Commission Meeting

BOARD OF COMMISSIONERS TOWN OF REDINGTON SHORES REGULAR MEETING WEDNESDAY, AUGUST 14, 2024 - 6:00 P.M. AGENDA A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. CONSENT AGENDA 1. MINUTES – Approval of: Regular Meeting – July 10, 2024, Special Budget Meeting – July 24, 2024, and Workshop Meeting — July 31, 2024 E. APPEARANCES AND PRESENTATIONS 1. Chief Clint Belk, Madeira Beach Fire Rescue Update 2. Chief Bill Schobel, Seminole Fire Rescue Update 3. Chief Rick Swan, Indian Shores PD Update 4. Introduction of new Code Enforcement Officer, Steve Klapka F. OLD BUSINESS 1. Utility Undergrounding Project – Consultant Contract 2. FMA Grant Program – Consultant Status Update G. NEW BUSINESS 1. Attorney Contract Renewal 2. Pinellas County Sheriff FY25 Law Enforcement Ancillary Services Contract for Code Enforcement 3. Memorandum of Agreement with Florida Division of Emergency Management – Everbridge H. COMMISSION REPORTS 1. Mayor Hendrickson 2. Vice Mayor Commissioner Licata, District 4 3. Commissioner Schoos, District 3 4. Commissioner Hoyt, District 2 5. Commssioner Kapper, District 1 6. Town Attorney 7. Town Administrator 8. Building Department 9. Public Works Department I. MISCELLANEOUS Budget Workshop Meeting- Wednesday, August 21, 2024 – 6:00 P.M. Workshop Meeting- Wednesday, August 28, 2024 – 6:00 P.M. First Budget Public Hearing - Wednesday, September 4, 2024 – 6:00 P.M Regular Meeting- Wednesday, September 11, 2024 – 6:00 P.M. Final Budget Public Hearing – Monday, September 16, 2024 – 6:00 P.M J. PUBLIC COMMENT (Items not previously discussed on this agenda.) K. ADJOURNMENT Pursuant to Florida Statutes § 286.0105, if any person or entity decides to appeal any decision made on any matter considered at any meeting or hearing of any Redington Shores Board or Commission, he, she or it will need a record of the proceedings and, for such purpose, he, she or it may need to ensure that a verbatim record of the proceedings is made, which record includes the legal arguments, testimony, and evidence upon which the appeal is to be based. ITEM D.1.  BOARD OF COMMISSIONERS TOWN OF REDINGTON SHORES SPECIAL BUDGET MEETING WEDNESDAY, JULY 24, 2024 - 6:00 P.M. MINUTES A Special Budget Meeting of the Board of Commissioners of the Town of Redington Shores, Florida was convened at 6:05 p.m. Members Present: Mayor Commissioner Lisa Hendrickson, Vice Mayor Commissioner Joe Licata, Commissioner CJ Hoyt, Commissioner Tom Kapper, Commissioner Erin Schoos Members Absent: None Other Municipal Officials Present: Town Administrator Mike McGlothlin, Town Attorney Rob Eschenfelder (via Zoom), and Town Clerk Margaret Carey 1. ROLL CALL BY THE TOWN CLERK 2. APPEARANCES AND PRESENTATIONS – None. 3. OLD BUSINESS – None. 4. NEW BUSINESS a. ADOPTION OF TENTATIVE MILLAGE RATE Clerk Carey read the draft Resolution. Administrator McGlothlin explained that each year the Town is required to set an ad valorem millage rate, an important step in the budget process. The Town must also hold 2 public hearings for the millage rate and budget. Those dates are set for: September 4 and 16 at 6pm. The final millage rate cannot exceed the tentatively adopted millage rate, but can be lower. Staff recommends Town Commission to confirm the dates and times of the public hearings and set the proposed, tentative millage rate at 1.6896 mills. Commissioner Kapper moved to approve the dates and times of the public hearings and to set the proposed, tentative Millage Rate at 1.6896 mills, seconded by Vice Mayor Commissioner Licata. Discussion: Commissioner Hoyt asked for an explanation of how the hearing dates are established. Administrator McLaughlin and Attorney Eschenfelder explained the dates are determined by State Statute and reporting deadlines set by the property appraiser’s office. Vote taken: All yay 5 to 0. 5. PUBLIC COMMENT - None 6. MISCELLANEOUS Mayor Hendrickson said today is the 60th Anniversary of the Indian Shores Police Department. Staff recognized the event by delivering a cake to the police department. 7. ADJOURNMENT There being no further business before the Board, the meeting adjourned at 6:13 pm. Respectfully submitted, Margaret Carey Date Approved by Board of Commissioners Town Clerk 1  BOARD OF COMMISSIONERS TOWN OF REDINGTON SHORES WORKSHOP MEETING WEDNESDAY, JULY 31, 2024 - 6:00 P.M. MINUTES A Workshop Meeting of the Board of Commissioners of the Town of Redington Shores, Florida was convened at 6:00 p.m. Members Present: Mayor Commissioner Lisa Hendrickson, Vice Mayor Commissioner Joe Licata, Commissioner CJ Hoyt, Commissioner Tom Kapper, and Commissioner Erin Schoos Members Absent: None Other Municipal Officials Present: Mike McGlothlin, Town Administrator; Robert Eschenfelder, Town Attorney, Mark Vasquez, Building Official; and Margaret Carey, Town Clerk 1. ROLL CALL BY THE TOWN CLERK 2. APPEARANCES AND PRESENTATIONS None 3. OLD BUSINESS a. UPDATED TOWN LOGO Administrator McGlothlin presented the updated draft logo for the Commissioners to consider. The Board was pleased with the updated version and decided on the Buena Park font, no clouds, with the blue ring. Staff will confirm with the graphic artist. 4. NEW BUSINESS a. CHARTER REVIEW COMMITTEE RECOMMENDATIONS Attorney Eschenfelder said the Committee did a good job and stayed on schedule. The next step is to bring forward an Ordinance with acceptable changes. Then it will go on a ballot to be voted on. The individual items need to conform with ballot language requirements. DISCUSSION: Commissioner Kapper said the Committee did a great job. No changes. Commissioner Hoyt asked about offering ballot options for form of government versus just voting on one – with a yes or no vote. The ballot cannot be set up that way. Everything else was acceptable. Commissioner Schoos had no changes. Commissioner Licata asked the attorney for a further explanation of section C.5.E. Removal of Commissioners. Is this further explained anywhere else? Attorney Eschenfelder said the terms are in the State Statute. Other terms would apply the general definition. Commissioner Licata also asked about “excused absence.” Attorney Eschenfelder said this can be addressed in the Commissioners Policy & Procedures manual. Mayor Hendrickson expressed concern with Section C-21-F regarding borrowing money. We already have guidelines in place to prevent irresponsible spending. $1M is a low threshold. We need to think about emergency situations. The Board consensus recommendation is to deny that recommendation. 1  The Mayor also expressed concern with section C.22. – Tax Revenue Bonds. The Florida constitution already includes specific requirements. The Board consensus recommendation is to deny that recommendation. PUBLIC COMMENT: Jennie Blackburn 17717 Gulf Blvd. #202 Form of government. The past Commission Redington Shores, FL wanted to try an Administrator first before committing to it. Mike McGlothlin has been great and it's a great idea. NEXT STEPS: Attorney Eschenfelder will prepare an ordinance to be considered at the next Regular meeting. b. HOLIDAY STREETLIGHT DECORATIONS FOR GULF BOULEVARD Loretta Fricks from the Parks & Recreation Advisory Committee (PAR) presented to the Board. She said she has heard a lot of “sad” comments about our decorations. PAR is requesting the Board to direct staff to research alternative decorations. Commissioners directed Administrator McGlothlin to research options that include: more “beachy” theme, solar-powered, tinsel – and to bring options to the next meeting. Administrator McGlothlin said he will begin with our current vendor to check updated options. c. FMA GRANT PARTICIPATION DISCUSSION Administrator McGlothlin presented an update regarding the Flood Mitigation Assistance (FMA) program. This is a competitive grant program where individual property owners apply for funding assistance to help with structural improvements. The Town acts as a “pass through” and would require the assistance of a consultant to manage the program. Current staff are already working on the HMGP (FEMA Hazard Mitigation Grant) program to shore up the town’s stormwater infrastructure. To date, all efforts to hire a consultant have been unsuccessful. Administrator McGlothlin said a decision whether to proceed with the FMA program will need to be made by the next regular meeting on August 14 to make the August 30 deadline. DISCUSSION: The Board directed Administrator McGlothlin to follow the procurement process and submit a Request for Proposal through DemandStar. Attorney Eschenfelder said DemandStar is a good product. These types of consultants are usually engineers. Managing the program is very difficult; similar to that of a construction project manager. He also suggested contacting FDEM to see what other communities have already hired a consultant. Mayor Hendrickson suggested contacting the FLC grant department. PUBLIC COMMENT: Chris French 17611 1st Street E Spoke in favor of FMA. Stated benefits. It is really Redington Shores, FL important. d. TOWN NEWSLETTER RESOLUTION DISCUSSION Mayor Hendrickson spoke about the need for guidelines for the content, deadlines, and production of the Town newsletter. She distributed a list of suggested guidelines for discussion. DISCUSSION: Frequency – must be distributed to the community a minimum of 2 times per year because it includes flood outreach information that must be disseminated at that minimum to receive our CRS credits. Editorial Guidelines – Commissioner Schoos can share guidelines followed by her law firm just to provide an example. 2  PUBLIC COMMENT: Ryan Kiehn 247 176th Terr Dr. E He appreciates the content of the newsletter. Redington Shores, FL Jennie Blackburn 17717 Gulf Blvd. #202 Glad there will be guidelines. Also suggested Redington Shores, FL adding a QR code that links to minutes. NEXT STEPS: Attorney Eschenfelder will start preparing a draft Resolution that can be discussed at the September workshop. e. ATTORNEY CONTRACT RENEWAL Administrator McGlothlin explained the agreement with Trask Daigneault, LLP will expire on September 8, 2024. The new agreement would be effective until terminated by either party – on 30 days written notice. DISCUSSION: Commissioner Kapper asked about the hourly rate of $225/hour. Commissioner Schoos said that as a paralegal, $225/hour attorney billing rate is quite reasonable. Commissioner Kapper also expressed concern about commissioners calling the attorney with questions that can be answered by staff. NEXT STEPS: Commissioners agreed to forward the agreement to the Aug. 14 regular meeting for consideration. Internal process changes regarding contacting the attorney, etc. will be discussed at a future workshop meeting with other items relating to updating the Commissioners Policy & Procedures manual. 4. MISCELLANEOUS Regular Meeting- Wednesday, August 14, 2024 – 6:00 P.M. Budget Workshop Meeting- Wednesday, August 21, 2024 – 6:00 P.M. Workshop Meeting – Wednesday, August 28, 2024 – 6:00 P.M. 5. ADJOURNMENT There being no further business before the Board, the meeting adjourned at 8:11 pm. Respectfully submitted, Margaret Carey Date Approved by Board of Commissioners Town Clerk 3 ITEM E.1.  CITY OF MADEIRA BEACH 250 MUNICIPAL DRIVE · MADEIRA BEACH, FLORIDA 33708 August 8, 2024 Mayor Lisa Hendrickson Town of Redington Shores 17425 Gulf Blvd. Redington Shores, FL 33708 Dear Mayor Hendrickson, For your review and consideration is the monthly report for July 2024 SINGLE DEPARTMENT CALLS TOTAL # OF TYPE OF CALL MADEIRA SEMINOLE PINELLAS SINGLE UNIT 3 BEACH SUNCOAST CALLS Medical Incident 2 0 25 27 Fire Incident Response (Special) 0 0 1 1 Fire Incident Response 0 1 0 1 Support Incident (Fire) 0 1 0 1 TOTAL 30 MULTI-DEPARTMENT CALLS TOTAL # TYPE OF CALL MADEIRA SEMINOLE PINELLAS TREASURE ST PETE CLEAR- OF BEACH SUNCOAST ISLAND BEACH WATER MULTI UNIT CALLS Fire Alarm 1 7 8 1 1 8 Rescue Incident Response 1 0 1 0 0 1 Water Rescue 1 2 2 0 1 0 2 TOTAL 11 GRAND TOTALS PINELLAS TREASURE ST MADEIRA SEMINOLE SUNCOAST ISLAND PETE CLEAR- BEACH TOTAL BEACH WATER TOTAL RESPONSES BY DEPARTMENT 5 11 37 1 1 1 56 TOTAL EMERGENCY CALLS 41 If we may be of further assistance, please feel free to call our office. Sincerely, Trish Eaton Assistant to the Fire Chief ITEM E.2.  City of Seminole Fire Rescue Achieving Service Through Dedication Mike McGlothlin Town Administrator Town of Redington Shores 17425 Gulf Boulevard Redington Shores, FL 33708 August 2nd, 2024 Dear Town Administrator McGlothlin, Attached are the lists of Fire and Emergency Medical Service (EMS) responses to your Town for the month of July 2024. The report is self-explanatory with the exception of the type of Fire or Medical call referred to as “code”. Only the codes which are reflected in this month’s summary report are listed below. There were Fourteen (14) Emergency Fire responses for this time period with an average response time of 4:17 minutes. Code F52 Code for Fire Incident Fire Alarm Code FIS Elevator Rescue Code FI Electrical Hazard (Outside) Code RI Motor Vehicle Collision Code M72 Water Rescue (Marine Unit Needed) Code FS Assist other Agency (Fire) • There were Twenty-Eight (28) Emergency EMS responses for this time period with an average response time of 4:57 minutes. Code ME Code for Medical Incident Should you have any questions regarding this report, please feel free to contact me at (727) 393- 8711 ext. 217. Sincerely, William Schobel Fire Chief 9199 113th Street North Seminole, FL 33772 TEL (727) 393-8711 FAX (727) 319-6583  Prior Calls Search Results... 42 Calls Found- WorkID: 0834920 Avg. Response: 00:04:17 -- Avg. Turnout: 00:01:14 -- Avg. ALS Response: 00:04:57 -- Avg. BLS Response: 00:05:04 -- Avg. Involved: 00:29:28 Criteria Used Date Range Searched: 07/01/2024 to 08/01/2024 Municipality: REDINGTON SHORES Incident Date Location Code Nature 4106064 07/01/2024 00:15:56 17940 GULF BL-RS LOT 11-F ME 2-ALLERGIC REACTIONS 4106106 07/01/2024 03:46:35 175 AV E/GULF BL-RS ME 26-SICK PERSON 4106332 07/01/2024 13:18:48 17900 GULF BL-RS LOT 11B ME 6-BREATHING PROBLEMS 4107350 07/03/2024 09:17:49 18304 GULF BL-RS LOT 114 ME 31-UNCONSCIOUS / FAINTING (NEAR) 4107946 07/04/2024 07:26:38 182 175 AV E ME 10-CHEST PAINS 4108341 07/04/2024 19:30:05 35 182 AV W FI 67F-OUTSIDE FIRE (ENGINE) 4108575 07/05/2024 00:50:36 17855 GULF BL-RS RI 77-MOTOR VEHICLE COLLISION 4108603 07/05/2024 02:10:19 18214 GULF BL-RS ME 10-CHEST PAINS 4108759 07/05/2024 09:41:56 17900 GULF BL-RS LOT 16D ME 31-UNCONSCIOUS / FAINTING (NEAR) 4109304 07/06/2024 04:06:42 250 176 AV E ME 31-UNCONSCIOUS / FAINTING (NEAR) 4109759 07/06/2024 20:27:09 18201 GULF BL-RS LOT 403 ME 17-FALLS 4110986 07/08/2024 22:29:31 17616 LEE AV ME 6-BREATHING PROBLEMS 4112957 07/12/2024 10:53:20 18201 GULF BL-RS F52 52-FIRE ALARM 4113026 07/12/2024 12:35:52 17855 GULF BL-RS ME 31-UNCONSCIOUS / FAINTING (NEAR) 4113343 07/12/2024 22:07:35 17505 GULF BL-RS LOT 8 ME 4-ASSAULT 4114367 07/14/2024 17:20:22 129 WALL ST ME 32M-MEDICAL ALARM 4114368 07/14/2024 17:25:48 17925 GULF BL-RS ME 32P-PERSON DOWN 4114466 07/14/2024 19:44:09 17450 GULF BL-RS M72 72M-WATER RESCUE (MARINE NEEDED) 4114483 07/14/2024 20:03:32 17925 GULF BL-RS FS 65F-ASSIST OTHER AGENCY (FIRE) 4114744 07/15/2024 10:20:10 17900 GULF BL-RS LOT 5E ME 5-BACK PAIN 4114753 07/15/2024 10:31:43 17920 GULF BL-RS F52 52-FIRE ALARM 4115279 07/16/2024 08:33:59 17900 GULF BL-RS M72 72M-WATER RESCUE (MARINE NEEDED) 4115305 07/16/2024 09:45:14 190 175 TERRACE DR ME 26-SICK PERSON 4115505 07/16/2024 16:04:03 18304 GULF BL-RS FIS 56-ELEVATOR (ESCALATOR) RESCUE 4117099 07/19/2024 11:05:29 17710 GULF BL-RS LOT 203 ME 31-UNCONSCIOUS / FAINTING (NEAR) 4117458 07/19/2024 21:39:23 17580 GULF BL-RS F52 52-FIRE ALARM 4118140 07/21/2024 00:38:57 18115 GULF BL-RS ME 19-HEART PROBLEMS 4118490 07/21/2024 16:32:54 18181 3 ST E ME 31-UNCONSCIOUS / FAINTING (NEAR) 4118802 07/22/2024 07:19:05 17580 GULF BL-RS F52 52-FIRE ALARM 4119208 07/22/2024 21:32:47 17718 LONG POINT DR ME 5-BACK PAIN 4119296 07/23/2024 03:04:11 18220 GULF BL-RS ME 26-SICK PERSON 4120968 07/25/2024 23:03:18 17900 GULF BL-RS ME 17-FALLS 4121054 07/26/2024 06:00:22 17450 GULF BL-RS F52 52-FIRE ALARM 4121729 07/27/2024 09:38:52 17505 GULF BL-RS LOT 1 ME 28-STROKE (CVA) 4122210 07/28/2024 06:56:11 18325 GULF BL-RS LOT 501 ME 19-HEART PROBLEMS 4122401 07/28/2024 14:25:57 17980 GULF BL-RS F52 56-ELEVATOR (ESCALATOR) RESCUE 4122510 07/28/2024 18:11:29 17450 GULF BL-RS F52 52-FIRE ALARM 4122739 07/29/2024 06:33:46 39 181 AV W ME 5-BACK PAIN 4123849 07/31/2024 00:44:16 17450 GULF BL-RS F52 52-FIRE ALARM 4124316 07/31/2024 20:34:28 18131 GULF BL-RS ME 12-SEIZURES 4124629 08/01/2024 11:46:38 17940 GULF BL-RS LOT 11E ME 26-SICK PERSON 4124892 08/01/2024 19:56:10 17720 GULF BL-RS ME 26-SICK PERSON ITEM F.1. ITEM F.2. ITEM G.1. Date: August 14, 2024 To: Board of Commissioners From: Mike McGlothlin, Town Administrator Re: Attorney Contract Renewal The Town’s 3-year agreement with Trask Daigneault, LLP is due to expire on September 8, 2024. Attached is the new agreement for your consideration. The agreement is effective until terminated by either party – on 30 days written notice.  AGREEMENT BETWEEN THE TOWN OF REDINGTON SHORES AND TRASK · DAIGNEAULT, LLP, FOR LEGAL SERVICES THIS AGREEMENT is entered into 14th day of August, 2024 (the “Effective Date”), between the Town of Redington Shores, a Florida municipal corporation (“Town”) and Trask · Daigneault, LLP (“the Firm”). WHEREAS, on September 8th 2021, the Town selected the Firm to provide services as Town Attorney after a Request for Proposals process; and WHEREAS, the initial term of the agreement was three years, ending September 8th 2024; and WHEREAS, the Firm has substantial expertise and long experience in representing Florida municipal governments on municipal law matters and the Town has remained satisfied with the legal services provided by the Firm since it assumed Town Attorney duties for the Town; and WHEREAS, § C-11(D) of the Town Charter vests in the Town Commission the authority to appoint a Town Attorney to perform the duties of Town Attorney set forth in that provision; and WHEREAS, the Town Commission agrees to continue the appointment of the Firm to provide Town Attorney services, and the Firm agrees to continue to provide Town Attorney services, under the terms and conditions as are set forth in this Agreement. NOW THEREFORE, and in consideration of the mutual promises and covenants set forth in this Agreement, the Parties agree as follows: 1. The Town retains the Firm to serve as its Town Attorney. The Firm shall designate one of its attorneys to serve as the Town Attorney, and that designated attorney shall perform the functions of Town Attorney as are set forth in the Town Charter, its resolutions, and its Code of Ordinances. 2. The Town Commission reserves the right to request the designation of a different Firm attorney should it so desire. In the absence or unavailability of the assigned Town Attorney, the Firm may assign one or more other qualified attorneys to serve as Town Attorney. 3. The Town Attorney shall report directly to the Town Commission, which shall provide general oversight and direction of the work of the Town Attorney. Legal services requests may be submitted to the Town Attorney, either directly by the Town Commission or through the Town Administrator, Town Clerk, or by an individual Commissioner. Assignments from individual Commissioners shall be governed by such provisions as are set forth in the Board of Commissioners’ Rules of Procedure Manual. 4. The Parties agree that the ultimate client of the Firm is the Town. If the requested legal services may, in the professional judgment of the Town Attorney, result in a conflict of interest 1 or otherwise not be in the legal interests of the Town, the Town Attorney shall follow the steps to consult with the Town as are set forth in the Rules Regulating The Florida Bar, and any applicable laws. 5. Notwithstanding the foregoing, to the extent no conflict exists, the Town Attorney shall be authorized to provide legal opinions, advice and counsel to the individual Town Commissioners and Town officials regarding the exercise of their respective duties under the Town Charter, Town Code and other applicable laws. 6. The Firm shall be compensated for attorney services at the rate of $225 per hour for attorney work. Paralegal services shall be billed at the rate of $90 per hour for all work performed under this Agreement. The Firm will bill the Town on a monthly basis for all legal fees and costs incurred in the prior month, sending invoices to the Town Clerk or such other official as the Town designates. The Town shall pay these invoices in accordance with the Florida Prompt Payment Act. 7. The Town shall pay all costs incurred or advanced by the Firm in representing the Town pursuant to this Agreement. Such costs include, but are not limited to, court filing fees, deposition charges, photocopying charges, long distance telephone charges, shipping/courier charges, computer research fees, and other out-of-pocket costs. 8. Travel shall not be charged to the Town for attorney commute time, nor for legal services performed at Town Hall including travel to and from the Town Attorney’s offices to Town Hall, but shall be charged at the applicable hourly rate for those services that require travel outside of the Town, including travel to state or federal court hearings. 9. Bond and bank loan legal opinions shall be billed separately on a set fee based on the size of the loan or bond issue. 10. The Firm will bill the Town on a monthly basis. 11. This Agreement is terminable by either the Town (acting through its Town Commission) or the Firm (acting through its Managing Partner) for any or no reason on thirty (30) days written notice to the other Party. 12. In the event the Town terminates the Firm’s services under this Agreement, the Firm shall be entitled to be compensated according to the terms of this Agreement for all services rendered or costs incurred prior to the effective date of the termination. Thereafter, the Firm shall be compensated for any continuing legal services rendered to or on behalf of the Town at the hourly rate of $250 per hour for attorney services and $90 per hour for paralegal services. 13. All notices and communications required under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally or by registered or certified mail to the following persons: 2  For the Town: Town Administrator Town Hall 17425 Gulf Blvd. Redington Shores, FL 33708 For the Firm: Jay Daigneault, Esq., Managing Partner Trask · Daigneault, L.L.P 1001 South Fort Harrison Avenue, Suite 201 Clearwater, FL 33756 Either Party may change the person or address to which notices and other communications are to be sent by giving written notice of the change in the manner specified in this paragraph. 14. This Agreement shall be effective upon the Effective Date notwithstanding the actual date(s) of approval or execution by the Parties, and shall be effective until terminated by either Party as provided for herein. 15. This Agreement shall automatically renew upon the anniversary of the Effective Date but may be terminated by either Party as provided for in paragraph 11 above. The Parties may elect to amend this Agreement in such manner as the Parties may agree. Any such amendments shall be in writing and signed by Parties. The Parties have caused this Agreement to be executed on the Effective Date set forth above. TOWN OF REDINGTON SHORES TRASK · DAIGNEAULT, L.L.P By: By: Lisa Hendrickson, Mayor Jay Daigneault, Esq., Managing Partner 3 ITEM G.2. Date: August 14, 2024 To: Board of Commissioners From: Mike McGlothlin, Town Administrator Re: Contract for Code Enforcement Services The Town’s current contract with the Pinellas County Sheriff's Office for Code Enforcement Services is expiring on September 30, 2024. The new contract is attached. The only change to the contract is the hourly rate. It increases to $59.00 per hour (from $55.66/hr).  CONTRACT FOR CODE ENFORCEMENT SERVICES THIS AGREEMENT is made and entered into by and between the TOWN REDINGTON SHORES, a municipal corporation of the State of Florida (hereinafter "TOWN"), and BOB GUALTIERI as SHERIFF, PINELLAS COUNTY, FLORIDA ( hereinafter "SHERIFF"). WITNESSETH: WHEREAS, the TOWN is a municipality within the boundaries of Pinellas County, Florida, and wishes to purchase code enforcement services for that area of land within its municipal boundaries in addition to those required to be provided by the SHERIFF prior to the execution of this Agreement; and WHEREAS, the TOWN has requested that the SHERIFF furnish code enforcement services to its inhabitants and citizens; and WHEREAS, the TOWN desires that the SHERIFF furnish code enforcement services for an estimated twelve (12) hours per week and duly perform any and all necessary and appropriate functions for the TOWN; and WHEREAS, the SHERIFF has indicated his desire and willingness to accept and fulfill the responsibilities herein before mentioned. NOW, THEREFORE, in consideration of the mutual promises contained herein and given by each party to the other, the parties do hereby covenant and agree as follows: 1. That the recitations set forth above are incorporated herein by reference in their entirety. Page 1 of 7  2. LEGAL AUTHORITY. This Agreement is entered into pursuant to the Provisions of Section 163.01, F.S., the "Florida Interlocal Cooperation Act of 1969". The parties entering into this Agreement are fully cognizant of the constitutional limitations on the transfer of powers as set forth in Article VIII, Section 4 of the Constitution of the State of Florida and it is the express purpose of this Agreement only to enter into a contract for the provision of police services for certain code enforcement functions and shall not be deemed in any manner whatsoever to authorize the delegation of the constitutional or statutory duties of either of the parties pursuant to the provisions of Section 163.01(14), F.S. This Agreement at all times shall be construed consistent with such constitutional and statutory limitations. The duties and responsibilities set forth in this Agreement to be performed by the parties shall be performed in a manner that is constitutionally permissible and all portions of this Agreement shall be interpreted and administered by the parties accordingly. 3. INDEMNIFICATION. With regard to providing code enforcement services, the SHERIFF will defend and pay any litigation or judgment against the TOWN, its agents or employees, arising out of the performance of the services to be provided under this Agreement. Lawsuits and claims that may be filed from time to time hereunder shall be handled by the SHERIFF in accordance with normal procedures. The SHERIFF shall defend such lawsuits or claims and pay judgments or settlements in accordance with law. Nothing contained herein shall be construed to limit or modify the provision of Florida Statute 768.28 as it applies to the TOWN and the SHERIFF. Nothing herein shall abrogate or expand the sovereign immunity enjoyed by the SHERIFF and the TOWN pursuant to the provisions of Chapter 768, Florida Statutes, nor shall any third party receive any benefit whatsoever from the indemnification provided herein. Page 2 of 7  4. INDEPENDENT CONTRACTOR. The SHERIFF, for the purposes of this Agreement, is and shall remain an independent contractor; provided, however, such independent contractor status shall not diminish the power and authority vested in the SHERIFF and his sworn officers. 5. SOVEREIGN IMMUNITY. The parties hereto agree that nothing contained herein shall in any way waive the sovereign immunity that they enjoy presently under the Constitution and statutes of the State of Florida and particularly with respect to Chapter 768, Florida Statutes. The parties agree that the TOWN's determination to provide code enforcement services by contract is an exercise of the legislative planning function of the TOWN and that at no time will the TOWN exercise any specific operational control over the activities of any of the employees of the SHERIFF or shall it perform or undertake any acts that are over and above a planning level function with regard to the administration of this Agreement. 6. PROVISION OF SERVICES. SHERIFF will provide one (1) part-time Community Policing Deputy/Code Enforcement, who shall be provided on an as-needed basis. The specific hours of work of this community policing deputy shall be determined by his or her supervisor after consultation with the Town Administrator. The community policing deputy will investigate and take enforcement actions for violations of the TOWN'S Code of Ordinances, will track and prepare statistical reports for the TOWN concerning the numbers and types of violations issued on a monthly basis, and interact with both citizens and businesses to address and resolve code violation related issues. The community policing deputy will, in conjunction with the TOWN'S attorney, prepare and present code violation cases before the TOWN'S Magistrate as necessary, and, in conjunction with the TOWN'S Page 3 of 7 administrative/clerical staff, prepare citations, send notices of violations and appeal hearings, and perform other related administrative tasks. 7. ENFORCEMENT OF LAWS. The SHERIFF shall discharge his responsibility under this Agreement by the enforcement of all County ordinances applicable within the TOWN and the ordinances of the TOWN. The SHERIFF shall bring appropriate charges for violations of all ordinances. 8. FINES AND FORFEITURES. All fines and forfeitures rendered in any court as a result of charges made by the SHERIFF shall be distributed as provided by general law and the rules of the Court. 9. DEPUTY EQUIPMENT. The SHERIFF shall provide each deputy who provides services under this Agreement with a patrol automobile and all other necessary and appropriate equipment. Deputies providing services under this Agreement shall operate out of the Sheriff's Administration Building or the North District Station. The cost of operating and maintaining these facilities and the cost of purchasing, maintaining and repairing equipment used under this Agreement shall be borne by the SHERIFF. 10. LAW ENFORCEMENT PERSONNEL, SWORN AND UNSWORN. The SHERIFF shall be responsible for the appointment, training, assignment, discipline and dismissal of all his law enforcement personnel, whether sworn or unsworn, performing services under this Agreement. 11. NOTICE. Notice as required to be given hereunder shall be given to the following persons: A. The Sheriff of Pinellas County: Bob Gualtieri, Sheriff P. 0. Drawer 2500 Largo, FL 33779-2500 Page 4 of 7  B. Town of Redington Shores: Town Administrator 17425 Gulf Blvd. Redington Shores, Florida 33708 12. TERM AND EFFECTIVE DATE. The term of this Agreement shall be from the 1st day of October 2024, through September 30, 2025. The TOWN is responsible for filing this Agreement with the Clerk of the Court on or before October 1, 2024. 13. COMPENSATION. The SHERIFF shall invoice the TOWN monthly for the services of the Community Policing Deputy/Code Enforcement based upon the actual number of hours worked at a rate of FIFTY-NINE DOLLARS AND NO CENTS ($59.00) per hour, which shall be due upon receipt. 14. TERMINATION. Either party to this Agreement may terminate this Agreement without cause upon written notice to be given not less than 60 days prior to the requested termination date, said notice to be deemed delivered when a copy is delivered to the other party and a receipt signed by the other party. 15. THIRD PARTIES. In no event shall any of the terms of this Agreement confer upon any third person, corporation, or entity other than the parties hereto any right or cause of action for damages claimed against either of the parties to this Agreement arising from the performance of the obligation and responsibilities of the parties herein or for any other reason. 16. ENTIRE AGREEMENT. This Agreement reflects the full and complete understanding of the parties to it and may be modified or amended only by a document in writing executed by the parties hereto and executed with the same formality of this Agreement. 17. NON-ASSIGNABILITY. The SHERIFF shall not assign or delegate the obligations, responsibilities or benefits imposed hereby or contained herein to any third party or in any manner contract for the provision of the services required to be performed herein by a third party Page 5 of 7 without the express written consent of the TOWN, which consent must be agreed to by the TOWN at a public meeting and which consent may be withheld within the sole discretion of the TOWN. The remainder of the page left intentionally blank. Page 6 of 7  IN WITNESS WHEREOF, the parties to this Agreement have caused the same to be signed by their duly authorized representatives this day of 2024. ATTEST: TOWN OF REDINGTON SHORES Town Clerk Mayor SHERIFF OF PINELLAS COUNTY, FLORIDA Bob Gualtieri, Sheriff Page 7 of 7 ITEM G.3. Date: August 14, 2024 To: Board of Commissioners From: Mike McGlothlin, Town Administrator Re: MOA with Florida Division of Emergency Management - Everbridge The Florida Division of Emergency Management (FDEM) is requiring political subdivisions (i.e. Municipalities) renew their MOA with the State for usage of the Everbridge Mass Notification System. To continue use of the Everbridge Mass Notification System under the AlertFlorida/FDEM contract, the Town is required to submit an updated, executed agreement. Attached is the latest version of the MOA required to be submitted  MEMORANDUM OF AGREEMENT BETWEEN THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT AND THE TOWN OF REDINGTON SHORES, FL This Memorandum of Agreement (the “Agreement”) is made and entered into by the Florida Division of Emergency Management (hereinafter referred to as the “Division”) and the Town of Redington Shores (hereinafter referred to as the “Subdivision”), (hereinafter collectively referred to as the “Parties”). WHEREAS, Section 252.35(2)(a)6 of the Florida Statutes, requires the Division to establish a system of communications and warning to ensure that the state’s population and emergency management agencies are warned of developing emergency situations and can communicate emergency response decisions; and, WHEREAS, the Division has executed contract DEM-D0003/RFQ-DEM-18-19- 021 (“Contract”) with Everbridge, Inc. (hereinafter referred to as the “Contractor”) for the provision of Statewide alert and mass notification services in support of its AlertFlorida Initiative, (hereinafter referred to as the “notification system”); and, WHEREAS, the Division is funding and providing the notification system at no local cost to eligible subdivisions for the term of July 1, 2019 through June 30, 2024 and subsequent Contract renewals (if any), contingent upon an annual appropriation by the Florida Legislature; and, WHEREAS, Section 252.38 of the Florida Statutes establishes Emergency Management powers of political subdivisions and constructs safeguarding the life and property of its citizens as an innate responsibility of the governing political body of each political subdivision of the State; and, WHEREAS, the Subdivision desires to utilize the notification system provided by the Division to transmit alerts, notifications, and other authorized public safety messaging to residents, businesses, and visitors located in or transiting through their political subdivision, while performing its powers under Section 252.38, F.S. NOW, THEREFORE, in consideration of the cooperative effort between the Parties contained herein, the Parties agree as follows: 1. TERM OF AGREEMENT This Agreement is effective on the date of execution by the last-signing party and shall remain in effect for the duration of services provided under contract DEM- D0003, and shall automatically renew as long as the Division continues to provide this contractual service to eligible entities defined in this and subsequent contracts. 2. DUTIES AND RESPONSIBILITIES A. Division of Emergency Management The Division:  I. Has assigned a contract manager for the notification system pursuant to Section 287.057(14), F.S. who will enforce the performance of the contract terms and conditions and serve as a liaison with the Contractor. II. Reserves the right to access any political subdivision’s account or organization in the system for purposes of contract management, and to monitor system activity and usage. III. Will limit the number of personnel with high-level administrative access credentials to the system, and will take reasonable efforts to prevent the unauthorized disclosure of contact information protected under Section 119.071(5)(j), F.S. IV. Reserves the right to launch a statewide notification to all available “opt-in” contact data in the system resulting from a catastrophic natural or technological disaster, a widespread public health emergency, an imminent or actual attack of a foreign military power, or a similar emergency where a delay to coordinate locally-initiated notifications would endanger the health and safety of the State’s population. V. Reserves the right to require certain notification subscription options be set to “mandatory” in a subdivision’s public-facing opt-in portal, including: a. Tornado Warnings b. Flash Flood Warnings c. Hurricane Warnings d. Statewide Notifications e. Countywide Notifications VI. Will, upon termination of the Contract, distribute the system’s recipient contact data to the Subdivision as specified in Minimum Support Requirement number eight of the Contract’s Scope of Work. B. TOWN OF REDINGTON SHORES The Subdivision: I. Acknowledges the terms and conditions of the Division’s Contract, which is attached hereunto, and agrees to abide by the applicable terms thereof, specifically, the Contractor’s End User License Agreement, incorporated in the Contract as Exhibit “C” and the Contractor’s Acceptable Use Policy, available via https://www.everbridge.com/about/legal/acceptable-use-policy/ II. Agrees to place a “powered by AlertFlorida” icon that shall encompass no greater or less than 10% of the banner image of the Subdivision’s public-facing opt-in portal(s) for continuity with statewide branding. III. Acknowledges the following authorized uses of the system and agrees to limit use of the system to those uses, defined by the Division as the following categories of notifications:  a. Population protective actions, such as evacuation orders, shelter-in-place warnings, boil water notices, and similar actions; b. Emergency preparedness and response information, such as the availability of sand bag stations for flood-fighting efforts, notification of planned or anticipated disruption of municipal services & municipal or commercial utilities, the establishment of emergency shelters, implementation of curfews and other law enforcement security measures, the designation of security zones around specific planned events, the establishment of keywords for event-specific messaging, and other similar messaging that conveys a change in the Subdivision’s steady- state operational posture; c. Disaster recovery information, such as the location of disaster recovery centers, availability of voluntary agency or governmental disaster recovery assistance, and updates on debris clearance and the allowance of re-entry into a portion of the Subdivision impacted by a disaster. d. Emergency preparedness exercises, including operational tests of notification capability and public notification of functional or full-scale public safety and emergency management exercises occurring within the jurisdiction. e. Law enforcement searches, for a missing person or a manhunt for escaped convicts or suspects evading arrest. f. Automated weather warnings, provided by the National Weather Service. g. Notification and recall of Subdivision employees, contractors, and other response partners, that support the activation of the Subdivision’s Emergency Operations Center or supplement the staffing of existing public safety response and recovery functions, including the staffing of specialty response teams. IV. Acknowledges that while the Contract provides access to Integrated Public Alert and Warning System (IPAWS) and Emergency Alert System (EAS) initiation features, the Division will NOT approve requests for Collaborative Operating Group (COG) licenses that originate from political subdivisions below the COUNTY level, as the alerting systems accessible through IPAWS are capable of transmitting alerts across jurisdictional boundaries. V. Agrees to make a reasonable effort to supply the Division with requested information about any existing or recent local contracts for mass notification services, for the purpose of developing quantitative cost impact and qualitative notification capability measures in support of legislative budget requests for continued funding of the initiative. VI. Agrees to develop a written Standard Operating Procedure (SOP) that governs access to and use of the notification system within the  Subdivision, to include, at minimum, the following topics: a. Defining the local organization administrator(s); b. Defining procedures for requesting administrative access within the jurisdiction and the training requirements for granting such access; c. Establishing a message drafting and approval process; d. Discussing the difference between “opt-in” and “opt-out” contact data, limiting the use of “opt-out” data to imminent or actual life-threatening emergencies, and considering the time of day when initiating notifications that use “opt-out” data; and, e. Specifying the responsibility and frequency of periodically reviewing all administrative user accounts within the County’s organization(s) to validate the continued relationship and need for access of each current user. The SOP must be developed within sixty (60) days of the effective date of this Agreement and is subject to review by the Division at any time during the Agreement. VII. Acknowledges that the Contractor provides additional notification system capabilities and services which are not covered under the Division’s Contract for the notification system (hereinafter referred to as “non-covered services”). If the Subdivision desires to enhance their notification capabilities by adding non-covered services to their organization(s), then the Subdivision will be responsible for any additional costs incurred as a result of adding those services, plus any costs arising from technical support of the non-covered services, payable directly to the Contractor. The Subdivision will notify the Division of its intent to add non-covered services prior to deployment, and will provide an additional notification after deployment, with the intent of maintaining visibility on the Contractor’s provision of support and maintenance on covered features. 3. POINTS OF CONTACT The Parties shall direct all matters arising in connection with the performance of this Agreement to the attention of the respective contact person(s) named below for resolution or action: For the Division: For the Subdivision: Woody Harvey MARGARET CAREY AlertFlorida Contract Manager TOWN CLERK 2555 Shumard Oak Boulevard 17425 GULF BLVD. Tallahassee, Florida 32399 REDINGTON SHORES, FL 33708 Telephone: 850-591-7939 Telephone: (727) 397-5538 Email: Woodham.Harvey@em.myflorida.com Email: townclerk@redshoresfl.com 4. TERMINATION OF AGREEMENT The Parties may terminate this Agreement at any time upon thirty (30) days’ written notice to the contact person(s) specified herein. 5. LIABILITY Each Party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. Nothing contained herein shall constitute a waiver by either Party of its sovereign immunity or the provisions of Section 768.28, F.S. Nothing herein shall be construed as consent by either Party to be sued by third parties. 6. ATTACHMENTS The following attachments are incorporated hereunto by reference: A. Attachment 1 – Definitions B. Attachment 2 – Contract DEM-D0003 between the Division and the Contractor. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives on the dates appearing beneath their respective signatures. FLORIDA DIVISION OF TOWN OF REDINGTON SHORES EMERGENCY MANAGEMENT By: ______________________ By: ______________________ Lisa Hendrickson, Mayor ______________________ ______________________ ______________________ Date Date  Attachment 1 – Definitions Account – An account is the access point to the web-based Everbridge Mass Notification Solution which is an integrated component of Everbridge’s Unified Critical Communication Suite (“Everbridge Platform”). Accounts are segmented into Organizations and are typically segmented further into numerous groups. Contact – Individuals who may receive notifications from or through the notification system, including any individual person who provides their personal contact information through an opt-in portal. Opt-In – The process whereby a contact subscribes to receive notifications through an organization-specific web portal, or by sending the Subdivision’s keyword(s) or zip code(s) to an established SMS short code. Opt-Out – Contact and address point data loaded into the Everbridge Platform by a political subdivision without the intervention of the contact. Organization – In the Everbridge Platform, an organization (“Org”) contains a contact database and the capability to send notifications. Each Org has a mapping feature that allows users to send notifications based on registered locations of contacts. Orgs can be configured with a variety of settings and users can view and create numerous reports. User – Individuals assigned roles and granted permission to manage users, manage contacts and groups, edit settings, and/or send notifications within the Everbridge Platform. ITEM H.7. ITEM H.8. Date: August 1, 2024 To: Mike McGlothlin, Town Administrator From: Yvonne Williams, Permit Technician Re: Permit Report – July 2024 REDINGTON SHORES ISSUED PERMITS 43 (no new construction) INSPECTIONS 115 REVENUE $13,580.06 REDINGTON BEACH ISSUED PERMITS 28 (no new construction) INSPECTIONS 23 REVENUE $7631.32 ITEM H.9.  August 9, 2024 Public Works Department July Monthly Report Routine daily activities conducted by the Public Works Dept. • Daily check of 4 of the town lift stations to ensure proper function. • Daily check and removal of trash and debris from town beach area. • Daily emptying of dog waste cans within the community. • Ensuring bus stop trash receptacles are emptied. • Checking and ensuring all town storm drains are clear of debris. • Assisting town hall staff with routine duties and citizen requests for service. General update: • Raking of the beach was paused on May 17th due to the beach tractor being sent out for repair (fuel injector pump). Raking will resume on Mondays and Fridays when the tractor is returned from service. • 07/09/2024 Beach accesses in need were cleared. Activities for July not including normal daily activities: • 07/15/2024 Picnic table removed from Nature Park due to safety concerns. 2 new tables have been ordered and the town is awaiting arrival. • July 8, 2024. Palm Trees on 174th Ave were trimmed. • 07/31/2024 BLD (contracted by APH) to conduct lateral repairs on Wall St. First Street.