Workshop Meeting

Name: Workshop Meeting — Redington Shores, FL
Start: 2023-09-27T18:00:00
End: 2023-09-27T20:00:00
Location: Redington Shores, FL

Regular Meeting

Redington Shores, FL · September 27, 2023

Agenda

WORKSHOP MEETING BOARD OF COMMISSIONERS TOWN OF REDINGTON SHORES WEDNESDAY, SEPTEMBER 27, 2023 – 6:00 P.M. AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPEARANCES AND PRESENTATIONS None OLD BUSINESS 1. Town Events 2. Parking Meter Update 3. Ethics Training 4. Website Posting Policy Update 5. Back Room and Parks Rental Policy and Contract NEW BUSINESS 1. FMIT Market and Coverage Updates 2. Citizen Communication App 3. Town Re-branding 4. Building Official Services MISCELLANEOUS Regular Meeting- Wednesday, October 11, 2023 – 6:00 P.M. Workshop Meeting- Wednesday, October 25, 2023 – 6:00 P.M. ADJOURNMENT Pursuant to Florida Statutes § 286.0105, if any person or entity decides to appeal any decision made on any matter considered at any meeting or hearing of any Redington Shores board or commission, he, she or it will need a record of the proceedings and, for such purpose, he, she or it may need to ensure that a verbatim record of the proceedings is made, which record includes the legal arguments, testimony, and evidence upon which the appeal is to be based. December 2023 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 26 27 28 29 30 1 2 3 TREE LIGHT 4 5 6 7 8 CHRISTMAS PARTY 9 HOLIDAY PARADE? TENTATIVE 10 11 12 13 14 15 16 HOLIDAY PARADE? Commission Mtg 6:00 p.m. 17 BOAT PARADE? 18 19 20 21 22 23 24 25HOLIDAY 26 27 BIG C 9AM 28 29 30 Workshop Mtg ? 6:00 p.m. 31 HOLIDAY © Calendar- !# " # # # # f¯Ê^ÃmloÊHttt°Ê °¯ÊH ttt°Ê¯ÊlstÊmÃÊlsÊmtºttÊ^lmtÊXXKÊlÊMtlÀltÊ°tsÊlm±ÃÊ olÃÊ À°Ê |ot¯Ê l°Ê 4433Ê bÊ b°'Ê [iÊ b°tÊ 633Ê H°l°lÊ THÊ 7373?Ê L^lZmtÊ lsÊ K°ÃÊ xÊ JttlÊ JtloÊ lÊ RslÊ¾ol²ÃÊÀ°Ê|ot¯Êl°Ê889ÊKl¾¯tÀlÃÊJ¿sÊJttlÊJtloÊRXÊ77=>;ÊKt°ÊÉÊ ^lZmtÊlsÊKt°Ê lÃÊmtÊ vxttsÊ °Êoto°¿tÃÊl¯Ê°tÊ^l°t¯ÊÊs¿s¾lÃÊl¯ÊlÊ g¯ÊHttt°ÊÀÊ mtotÊt xyto°¿tÊl¯ÊxÊ°tÊ l¯°Ê ¯l°¾tÊsl°tÊ mtÀÊ °tÊNxyto°¿tÊMl°tÊ jUO`OIcÊ°tÊ ^l°t¯ÊlttÊ µl°Ê^lZmtÊt°ttsÊ°ÊlÊHttt°Ê À°Ê°tÊK²ÃÊxÊ b°'Ê ^t°t¯m¾Ê sl°tsÊ MtotmtÊ8Ê6363Ê °tÊhstÄÊK¹o°@ÊlsÊ jUO`OIcÊ^lZmtÊltt¯Ê°ÊtÂ°tsÊ°tÊot«lÊ°t¯ÊlsÊos°¯ÊxÊ°tÊhstÃÊK°lo°Ê°ÊKt°EÊlsÊ kO`OIcÊ °tÊ hstÃÊ K¹o°Ê ¯Ê o§l°tsÊ ttÊ mÃÊtxttotÊ lsÊ ¯Ê l°°lotsÊ l¯Ê PÂm°Ê HÊ °Ê µ¯Ê Httt°0ÊHÊxÊ°tÊ°t¤¯Ê lsÊqs±¯Ê¯t°Ê¬ÊÊ°tÊhstÃÊK°lo°Ê lvÊÃÊmsÊÊ°tÊ^l¨t¯FÊlsÊ jUO`OIcÊ°Á°¯°lsÊ°tÊt¾tt°Ê°l°Ê°tÊhst£ÃÊK°lo°Ê¯ÊÃÊmsÊÊ°tÊ^l¨t¯Ê°tÊ^l©t¯Ê l¿tÊ lttsÊ °Ê sÊ ot±lÊ °torÊ ¿¯¯Ê xÊ °tÊ hstÃÊ K¸lo°Ê l¯Ê ltsÊ °Ê °¯Ê Httt°Ê mt°ÁttÊ ^lZmtÊlsÊKt°FÊlsÊ \]jÊdUO`OS]`OÊ Ê o¯stl°ÊxÊ¶tÊ ¾°¾lÊ o¿tl°¯Ê lsÊlttt°¯Êo°ltsÊ ttÊ lsÊ°tÊÊ lsÊ¿l¾lmtÊo¯stl°Ê°tÊtot°ÊlsÊ¯¾z}otoÃÊxÊÀoÊl¢ÊttmÃÊloÀtstsÊµtÊ^l«t¯ÊlttÊl¯ÊÀ¯AÊ 4% atp°l¯&Ê etÊlm¿tÊto°l¯ÊlvÊttmÃÊol°tsÊtt& 6' Mt~°¯(ÊMttsÊÊol°lÆtsÊ°t¯Ê¾¯tsÊttÊ°l°ÊltÊ°ÊstztsÊmÃÊ°¯ÊHttt°Ê¯lÊl¿tÊ°tÊtl ¯t°Ê¾°ÊÊ°tÊhstÃÊK°lo°1ÊHÃÊtxttotÊ°ÊK°ÃÊxÊb°2Ê^t°t¯m¾Ê K²Ã ÊÊ Kt° ÊÊ°tÊhstÃÊK¸lo° ¯lÊtxtÊ°ÊK»ÊxÊJttlÊJtloÊÊ°tÊ¾¯t¯ÊxÊµ¯ÊHttt°- 7) Hssw¯ÊKltÊxÊKt³Ê[°Á°¯°lsÊ°tÊlsst¯¯ÊlsÊo°lo°Êxl°ÊxÊ°tÊ¿t¦t°Êt°±ÃÊ¯t°Êzª ÊQÂm°ÊHÊ ^lZmtÊltt¯Ê°l°Ê°ÊÀÊ¯tsÊ°ot¯Ê lsÊÀÊos¾o°ÊlÊm¾¯t¯¯Ê¾stÊ°¯ÊHttt°ÊÀ°Ê K°ÃÊ xÊ JttlÊ JtloÊ WÃtÊ at{tÊ 888Ê Kl¾¯tÀlÃÊ J¿sÊ JttlÊ JtloÊ RYÊ 77=>; 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Based on the City’s total number of parking transactions of 22,075 last year with an average transaction cost of $8.32 (just over a 2hr average parking session) totaling $181,440.87 in credit card revenue, we can estimate a project total ParkMobile cost of: Fee Calculation Total Transaction Fees (paid by the customer): 22,075 x $.35 $7,726.25 CC Processing Fees (paid by the City) ($.20 x 22,074) + (3% of $181,440.87) $9,858.03 The City can estimate a total cost to ParkMobile of $9,858.03 to cover credit card processing costs. The City had a total of $9,732.95 credit card processing costs last year. This is a difference of $125.08. The City had a total of $6,209 machine maintenance costs last year. There is no maintenance or set up costs for ParkMobile. This is a gain of $6,209. The City’s total net revenue on 47,172 hours of paid parking last year was $176,270. The City’s total net revenue on 47,172 hours of paid parking with ParkMobile would be: Total CC revenue = 181,400.87 Total Merchant Fees = 9,858.03 Total Maintenance Costs = $0 Total Cash Revenue = 13,456.66 Total Revenue: $188,688.44 Total Net Revenue: $178,830.41 ParkMobile Pricing Proposal and Terms are Valid 30 days from Date of Receipt Wednesday, June 14th 4:30 Monday, June 26th 5:30 Need to schedule >ŽƌĞƩĂ&ƌŝĐŬƐ <ŝŵ,Ăƌƌ ZŝĐŚĂƌĚĂďǇ >ŝƐĂ&ŽƐƚĞƌ ŽŶŶŝĞhƚǌ ŝĚƌĞĂĐŚŽƵƚƚŽƐĐŚĞĚƵůĞ :ĂŵĞƐWĂƌŬĞƌ DĞƌǀŝĐŬĞƌƐŽŶ ŵŝůǇ^ĐŚƌĂĚĞƌ :ŝůůtĞŝŶŐĂƌƚ :ĂŵĞƐWĂƌŬĞƌ WĂƵů,ĞƌǌĨĞůĚ DĂƌŝĞWĂůĞŶĂ ŝĂŶĞDĐĂƌƚŚǇ ŝůůůĂĐŬďƵƌŶ :,ŽǇƚ ZŽď&ƌĂŶĐŽƌ ;s/Zdh>>zͿ ŽŶŶŝĞhƚǌ ZŝĐŚWĞƌĞǌ ŵŝůǇ^ĐŚƌĂĚĞƌ ĂǀŝĚ'ƌŝŵĞƐ ĂƚŚǇ^ǇƉŶŝĞƐŬŝ ŝůů^ĂŶĚĞƌƐ DŝĐŚĞůůĞ'ĂŶŽ 'ŝŶŐĞƌDĐYƵŝŐŐ ĂƐƐĂŶĚƌĂZĞĂƌĚŽŶ :ƵƐƟŶŽƌƵƐ ĂǀĞDŽƚůĞǇ RENEWAL QUOTE FOR 2023-2024 Town of Redington Shores FMIT 0507 Coverage Deductible Limit Premium General/Professional Liability $0 $5,000,000 $39,952 Deductible Stoploss Amount $0 Cyber Liability $0 $1,000,000 $1,050 Automobile Liability $0 $1,000,000 $2,942 Deductible Stoploss Amount $0 Automobile Physical Damage Per Schedule $547 Deductible Stoploss Amount $0 Property $500 $2,567,061 $124,102 Your FMIT property insurance is changing from a Specified Value coveage basis to a Blanket and Agreed Value coverage basis. Workers' Compensation $0 Total Payroll Experience Modification 0.89 10/1/23 $563,000 $14,837 TOTAL NET PREMIUM $183,430 *Includes: Drug Free Credit: Yes Safety Credit: Yes Please Note: All descriptions of coverage provided herein are intended for illustration and general discussion purposes. Do not rely upon this communication for coverage. Refer to the FMIT Coverage Agreement(s) for applicable coverage terms, conditions, limits and obligations. The premiums quoted above are priced according to the coverage lines presented. Any change or deletion of coverages may result in re-pricing of remaining coverage lines. *Please see next page for options if applicable. RENEWAL QUOTE FOR 2023-2024 Town of Redington Shores FMIT 0507 DEDUCTIBLE / LIMIT OPTIONS Annual Check Option Named Storm Deductible Premium Accepted Rejected Property - Wind Coverage Option 1 5% $124,102 Option 2 7.5% $107,969 Option 3 10% $94,318 * 5%, 7.5% or 10% (as selected above) of total insured value per location or a minimum of $10,000 whichever is greater each and every loss, each location. Please note: All descriptions of coverage provided herein are intended for illustration and general discussion purposes. Do not rely upon this communication for coverage. Refer to the FMIT Property Coverage Agreement for applicable coverage terms, conditions, limits, and obligations. Special Note: The 5% Named Storm Deductible option will be the default option unless FMIT is notified otherwise by completing and returning this form to your Account Executive. In recent years, Florida homeowners have been heavily affected by changes in our state’s property insurance market. Unfortunately, all commercial carriers now face similar headwinds. To weather this storm, FMIT has been forced to adjust rates to reflect the conditions we’re all facing. THERE ARE “FOUR FACTORS” DRIVING THIS CHANGE. 1. First, global insurance capacity is dwindling. Simply put, the demand for insurance now outstrips supply—which means prices rise. 2. Second, as anyone who’s taken a trip to the grocery store knows, inflation recently reached multi-decade highs. The cost of labor and construction materials, in particular, have risen sharply in recent years. 3. Third, there’s a “Florida Factor.” The Sunshine State is the highest-risk zone in the world—which means many carriers are raising rates even more significantly, and many more are avoiding our state altogether. 4. Fourth, natural disasters are increasing in frequency and intensity, so rising rates reflect rising risk. You’re not alone. Our reinsurance costs—essentially, what insurers themselves pay for insurance—have more than doubled in the last year alone. No one wants higher rates, but everyone depends on preserving FMIT’s financial strength, customer service, and claims-paying power. FMIT IS THE STEADY CHOICE IN UNCERTAIN TIMES. FMIT remains the best insurer in the Sunshine State, especially in a market like this one. There are many reasons that’s the case, but the two biggest are There is no insurer financial strength and our unique mission. in this market with Simply put, there is no insurer in this market with better claims-paying power than FMIT. In an environment of better claims-paying unprecedented uncertainty characterized by high inflation, low insurance capacity, and the rising risk of power than FMIT catastrophic events, the financial strength to reliably pay claims is paramount. WHY SHOULD WE REMAIN WITH FMIT? MISSION BEST IN CLASS DISASTER RESPONSE We are the only insurer in this market conceived, & RECOVERY constructed and committed wholly to the service Following a series of catastrophic hurricanes, like Ian, of Florida’s communities. We exist solely to serve Irma and Michael, we can confidently say that, by you—and solely because the private sector once every measure, our disaster recovery program leads the abandoned this market, leaving cities in crisis. When industry. After years of development, this world-class they ran from the burning building, we grabbed a member service proved that it can pass the ultimate firehose. Ever since, it has been our practice to set test. We assisted members during their most vulnerable responsible rates that ensure FMIT can serve you for moments through expedited mitigation and recovery the long haul, in good times and bad. So, serving cities services that reduced millions of dollars of out-of-pocket isn’t just a mission statement, it’s our history and it’s costs. From fires to floods to hurricanes, the FMIT helps our job—and we’ve been doing it rain or shine, in you return to normal in record time. good times and bad, even (and especially) when others refused. REPUTATION Over the years, we’ve earned a unique relationship UNIQUE KNOWLEDGE OF CITIES with the “reinsurers” who ultimately stand behind most We know cities. Not only are we sponsored by the municipal insurance coverage in Florida (regardless of Florida League of Cities, we understand your budget carrier). In part because of that unique relationship, we cycle, we recognize and value your responsibility to have been able to secure additional insurance capacity taxpayers, and we do everything in our power to protect for our members, even when times are tough. In a the communities we call home. Our decisions about market of rapidly shrinking insurance capacity, our rates and financial stability—even the tough ones—are members will depend upon and benefit from our all made with that job, that mission, front and center. reputation with reinsurers now more than ever. FINANCIAL STRENGTH, CLAIMS-PAYING POWER & RISK MANAGEMENT We are built for times like these. We do not make reckless bids that jeopardize our ability to pay claims. There are times in life when you may want to take big risks—but choosing an insurance carrier isn’t one of them. That’s why we operate a safe and sustainable business that prioritizes the long-term protection of our members over short-term profits. May 2023 Dear FMIT Member, You are receiving this correspondence because you are currently insured under FMIT’s Specified Value form of property insurance coverage. We wanted to provide you with early notice of FMIT’s intent to offer your 2023-2024 property insurance coverage renewal under its more beneficial “Blanket and Agreed Value” form of property insurance coverage. FMIT will not offer a renewal of your expiring form of property insurance coverage known as “Specified Value” property coverage. WHAT IS THE DIFFERENCE BETWEEN FMIT’S “SPECIFIED VALUE” AND “BLANKET AND AGREED VALUE” FORMS OF PROPERTY COVERAGE? Just as many individual homeowners’ insurance policies require them to select and update replacement cost coverage limits for their homes, FMIT Members are required to select and keep current replacement cost coverage limits desired for each building or other property asset insured under the FMIT Property Coverage Agreement. Failure to update coverage limits can result in your property being “Underinsured” at the time of a property loss claim and further, result in a substantially reduced claim payout. How Specified Value property coverage works (until your transition to Blanket and Agreed Value on 10/1/23): You are responsible for selecting and updating the dollar amount of insurance coverage limits for each building or other insured asset year to year. A building insured under the Specified Value policy requires you to select a coverage limit that equals 80%, 90%, or 100% (depending upon your choice) of the building’s actual replacement cost value (RCV). If, at the time of any eventual loss, the building’s coverage limit does not meet the selected (80%, 90%, or 100%) percentage of actual replacement cost, it will be regarded as “Underinsured.” Additionally, Specified Value policies feature a “Coinsurance Condition” which is applied to any building or asset determined to be underinsured at the time of a loss. This means the maximum amount of your loss recovery begins with the Specified Value limit of coverage purchased, but is then reduced by the applicable Coinsurance Condition amount (calculated in proportion to the amount by which your property was underinsured at the time of the loss), and further reduced based on the applicable policy deductible amount. You always bear the risk associated with updating insured property values to avoid being underinsured and avoid the Coinsurance Condition, since property values and repair costs can and do vary over time. How Blanket and Agreed Value property coverage works: You are still responsible for selecting and updating the dollar amount of insurance coverage desired for each building or asset; however Blanket and Agreed Value coverage offers you at least three valuable benefits. x Benefit 1: you can effectively “borrow” from the aggregate coverage limits of your other buildings and assets and apply the borrowed amount to any other damaged building if needed following a loss claim. This means you can avoid being “underinsured” on any given building or asset at the time of loss because the Blanket and Agreed Value form of coverage permits a kind of “shared limit” of coverage across all your scheduled of insured property. If the specific coverage limit chosen for any single building happens to fall short of the ultimate cost required to repair or replace the item, being able to “borrow” coverage limit from other insured buildings assures full replacement cost coverage will be available, provided all terms and conditions of coverage are met. x Benefit 2: the Coinsurance Condition never applies under Blanket and Agreed Value coverage. x Benefit 3: FMIT will help you keep your insured property coverage limits adequate. To help with periodic review of coverage limits, FMIT offers a process (the “Asset Survey Program”) by which a third party reviews your buildings and assets using technology, comparable building industry data, etc., thereby supplying you with periodic limit adjustments to use when setting your coverage limits. WHY ARE WE TRANSITIONING AWAY FROM SPECIFIED VALUE PROPERTY COVERAGE ON 10/1/23? Put simply, to better protect you. Over the past several years, inflation has reached a 40-year high. Costs used to calculate building replacement cost values (RCV), namely construction material and labor costs, have been significantly impacted by the recent trend of “hyper-inflation.” By some estimates, Commercial building RCV amounts increased by over 35% during the 2021 and 2022 calendar years alone. Also, Florida has suffered a particularly intense and active hurricane activity cycle the past few years. For FMIT Members with Specified Value property coverage, lower claim payouts have resulted because the insured values of affected buildings and assets have not kept pace with inflation and construction costs. In a recent analysis, we identified that almost all Members with Specified Value property coverage have not adequately updated limits of insurance for covered buildings or other insured assets. Therefore, almost all Specified Value coverage Members would likely face underinsurance, application of Coinsurance Conditions, and claim payouts that are less than assumed. FMIT prides itself on Member satisfaction with claim outcomes and strives to live up to its commitment of Protecting the Communities We Call Home. The Specified Value form of property coverage does not offer the extent of robust and flexible coverage available under the Blanket and Agreed Value property coverage. Therefore, the changes we are describing for this year are being made to give you access to better coverage for all your insured assets. WHAT SHOULD YOU EXPECT IN THE LEAD UP TO RENEWAL? In July and August 2023, we will be preparing and delivering 2023-2024 insurance coverage renewals. As stated above, your FMIT property insurance renewal will be offered on a “Blanket and Agreed Value” coverage basis. Since your limits of property insurance coverage have not been updated for many years, your renewal will reflect an increase of 25% applied to all buildings and other insured assets contained on your schedule of insured property. (This increase is intended as an update but may not capture full replacement cost value of any specific covered property; you may certainly contact FMIT to request higher coverage limit for any building or other asset covered by FMIT). Your renewal will reflect a very noticeable premium increase, primarily due to the increased costs to provide property insurance coverage in Florida affecting governmental self-insurance funds like FMIT and private insurance carriers alike. As with each year’s renewal offer, your 2023-2024 property insurance coverage renewal will be subject to your acceptance of its terms (as generally described above) including: the move to a Blanket and Agreed Value form of property insurance coverage; the coverage limit increase being applied across your insured property schedule; and the resulting premium charges that will accompany the renewal proposal. AFTER THE 2023-2024 RENEWAL IS COMPLETE, THE ASSET SURVEY PROCESS WILL COMMENCE Since it very likely has been a number of years since you either (a) had an appraisal or asset survey for your insured property and/or (b) adjusted your insurance coverage limits, we will be conducting an Asset Survey or appraisal for you at no cost during the October 1, 2023 - September 30, 2024 coverage year. We will schedule such an appraisal or asset survey upon your acceptance of our Blanket and Agreed Value property insurance renewal. The resulting replacement cost values derived from the Asset Survey or appraisals will be kept on file and used in the succeeding property renewal cycle for October 1, 2024 - September 30, 2025. IS THERE ANYTHING FOR YOU TO DO NOW? Your current FMIT property insurance will remain on a Specified Value form of coverage until October 1, 2023. We are notifying you in advance of the 2023 Atlantic Hurricane Season that your current limits of insurance may be inadequate. In the event of a property claim until 10/01/2023, your claim payout may be dramatically less than hoped for based on the likelihood of underinsured property coverage limits and the application of the Coinsurance Condition provisions described above. We urge you to review your FMIT property insurance schedule and limits of insurance and request any specific changes in coverage limits you feel are appropriate. You may request coverage limit changes by contacting your designated Account Executive or Underwriter. Any increases in limits you make prior to October 1, 2023, will reduce the +25% limit adjustment we will apply to your October 1, 2023 - September 30, 2024 property insurance renewal. However, unless you can provide us with an appraisal for all insured buildings and assets (completed on or after October 1, 2022), your transition to the Blanket and Agreed Value form of property coverage cannot occur until your October 1, 2023 renewal. We regret the financial impact this change will likely have for your organization. While your premiums will certainly increase, the new form of coverage being offered will undoubtedly offer you more robust coverage in the event of a property claim. We have seen the disappointing outcomes which result when years of not increasing insured property coverage limits combine with todays’ hyper-inflation and higher costs of building recovery. As a partner on your risk management team, we felt compelled to highlight what we identified as a potential coverage gap among our Specified Value coverage Members and to explain our intent to offer more beneficial coverage under FMIT’s Blanket and Agreed Value property coverage. We expect you may have questions about this coverage change. Therefore, we urge you to contact your FMIT Account Executive to better understand this important change in your upcoming FMIT property coverage renewal, or to inquire about any immediate steps to take before the October 1, 2023, effective date of this coverage change.1 Sincerely, Chris Krepcho Chief of Insurance & Financial Services Florida League of Cities, Inc. 1 Please note, all descriptions of coverage provided herein are intended for illustration and general discussion purposes. Do not rely upon this communication for coverage. Refer to your current FMIT Property Coverage Agreement for complete coverage terms, conditions, limits, and obligations. From: Amir DaBiri To: Deputy Clerk; Commissioner Dist. 4 Subject: Town logo Date: Monday, September 18, 2023 4:27:03 PM Hi all, I heard our Board of Commissioners discussing the possibility of a new logo for the town during a recent meeting. I just wanted to take this opportunity to "throw my hat in the ring" so to speak, and offer any help I can. Besides doing website work, I have 20+ years of graphic design experience in branding, corporate identity, and logo designs. I've attached a couple of very rough mockups that I put together quickly, just to give you an idea (at no charge, of course!). Colors and elements are easily editable. I'd be willing to gather your input and put other mockups together for the board's review free of charge until one of the logos is chosen, then the usual hourly rate would apply for finalizing designs and variations. At the very least, I'd also be happy to offer any consultation or insight on any other logo ideas that may be submitted by others. Thanks for your consideration and let me know if you have any questions or if I can help in any way. Amir DaBiri DaBiri Designs Creative Services dabiridesigns.com (813) 493-5932

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