Crime Control and Protection District Board Regular Meeting

Minutes of Crime Control and Prevention District Board Meeting The City Council City of Richwood A Crime Control and Prevention District Board Meeting of the City Council of City of Richwood was held Thursday, April 26, 2018, beginning at 6:00 PM in the Richwood City Hall, 1800 N. Brazosport Blvd. Richwood, Texas. CALL TO ORDER The meeting was called to order at 6:13 p.m. ROLL CALL OF COUNCIL MEMBERS Brian Allen, President Randy Day Randy Accord - ABSENT Kat Venegas - ABSENT Kathy Vickers Oscar “Buster” Primm Others present: Michael Coon, City Manager; Kevin Munley, Police Sergeant and Giani Cantu, City Secretary PUBLIC COMMENTS All public comments will be subject to the following rules: all speakers will be permitted to speak no longer than 3 minutes; all speakers will only be permitted to speak once; speakers cannot defer their 3 minutes to another speaker; the first five individuals who sign up for the public comment section will be permitted to speak There were no public comments. APPROVAL OF MINUTES On motion by Buster Primm second by Randy Day, with all present members voting “aye” the minutes of January 11, 2018 were approved with correction to reflect Mr. Accord being present and Mr. Day being absent. DISCUSSION AND ACTION ITEMS Review of financials and sales tax revenues Michael Coon reported that sales tax was down about 5,000 from projected revenue. Mr. Primm asked if the city is seeing an increase in McCoy’s sales tax. Mr. Coon stated yes. Crawford’s sales tax has also been resolved and we are starting to those revenues as well. Mr. Coon presented his review of the financial forecast. Discuss and consider amending CCPD personnel budget to help cover General Fund Police Department budget personnel expenses Mr. Coon reported that the Police Department overtime budget is overdrawn and projected to be at $31,000 over budget. Budget low due to new positions. However, the Cops grant fell through. Mr. Day asked what is being done to address it. Officer Munley state the department is utilizing their reserves and part-time officer as needed to help alleviate the need for overtime use. Mr. Day asked if more staff is need, are we getting more people? Mr. Allen stated he would like to combine discussion of items B and C to include discussion of additional police positions included in the adopted budget and consider alternative police staffing solutions. Mr. Day stated the original purpose of CCPD was to fund things that were needed but not staff. The General Fund was supposed to cover staffing. Mr. Coon reported that the General Fund has seen a big hit from Harvey related expenses and there is likely no available funds to fund new positions. Mr. Allen reported that the Local Government Code governs anything allowed for funding the Police Department including staff. Discussion was held on the option to have our own dispatch center. Mr. Coon reported that it is not a viable option for the City and would require four full time positions. Mr. Day asked if the City has a vehicle replacement program. Mr. Coon reported that staff is working on an equipment replacement program for all departments. Mr. Day asked if there are sufficient funds in CCPD to help cover staffing costs. Mr. Coon reported there will be savings even if CCPD were to cover overages. Mr. Day stated he is not opposed to helping as long as the Police Department is getting what they need. Further discussion was held on possible staffing solutions to include part-time positions. Mr. Day made a motion to fund one full-time officer position. Mr. Primm seconded the motion stating he believes a full time position offers better security to the officer and the city. Mr. Allen stated he thought the new Police Chief should have input on how to staff the department. Mr. Day withdrew his motion to fund one full-time officer. Further discussion was held. On motion by Ms. Vickers second by Mr. Allen, with all present members voting “aye” the commission made the recommendation to approve funding two temporary part-time officer positions through the end of the current fiscal year: September 30, 2018. Discussion on covering General Fund expenses was deferred. No action was taken. Discuss additional police positions included in the adopted budget and consider alternative police staffing solutions Discussion was held in combination with previous item. Discuss setting date for CCPD Strategic Planning Session Tentative meetings were set for June 7, 2018 to discuss proposed budget for FY 18-19 and July 19, 2018 for workshop on Strategic Planning Session. FUTURE AGENDA ITEMS Discussion of replacing speed recorders Discussion of replacing body cameras ADJOURNMENT On motion by Mr. Day, second by Mr. Primm, with all present members voting “aye” and there being no further business the meeting adjourned at 7:08 p.m. These minutes were read and approved on this 19th day of June, 2018. President/Vice President ATTEST: __________________________________ Giani Cantu, City Secretary