City Council

City of Redmond Agenda Regular Business Meeting Tuesday, February 6, 2018 7:30 PM COUNCIL CHAMBER, CITY HALL 15670 NE 85TH STREET City Council Mayor John Marchione Councilmembers Angela Birney, President David Carson, Vice-President Jeralee Anderson Steve Fields Hank Margeson Hank Myers Tanika Kumar Padhye REDMOND CITY COUNCIL AGENDA SECTION TITLE REFERENCE GUIDE Items From The Audience provides an opportunity for citizens to address the Council regarding any issue. Speakers must sign their intention to speak on a sheet located at the entrance of the Council Chamber, and limit comments to four minutes. The Consent Agenda consists of routine items for which a staff recommendation has been prepared, and which do not require further Council discussion. A council member may ask questions about an item before the vote is taken, or request that an item be removed from the Consent Agenda and placed on the regular agenda for more detailed discussion. A single vote is taken to approve all items remaining on the Consent Agenda. Public Hearings are held to receive public comment on important issues and/or issues requiring a public hearing by State statute. Citizens wishing to comment will follow the same procedure as for ‘Items from the Audience’, and may speak after being recognized by the Mayor. After all persons have spoken, the hearing is closed to public comment. The Council then proceeds with its deliberation and decision making. Staff Reports are made to the Council by the department directors on issues of interest to the Council which do not require Council action. The Ombudsperson Report is made by the Councilmember who is serving as ombudsperson. The ombudsperson designation rotates among Council members on a monthly basis. She/he is charged with assisting citizens to resolve problems with City services. Citizens may reach the ombudsperson by calling the Mayor's office at (425) 556-2101. The Council Committees are created to advise the Council as a whole. They consider, review, and make recommendations to the Council on policy matters in their work programs, as well as issues referred to them by the Council. Unfinished Business consists of business or subjects returning to the Council for additional discussion or resolution. New Business consists of subjects which have not previously been considered by Council and which may require discussion and action. Ordinances are legislative acts or local laws. They are the most permanent and binding form of Council action and may be changed or repealed only by a subsequent ordinance. Ordinances normally become effective five days after they are published in the City's official newspaper. Resolutions are adopted to express Council policy or to direct certain types of administrative action. A resolution may be changed by adoption of a subsequent resolution. Quasi-Judicial proceedings are either closed record hearings (each side receiving ten minutes maximum to speak) or public hearings (each speaker allotted four minutes each to speak). Proceedings are those in which the City Council determines the rights or privileges of specific parties (Council Rules of Procedure, Section IV., J). Executive Sessions - all regular and special meetings of the City Council are open to the public except for executive sessions at which subjects such as national security, property acquisition, contract bid negotiations, personnel issues and litigation are discussed. Redmond City Council Agendas, Meeting Notices, and Minutes are available on the City's Web Site: http://www.redmond.gov/CouncilMeetings FOR ASSISTANCE AT COUNCIL MEETINGS FOR THE HEARING OR VISUALLY IMPAIRED: Please contact the City Clerk's office at (425) 556-2194 one week in advance of the meeting. City Council Regular Business Meeting Agenda I. SPECIAL ORDERS OF THE DAY A. PRESENTATION: Government Finance Officers’ Association Certificate of Achievement for Excellence B. PRESENTATION: Recognition of Redmond’s Public Safety Team for Outstanding Service II. ITEMS FROM THE AUDIENCE III. CONSENT AGENDA A. Consent Agenda 1. Approval of the Minutes: January 16, 2018, Regular Meeting (Digital recordings of Regular City Council meetings are available for purchase by contacting the City Clerk’s Office, and on-demand videos are available online.) Regular Meeting Minutes of January 16, 2018 2. Approval of Payroll/Direct Deposit and Claims Checks 3. AM No. Adoption of Ordinance for 2017-2018 Biennial Budget 18-018 Adjustment No. 6 a. ORDINANCE NO. 2915: An Ordinance Amending Ordinance No. 2866, as Amended by Ordinance No. 2868, 2880, 2885 and 2891 by Making Adjustments to the City’s 2017-2018 Biennial Budget, in Exhibit 1 (Finance) Agenda Memo No. 18-018 Attachment A: Ordinance Attachment B: Exhibit 1 Redmond City Council Page 1 of 5 February 06, 2018 City Council Regular Business Meeting Agenda 4. AM No. Approval of Award of Bid to Interwest Construction Inc., 18-019 in the Amount of $2,137,571, for Redmond Safe Route to School Projects; Approval of Consultant Supplemental Agreement No. 2 with Reid Middleton, Inc., in the Amount of $49,974, for Additional Design and Construction Support Services; and Approval of Non-Motorized Transit Access Improvement Grant Agreement Between King County Metro and the City of Redmond in the Amount of $500,000 for the Safe Routes to School Projects, (134th Avenue NE and Redmond-Woodinville Road) Project Nos. 20021507 and 20021532 (Public Works) Agenda Memo No. 18-019 Attachment A: Location Map Attachment B: Supplemental Agreement No. 2 Attachment C: NonMotorized Sub-Grant Agreement 5. AM No. Approval of Supplemental Agreement with Huitt-Zollars 18-020 in the Amount of $185,510, for Engineering Services, for the Connecting Washington SR 520 Ramp Split Improvements, Project No. 20021605 (Public Works) Agenda Memo No. 18-020 Attachment A: Vicinity Map Attachment B: Scope of Work Attachment C: Supplemental Consultant Agreement Redmond City Council Page 2 of 5 February 06, 2018 City Council Regular Business Meeting Agenda 6. AM No. Acceptance of Public Assistance Grant for Approved 18-021 Federal Emergency Management Agency (FEMA) Disaster Relief Funds, in Response to 2017 Severe Winter Storms in the Amount of $20,367.78 as Cost Recovery for Expenses Incurred as a Result of and During the Disaster Response by the City of Redmond (Public Works) Agenda Memo No. 18-021 Attachment A: PDA Information Request Attachment B: Supplemental Contracting Documents Attachment C: Agreement 7. AM No. Approval of Final Contract in the Amount of 18-022 $962,219.64 with Andersen Construction Company of Seattle, Washington, and Acceptance of Construction for the Trinity Building Upgrade, Project No. 20011533 (Public Works) Agenda Memo No. 18-022 Attachment A: Vicinity Map 8. AM No. Approval of Agreement with Planet Technologies for 18-023 Services to Upgrade to Microsoft Windows 10 and Related Work (Finance and Information Technology) Agenda Memo No. 18-023 Attachment A: Agreement Scope of Work Attachment B: Planet Technologies FAC Memo B. Items Removed from the Consent Agenda IV. HEARINGS AND REPORTS A. Public Hearings Redmond City Council Page 3 of 5 February 06, 2018 City Council Regular Business Meeting Agenda 1. AM No. Approval of Telecommunications Franchise for Clear 18-024 Wireless LLC, Located at 16850 NE 40th Street a. ORDINANCE NO. 2916: An Ordinance Granting to Clear Wireless LLC, a Nevada Limited Liability Company (an Indirect Wholly-Owned Subsidiary of Sprint Corporation), its Successors and Assigns, a Non-Exclusive Franchise for Five (5) Years, to Attach, Install, Operate, and Maintain a Telecommunications System in, on, Over, Upon, Along, and Across Certain Designated Public Rights-of-Way of the City of Redmond, Washington, Prescribing Certain Rights, Duties, Terms, and Conditions with Respect Thereto, and Establishing an Effective Date (Public Works) Agenda Memo No. 18-024 Attachment A: Clear Wireless Vicinity Map Attachment B: Determination Standards Attachment C: Franchise Ordinance to Clear Wireless Attachment D: Photo Simulations Attachment E: Site Plans B. Reports 1. Staff Reports a. AM No. Memorializing Ordinance No. 2911 Technical 18-025 Amendment Re: Scrivener’s Error (Finance and Information Technology) Agenda Memo No. 18-025 Attachment A: Final ORD2911 2. Ombudsperson Report Carson 3. Committee Reports a. Approval of 2018 Committee Work Plans V. UNFINISHED BUSINESS VI. NEW BUSINESS Redmond City Council Page 4 of 5 February 06, 2018 City Council Regular Business Meeting Agenda VII. EXECUTIVE SESSION A. Potential Litigation RCW 42.30.110(1)(i) - 30 minutes VIII. ADJOURNMENT Redmond City Council Page 5 of 5 February 06, 2018