City Council

City of Rialto Council Chambers 150 S. Palm Ave. Rialto, CA 92376 Regular Meeting Tuesday, February 9, 2016 5:00 PM CITY COUNCIL, City of Rialto, acting as Successor Agency to the Redevelopment Agency, RIALTO UTILITY AUTHORITY, RIALTO HOUSING AUTHORITY City Council Mayor Deborah Robertson Mayor Pro Tem Joe Baca Jr. Council Member Edward Palmer Council Member Shawn O'Connell Council Member Ed Scott Barbara A. McGee City Clerk Edward Carrillo City Treasurer Fred Galante City Attorney Mike Story City Administrator City Council Regular Meeting February 9, 2016 Members of the public are afforded an opportunity to speak on any listed agenda item. Please notify the City Clerk if you wish to do so. All agendas are posted in the City Hall Administration Building (150 South Palm Avenue, Rialto) at least 72 hours in advance of the meeting. All writings that relate to an agenda item for an open session of a regular meeting of the City Council distributed to all, or a majority, of the Council Members also shall be made available, at the same time but not sooner than 72 hours before a regular meeting, for public inspection in the Office of the City Clerk located at 290 West Rialto Avenue, Rialto, California (909-820-2519) from 7:00 a.m. to 6:00 p.m., Mondays through Thursdays, and on the City’s website at www.rialtoca.gov Any person having a question concerning any agenda item may call the City Clerk’s office to make inquiry concerning the nature of the item described on the agenda. Based upon the open meeting laws (the Brown Act), additional items may be added to the agenda and acted upon by the City Council only if it is considered to be a “subsequent need” or “emergency” item and is added by a two-thirds vote. Matters raised under Oral Communications may not be acted upon at that meeting other than as provided above. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Director of Public Works at (909) 421-7279. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CAR 35.102-35.104 ADA Title II). Next Ordinance No.1564 Next Resolution No.6883 Called to Order By: ROLL CALL Rialto – Entering a Second Century of Progress • Rialto will be a Family First Community • Rialto Shall Attract High-Quality Development and Improve its Physical Environment • Rialto’s Economic Environment will be Healthy and Diverse • Rialto will be an Active Community All items listed on this agenda are being considered and/or acted upon by the City Council on behalf of the City of Rialto, except for such items as are designated by the “RUA,” “RHA,” which items are being considered and/or acted upon by the Members of the Rialto Utility Authority or Rialto Housing Authority of the City of Rialto in its separate legal capacity. For convenience and ease of administration only, the agendas for each separate legal body have been consolidated herein 5:00 p.m. CLOSED SESSION City of Rialto Page 2 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 1 16-076 Conference with Legal Counsel - Existing Litigation: The City Council will discuss the following pending litigation(s) pursuant to Government Code Section 54956.9(d)(1): (a) Bianca Rodriguez v. City of Rialto WCAB CR-06-0500033 & CR-10-0500104 (b) Christopher Seelig v. City of Rialto WCAB CR-09-0500087, CR13-005057 & CR-16-005022 (c) Daniel Valenzuela v. City of Rialto WCAB CR-15-005058 (d) Robert Williams III v. City of Rialto WCAB CR-04-00500010, CR-10-0500085 & CR-14-005061 (e) McGowen v. City of Rialto SB Superior Court Case No. CIVDS 1600332 2 16-081 Conference with Legal Counsel - Anticipated Litigation: Initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9. Number of cases: One case. 3 16-088 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to paragraph (2) of Subdivision (d) of Government Code Section 54956.9. Number of cases: One case. 4 16-077 Conference with Labor Negotiator regarding the following recognized employee organization pursuant to Government Code Section 54957.4: Agency designated representatives: Fred Galante, City Attorney George Harris, Asst. to the CA./Director of Admin. Svs. Employee organizations: RPBA General Bargaining Unit RPBA Management Bargaining Unit RMMA Bargaining Unit City of Rialto Page 3 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 5 16-086 Conference with Real Property Negotiator. The City Council will confer with its real property negotiator concerning the following properties pursuant to Government Code Section 54956.8: (a)Subject: Price and Terms of Conveyance - Contract of Sale Location: 2525-2530 S. Lilac Avenue APN 0258-102-58, 59, 60 & 61-4.10 acres (Generally, the southwest corner of Lilac Avenue and Santa Ana Avenue) Negotiators: Robb R. Steel, Asst.CA/Development Svs. Dir. Michael T. Halliday, Delmar Commercial 6:00 p.m. Called to Order By: ROLL CALL PLEDGE OF ALLEGIANCE-Mayor Pro Tem Joe Baca Jr. INVOCATION-Pastor Elias Valdez-Lost and Found Ministries City Attorney’s Report on Closed Session PRESENTATIONS AND PROCLAMATIONS 1 16-049 Certificates of Appreciation to Commissioners Mayor Deborah Robertson 2 16-087 Certificate of Recognition to Rialto High School Cheer Squad Mayor Pro Tem Joe Baca Jr. 3 16-075 Presentation-Veolia/Rialto Water Services-Community Conservation Fair Rick Smith & Christina Salinas Attachments: Rialto Open House Flyer Black and White Water Walk Veolia Rialto Open House 2016 96x36 Banner-DRAFT Rialto 2016 Open House Ad - Rialto Progress Magazine Rialto Open House 2016-Postcard Invitation 6x4-WVWD-cmyk pr w crops Rialto Open House Ad 4x8-cmyk w crops -pres res FINAL Rialto Open House Education Flyer 2016 8.5x11-FINAL (1) Rialto Open House Flyer 8.5x11-side 1-color cmyk City of Rialto Page 4 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 4 16-078 Presentation-CPR Training Record Set at Eisenhower School Fire Chief Mat Fratus 5 16-079 Recognition for Completion of the National Fire Academy’s Executive Fire Officer Program by Division Chief Sean Grayson Fire Chief Mat Fratus ORAL COMMUNICATIONS City Council to consider removing or continuing any items on the agenda NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine by the City Council and will be enacted by one motion in the following form listed. There will be no separate discussion on these items. If discussion is required, the item will be removed from the Consent Calendar and will be considered separately. Vote may be by roll call. CONSENT CALENDAR A. WAIVE FULL READING OF ORDINANCES (ACTION) 1. Waive reading in full, all ordinances considered at this meeting. B. APPROVAL OF WARRANT RESOLUTIONS B.1 16-071 Resolution No. 28 (01/29/16) Attachments: Warrant Resolution No. 28 B.2 16-072 Resolution No. 29 (02/05/16) Attachments: Warrant Resolution No. 29 C. APPROVAL OF MINUTES C.1 16-073 Regular City Council Meeting - January 26, 2016 Attachments: January 26, 2016 D. MISCELLANEOUS D.1 16-085 Request City Council to Approve Resolution No. 6879 Authorizing the Submission of a Grant Application to the State Water Resources Control Board (SWRCB) of the State of California for the Recycled Water Planning Grant Program. Attachments: Grant Application Resolution - SWRCB D.2 16-054 Request City Council to Approve the Purchase of Eight (8) APX6000 HT Radios from Motorola Inc. in the Amount of $44,863.91. Attachments: Quote City of Rialto Page 5 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 D.3 16-056 Request City Council to Approve an Increase to the Annual Purchase Order with Bio-Tox Laboratories for Fiscal Year 2015/16 for Testing Expenditures Through June 2016 for a total cost of $25,000. D.4 16-082 Request City Council to Approve the Side Letter Agreement Regarding Holiday Pay Between the City of Rialto and the Rialto Police Benefit Association General Bargaining Unit in the amount of $46,902. Attachments: RPBA General Holiday SLA 1-27-16 TAB NEW BUSINESS TAB1 16-055 Request City Council, Rialto Housing Authority, Rialto Utility Authority and Successor Agency to Accept the Fiscal Year 2014/2015 Audit Results and Receive and File the Fiscal Year 2014/15 Annual Financial Statements and Related Documents. (ACTION) Attachments: City of Rialto - PDF Final 2015 - Annual Financial Report City of Rialto Single Audit - PDF Final 2015 FS City of Rialto - PDF Final - 2015 ACL Exit Ltr City of Rialto - PDF Final - 2015 GANN Report City of Rialto - PDF Final - 2015 GAS Letter City of Rialto - PDF Final - 2015 UUT Compliance Report Corrective Action Plan FY14-15 Signed Executive Summary Rialto Presentation TAB2 16-065 Request City Council Approve a Contract Extension with White Nelson Diehl Evans, LLP for Audit Services for Fiscal Year Ending June 30, 2016, in the Amount of $90,366. (ACTION) Attachments: Agenda item tab 3 Rialto FY 15-16 Proposal Letter Contract Amendment Form - Rialto TAB3 16-064 Request City Council to Approve the Selected Consultant to Conduct a City-Wide Comprehensive Classification and Compensation Study. (ACTION) Attachments: PSA RSG City of Rialto Page 6 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 TAB4 16-053 Request City Council to Review and Approve Special Events for Calendar Year 2016 and the Estimated Costs Associated Totaling $182,600 and approve Resolution No. 6880, entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIALTO FINDING THAT THE PUBLIC PURPOSE WOULD BE SERVED BY THE PROVISION OF CITY RESOURCES AND FUNDING FOR SPECIFIED SPECIAL EVENTS AND APPROVES SUCH SPECIFIED SPECIAL EVENTS FOR 2016” (ACTION) Attachments: 2016 Summary Special Events Costs Resolution for 2016 Special Events Resolution for 2016 Special Events Exhibit TAB5 16-034 Request City Council to Concur with the reappointments of Rialto Residents on various City Commissions and authorize the City Clerk to provide written notification. (ACTION) Attachments: Applications TAB6 16-035 Request City Council to (1) Adopt Resolution No. 6881 Approving a Construction and Credit Agreement by and between the City of Rialto and PSIP RIALTO, L.P., in the amount of $624,994 and (2) Adopt Budget Resolution No. 6882. (ACTION) Attachments: Exhibit A - Location and Project Site Maps Exhibit B - PPD Letter No. 2398 Exhibit C - (PSIP) Construction Credit and Reimbursement Agreement (final draft.02.03.2016) Exhibit D- Resolution - Credit and Reimbursement Agreement Exhibit E- Budget Resolution - Shaw Construction Credit Agreement TAB7 16-057 Request City Council, Acting as Successor Agency to the Redevelopment Agency for the City of Rialto, and the City of Rialto to Adopt City Resolution No. 6883 and RSA Resolution No. SA4-16 approving Bond Proceeds Expenditure Agreement between the Successor Agency and the City of Rialto to transfer in Fiscal Year 2016-17 $320,000 from the 2005 Series “A” Bond and $100,000 from the 2008 Series “A” Bond to the City for various improvement projects. (ACTION) Attachments: Exhibit A - Bond_Proceeds_Expenditure_Agreement Exhibit B - RSA Resolution Exhibit C - City Resolution City of Rialto Page 7 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 TAB8 15-866 Request City Council to Authorize a Professional Service Agreement with MIG|Hogle-Ireland for On-call Advance Planning Services not to exceed $150,000. (ACTION) Attachments: Exhibit A Kimley Horn Hourly Rates Exhibit B Michael Baker International Hourly Rates Exhibit C MIG Proposal_RialtoHEandAdvancePlanningServicesRFP#16035 MIG PSA Final TAB9 16-027 Request City Council to (1) Award a Construction Contract to Unique Performance Construction, Inc., in the amount of $227,559.75 for the Annual Non-CDBG Curb, Gutter, and Sidewalk Improvement Project (Zone 1); (2) Authorize a Purchase Order with Willdan Engineering in the Amount of $22,200 for Construction Management and Inspection Services for the Annual Non-CDBG Curb, Gutter, and Sidewalk Improvement Project (Zone 1); (3) Delegate Authority to the City Administrator to Approve and Execute Construction Contract Change Orders up to a Cumulative Amount of $15,000. (ACTION) Attachments: Attachment 1 - Non-CDBG Zones 1, 2, and 3 Attachment 2 - Bid Summary - RFB No. 16-015 (Zone 1) Attachment 3 - License and Reference Check Attachment 4 - Construction Contract 01-27-16 Attachment 5 - Willdan Proposal Attachment 6 - Notices of Exemption PowerPoint TAB10 16-028 Request City Council to (1) Award a Construction Contract to Smart Tech Group, Inc., in the amount of $201,384.75 for the Annual Non-CDBG Curb, Gutter, and Sidewalk Improvement Project (Zone 2); (2) Authorize a Purchase Order with Willdan Engineering in the Amount of $22,200 for Construction Management and Inspection Services for the Annual Non-CDBG Curb, Gutter, and Sidewalk Improvement Project (Zone 2); (3) Delegate Authority to the City Administrator to Approve and Execute Construction Contract Change Orders up to a Cumulative Amount of $15,000. (ACTION) Attachments: Attachment 1 - Non-CDBG Zones 1, 2, and 3 Attachment 2 - Bid Summary - RFB No. 16-030 (Zone 2) Attachment 3 - License and Reference Check Attachment 4 - Construction Contract 01-27-16 Attachment 5 - Willdan Proposal Attachment 6 - Notices of Exemption City of Rialto Page 8 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 TAB11 16-033 Request City Council to (1) Award a Construction Contract to Smart Tech Group, Inc., in the amount of $190,510.25 for the Annual Non-CDBG Curb, Gutter, and Sidewalk Improvement Project, (Zone 3); (2) Authorize a Purchase Order with Willdan Engineering in the Amount of $22,200 for Construction Management and Inspection Services for the Annual Non-CDBG Curb, Gutter, and Sidewalk Improvement Project, (Zone 3); (3) Delegate Authority to the City Administrator to Approve and Execute Construction Contract Change Orders up to a Cumulative Amount of $15,000. (ACTION) Attachments: Attachment 1 - Non-CDBG Zones 1, 2, and 3 Attachment 2- Bid Summary - RFB No. 16-031 (Zone 3) Attachment 3 - License and Reference Check Attachment 4 - Construction Contract Attachment 5 - Willdan Proposal Attachment 6 - Notices of Exemption TAB12 16-062 Request City Council to (1) Award a Construction Contract to R-JS General Construction, Inc., in the amount of $345,451.25 for the Maple Avenue Improvement Project and the Annual CDBG Curb, Gutter, and Sidewalk Improvement Project; (2) Authorize a Purchase Order with Willdan Engineering in the Amount of $66,300 for Construction Management and Inspection Services for the Maple Avenue Improvement Project and the Annual CDBG Curb, Gutter, and Sidewalk Improvement Project; (3) Delegate Authority to the City Administrator to Approve and Execute Construction Contract Change Orders up to a Cumulative Amount of $15,000. (ACTION) Attachments: Attachment 1 - Non-CDBG Zones 1, 2, and 3 Attachment 2 - CDBG Improvement Locations Attachment 3 - Bid Summary Attachment 4 - License and Reference Check Attachment 5 - Construction Contract Attachment 6 - Willdan Proposal Attachment 7 - Notices of Exemption REPORTS MAYOR: COUNCIL MEMBERS: City of Rialto Page 9 Printed on 2/8/2016 City Council Regular Meeting February 9, 2016 CITY ATTORNEY: CITY ADMINISTRATOR: ADJOURNMENT City of Rialto Page 10 Printed on 2/8/2016