City Council

APPROVED 03/20/2017 REGULAR MEETING MINUTES MARCH 6, 2017 THE REGULAR MEETING OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 7:00 P.M., ON MONDAY, MARCH 6, 2017, BY CITY CLERK STAGL. PLEDGE OF ALLEGIANCE Council Members and the audience present stood for the Pledge of Allegiance and the Invocation. ROLL CALL Present: Allen, Greene, LaFore, Reindel, Warn Absent: Misteravich, Rix Others: City Manager Moore, City Clerk Stagl Visitors: Police Chief Teske, Fire Chief Garant, DPS Director Goetzinger Motion by Greene, seconded by Allen, to appoint Councilor LaFore as acting Chairman for tonight’s meeting, due to the absence of Mayor Rix and Mayor Pro-Tem Misteravich. All yeas Motion passes Motion by Reindel, seconded by Warn, to excuse Mayor Rix and Mayor Pro-Tem Misteravich from tonight’s meeting, due to being out of town. All yeas Motion passes APPROVAL OF MINUTES Motion by Warn, seconded by Allen, to approve the minutes of the February 20, 2017, regular meeting, as presented. All yeas Motion passes AUDIENCE PARTICIPATION None. CCM: 03/06/2017 Page 1 of 5  APPROVED 03/20/2017 ADOPTION OF AGENDA Motion by Allen, seconded by Greene, to adopt the agenda as presented. All yeas Motion passes CONSENT AGENDA a) Receive and File February 22, 2017, TIFA Meeting Minutes b) Approval of March 2, 2017, Schedule of Bills in the amount of $ 375,004.85 Motion by Reindel, seconded by Warn, to approve the Consent Agenda as presented. All yeas Motion passes PUBLIC HEARING None. ITEMS FOR CONSIDERATION 1. Consideration of the Confirmation of the Fire Chief Motion by Greene, seconded by Allen, to confirm the appointment of Tom Garant as Fire Chief for the City of Richmond in accordance with Section 7.13 of the City of Richmond Charter for a one-year term commencing on March 1, 2017 and expiring on March 1, 2018. All yeas Motion passes 2. Consideration of Bid Award/2017 Grounds Maintenance Contract Motion by Allen, seconded by Warn, to award the 2017 Grounds Maintenance Contract 2017-GM-1 to Tommy’s Lawn Service with the expense charged to the appropriate line items of the General Fund, Major Street Fund, Local Street Fund, TIFA Fund, Sanitary Sewer Fund, and Water Fund in the FY16/17 and FY17/18 budgets with an estimate amount of $12,624.00. All yeas Motion passes CCM: 03/06/2017 Page 2 of 5  APPROVED 03/20/2017 3. Consideration of Bid Award/2017 Water and Sewer System Materials Motion by Reindel, seconded by Warn, to award the Sewer Lead Materials and Water Service Materials to Etna Supply Company and the Water Main Materials to HD Supply Company at the unit prices submitted for the time period April 1, 2017 to February 28, 2018 with the expenses charged to the appropriate line item in the Water and Sanitary Sewer Fund. All yeas Motion passes 4. Consideration of Bid Award/2017 Aggregate Material Supply Motion by Greene, seconded by Allen, to award the 2017 Aggregate Materials Supply contract to T. R. Pieprzak at the unit prices of $13.50 per ton for 23A limestone and $6.00 per ton for fill sand. All yeas Motion passes 5. Consideration of Adopting the Roadway Asset Management Plan City Manager Moore informed Council that this document was intended to show the strategy the City is using for its roadways and to identify funding goals to meeting this strategy. Roadway asset management plans have been recommended by legislation since 2007, but MDOT has not yet made it a requirement for the receipt of Act 51 road funding. MDOT is looking to put more asset management requirements on communities and it is likely that an asset management plan will be a requirement in the near future. Plans are approved for a three year period. Motion by Allen, seconded by Warn, to adopt the City of Richmond Roadway Asset Management Plan as presented and to authorize the plan to be submitted to MDOT for approval. All yeas Motion passes 6. Consideration of Well 4 Cleaning City Manager Moore informed Council that the City’s practice has been to clean and inspect wells on 10 year intervals. The FY16/17 budget included a cost to clean and inspect well 14. The semi-annual flow testing showed the capacity at well 4 warranted a well cleaning while well 14 was producing near design capacity. We have received quotes from Peerless Midwest and Northern Pump & Well. Northern has experience with the City’s wells, and was the low bidder. It is the recommendation of Administration to authorize Northern Pump & Well to pull the pump and clean the well screen at Well 4. CCM: 03/06/2017 Page 3 of 5  APPROVED 03/20/2017 Motion by Reindel, seconded by Warn, to authorize Northern Pump & Well to clean Well 4 the amount not to exceed $12,630.00 with the expenses charged to the appropriate line item within the Water Fund. All yeas Motion Passes 7. Consideration of Cemetery Rules City Manager Moore informed Council that the most significant changes recommended are clarifications regarding firearms in the cemetery and prohibiting the use of glass containers. Motion by Reindel, seconded by Warn, to approve revising the Cemetery Rules and Regulations. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY MANAGER - Calendar pages for April and May were distributed to Council for use in scheduling budget workshops at the next meeting. COUNCIL COMMENTS Council congratulated the winter sports teams. LaFore – Reminder of upcoming calendar events: 3/7 – Recreation Board Meeting at 7 pm 3/9 – Planning Commission Meeting at 7 pm 3/13 – Library Board Meeting at 7 pm 3/14 – Cable Commission Meeting at 7 pm 3/16 – EDC Meeting at 7 pm 3/20 – Council meeting at 7 pm 3/22 – TIFA meeting at 7 pm 3/29 – Pizza in the Park – to receive public input on the Recreation Master Plan 4/8 – Easter Egg Scramble at 10 am SHARP CLOSED SESSION Motion by Reindel, seconded by Warn, to convene into closed session in accordance with Section 8 (c) of the Michigan Open Meeting Act, Public Act 267 of 1976, as CCM: 03/06/2017 Page 4 of 5  APPROVED 03/20/2017 amended, for strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement if either negotiating party request a closed hearing. A roll call vote was taken: All yeas (Greene, LaFore, Reindel, Warn, Allen) Absent (Misteravich, Rix) Motion passes Council recessed at 7:30 p.m. to go into closed session. OTHER BUSINESS Motion by Allen, seconded by Warn, to reconvene into open session at 7:42 p.m. All yeas Motion passes Motion by Reindel, seconded by Allen, to approve the tentative agreement with the POLC/Command. All yeas Motion passes ADJOURNMENT Motion by Greene, seconded by Warn, to adjourn the Regular Council Meeting at 7:43 p.m. All yeas Motion passes Respectfully Submitted: Karen M. Stagl, City Clerk CCM: 03/06/2017 Page 5 of 5