City Council

City of Redmond Agenda Regular Business Meeting Tuesday, September 18, 2018 7:30 PM COUNCIL CHAMBER, CITY HALL 15670 NE 85TH STREET City Council Mayor John Marchione Councilmembers Angela Birney, President David Carson, Vice-President Jeralee Anderson Steve Fields Hank Margeson Hank Myers Tanika Kumar Padhye REDMOND CITY COUNCIL AGENDA SECTION TITLE REFERENCE GUIDE Items From The Audience provides an opportunity for citizens to address the Council regarding any issue. Speakers must sign their intention to speak on a sheet located at the entrance of the Council Chamber, and limit comments to four minutes. The Consent Agenda consists of routine items for which a staff recommendation has been prepared, and which do not require further Council discussion. A council member may ask questions about an item before the vote is taken, or request that an item be removed from the Consent Agenda and placed on the regular agenda for more detailed discussion. A single vote is taken to approve all items remaining on the Consent Agenda. Public Hearings are held to receive public comment on important issues and/or issues requiring a public hearing by State statute. Citizens wishing to comment will follow the same procedure as for ‘Items from the Audience’, and may speak after being recognized by the Mayor. After all persons have spoken, the hearing is closed to public comment. The Council then proceeds with its deliberation and decision making. Staff Reports are made to the Council by the department directors on issues of interest to the Council which do not require Council action. The Ombudsperson Report is made by the Councilmember who is serving as ombudsperson. The ombudsperson designation rotates among Council members on a monthly basis. She/he is charged with assisting citizens to resolve problems with City services. Citizens may reach the ombudsperson by calling the Mayor's office at (425) 556-2101. The Council Committees are created to advise the Council as a whole. They consider, review, and make recommendations to the Council on policy matters in their work programs, as well as issues referred to them by the Council. Unfinished Business consists of business or subjects returning to the Council for additional discussion or resolution. New Business consists of subjects which have not previously been considered by Council and which may require discussion and action. Ordinances are legislative acts or local laws. They are the most permanent and binding form of Council action and may be changed or repealed only by a subsequent ordinance. Ordinances normally become effective five days after they are published in the City's official newspaper. Resolutions are adopted to express Council policy or to direct certain types of administrative action. A resolution may be changed by adoption of a subsequent resolution. Quasi-Judicial proceedings are either closed record hearings (each side receiving ten minutes maximum to speak) or public hearings (each speaker allotted four minutes each to speak). Proceedings are those in which the City Council determines the rights or privileges of specific parties (Council Rules of Procedure, Section IV., J). Executive Sessions - all regular and special meetings of the City Council are open to the public except for executive sessions at which subjects such as national security, property acquisition, contract bid negotiations, personnel issues and litigation are discussed. Redmond City Council Agendas, Meeting Notices, and Minutes are available on the City's Web Site: http://www.redmond.gov/CouncilMeetings FOR ASSISTANCE AT COUNCIL MEETINGS FOR THE HEARING OR VISUALLY IMPAIRED: Please contact the City Clerk's office at (425) 556-2194 one week in advance of the meeting. City Council Regular Business Meeting Agenda I. SPECIAL ORDERS OF THE DAY A. PROCLAMATION: Diaper Need Awareness Week - September 24-30, 2018 Proclamation B. PROCLAMATION: Eastside Welcoming Week - September 14-23, 2018 Proclamation II. ITEMS FROM THE AUDIENCE III. CONSENT AGENDA A. Consent Agenda 1. Approval of the Minutes: September 4, 2018, Regular Business Meeting (Digital recordings of Regular City Council meetings are available for purchase by contacting the City Clerk’s Office, and on-demand videos are available online.) Regular Meeting Minutes of September 4, 2018 2. Approval of Payroll/Direct Deposit and Claims Checks 3. AM No. Adoption of a Resolution to Authorize Mayor to Acquire, 18-136 Dispose of, and/or Accept Real Property Rights on Behalf of the City of Redmond a. RESOLUTION NO. 1502: A Resolution Delegating Authority to the Mayor or His Designees to Approve Acquisition, Acceptance, Use, and Disposition of Real Property Rights and Interests within Certain Parameters (Finance) Agenda Memo No. 18-136 Attachment A: Resolution Exhibit A: Parameters Redmond City Council Page 1 of 4 September 18, 2018 City Council Regular Business Meeting Agenda 4. AM No. Approval of Consultant Agreement with BHC 18-137 Consultants, L.L.C. in the Amount of $912,000 for Design and Construction Services for Wastewater Pump Station No. 13 Replacement, Project No. 20021809 (Public Works) Agenda Memo No. 18-137 Attachment A: Vicinity Map Attachment B: Agreement 5. AM No. Approval of an Interagency Agreement for 2018-19 in 18-138 the Amount of $173,250 between the State of Washington, Department of Ecology and the City of Redmond for Restoration Site Maintenance by the Washington Conservation Corp (Public Works) Agenda Memo No. 18-138 Attachment A: Map of Restoration Project Work Sites Attachment B: Agreement 6. AM No. Acceptance of King Conservation District Grant in the 18-139 Amount of $130,000 for Partial Funding of the Mackey Creek Rehabilitation Project (Public Works) Agenda Memo No. 18-139 Attachment A: KCD Grant Agreement Attachment B: Project Map and Photos 7. AM No. Acceptance of King County Waterworks Grant in the 18-140 Amount of $20,000 for Public Outreach Messaging on Vinyl Truck Wraps (Public Works) Agenda Memo No. 18-140 Attachment A: Grant Agreement Attachment B: One Call Concepts Letter of Support Redmond City Council Page 2 of 4 September 18, 2018 City Council Regular Business Meeting Agenda 8. AM No. Approval of Purchasing Policy Revisions to Bidding 18-141 Requirements and Signing Authorizations a. RESOLUTION NO. 1503: A Resolution Revising Procurement Policies and Establishing Contract Approval Authority, and Establishing an Effective Date b. ORDINANCE NO. 2929: An Ordinance Repealing RMC 2.86, Selection of Architectural and Engineering Consultants (Finance) Agenda Memo No. 18-141 Attachment A: Resolution Attachment B: Ordinance Attachment C: Matrix for Bid-Approval Levels Attachment D: Purchasing Policies and Procedures 2018 9. AM No. Approval of Marymoor Village Design Guidance and 18-142 Standards Consultant Contract with VIA Architecture in the Amount of $125,000 (Planning) Agenda Memo No. 18-142 Attachment A: Consultant Agreement Exhibit A: Final Scope of Work Exhibit B: Payment Exhibit C: Consultant Fee Determination Exhibit D: Subcontract Work/Fee Determination-Berger Exhibit E: Subcontract Work/Feet Determination-Studio Seed Exhibit F: Title VI Assurances Exhibit G: Schedule of Hours Exhibit H: Project Schedule Redmond City Council Page 3 of 4 September 18, 2018 City Council Regular Business Meeting Agenda 10. AM No. Approval of an Easement with Puget Sound Energy for 18-143 the Farrel-McWhirter Park Automatic Gate (Parks) Agenda Memo No. 18-143 Attachment A: PSE Easment 11. AM No. Approval of Proposed King County Community 18-144 Development Block Grant (CDBG) 2019 Funding Allocation Plan (Planning) Agenda Memo No. 18-144 B. Items Removed from the Consent Agenda IV. HEARINGS AND REPORTS A. Public Hearings B. Reports 1. Staff Reports a. AM No. Workforce Management System Implementation 18-145 (Finance/Human Resources) Agenda Memo No. 18-145 Attachment A: Workforce Management Return on Investment 2. Ombudsperson Report Padhye 3. Committee Reports V. UNFINISHED BUSINESS VI. NEW BUSINESS VII. EXECUTIVE SESSION A. To Evaluate the Qualifications of Applicants for Public Employment (RCW 42.30.110(1)(g)) - 20 mins VIII. ADJOURNMENT Redmond City Council Page 4 of 4 September 18, 2018