City Council

City of Redmond Agenda Regular Business Meeting Tuesday, October 3, 2017 7:30 PM COUNCIL CHAMBER, CITY HALL 15670 NE 85TH STREET City Council Mayor John Marchione Councilmembers Hank Margeson, President John Stilin, Vice-President Angela Birney David Carson Hank Myers Tanika Kumar Padhye Byron Shutz REDMOND CITY COUNCIL AGENDA SECTION TITLE REFERENCE GUIDE Items From The Audience provides an opportunity for citizens to address the Council regarding any issue. Speakers must sign their intention to speak on a sheet located at the entrance of the Council Chamber, and limit comments to four minutes. The Consent Agenda consists of routine items for which a staff recommendation has been prepared, and which do not require further Council discussion. A council member may ask questions about an item before the vote is taken, or request that an item be removed from the Consent Agenda and placed on the regular agenda for more detailed discussion. A single vote is taken to approve all items remaining on the Consent Agenda. Public Hearings are held to receive public comment on important issues and/or issues requiring a public hearing by State statute. Citizens wishing to comment will follow the same procedure as for ‘Items from the Audience’, and may speak after being recognized by the Mayor. After all persons have spoken, the hearing is closed to public comment. The Council then proceeds with its deliberation and decision making. Staff Reports are made to the Council by the department directors on issues of interest to the Council which do not require Council action. The Ombudsperson Report is made by the Councilmember who is serving as ombudsperson. The ombudsperson designation rotates among Council members on a monthly basis. She/he is charged with assisting citizens to resolve problems with City services. Citizens may reach the ombudsperson by calling the Mayor's office at (425) 556-2101. The Council Committees are created to advise the Council as a whole. They consider, review, and make recommendations to the Council on policy matters in their work programs, as well as issues referred to them by the Council. Unfinished Business consists of business or subjects returning to the Council for additional discussion or resolution. New Business consists of subjects which have not previously been considered by Council and which may require discussion and action. Ordinances are legislative acts or local laws. They are the most permanent and binding form of Council action and may be changed or repealed only by a subsequent ordinance. Ordinances normally become effective five days after they are published in the City's official newspaper. Resolutions are adopted to express Council policy or to direct certain types of administrative action. A resolution may be changed by adoption of a subsequent resolution. Quasi-Judicial proceedings are either closed record hearings (each side receiving ten minutes maximum to speak) or public hearings (each speaker allotted four minutes each to speak). Proceedings are those in which the City Council determines the rights or privileges of specific parties (Council Rules of Procedure, Section IV., J). Executive Sessions - all regular and special meetings of the City Council are open to the public except for executive sessions at which subjects such as national security, property acquisition, contract bid negotiations, personnel issues and litigation are discussed. Redmond City Council Agendas, Meeting Notices, and Minutes are available on the City's Web Site: http://www.redmond.gov/CouncilMeetings FOR ASSISTANCE AT COUNCIL MEETINGS FOR THE HEARING OR VISUALLY IMPAIRED: Please contact the City Clerk's office at (425) 556-2194 one week in advance of the meeting. City Council Regular Business Meeting Agenda I. SPECIAL ORDERS OF THE DAY II. ITEMS FROM THE AUDIENCE III. CONSENT AGENDA A. Consent Agenda 1. Approval of the Minutes: September 19, 2017, Regular Meeting (Digital recordings of Regular City Council meetings are available for purchase by contacting the City Clerk’s Office, and on-demand videos are available online.) Regular Meeting Minutes of September 19, 2017 2. Approval of Payroll/Direct Deposit and Claims Checks 3. AM No. Approval of Agreement between the City of Bellevue and 17-166 the City of Redmond for Sewer Collection Facilities (Public Works) Agenda Memo No. 17-166 Attachment A: Joint Use Sewer Agreement 4. AM No. Ratify the Decision of Staff to Acquire Property, General 17-167 Liability, and Other Miscellaneous Insurance Coverage from Travelers Insurance Company (Technology and Information Services) Agenda Memo No. 17-167 Attachment A: Insurance Premium Comparison Redmond City Council Page 1 of 4 October 03, 2017 City Council Regular Business Meeting Agenda 5. AM No. Award of Bid to QScend Technologies, Inc. in the 17-168 Amount of $63,950.00 for Customer Relationship Management Software Solution for the Customer Service Center (Executive) Agenda Memo No. 17-168 Attachment A: Consultant Agreement Exhibit A: QScend RFP Response Exhibit B: QScend Software License Agreement Exhibit C: Substitute Paragraph No. 6 - Ownership of Work Exhibit D: Travel and Other Expenses Policy 6. AM No. Approval of Agreement for Washington State 17-169 Water/Wastewater Agency Response Network and Authorization of Appointment of Members to the Washington State Water/Wastewater Agency Response Network’s Northwest Regional Committee (Public Works) Agenda Memo No. 17-169 Attachment A: WARN Agreement 7. AM No. Amendment of Red-Med Self-Insured Employee Health 17-170 Benefit Plan and Authorize Adoption of Several Recommended Benefit Changes a. RESOLUTION NO. 1481: A Resolution Adopting a Revised Summary Plan Description for the City of Redmond Self-Insured Medical Plan (Human Resources) Agenda Memo No. 17-170 Attachment A: Resolution Exhibit 1: 2018 Plan Changes B. Items Removed from the Consent Agenda IV. HEARINGS AND REPORTS A. Public Hearings Redmond City Council Page 2 of 4 October 03, 2017 City Council Regular Business Meeting Agenda B. Reports 1. Staff Reports a. AM No. City of Redmond Cultural Inclusion Efforts 17-171 Update (Fire/Public Works/Technology and Information Services) Agenda Memo No. 17-171 Attachment A: Staff Presentation b. AM No. 2018-2023 Transportation Improvement Program 17-172 (Planning) Agenda Memo No. 17-172 Attachment A: Summary of Changes Attachment B: 2018-2023 TIP Projects Table Attachment C: 2018-2023 TIP Project Descriptions Attachment D: Map of All Projects v2 Attachment E: Map of Changes v2 c. AM No. Greening the City Fleet Through the Use of 17-173 Alternative Fuel Vehicles (Public Works) Agenda Memo No. 17-173 Attachment A: Propane Autogas Savings Report d. AM No. Parks and Recreation Cost of Services Analysis - 17-174 Fees and Charges Study (Parks) Agenda Memo No. 17-174 Attachment A: Pyramid Methodology 10 Step Handout Attachment B: Cost Recovery Article 2. Ombudsperson Report Myers 3. Committee Reports Redmond City Council Page 3 of 4 October 03, 2017 City Council Regular Business Meeting Agenda V. UNFINISHED BUSINESS A. AM No. Approval of Final Plat for Hawthorne Park (Postponed from 17-163-2 September 19, 2017) a. ORDINANCE NO. 2893: An Ordinance Approving the Final Plat of Hawthorne Park Pursuant to RCW 58.17.170 and RZC 21.74.030, City File No. L070570 and Establishing an Effective Date (Planning) Agenda Memo No. 17-163-2 Attachment A: Ordinance Attachment B: Vicinity Map Attachment C: Hearing Examiner Report Attachment D: Notice of Decision Attachment E: Response to Neighborhood Comments VI. NEW BUSINESS VII. EXECUTIVE SESSION VIII. ADJOURNMENT Redmond City Council Page 4 of 4 October 03, 2017