLED "LSLRP - TEST PIT PROGRAM _ PHASE 2" FOR THE CITY OF RAHWAY TO CONQUEST CONSTRUCTION INC. AND AUTHORIZATION TO ENTER INTO A HOLD HARMLESS AGREEMENT WITH LINION COI-INTY FOR ROAD OPENING (Brown, Parker) Pre-Meeting Conforence of October 3, 2023 4 ofS City of Rahway  AR-222-23 RESOLUTION OF THE CITY OF RAHWAY, IN THE COLINTY OF LTNION, NEW JERSEY AUTHORIZING THE PREPARATION OF A REDEVELOPMENT PLAN AND ENGAGEMENT OF PLANNING SERVICES IN CONNECTION WITH THE SAME (Timmons, Parson) Department of Administration 4R.223.23 A RESOLUTION CHANGING THE DATE OF THE NOVEMBER COMBINED CITY COLINCIL MEETING TO TUESDAY, NOVEMBER 21, 2023 (Parson, Entire Council) MISCELLANEOUS (Unfinished Business) COMMUNICATIONS: IIEARING OF CITIZENS ON ANY ITEM (Five minutes per speaker) Council President Parson opened the floor for hearing of citizens. With no one appearing, Council President Parson closed the public hearing. ADJOURNMENT A motion to adjourn the meeting at 7:13 p.m. was made by Councilmember Miles and seconded by Councilmember Gibilisco. The meeting was officially adjourned at7:13 p.m. without objection on a voice t- vote. l t Approved rfnnffir J J.J City Clerk Vannie D. Parson, Council President Pre-Meeting Conference of October 3, 2023 50t5 City of Rahway