Parks and Recreation Committee Meeting

PARKS AND RECREATION COMMITTEE TOWN OF REDINGTON SHORES REGULAR MEETING Nov. 8, 2023 – 5:00 P.M. AGENDA Town Hall- 17425 Gulf Blvd. Redington Shores, FL 33708 CALL TO ORDER ROLL CALL OLD BUSINESS 1. Approve 10/25/23 meeting minutes 2. Discuss single response to RFP and Commissioner Herig request to landscapers 3. Thank you email to go out to all volunteers for the picnic NEW BUSINESS 1. Possible next steps while waiting for landscaping to begin: a. Review LDU funds priorities i. Update signage (on hold for Commission direction on logo) ii. Bus stop shelters iii. Uniform beach access and equipment (trash cans, etc.) b. “Grand Opening” once the Nature Park has been relandscaped c. Possible spring gathering d. Other ideas MISCELLANEOUS 1. How many projects can PAR keep in process at one time? ADJOURNMENT “Persons are advised that, if they decide to appeal any decisions made at this meeting, they will need a record of the proceedings, and, for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.” “The Town maintains a tape recorder for all public hearings. In the event that you wish to appeal a decision, the tape may or may not adequately ensure a verbatim record of the proceedings. Therefore, you may wish to provide a court reporter at your expense.”  MINUTES OF PARKS AND RECREATION COMMITTEE FOR THE TOWN OF REDINGTON SHORES Wednesday October 25, 2023 DĞĞƟŶŐŽĨƚŚĞWĂƌŬƐĂŶĚZĞĐƌĞĂƟŽŶŽŵŵŝƩĞĞĨŽƌZĞĚŝŶŐƚŽŶ^ŚŽƌĞƐǁĂƐĐĂůůĞĚƚŽŽƌĚĞƌĂƚϱWDďLJ ŚĂŝƌ>ŽƌĞƩĂ&ƌŝĐŬƐŽŶKĐƚŽďĞƌϮϱ͕ϮϬϮϯ͘DĞĞƟŶŐǁĂƐŚĞůĚĂƚdŽǁŶ,Ăůů͕ϭϳϰϮϱ'ƵůĨůǀĚ͕ZĞĚŝŶŐƚŽŶ ^ŚŽƌĞƐ͕&ůϯϯϳϬϴ͘ In ƩĞŶĚĂŶĐĞ͗ >ŽƌĞƩĂ&ƌŝĐŬƐ͕ ŽŶŶŝĞhƚnj͕:,ŽLJƚ͕ĂƚŚLJ^LJƉŶŝĞǁƐŬŝ͕DŝĐŚĞůůĞ'ĂŶŝŽ͕ĂŶĚ'ŝŶŐĞƌ DĐYƵŝŐŐ ŽŵŵŝƐƐŝŽŶĞƌ ,ĞƌŝŐǁĂƐĂůƐŽŝŶĂƩĞŶĚĂŶĐĞ͘ďƐĞŶƚ͕DĂƌŝĞWŽůĞŶĂĂŶĚŵŝůLJ^ĐŚƌĂĚĞƌ͘ KůĚƵƐŝŶĞƐƐ– dŽǁŶtŝĚĞWŝĐŶŝĐ- dŚĞŵĂũŽƌŝƚLJŽĨƚŚĞŵĞĞƟŶŐǁĂƐƐƉĞŶƚƌĞǀŝĞǁŝŶŐƚŚĞdŽǁŶWŝĐŶŝĐƚŚĂƚǁĂƐŚĞůĚŽŶ October ϭϰƚŚ͘ǀĞƌLJŽŶĞĨĞůƚƚŚĂƚŝƚǁĂƐŽŶĞŽĨƚŚĞďĞƐƚĂƩĞŶĚĞĚƉŝĐŶŝĐƐĞǀĞƌŚĞůĚĂŶĚƚŚĂƚĞǀĞƌLJŽŶĞ ǁŚŽĂƩĞŶĚĞĚĞŶũŽLJĞĚƚŚĞŵƐĞůǀĞƐĂŶĚĂƉƉƌĞĐŝĂƚĞĚƚŚĞĞǀĞŶƚ͘dŚĞƌĞǁĂƐĂůŽƚŽĨĚŝƐĐƵƐƐŝŽŶŽŶŚŽǁƚŽ ĮŶĞƚƵŶĞĂŶĚŝŵƉƌŽǀĞŶĞdžƚLJĞĂƌ͛ƐdŽǁŶtŝĚĞWŝĐŶŝĐ͘WůĞĂƐĞƐĞĞĂƩĂĐŚŵĞŶƚ ĨŽƌĂĐŽŵƉůĞƚĞůŝƐƚŽĨ ƐƵŐŐĞƐƟŽŶƐ͘ >ĂŶĚƐĐĂƉŝŶŐ– RFP – dŚĞŽŶĞƌĞƐƉŽŶƐĞƚŽƚŚĞZ&WƚŚĂƚǁĂƐƉƵďůŝƐŚĞĚŽŶĞŵĂŶĚ^ƚĂƌĐĂŵĞŝŶĨƌŽŵ<ŝŵůĞLJ,ŽƌŶĂŶĚĂ ĐŽƉLJǁĂƐŚĂŶĚĞĚŽƵƚ͘hŶĨŽƌƚƵŶĂƚĞůLJ͕ƚŚĞŝŶĨŽƌŵĂƟŽŶǁĂƐŽŶůLJĂďŽƵƚƚŚĞŝƌĮƌŵǁŝƚŚŶŽŝŶĨŽƌŵĂƟŽŶŽŶ ŚŽǁƚŚĞLJĐŽƵůĚŚĞůƉZĞĚŝŶŐƚŽŶ^ŚŽƌĞƐ͘/ƚǁĂƐŵĞŶƟŽŶĞĚƚŚĂƚƚŚĞĂƉƉůŝĐĂƟŽŶǁĂƐƚŽŽŽŶĞƌŽƵƐĨŽƌ ƐŵĂůůĐŽŵƉĂŶŝĞƐƚŽĂƉƉůLJĂŶĚƚŚĂƚǁĞŵĂLJŶĞĞĚƚŽŐŽďĂĐŬƚŽƚŚĞĚƌĂǁŝŶŐďŽĂƌĚƚŽƐƚĂƌƚƚŚŝƐƉƌŽĐĞƐƐ ĂŐĂŝŶ͘/ƚǁĂƐƐƵŐŐĞƐƚĞĚƚŚĂƚǁĞƚĂŬĞŽƌŝƐ͛ĂĚǀŝĐĞĂŶĚƐƚĂƌƚǁŝƚŚƚŚĞ͞ǁŽƌƐƚĮƌƐƚ͟ ĂŶĚƚŚĞŶĂĚĚŽŶŽƚŚĞƌ ůŽĐĂƟŽŶƐĂŌĞƌƚŚĂƚŽŶĞŝƐĐŽŵƉůĞƚĞ͘/ƚǁĂƐĚĞĐŝĚĞĚƚŚĂƚŽƵƌŶĞdžƚŵĞĞƟŶŐŶĞĞĚĞĚƚŽďĞĚĞǀŽƚĞĚƚŽƚŚŝƐ ƉŚĂƐĞŽĨŽƵƌƉůĂŶto ƌĞĨŽĐƵƐ͘ EĞǁƵƐŝŶĞƐƐ– dŚĞƌĞǁĂƐŶŽŶĞ dŚĞŵĞĞƟŶŐ ǁĂƐĂĚũŽƵƌŶĞĚĂƚϲWDĂŶĚƚŚĞEĞdžƚDĞĞƟŶŐǁŝůůďĞŚĞůĚŽŶEŽǀĞŵďĞƌϴ͕ϮϬϮϯ ͞WĞƌƐŽŶƐĂƌĞĂĚǀŝƐĞĚƚŚĂƚŝĨƚŚĞLJĚĞĐŝĚĞƚŽĂƉƉĞĂůĂŶLJĚĞĐŝƐŝŽŶƐŵĂĚĞĂƚƚŚŝƐŵĞĞƟŶŐ͕ƚŚĞLJǁŝůůŶĞĞĚĂ ƌĞĐŽƌĚŽĨƚŚĞƉƌŽĐĞĞĚŝŶŐƐ͕ĂŶĚ͕ĨŽƌƐƵĐŚƉƵƌƉŽƐĞƚŚĞLJŵĂLJŶĞĞĚƚŽĞŶƐƵƌĞƚŚĂƚĂǀĞƌďĂƟŵƌĞĐŽƌĚŽĨƚŚĞ ƉƌŽĐĞĞĚŝŶŐƐŝƐŵĂĚĞ͕ǁŚŝĐŚƌĞĐŽƌĚŝŶĐůƵĚĞƐƚŚĞƚĞƐƟŵŽŶLJĂŶĚĞǀŝĚĞŶĐĞƵƉŽŶǁŚŝĐŚƚŚĞĂƉƉĞĂůŝƐƚŽďĞ ďĂƐĞĚ͘͟ ͞dŚĞdŽǁŶŵĂŝŶƚĂŝŶƐĂƚĂƉĞƌĞĐŽƌĚĞƌĨŽƌĂůůƉƵďůŝĐŚĞĂƌŝŶŐƐ͘/ŶƚŚĞĞǀĞŶƚƚŚĂƚLJŽƵǁŝƐŚƚŽĂƉƉĞĂůĂ ĚĞĐŝƐŝŽŶ͕ƚŚĞƚĂƉĞŵĂLJŽƌŵĂLJŶŽƚĂĚĞƋƵĂƚĞůLJĞŶƐƵƌĞĂǀĞƌďĂƟŵƌĞĐŽƌĚŽĨƚŚĞƉƌŽĐĞĞĚŝŶŐƐ͘dŚĞƌĞĨŽƌĞ͕ LJŽƵŵĂLJǁŝƐŚƚŽƉƌŽǀŝĚĞĂĐŽƵƌƚƌĞƉŽƌƚĞƌĂƚLJŽƵƌĞdžƉĞŶƐĞ͘͟ Subject: Redington Shores Landscape Design and Installation The Town of Redington Shores (Town) would like our green spaces to be more attractive, consistent, and sustainable. The Town is interested in adding plant diversity and color to our public spaces while also minimizing long term maintenance, especially supplemental water, fertilizer, and pesticides. To move toward that goal, the Town is asking for landscapers with experience with Florida -Friendly plants to assist us with design and installation of two large beds in Redington Shores Nature Park. (DelBello Park) The Nature Park is located on the east side of the 17800 block of Gulf Blvd. It is approximately 1.5 acres with 400 feet of waterfront along an estuary. The immediate objective is to address the planting beds along Gulf Blvd where recent storms have damaged many mature plants. The ecosystem of the park is Coastal Strand. The town would like to follow the nine principals of Florida-Friendly landscape as described in the University of Florida – Institute of Food and Agriculture Sciences publication “The Florida Yards & Neighborhoods Handbook.” Using the Right Plant in the Right Place is essential to a successful plan. The entire area received a long salt soak during hurricane Idalia. There are two beds adjacent to Gulf Blvd of mainly Indian Hawthorn and Yaupon Holly outlined in red below. The Indian Hawthorn and intertangled invasives need to be removed and the area treated. The town requests landscape design and installation, integrating the Yaupon hollies, with height, color, and texture diversity using plants from the list at the website below. Crinum lilies are also acceptable since they are thriving among Mangroves on the east side of the park. The area should then be mulched with either Melaleuca or Eucalyptus or a blend of the two. https://gardeningsolutions.ifas.ufl.edu/design/landscaping-for-specific-sites/salt-tolerant-plants.html If you have questions, please contact: Christy Herig Commissioner District 2 Town of Redington Shores Comdist2@redshoresfl.com 727-423-5185 Submit your proposed design, pricing, and timeline by Nov. 27,2023 to: Michael McGlothlin Town Administrator Town of Redington Shores 14725 Gulf Blvd. Redington Shores, FL 33708 (either mail, in person or electronically acceptable) Redington Shores Town Picnic - Oct 2023 FOOD 1. Have Veggie Burgers and dogs as vegetarian option. 2. BBQ Sauce ran out. There was confusion about quantity to purchase. Next year will order online for pick up. (All items from Sam’s Club.) 3. Pickles - ran out late in the day. One more jar would suffice. Consider an easy way to distribute. 4. Cookies ran out around 4, maybe 1 more tray? Put a few out on napkins for people to pick up easily and keep line moving. 5. Condiments- monitor by a volunteer… open 2 bottles at a time and replenish as needed. This could reduce waste of partial bottles. Unopened bottles could be donated or saved for future event. Also discussed wiping bottles between uses to be more sanitary. 6. Beverages other than soda - lemonade/tea/coffee? Review amount of soda purchased. Consider reducing the overall amount. Tea and non-carbonated lemon drinks are available in cans or gallon jugs. Perhaps a local coffee shop would set up /donate. Needs more exploration. 7. Wine sangria/spritzer as an alcoholic beverage alternative to beer. Can be available through beer vendor. Considerations include cost and ABV%. 8. Snowcones - ice melting. Need tray under machine to catch melt and drainage plan as the tray gets full. Perhaps put snowcones on the grass, but this could make it slippery and worse than on pavement. Snowcones should be on its own table. 9. Separate table for popcorn & cotton candy. Walk around to distribute. LOGISTICS 10. Determine better layout for check-in to prevent bottlenecks. 11. Set up portable tables in shade near shuffleboard pad. 12. Visible signs to better direct people to check in, food, raffle tickets, etc. Or perhaps greeters at the front. 13. Consider portable toilets due to the number of people attending the picnic. 14. Station for people to sign up for email communications from town. MISCELLANEOUS 15. Had more volunteers than needed at 11. Need a small crew at 11, only cooking and a few for help setting up. Most volunteers could be scheduled start at 12:30. 16. Have PAR committee oversee different sections of volunteers and move as needed. Example: move to busy food line instead of slow beverage line. Also make sure volunteers get relieved. 17. Confusion and objection over colored dots. Need to better explain. Part of the objection may have been caused by the back-up in getting through the line. 18. Adult games: shuffleboard, bocce ball, corn hole. 19. Bring scissors and paper wgts  20. Use one color tix at check in (one per person). Tear tickets in advance to speed up check in. Note beginning number, so we can determine how many people came. Use different color tix for sale at separate station to avoid back up at check in. 21. Have raffles at set times (on the hour or half hour?) so people could plan to listen for their numbers. Start first drawing at one hour after start. Perhaps write numbers on a board for 30 minutes to give people a chance to check tickets. Post list of prizes to motivate people to buy tickets. Advertise that raffle goes to ISPD charity. 22. Consider playing the Star-Bangled Banner or saying Pledge of Allegiance at start of picnic. Taps at the end - maybe too sad to end the festivities? BIG HITS 23. Face painter was a big hit! 24. Name tags with sharpie in big letters worked well. Called people by name and they loved it! FOLLOW-UP 25. Send email thanks to volunteers? 26. Accept credit cards for raffle and shirt sales. Obtain Square? Research if remote access to town hall credit process is an option. 27. Get bigger picnic signs for Gulf Blvd. Use the “yard signs” in the neighborhoods. 28. Staff and PAR to have a pre-picnic meeting the day before picnic. 29. Pig, chicken and pork all donated by same person. Since this is such a large item for one person maybe town should off-set the cost.