Workshop Meeting

BOARD OF COMMISSIONERS TOWN OF REDINGTON SHORES WORKSHOP MEETING WEDNESDAY, FEBRUARY 28, 2024 - 6:00 P.M. AGENDA A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPEARANCES AND PRESENTATIONS E. OLD BUSINESS F. NEW BUSINESS 1. Gunfire Associated with Hunting 2. Solicitor Ordinance 3. Charter Review Committee 4. Variance Costs 5. Policy for Issuing Proclamations 6. Repetitive Loss Area Flood Mitigation Project Discussion 7. Town Administrator Performance Review Discussion 8. Amendment to the Statewide Division of Emergency Management Mutual Aid Agreement – 2023 9. Resident Parking Pass Discussion G. MISCELLANEOUS Regular Meeting- Wednesday, March 13, 2024 – 6:00 P.M. Workshop Meeting- Wednesday, March 27, 2024 – 6:00 P.M. H. ADJOURNMENT Pursuant to Florida Statutes § 286.0105, if any person or entity decides to appeal any decision made on any matter considered at any meeting or hearing of any Redington Shores Board or Commission, he, she or it will need a record of the proceedings and, for such purpose, he, she or it may need to ensure that a verbatim record of the proceedings is made, which record includes the legal arguments, testimony, and evidence upon which the appeal is to be based. ITEM F.2. ITEM F.3. Date: February 28, 2024 To: Board of Commissioners From: Mike McGlothlin Re: Charter Review Commitee The Town Charter requires that at least once every five years, the Town Commission shall consider the necessity for the appointment of a Charter Review Commitee, and at least once every 10 years, the Town Commission shall appoint a Charter Review Commitee (CRC), for the purpose of reviewing the Charter of the Town of Redington Shores, and making recommenda�ons to the Town Commission on any amendments, addi�ons or dele�ons to the Town Charter. The last Charter Review Commitee was established on 4-11-2012. The Charter Review Commitee will be effec�ve with the adop�on of the Resolu�on. The CRC is made up of five residents appointed by the Commission, with one appointee designated by each District Commissioner from within that District, and with one appointee designated by the Mayor-Commissioner from the Town at large. Addi�onal du�es and responsibili�es are provided in the Resolu�on. Please see atached addi�onal research and informa�on.  RESOLUTION 2-24 A RESOLUTION OF THE TOWN OF REDINGTON SHORES, FLORIDA, ESTABLISHING A CHARTER REVIEW COMMITTEE; PROVIDING FOR A MISSION AND FOR PROCEDURES FOR THE CHARTER REVIEW PROCESS; MAKING RELATED FINDINGS; PROVIDING FOR SEVERABILITY AND FOR AN EFFECTIVE DATE. WHEREAS, § 16(F) of the Town Charter requires that, at least once every five years, the Town Commission shall consider the necessity for the appointment of a Charter Review Committee, and at least once every 10 years, the Town Commission shall appoint a Charter Review Committee (CRC), for the purpose of reviewing the Charter of the Town of Redington Shores, and making recommendations to the Town Commission on any amendments, additions or deletions to the Town Charter; and WHEREAS, on April 11th 2012, the Town Commission established its last CRC; and WHEREAS, that CRC conducted six meetings between April and June of 2012, and issued its final report to the Commission on June 20th 2012; and WHEREAS, inasmuch as the Commission has not appointed a new CRC in over eleven years, and so as to abide by the Town Charter’s mandate, the Commission finds that a CRC must now be appointed; and WHEREAS, the Commission finds that since Town elections are scheduled to occur in March of 2024, it will be in the Town’s best interests to allow the most recently elected/re-elected Commission members to make appointments to the CRC and to consider any recommendations the CRC may make; and WHEREAS, the Commission finds that the adoption of this Resolution is in the best interests of the Town and its residents. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Town of Redington Shores, Florida, that: Section 1: Pursuant to § 16(F) of the Town Charter, a 2024 Charter Review Committee (CRC) is hereby created. Section 2: Pursuant to § 16(F) of the Town Charter, the CRC shall be made up of five residents appointed by the Commission, with one appointee designated by each District Commissioner from within that District, and with one appointee designated by the Mayor-Commissioner from the Town at large. 1  Section 3: The members of the CRC shall be appointed by the members of the Commission, in the manner set forth in Section 2, at its April 10th 2024 meeting, or as soon thereafter as practicable. Section 4: Pursuant to § 5-4 of the Town Code, once appointed, the CRC members shall receive an orientation as to ethics, records and sunshine laws applicable to advisory board members, and shall receive available historical records from the Town’s prior CRC’s work. Section 5: Pursuant to § 5-6 of the Town Code, at its first meeting, the CRC shall select a chair, a vice chair, and a secretary. Also at its first meeting, the CRC shall establish a schedule of meetings for it to conduct its business so as to produce a final report to the Commission within the deadline set forth in this Resolution. Section 6: Pursuant to § 5-7 of the Town Code, the Town Administrator and Town Clerk shall provide administrative support to the CRC. Section 7: Pursuant to § 11(D) of the Town Charter, the Town Attorney shall serve as legal advisor to the CRC. Section 8: The duty of the CRC shall be to carefully review the current Town Charter, to conduct no less than four meetings at which Town residents, property owners, and business owners may attend and offer comments and recommendations regarding the Town Charter, and to thereafter develop a final report to the Town Commission making recommendations as to any amendments, additions or deletions to the Town Charter. Section 9: The CRC shall schedule its meetings and conduct its business so as to finish its deliberations and vote on a final report and recommendation to the Town Commission by no later than Friday, June 28th 2024. The Commission may extend this deadline at the request of the CRC if good cause exists to grant such extension. Section 10: After the Commission receives the CRC’s report and recommendation, it shall consider which if any of the CRC-proposed Charter amendments to submit to the Town’s electors at a referendum to be scheduled by the Commission. BE IT FURTHER RESOLVED that if any section, subsection, sentence, clause, provision or word of this Resolution is held unconstitutional or otherwise legally invalid, same shall be severable and the remainder of this Resolution shall not be affected by such invalidity, such that any remainder of the Resolution shall withstand any severed provision, as the Board of Commissioners would have adopted the Resolution even absent the invalid part. BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon adoption. 2  DULY ADOPTED with a quorum present and voting this ___ day of ___________________, 2024. _____________________________ Lisa Hendrickson, Mayor Attest: ___________________________ Margaret Carey, Town Clerk 3 Town Clerk From: Robert Eschenfelder < Rob@cityattorneys.legal > Sent: Monday, December 4, 2023 12:14 PM To: Town Clerk; Deputy Clerk; Town Administrator Subject: RE: Last Charter Review Attachments: Redington Shores Charter Review Committee Resolution.pdf Awesome, those are great historical records. I recommend including those, along with the draft resolution (I've changed the resolution number to a 2024 number since that's when it will be adopted) to the Commission's January or February workshop meeting so then can give final direction to put the Resolution on the agenda for adoption in February or March, so that the first April trigger date (appointment of the members) can occur. Regards, Robert M. Eschenfelder, Esquire Board Certified in City, County and Local Government Law Rob@cityattomeys.legal TRASK DAIGNEAULT, LLP Harbor Oaks Professional Center 1001 South Fort Harrison Avenue, Suite 201 Clearwater, FL 33756 (727) 733-0494 Phone �m (727) 733-2991 Fax i='. � - �, '1.tirc1i'-"� I ' l:e CONFIDENTIALITY NOTICE The information contained in this transmission is a privileged confidential communication sent by a law firm. It is for the exclusive use of the intended recipient. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you receive this communication in error, please notify the sender by return e-mail immediately, then delete the original e-mail and any attachments and destroy all hard copies of this e-mail and any attachments. Thank you. From: Town Clerk <townclerk@redshoresfl.com> Sent: Monday, December 4, 2023 12:01 PM To: Robert Eschenfelder <Rob@cityattorneys.legal>; Deputy Clerk <depclerk@redshoresfl.com>; Town Administrator <townadmin@redshoresfl.com> Subject: RE: Last Charter Review Good morning Rob, I did some research and have attached 3 files. 1. Minutes from The July 25, 2012 BOC Special Meeting - Second Reading of Adopted Ordinance 12-04 CHARTER AMENDMENTS 1 ITEM F.4. Date: February 28, 2024 To: Board of Commissioners From: Mike McGlothlin Re: Variance Cost Analysis At the request of Commissioner Hoyt, my staff and I completed a survey of variance costs in our neighboring communi�es. The results are atached.  Variance Cost Analysis Belleair Beach- The fee is $500 for a hearing with the BOA with an addi�onal $500 deposit in case a magistrate is used (otherwise refunded a�er). Belleair Shore- fee is $150.00, non-refundable. Indian Rocks Beach- Exis�ng, nonconforming condi�ons $250. New projects or exis�ng, conforming condi�ons $400. Accessory uses $200. Flood variances $100. Other Variances $400. The City has a Planning and Zoning Consultant- Hety Harmon/ Civilsurv Design. She works with Pinellas County Building Department who represents the City. Indian Shores- Our variance filing fee is $250. Our Board of Adjustments and Appeals Members are compensated $20 each per mee�ng they atend. We are also required to adver�se in the newspapers 15 days and then 5 days before the hearing. When establishing the fee, I would consider adding the cost of member compensa�on and adver�sing fees to the total variance fee. (Freddie’s opinion only). North Redington Beach- fee is $400. We have a Special Magistrate that hears the cases which the fee doesn’t come close to covering. However, we have very few variance requests. Bruce Cooper, our Building Official with Safebuilt, attends the hearing as the Town’s representative. Redington Shores- Variance fee- $1,500 non-refundable Redington Beach- $250 per applica�on- processed by the town staff. Madeira Beach- Zoning variances for residen�al dwelling units (per variance, up to three units)- $1,800. Zoning variances for mul�family, tourist dwellings, or commercial- $2,000. A partner with the firm charges $190/ hour for their �me. Treasure Island- Filing fee for variance- $350. Each addi�onal variance request- $100. Variance request –ii. Mul�family, Commercial, and Ins�tu�onal - Base fee (one variance) $500 with each addi�onal variance requested $100. ITEM F.5. Date: February 28, 2024 To: Board of Commissioners From: Margaret Carey, Town Clerk Re: Proclama�on Policy The Town receives requests for the issuance of proclama�ons. These requests cover varying topics and causes – and not all pertaining to our Town specifically. At the advice of Atorney Eschenfelder and the input of Mayor Hendrickson, it is suggested that the Town establish an internal policy that provides guidelines for proclama�ons the Town will support. Specifically, it is suggested that our policy will allow for the support of proclama�ons that focus on people, events, or groups which have a direct �e to the Town, the Gulf Beaches, or Pinellas County. An example Resolu�on and a list of all proclama�ons issued by Redington Shores since 2005 are atached. ITEM F.6. Date: February 28, 2024 To: Board of Commissioners From: Mike McGlothlin Re: Repe��ve Loss Area Flood Mi�ga�on Project Discussion I met with Lisa Foster and Amir DaBiri to discuss the FEMA Flood Mitigation Assistance Grant Program. The grant provides funding that is used for projects that reduce or eliminate the risk of repetitive flood damage to buildings insured by the National Flood Insurance Program. FEMA would require the Town to develop and adopt hazard mitigation plans as a condition for receiving certain types of non-emergency disaster assistance, including funding for hazard mitigation assistance projects (https://www.fema.gov/grants/mitigation/flood-mitigation- assistance). ITEM F.7. Date: February 28, 2024 To: Board of Commissioners From: Mike McGlothlin Re: Town Administrator Performance Review Discussion My staff and I completed a survey of surrounding communities regarding their process for Town Administrator performance reviews. The results are attached.  Administrator Evalua�on Procedures Belleair Beach- City Manager is evaluated annually near his anniversary date. The Town Clerk sends the evalua�on form to each council member for them to complete individually. Once completed, the Town Clerk compiles the results. Belleair Shore- No procedure Indian Rocks Beach- emailed 2-20-24 Indian Shores- emailed 2-20-24 North Redington Beach- Mayor completes evalua�on for Town Clerk each October (no Administrator). Redington Shores- Administrator completes a self-evalua�on and provides it to each Commissioner prior to their evalua�on. Each Commissioner will review the self-evalua�on and individually complete an Administrator evalua�on form. At a one-on-one mee�ng, each Commissioner will go over the evalua�on with the administrator to ensure the Administrator understands the rankings and comments. Once the evalua�on is finalized, the Commissioners will deliver their evalua�ons to the Town Clerk to include with the mee�ng materials for a special mee�ng to discuss the Administrators evalua�ons. Redington Beach- Mayor fills out evalua�on for Town Clerk (no Administrator). Madeira Beach- This year we used the ICMA evalua�on, in years past other City managers have used the same form as all employees. The City Administrator emailed it to the BOC Jan and stated he is ok with adding the evalua�ons on the agenda to discuss in public. Each BOC member declined and decided to have a one on one mee�ng with him. I believe this was the same case with our last City Manager, one on one mee�ngs to discuss evalua�on. Treasure Island- emailed 2-20-24 ITEM F.8. Date: February 28, 2024 To: Board of Commissioners From: Mike McGlothlin Re: Amendment to the Statewide Division of Emergency Management Mutual Aid Agreement – 2023 Through the State of Florida Emergency Management Act, the State and its poli�cal subdivisions provide emergency aid and assistance in the event of a disaster or emergency. This agreement and Resolu�on authorizes the request, provision, and receipt of interjurisdic�onal mutual assistance for the Town of Redington Shores. Atached is the Mutual Aid Agreement with the State of Florida Division of Emergency Management and example Resolu�ons. SAMPLE SAMPLE ITEM F.9. Date: February 28, 2024 To: Board of Commissioners From: Margaret Carey, Town Clerk Re: Resident Parking Passes At the last Regular Mee�ng, it was suggested that the Town consider issuing residents two (2) passes per year instead of one (1). Currently, residents are eligible for 1 parking pass per household. They are free of charge and must be renewed every year – in January. Informa�on is posted on the website, along with the applica�on. Passes are also available for businesses. They are eligible for 2 s�ckers. Passes are good at 3 loca�ons: 1. Metered parking spaces at Cons�tu�on Park 2. Metered parking lot on the west side of Gulf Blvd between 177th Terrace W and 178th Ave 3. Parking spaces along 180th Ave W near Lighthouse Point Condominiums NOTES: • 150 passes were issued in 2023 - 4 of those were issued to businesses • Passes are valid at 3 loca�ons (40 parking spaces total) • Passes are free. (In the past, the Town charged $50 per pass.) PARKING PASSES – WEBSITE PAGE  Town of Redington Shores Florida 17425 Gulf Blvd., Redington Shores, FL 33708 RESIDENT/BUSINESS PARKING PASS APPLICATION The Resident/Business Parking Pass (Ord. 21-09) is only available to Redington Shores property owners and business owners who occupy commercial property. Parking passes are valid for the calendar year in which obtained. Each household is allowed one pass (with valid proof of residency), and proof of vehicle registration at the household address. Businesses can obtain two passes. Parking Passes cannot be replaced if lost, stolen, or otherwise misplaced/destroyed. The Pass is valid in Town-metered parking and non-metered parking. Name: Date: Address: Redington Shores, FL 33708 Phone Number _______________________________ Proof of residency/ownership in RS? Vehicle Make/Color Model Tag Number By submitting this application for the Resident/Business Parking Pass, you (the applicant) affirm that the information submitted is current and correct. Submitting inaccurate or fraudulent information may indefinitely prevent anyone in your household or business from obtaining or renewing a Pass. PARKING STICKER NUMBER_________________ PASSES ARE NOT ELIGIBLE FOR USE AT COUNTY METERED BEACH ACCESS PARKING LOT LOCATED AT 18200 GULF BLVD., REDINGTON SHORES, FL 33708 f/user/forms