City Council

APPROVED 05/18/2015 SPECIAL BUDGET WORKSHOP MINUTES APRIL 27, 2015 THE SPECIAL BUDGET WORKSHOP OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 5:30 P.M., ON MONDAY, APRIL 27, BY MAYOR RIX. ROLL CALL Present: Greene, LaFore, Misteravich, Rix, Roberts, Schultz, Yaroch Absent: None Others: City Manager Moore, City Clerk Stagl, City Treasurer Hatfield Visitors: DPS Director Goetzinger AUDIENCE PARTICIPATION None received. ADOPTION OF AGENDA Motion by Greene, seconded by LaFore, to adopt the Agenda as presented. All yeas Motion carried ITEMS FOR CONSIDERATION 1. Review of the Manager’s Proposed FY2015-16 City Budget City Manager Moore informed Council that the 2015-16 budget was similar to the current budget. Administration is recommending extending the TIFA tax base sharing agreement that will allow the City to limit the TIFA capture by $153,866. With the proposed limit on the TIFA capture, the City’s shortfall will be $65,988. If we do not limit the capture on TIFA, the shortfall between revenues and expenditures in the proposed budget is $219,854. Informed Council that the Building and Grounds budgets for both the Police Department and City Hall remain separate. Until City Hall moves into its new location with the Police Department, it was difficult to combine the two budgets – there could be additional savings. For FY2016-17, there will only be one budget for Buildings and Grounds. SCM: 04/27/2015 Page 1 of 5  APPROVED 05/18/2015 Review of the proposed FY2015-16 Budget began with: 101-001 – General Fund Revenues – COUNCIL WAS IN GENERAL AGREEMENT WITH THE REVENUES AS PRESENTED. 101-101 City Council – The City Manager did increase the Conference/Workshop line item to put the number back to last year’s budget. This will also help cover any costs for new the new member(s) of Council to attend training workshops. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-191 Elections – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-215 City Clerk – There was a reduction in the benefits line item due to the City becoming compliant with the Affordable Health Care Act. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-265 City Hall Building and Grounds – It was agreed that once City Hall moves into its new location with the Police Department, the safety deposit box we currently pay for at the bank will be eliminated. Administration will purchase a fire proof box which will house the documents at City Hall. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-210 Legal Services – The City Manager added $1000.00 into the Assessor’s legal service item to cover any potential tax tribunal cases. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-253 City Treasurer – The City Manager included a consulting fee in the budget to cover the expense for Marilyn to come into the office to offer additional assistance. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-528 Refuse Collection – Discussion on whether the City wants to continue to sell trash bags to the public. It was stated that eliminating the sale of trash bags was eliminating another service that has been provided to the residents. SCM: 04/27/2015 Page 2 of 5  APPROVED 05/18/2015 It was agreed that that Administration would discuss the issue with City staff to determine if selling trashed bags posed a burden to the staff. It was also questioned if the City should be charging sales tax when we sell garbage bags to the residents. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-906 General Fund Deb Service – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-441 Public Service Director - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 101-442 Department of Public Works – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 202-ALL Major Street Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 203-ALL Local Street Fund – Discussion on the Pound Road project. We continue to move forward with this project, but it may have to be delayed if the bids come in too high. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 209-ALL Cemetery – DPS Director Goetzinger increased the opening and closing cemetery fees, to bring them more in-line actual costs. He also presented Council with a break-down of the City’s personnel and equipment costs for openings/closings. Yaroch suggested reducing the transfer in to the Cemetery Fund from the General Fund. The transfer in has been $43,000 for the last several years, and these funds have not been entirely used. He suggested reducing this amount to $33,000. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET WITH THE REDUCTION OF THE TRANSFER IN FROM THE GENERAL FUND FROM $43,000 TO $33,000. Council recessed at 6:56 p.m. Council reconvened at 7:10 p.m. 237-ALL Mausoleum Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. SCM: 04/27/2015 Page 3 of 5  APPROVED 05/18/2015 402-ALL Wastewater Treatment Plant Equipment Replacement Fund – The budget includes funds for a Spectrophotometer and to switch from chlorine gas to liquid. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 404-ALL DPW Vehicle and Equipment Replacement Fund – Funds were budgeted to cover the purchase of a new loader. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 405-ALL Street Improvement Fund - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 498-ALL Sanitary Sewer Contributing Capital Fund - COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 499-ALL Water Contributing Capital Fund – Funds were included for the Pound Road Water Main Replacement Project. COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 590-ALL Sanitary Sewer Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. 591-ALL Water Fund – COUNCIL WAS IN GENERAL AGREEMENT WITH THE BUDGET AS PRESENTED. Capital Improvement Sheets – COUNCIL WAS IN GENERAL AGREEMENT WITH THE CAPITAL IMPROVEMENTS AS PRESENTED. CITY MANAGER COMMENTS None. COUNCIL COMMENTS Council requested that Administration bring the discussion on garbage bags back before Council for a final decision. SCM: 04/27/2015 Page 4 of 5  APPROVED 05/18/2015 ADJOURNMENT Motion by Schultz, seconded by Misteravich, to adjourn the Special Budget Workshop at 7:41 p.m. All yeas Motion carried Respectfully submitted: Karen M. Stagl City Clerk SCM: 04/27/2015 Page 5 of 5