Workshop Meeting

BOARD OF COMMISSIONERS TOWN OF REDINGTON SHORES WORKSHOP MEETING WEDNESDAY, MARCH 27, 2024 - 6:00 P.M. AGENDA A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPEARANCES AND PRESENTATIONS 1. Undergrounding Project Update – West Side of Gulf Blvd. E. OLD BUSINESS 1. Repetitive Loss Mitigation Program Update F. NEW BUSINESS 1. Light Pollution Discussion 2. Policy for Health Insurance Reimbursement 3. Summer Interns 4. Redington Shores Merchandise for Sale 5. Blood Drive G. MISCELLANEOUS Regular Meeting- Wednesday, April 10, 2024 – 6:00 P.M. Workshop Meeting- Wednesday, April 24, 2024 – 6:00 P.M. H. ADJOURNMENT Pursuant to Florida Statutes § 286.0105, if any person or entity decides to appeal any decision made on any matter considered at any meeting or hearing of any Redington Shores Board or Commission, he, she or it will need a record of the proceedings and, for such purpose, he, she or it may need to ensure that a verbatim record of the proceedings is made, which record includes the legal arguments, testimony, and evidence upon which the appeal is to be based.  ITEM D.1. No attachment ITEM E.1. Date: March 27, 2024 To: Board of Commissioners From: Mike McGlothlin, Town Administrator Re: Repe��ve Loss Mi�ga�on Grant Programs - UPDATE Deputy Clerk Paterson researched the HMGP and FMA grant programs to determine the feasibility of the Town’s par�cipa�on. Please see the update report atached. FMA – Flood Mi�ga�on Assistance Descrip�on: pass-through program available to residents for structural improvements to their homes Deadline: Applica�on window is CLOSED as of 8-31-2023 Staff Recommenda�on: revisit when applica�on window opens next HMGP – Hazard Mi�ga�on Grant Program Descrip�on: Approved LMS (Local Mi�ga�on Strategy) projects which serve to reduce losses Deadline: 4-30-2024 Informa�on: Jolie submited the Intent to Apply on 3-21-2024 Staff Recommenda�on: move forward – details atached.  Hazard Mitigation Grant Program (HMGP) Update On Monday, March 18, 2024, Jolie sat in on a virtual HMGP training session. In this training, they explained the process, requirements, and eligible activities that would be considered for this grant. One requirement for this program is that the activity must be approved by the Pinellas County LMS Plan (Land Mitigation Strategies Plan). Additional requirements are that we have adopted the County LMS Plan, and we must participate in NFIP National Flood Insurance Program. On Tuesday, March 19, 2024, Jolie submitted a request for Technical Assistance to request assistance from a FDEM (Florida Division of Emergency Management) staff member to consult the town on our specific needs. This staff member would assist Jolie as she completes necessary paperwork, submits quarterly reports, audits projects, develops appropriate Scopes of Work, and communicates with the project manager. Upon reviewing the County approved LMS projects, Mike and Jolie decided to move forward with two projects: 1. Lift Station Portable Emergency Generators- Purchase 4 trailer mounted 90k W/3 phase portable generators. These generators would be used to maintain operation of sewer lift stations during power outages. Estimated cost of project: $150,000 2. Stormwater Infrastructure Improvements- In conjunction with developing a SLR and a Stormwater Master Plan for the town’s entire stormwater system, upgrade 43 of the town’s 216 stormwater outfalls that have been identified as those in most critical need of improvement. Estimated cost of project: $425,000. On Thursday, March 21, 2024, Jolie submitted an intent to apply form and a program scoring sheet to Pinellas County for the two projects referenced above. These forms described costs, risk reduction benefits, and suitability for each project that we are applying for. This is for an internal process required by the county. With the HMGP, there is typically a 75% federal cost share, leaving 25% of the project for the state/ local government to fund. The town would initially cover the cost of the project and receive federal reimbursement once the work has been completed. There is a 48-month closeout requirement for the HMGP. The deadline to apply for this program is April 30th, 2024. Staff Recommendation: Move forward with pursuing both projects and consult with the Technical Assistant to determine if both/ either project would be eligible to apply for. ITEM F.1. Date: March 27, 2024 To: Board of Commissioners From: Mike McGlothlin, Town Administrator Re: Light Pollu�on Discussion At the request of Commissioner Hoyt, this item has been placed on the agenda. In previous assignments, I have spear-headed similar projects and can share the experiences and approaches that I have used to address this issue. ITEM F.2. Date: March 27, 2024 To: Board of Commissioners From: Margaret Carey, Town Clerk Re: Policy for Health Insurance Cost Reimbursement In the past, Commissioners could opt out of the town-offered health insurance and instead be reimbursed monthly for the cost of their own plan. According to our Accountant, this was offered for Commissioners who were on Social Security and had supplemental policies that were much lower than the cost of par�cipa�ng in the Town’s insurance. I submited a request to the Accountant for such an arrangement for a current Commissioner. She has asked me to provide the writen policy that authorizes her to process the request. I have looked and do not believe such a policy exists. Discussion: • Does the Board wish to establish a reimbursement policy? • Employee group applicability discussion. • Any other considera�ons? ITEM F.3. Date: March 27, 2024 To: Board of Commissioners From: Margaret Carey, Town Clerk Re: Summer Interns The Personnel Policy allows for internship opportuni�es at the Town. The Town Administrator and Town Clerk have internship opportuni�es within their departments. We seek Board approval and guidance to move ahead with internship recruitment. Poten�al projects include: • Records scanning and organizing • HMGP / Flood Mi�ga�on grant project research Internship Policy Notes: • Recruitment is conducted through regular procedures. • Interns are temporary employees and appointments shall not exceed 12 months. • Interns are paid at the minimum pay rate of assigned pay grades. The hourly wage will be determined at a later date and set by the Town Administrator. ITEM F.4. Date: March 27, 2024 To: Board of Commissioners From: Margaret Carey, Town Clerk Re: Redington Shores Merchandise for Sale Currently, we offer t-shirts for sale at Town Hall for $15 each. They are quite popular and we frequently have requests for other items. Visitors comment that they are unable to find merchandise anywhere with “Redington Shores” on it. Staff have researched other poten�al merchandise offerings. The example items are atached. Discussion: • Do Commissioners have thoughts about the sale of merchandise? • Sugges�ons for merchandise offerings? • Thoughts about example items? MERCHANDISE EXAMPLES ITEM F.5. Date: March 27, 2024 To: Board of Commissioners From: Mike McGlothlin, Town Administrator Re: Town-Sponsored Blood Drive I received an invita�on from OneBlood to host a community blood drive at Town Hall. Notes: • Pinellas County uses OneBlood to sponsor regularly scheduled employee blood drives • OneBlood brings their mobile unit to us – the Big Red Bus will park in our parking lot • The event can be scheduled any day from June to August