Workshop Meeting

BOARD OF COMMISSIONERS TOWN OF REDINGTON SHORES REGULAR WORKSHOP WEDNESDAY, JULY 30, 2025 immediately following the Special Meeting AGENDA A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPEARANCES AND PRESENTATIONS 1. Introduction of Building Official, Tony Bryan E. OLD BUSINESS F. NEW BUSINESS 1. Staff Recruitment Update 2. Building Department Services Update 3. Redistricting Discussion G. MISCELLANEOUS Regular Meeting- Wednesday, August 13, 2025 – 6:00 P.M. Budget Workshop - Wednesday, August 27, 2025 – 6:00 P.M Regular Workshop - Wednesday, August 27, 2025 – immediately after the Budget Workshop H. ADJOURNMENT Pursuant to Florida Statutes § 286.0105, if any person or entity decides to appeal any decision made on any matter considered at any meeting or hearing of any Redington Shores Board or Commission, he, she or it will need a record of the proceedings and, for such purpose, he, she or it may need to ensure that a verbatim record of the proceedings is made, which record includes the legal arguments, testimony, and evidence upon which the appeal is to be based. ITEM D.1. Date: July 30, 2025 To: Board of Commissioners From: Margaret Carey, Interim Town Administrator/Town Clerk Re: Introduction of the New Building Official SAFEBuilt replaced our Building Official with Mr. Tony Bryan on Monday, July 21st. Mr. Bryan comes to us from Port Richey, Florida. He will be working onsite Monday, Wednesday, and Friday. I have already emailed you with his contact information. Welcome Tony! ITEM F.1. Date: July 30, 2025 To: Board of Commissioners From: Margaret Carey, Interim Town Administrator/Town Clerk Re: Staff Recruitment Update The Town is currently recruiting for 2 positions: Town Clerk and Public Works Technician. TOWN CLERK This position was posted to: the Town website, FL City Jobs (FL League of Cities), FACC (Florida Association of City Clerks), and distributed to members of the Pinellas County Clerks Association. We began posting on July 18, 2025. To date we have received 1 application. PUBLIC WORKS TECHNICIAN This position was posted to: the Town website, FL City Jobs (FL League of Cities), and Indeed. We began posting on July 11, 2025. To date we have received 5 applications. I will keep the position posted into August and will begin interviewing candidates by the 2nd week of August. RECOMMENDATION I recommend discussing the Town Clerk position tonight. For the PW position, I will continue to collect applications and conduct the first review on August 1, 2025 and begin contacting candidates for interviews. TOWN CLERK POSITION RESUMES RECEIVED  Melissa S. Fultz, ENV SP Fultz.Melissa@gmail.com · www.linkedin.com/in/melissafultz · Gulfport, FL 33707 · 727.492.6135 July 19, 2025 Town of Redington Shores Attn: Margaret Carey, Interim Town Manager 17425 Gulf Blvd. Redington Shores, Florida 33708 Re: Town Clerk Dear Ms. Carey: In review of your current position opening for Town Clerk, I am confident my skill set and experience would be an excellent match for this position. As a leading clerical administrator throughout my career, I have honed professional stewardship, outstanding service, and the advancement of leaders in every role I have served. I have provided critical mission support and added capacity to community leaders as well as the public, and I would be honored to serve as Town Clerk. With over 20-years of advanced public administration experience, as well as being a member of International Institute of Municipal Clerks (IIMC), I have ample practice being a key leader as well as supporting lasting community partnerships with government agencies while managing projects and providing impeccable record keeping. I have continued to serve roles that cultivate sustained advancements in public administration and I am well versed in Florida state laws and ordinances such as Sunshine Law and best practices. Having served as Deputy Clerk for the Town of Redington Shores, I have amassed a great breadth of experience, I have served as a key point of contact with municipal leaders and community partners and acted as supervisor to Town staff in the Town Clerk’s absence with optimal success. Additionally, I have maintained records, organized events, and overseen projects and meetings essential to organizational operations. As an active member of IIMC, Florida Association of City Clerks (FACC), and Pinellas County Association of City Clerks, I am in pursuit of my Certified Municipal Clerk (CMC) accreditation, and I would love to apply my skills to this position and increase the efficiency and effectiveness of this role. I would love to discuss this opportunity further and have included my resume with professional references that may vouch for my previous professional successes. I may be reached via email at Fultz.Melissa@gmail.com or by telephone at 727-492-6135. Thank you for your consideration of this opportunity, and I look forward to hearing from you. Sincerely, Melissa S. Fultz, ENV SP Enclosure  Melissa S. Fultz, ENV SP Fultz.Melissa@gmail.com · www.linkedin.com/in/melissafultz · Gulfport, FL 33707 · 727.492.6135 PROFESSIONAL PROFILE Mission-driven and highly skilled professional with excellent analytic, public administration, and organizational talents. Highly poised in leadership support and communications. Demonstrated success in organizing, educating, and engaging stakeholders. Advanced practice in documentation, legislation, and logistics. Great breadth of expertise in cultivating evidence-based solutions. Expert C-Suite executive support, data management, account reconciliation, and project management skills. Level 2 authorized background and valid Florida driver’s license. Member of International Institute of Municipal Clerks, Florida Association of City Clerks, and Pinellas County Association of City Clerks. SUMMARY OF QUALIFICATIONS ​ Excellent organizational development skills, with demonstrated expertise in facilitating multiple projects, driven deadlines, and supervision of individuals, volunteers, teams, and events while exceeding quality expectations on deliverables. ​ Cohesive collaborator, with exceptional public relations and administration talents with advanced abilities to develop solid rapport and growth with colleagues, clients, leaders, and the public. ​ Exceptional analytic and communication skills with excellent research, composition, and presentation abilities. ​ Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Adobe Professional Suite, ArcGIS, CRM, SmartGov PROFESSIONAL EXPERIENCE Deputy Town Clerk​ ​ ​ ​ ​ ​ ​ ​ ​ ​ 4/2025 to Present Town of Redington Shores, Redington Shores, FL ●​ Provide exceptional customer service and public administration support for residents while maintaining compliance with municipal and federal codes. ●​ Maintain records and daily operations with optimal success. ●​ Execute meetings, documentation, public records, and minutes in accordance with Florida Sunshine Law. Government Relations Manager, Clerk of the Board​ ​ ​ ​ ​ ​ 2/2020 to 12/2024 Land & Water Engineering Science, Inc., Saint Petersburg, FL ●​ Provided exceptional C-Suite executive support to CEO, Vice President, and Senior Project Managers. ●​ Served as Government & Community Liaison with local municipal partners. ●​ Cultivated successful funding strategies for $3 million dollar infrastructure programs. ●​ Successfully integrated all aspects of public administration including special projects, record keeping, RFP/RFQ proposals, business development, employee recruitment, data management, calendar management, time and attendance, procurement practices (purchase cardholder), financial reporting, property management, travel arrangements, IT support, field logistics, meeting minutes, communications, and account reconciliation. ●​ Obtained certification as an ENVISION Sustainability Professional (ENV SP) and Notary Public. Project Manager​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ 4/2010 to 2/2020 Consultant, Saint Petersburg, FL ●​ Effectively communicated research and statistical analysis in reports utilized in litigation proceedings. ●​ Coordinated multiple projects and deadlines independently with tact and diligence. ●​ Secured all aspects of business administration, marketing, organizational development, outreach, and data management. Administrator, Fish Conservation Program​ ​ ​ ​ ​ ​ ​ 11/2013 to 7/2015 Ocean Conservancy, Saint Petersburg, FL ●​ Managed financial analysis and reporting, reconciliations, and expenses designated from a $21 million-dollar program budget. ●​ Oversaw all logistics, IT support, procurement (purchase cardholder), property management, and data management. ●​ Community liaison, partnering with local governments and organizations to develop task forces and positive regional impacts. ●​ Maintained project management, design, and implementation while conducting complex research, conveying materials to all audiences with optimal success. Executive Assistant to CEO​ ​ ​ ​ ​ ​ ​ ​ ​ 9/2006 to 1/2010 Rehabilitation Counseling Associates, Inc., Saint Petersburg, FL ●​ Recognized quarterly for providing superior administrative support to Executive Director, CEO, COO, and senior executives. ●​ Prepared case evidence utilized in civil litigation proceedings, producing client favorable outcomes. ●​ Developed marketing materials and presentations that consistently produced exceeded quarterly goals for new business referrals. ●​ Coordinated research, outreach, client data, conferences, marketing, AP/AR, invoicing, and payroll records with optimal success. ●​ Rewarded for coordination efforts in the recruitment, training, and supervision of all new staff and interns. ​ EDUCATION Bachelor of Arts in Environmental Studies/Human Development​ ​ ​ ​ ​ Jan 2009 to May 2012 Eckerd College, Saint Petersburg, FL​​ ​ ​ ​ ​ ​ ​ ​ GPA: 3.91  Melissa S. Fultz, ENV SP Fultz.Melissa@gmail.com · www.linkedin.com/in/melissafultz · Gulfport, FL 33707 · 727.492.6135 PROFESSIONAL REFERENCES Charles R. Gallagher, III - Managing Partner of Gallagher & Associates Law Firm, P.A. cell: 727.459.2824; email: crg@attorneyoffices.org Mr. Gallagher has overseen my professional development and served as a mentor to me. He has witnessed my professional growth over the years and written letters of recommendation to institutions like Harvard Business School on my behalf, and has been witness to multiple professional successes. He can attest to my strong leadership and work ethic, as well as my advanced administrative abilities. Rebecca Gross Tieder - Director of Public Policy at Juvenile Welfare Board cell: 813.784.7337; email: rebeccagrosstieder@gmail.com Ms. Tieder has served as a mentor and professional colleague who can attest to my strong administrative skill set and character attributes. She has overseen me in professional settings and can vouch for my ability to both support and take ownership of tasks and projects. Nicholas Benedetto - Department Coordinator at Juvenile Welfare Board cell: 215.870.9327; email: nbenedetto@gmail.com Mr. Benedetto has worked with me on Board packets and meeting minutes and can attest to my ability to maintain accurate and detailed public records in accordance with Sunshine Law. James C. Scott - Florida State Chair, Sierra Club cell: 386.481.7179; email: james.c.scott.fl@gmail.com Mr. Scott has overseen me in support roles as well as mentored me for leadership positions. He can attest to my organizational abilities, dedication, and work ethic. Sarah Tyrrell - General Sales Manager at WMOR-TV 32 cell: 727.771.3524 Ms. Tyrrell has known me for over 30 years and can attest to my professional acumen and personal character. ITEM F.2. Date: July 30, 2025 To: Board of Commissioners From: Margaret Carey, Interim Town Administrator/Town Clerk Re: Building Department Services At the June 25, 2025 meeting the Commission directed staff to 1.) go out bid for Building Department Services, and 2.) advertise for an in-house Building Official. IN-HOUSE BUILDING OFFICIAL UPDATE The Building Official position was posted to: the Town website, FL City Jobs (FL League of Cities), and BOAF (Building Official Association of Florida). To date, we have received 0 applications. CONTRACTED BUILDING DEPARTMENT SERVICES UPDATE Attorney Eschenfelder prepared bid documents and the package was uploaded to the Town website and DemandStar and broadcast on 6-30-2025 with a due date of 7-29-25. That date was later adjusted to 7-22-2025. At 2:00pm on 7-22-2025 Deputy Clerk Fultz and I opened the bids publicly. The results are attached. NEXT STEPS The suggested next steps would include the following: • Review proposals • Invite 2-3 vendors to present their proposal at a meeting or workshop • Reconsider all options and negotiate a final contract with the preferred vendor • Attorney review of the contract • Present the final contract at a Regular Meeting for Commission final approval • Notify SAFEBuilt and Tidal Basin • Plan the transition • Begin with new vendor by November, 2025 QUESTIONS TO CONSIDER WHEN MEETING WITH FINALIST VENDORS: 1. Where will the staff be physically located? 2. How many hours per week are staff working onsite? Remote?  3. What happens if the Town wishes to request a different staff member (due to conflicts, work performance, etc.)? 4. Are there any software requirements? 5. Are there any concerns with our permit fee schedule? 6. What is their plan for supplemental resources in the event of a disaster event (such as Hurricanes Helene and Milton)? STAFF RECOMMENDATION I recommend the Commission select 2-3 vendors to be invited to present their proposal at the August 13 Regular meeting. I will send each meeting agenda packet to the Town of Redington Beach to keep elected officials and staff updated.  BID RESULTS FOR Building Department Services RFP 2025-01 7-22-2025 BIDDER % OF PERMIT HOURLY RATE REVENUE C.A.P. Government, Inc. CAP 70% Building Official $125 Town 30% Plans Examiner $100 Inspector $90 Floodplain Management $100 Permit Technician $55 Wildan N/A Building Official $135 Plans Examiner $105 Inspector $100 Floodplain Management $105 Permit Technician $75 JPI JPI 50% Building Official $139 Town 50% Plans Examiner $89 minimum monthly Inspector $89 compensation $25,000 Floodplain Management $125 Permit Technician $63 M.T. Causley, LLC MTC 95% Building Official $135 Town 5% Plans Examiner $105 Inspector $120 Floodplain Management $135 Permit Technician $75 17425 Gulf Boulevard, Redington Shores, FL 33708 www.townofredingtonshores.com OTHER We received 2 additional Bids that did not meet requirements (late submission, improper format). Here are the results: BIDDER % OF PERMIT HOURLY RATE REVENUE Tew & Taylor N/A Building Official $165 Plans Examiner $165 Inspector $165 Floodplain Management $N/A Permit Technician $75 Nova N/A Building Official $125 Plans Examiner $125 Inspector $100 Floodplain Management $N/A Permit Technician $N/A 17425 Gulf Boulevard, Redington Shores, FL 33708 www.townofredingtonshores.com ITEM F.3. Date: July 30, 2025 To: Board of Commissioners From: Margaret Carey, Interim Town Administrator/Town Clerk Re: Electoral District Boundary Map Review At the July 9 meeting, the Commission discussed a proposal by Commissioner Maynard to acquire a section of District 3 and incorporate into the District 4 boundary. This sparked a broader discussion stemming from the 2025 update to the Town Charter. The new charter language reads: ITEMS TO CONSIDER • NUMBER OF ELECTORS - As the Charter indicates, “each district shall contain as nearly as possible the same number of electors.” Commissioner Maynard requested the current number of electors of each district from the Supervisor of Elections Office and here are the results: District 1: 394 District 2: 441 District 3: 351 District 4: 376 • PREVENT 1 CONDO ASSOCIATION FROM HOLDING A MAJORITY OF TOWN COMMISSON SEATS– When the Commission revises the boundaries, it shall consider distribution of electors to “prevent or make less likely the election of more than one Commissioner (excluding the Mayor-Commissioner) from any one homeowner or condominium association. RECOMMENDATION Staff recommends carefully reviewing the distribution of electors to comply with the Charter.