Planning Commission

APPROVED WITH AMENDMENT 11/08/2018 REGULAR PLANNING COMMISSION MEETING MINUTES OCTOBER 11, 2018 THE REGULAR MEETING OF THE RICHMOND PLANNING COMMISSION WAS CALLED TO ORDER ON THURSDAY, OCTOBER 11, 2018, AT 7:01 P.M., BY CHAIRMAN McCLELLAN ROLL CALL Present: Frank, Majchrzak, McClellan, Moore, Rix, Weinert, Zink Absent: Kaminski (Excused) Others: City Planner Jeschke, City Clerk Stagl Visitors: State Representative Jeff Yaroch, Scott Riddle, Brian Mendez APPROVAL OF MINUTES Motion by Rix, seconded by Frank, to approve the minutes of the September 13, 2018, regular meeting, as amended: Change header to read: Planning Commission was called to order on Thursday, September 13, 2018……. All yeas Motion passes AUDIENCE PARTICIPATION State Representative Jeff Yaroch was in attendance and presented Commission Chairman McClellan with a plaque in honor of his 50 years of service on the City’s Planning Commission. CORRESPONDENCE - City Council Meeting Minutes of September 4, 2018 - City Council Meeting Minutes of September 17, 2018 Motion by Zink, seconded by Frank, to receive and file the correspondence as presented. All yeas Motion passes PCM: 10/11/2018 Page 1 of 5  APPROVED WITH AMENDMENT 11/08/2018 ADOPTION OF AGENDA Motion by Zink, seconded by Moore, to adopt the Agenda as presented. All yeas Motion passes PUBLIC HEARING A-1. TXT-03-2018/City of Richmond/Text Amendments to amend Section 5.205 of the Zoning Ordinance to allow air conditioners and generators within the non-required side yard areas Motion by Rix, seconded by Frank, to open the public hearing at 7:05 p.m. All yeas Motion passes City Planner Jeschke informed the Commission that the proposed text amendments would change the zoning ordinance to allow air conditioners and generators to be placed in the non-required side yards. N0 written or verbal comments were received. Motion by Moore, seconded by Frank, to close the public hearing at 7:06 p.m. All yeas Motion passes ITEMS FOR CONSIDERATION B-1. TXT-03-2018/City of Richmond/Proposed Text Amendment to amend Section 5.2015 (Permitted Yard Encroachments) of the Zoning Ordinance to allow air conditioners and generators within the non- required side yard area Motion by Zink, seconded by Frank, to approve TXT-03-2018 (Proposed Ordinance Amendment #156-25) which amends Section 5.205 (Permitted Yard Encroachments) to allow air conditioner and generator units within the non-required side yard area or the entire rear yard area. All yeas Motion passes B-2. SPR-03-2018/Dick Huvaere Land Inc/Re-review of approved Site Plan for a vehicle storage lot in conjunction with an existing automobile dealership/37305 31 Mile Road City Planner Jeschke informed the Commission that the applicant was requesting a re- review of an approved Site Plan. The original plans for a vehicle storage lot in conjunction with an existing automobile dealership at 37305 31 Mile Road was approved PCM: 10/11/2018 Page 2 of 5  APPROVED WITH AMENDMENT 11/08/2018 in January 2018. Since that time, the applicant has made three changes to the proposed plan. This re-review only focuses on the three changes that were made to the previously approved site plan. Change #1 – The landscape buffer. The applicant has worked out an agreement with the adjacent property owner on 31 Mile Road. The apple trees that the property owner had wanted preserved will now be removed. The amended landscape plan now shows the 6 foot tall privacy wall being moved to the property boundary and 3 additional sunset maple trees being planted on Mr. Brickel’s property. It also now shows only a single row of pine trees on the parking lot side of the wall. The City Planner is recommending that two staggered rows of pine trees planted along the northern property boundary of the property located at 37275 31 Mile Road located between the pr8ivacy fence and the parking spaces. The applicant has stated they are willing to take three or four trees from the remainder of the site to add to the landscape buffer adjacent to Mr. Brickel’s property. Change #2 – Snow Storage Area. The amended site and landscape plans now show the provision of three “paved” areas for snow storage along the edge of the detention basin. The revised plans show one “paved area on the north side of the detention basin and two “paved” areas along the west side of the detention basin. Change #3 – Lighting. The applicant submitted a revised photometric plan dated October 2, 2018 which indicates twenty-two (22) light poles on the site that vary in height from 16.5 feet along the western property boundary to 27.5 feet along the east. The individual lighting units range from 166 watts to 332 watts. This proposal has the same number of light poles as the previous review but with a slightly different placement. The revised lighting plan does not conform to the height requirements in Section 14.02, A of the Zoning Ordinance. The westernmost row is within 50 feet of residential properties and therefore are limited to a height of 15 feet. The next two rows of lights in the center of the site are within 300 feet of residential property and therefore cannot exceed heights of 20 feet. In addition, the maximum lighting height allowed is 25 feet. The City Planner has serious reservations with the lighting heights that are being proposed. The City Planner is recommending that the applicant be required to work with City staff on a lighting plan that meeting our lighting ordinance. Scott Riddle addressed the changes to the lighting plan. The applicant want to get more lighting on the site and have a consistent height for all of the lights. Brien Mendez, the lighting designer, informed the Commission that all of the lighting is designed to dim throughout the night. The lighting poles have been raised to allow for the lighting to reach the outer edges of the property. All of the lights will have shields on them and be directed onto their targets. PCM: 10/11/2018 Page 3 of 5  APPROVED WITH AMENDMENT 11/08/2018 City Planner informed the Commissioners that they could approve the revised lighting plan. Chairman McClellan questioned if possible our zoning ordinance was out of date and does not take into account the new lighting technology. Discussion on the applicant proposing higher light poles but lower footcandles – if approved, would the Commission be setting a precedence. Motion by Zink, seconded by Frank, to approve the requested re-review of an approved Site Plan Review for a proposed vehicle storage lot in conjunction with an existing automobile dealership on 6.5 acres of property located at 37305 31 Mile Road. Some questioned by Commissioners as to what exactly we were approving. Zink withdrew his motion. Motion by Zink, seconded by Frank, to approve the requested re-review of an approved Site Plan Review for a proposed vehicle storage lot in conjunction with an existing automobile dealership on 6.5 acres of property located at 37305 31 Mile Road, subject to the following condition: 1. The applicants lighting design as shown on the Photometric Plan dated October 2, 2018 is allowed with taller lighting fixtures so that fewer total lights are needed, while maintaining an overall lighting intensity that is below the ordinance standards. All yeas Motion passes MISCELLANEOUS MATTERS FROM THE CITY STAFF City Manager Moore – Homecoming Parade on Friday October 12th. - Cemetery Walk on Saturday, October 13th - Fire Department Open House on Sunday, October 14th. City Planner Jeschke – At the November PC Meeting, the Commission will be reviewing the site plan for the Teltow condominium project – this is the final review. The City Attorney is reviewing the Master Deed and By-Laws. Once approved by the Planning Commission it will go to City Council for final approval. COMMENTS FROM CHAIRMAN AND COMMISSION MEMBERS Zink – Commented on the nice article in the Macomb Daily regarding the City’s Master Plan. PCM: 10/11/2018 Page 4 of 5  APPROVED WITH AMENDMENT 11/08/2018 Frank – Questioned if any fixes were planning for the bike trail. City Manager Moore stated that he and the DPS Director would need to look at possibly putting together a patching contract for this. Majchrzak – Commented on rut on Main Street in front of Chaps – between the road and the curb. McClellan – Thanked all of the Commission members and the support and the honor he received. ADJOURNMENT Motion by Rix, seconded by Frank, to adjourn the regular Planning Commission Meeting at 8:01 p.m. All yeas Motion passes Respectfully submitted: Karen M. Stagl City Clerk PCM: 10/11/2018 Page 5 of 5