Village Council Meeting

A REGULAR PUBLIC WORK SESSION OF THE VILLAGE COUNCIL OF THE VILLAGE OF RIDGEWOOD HELD IN THE SYDNEY V. STOLDT, JR. COURT ROOM OF THE RIDGEWOOD VILLAGE HALL, 131 NORTH MAPLE AVENUE, RIDGEWOOD, NEW JERSEY, ON JUNE 28, 2023 AT 7: 30 P. M. 1. CALL TO ORDER — OPEN PUBLIC MEETINGS ACT — ROLL CALL — FLAG SALUTE Mayor Vagianos called the meeting to order at 7: 36 p. m. and read the Statement of Compliance with the Open Public Meetings Act. At roll call, the following were present: Councilmembers Perron, Reynolds, Weitz, Winograd, and Mayor Vagianos. Also present were Heather Mailander, Village ManagerNillage Clerk, and Matthew Rogers, Village Attorney. Mayor Vagianos led those in attendance in the Pledge of Allegiance to the flag. He asked all Village Councilmembers, Ms. Mailander and Mr. Rogers to join him on the floor of the courtroom. He commended Ms. Mailander for ensuring that all Village Council meetings are run smoothly and in a timely manner, and also for assisting new Village Councilmembers with meeting protocols. Mayor Vagianos described Ms. Mailander as the " calm in the storm," especially during the Covid pandemic, and thanked her for her 34 years of dedicated service to the Village. He stated that he could not imagine how Ms. Mailander performed the demanding roles of Village Manager and Village Clerk simultaneously for seven years and stated that she went above and beyond the call of duty. Since this evening is the last time that Ms. Mailander will be performing the role of Village Manager, since a new Village Manager has been hired, Mayor Vagianos read a Proclamation in her honor, which summarized her prestigious awards and leadership roles over the past three decades. There was a resounding round of applause. Deputy Mayor Perron thanked Ms. Mailander for being an incredible resource to the Village Councilmembers, and especially for the substantive guidance and updates she gave everyone during Village Council meetings, which aided the decision making process by the Village Councilmembers. She praised Ms. Mailander for her wealth of knowledge and experience and thanked her for her commitment to the Village. Councilmember Reynolds stated that Ms. Mailander has done a fabulous job as Village Manager and wanted her to remain serving in that capacity. She stated that no one could have done as good a job as Ms. Mailander has done over the past six years, while serving as both Village Manager and Village Clerk. Councilmember Reynolds reminisced about when she first met Ms. Mailander, stating that Ms. Mailander has always been pleasant and professional, especially while " leading the team" during the Covid pandemic to avoid the least disruption as possible for services to Village residents. Councilmember Reynolds recalled the times when Ms. Mailander I Village Council Work Session June 28, 2023 has stepped into the position as Acting Village Manager in the past. She concluded by thanking Ms. Mailander for all of her hard work. Councilmember Weitz said that although he has only been a Village Councilmember for six months, he has developed a tremendous amount of respect for Ms. Mailander. He acknowledged the tremendous amount of preparatory work that goes into organizing Village Council meetings and running the Village on a day-to-day basis. Councilmember Weitz said that he is glad that Ms. Mailander is staying on to serve as Village Clerk, and thanked her for her hard work as Village Manager. Councilmember Winograd thanked Ms. Mailander for her professionalism and for the assistance she provided to Councilmember Winograd when she was first elected as Village Councilmember this year. She echoed Councilmember Reynolds' sentiments and stated that she hoped Ms. Mailander will now be able to get some well-deserved rest. Matthew Rogers, Village Attorney, thanked Ms. Mailander for her guidance and assistance, which she provided to him during the years he has worked for the Village. He said that he could state without question that Ms. Mailander always acts in the best interests of the residents of Ridgewood. Mr. Rogers stated that although Ms. Mailander will no longer serve in the capacity of Village Manager, it is fortunate that she will remain in the role of Village Clerk. Ms. Mailander said that she was totally surprised by the Proclamation and thanked everyone, including Village employees, for taking the time to honor her this evening. She said that the Covid experience was indeed a journey and a group effort. Ms. Mailander stated that she felt very blessed to work with wonderful Department Directors and Supervisors, calling them " true professionals." She said that she felt the new Village Manager would have an easy transition into the role, because of the great job done by Department Directors. Ms. Mailander said that she has enjoyed every day working as Village Manager for almost seven years. She said that she would not have been able to perform all of the duties of this role without the strong support of Village staff in the Village Clerk' s Office, especially Eileen Young, Deputy Village Clerk, and Joyce Magro of the Village Clerk' s Office. There was a resounding round of applause. Before the commencement of public comments, Ms. Mailander announced that the presentation by Peter Primavera, a Historic Preservation Consultant for the Schedler property, will not be held this evening and instead, the presentation will be held on July 12, 2023. 2. COMMENTS FROM THE PUBLIC Svia Mortimer, 426 Van Buren Street, said that she walks to Travell Elementary School every morning with her sister, Ella. When they walk by the intersection of Northern Parkway and East Glen Avenue, the cars zoom by " super fast" and do not stop to let her and her sister cross the 2 Village Council Work Session June 28, 2023 street. They once counted seven cars which passed, before one stopped to let them cross the street. Ms. Mortimer said that she really does not want to see anyone get hurt. She has seen an accident at that intersection. She said that one solution to this problem would be to install flashing crosswalk lights at that intersection. She feels that this would help to alert drivers to the fact that people may be crossing in that location, and would help keep people safe. Mayor Vagianos thanked Ms. Mortimer and stated that the installation of such flashing crosswalk lights would be looked into by the Village Council. Councilmember Reynolds added that the Citizens Safety Advisory Committee ( CSAC) discussed the intersection of Northern Parkway and East Glen Avenue at their last meeting. They will be performing an investigatory study to see what can be done to improve safety at that intersection. HyunJu Kwak, 291 Highland Avenue, stated that she was speaking this evening in her personal capacity as a longtime resident of Ridgewood. She stated that she wanted to honor and recognize Ms. Mailander' s last day as Village Manager. Ms. Park praised Ms. Mailander for the grace she has exhibited under pressure and the wealth of knowledge that she is able to impart to everyone, and especially the leadership exhibited by Ms. Mailander during the Covic pandemic. She said that the efforts made by Ms. Mailander have made a lot of difference in many people' s lives and she thanked Ms. Mailander for her many years of service and dedication to the Village. Anne Loving, 342 South Irving Street, noted that former Village Councilmembers Sedon and Walsh were in attendance at the meeting this evening and felt that it is time to make sure that their portraits are hung on the wall in the Village Courtroom. Ms. Loving said that she attended a meeting last night of the Bergen County Public Trust Advisory Committee. She said that there is currently an application pending before the committee by the Village of Ridgewood for the acquisition of property adjacent to the Schedler property. Ms. Loving stated that she was not going to comment on the pros and cons of the potential acquisition, but instead wanted to comment on the grant application itself. She felt sad and embarrassed that the application submitted by the Village contained a number of misrepresentations. The application stated that there are over 5, 000 participants in local sports activities in the Village, yet there are only five Village fields on which these athletes can play. Ms. Loving said that she has learned that not all of these 5, 000 school- aged children participate in sports. In addition, Ms. Loving stated that there are actually 16 playing fields in Ridgewood, as listed in the Master Plan, and not only five. Ms. Loving continued by stating that another misrepresentation in the grant application stated that the Schedler property would be the only municipal property located on the east side of Route 17. She said that this is not true, since North Road Park, as well as a large grass field, tennis and pickleball courts, and playground at the Glen School, are located east of Route 17. She said that she is constrained by time, or otherwise she would list all of the misrepresentations contained 3 Village Council Work Session June 28, 2023 within the grant application. She said that obtaining a grant is a competitive process and that the Village should not have submitted an inaccurate application. Ms. Loving expressed the hope that the grant application to Bergen County by the Village is dismissed, because she feels that the grant monies should be awarded to a town that submits an honest, accurate and fair application. Jacqueline Hone, 30 Carriage Lane, said that she was also embarrassed by the 105- page grant application submitted to the Bergen County Open Trust Fund, which she said contained many errors and omissions. She encouraged the public to make an Open Public Records Act (OPRA) request regarding the grant application sent to the County. Individuals may also contact Kenneth Aloisio, Executive Director of the Bergen County Open Trust Fund, to obtain copies of this paperwork. Ms. Hone asked the Village Councilmembers if they will correct these errors with Bergen County, now that the errors and omissions have been brought to light on the record during this evening' s meeting. She mentioned that the number of Village athletes and the number of playing fields in the Village should be corrected and that the Master Plan should be attached to the corrective paperwork to show the actual number of fields. Ms. Hone added that there was supporting documentation supplied with the grant application, which delineated the number of residents who were in favor of the property acquisition. She said that this was one sided, and that the names of the 200+ residents who were opposed to the acquisition were not attached to the grant application. She stated that the people in opposition to the acquisition of 510 West Saddle River Road were not given the same platform that was given to the supporters of the acquisition. She said that the Village Councilmembers are public administrators who should remain neutral and provide an equal platform for all residents. Ms. Hone once again asked if the Village Councilmembers would now submit an accurate grant application, to correct the errors contained in the first one submitted, and whether or not the comments by the opposing residents would be included in the corrective application. Cynthia Halaby, 1 Franklin Avenue, congratulated Councilmember Winograd for the wonderful job she did on " Mulch Monday." There were a lot of volunteers and students who cleaned up the tree wells in the Central Business District ( CBD). They weeded and installed much- needed mulch around the trees. While the CBD now looks wonderful, Ms. Halaby feels that the Village needs a robust, long-term maintenance plan for the trees, considering the large sums of money the Village has expended in refurbishing the tree wells and planting trees. She said that the trees in the CBD are growing in less- than- ideal conditions, growing in small tight spaces and dealing with dogs and people walking over the tree roots. Ms. Halaby said that these trees need constant care, and that it is the responsibility of the Village to make sure that these trees survive by making a solid investment in shade trees. Ms. Halaby said that the current ordinance states that landlords in the CBD have the responsibility of maintaining the trees in front of their property, but she feels that this ordinance needs to be changed. She said that most landlords are probably not very knowledgeable about 4 Village Council Work Session June 28, 2023 tree care and are unlikely to train their renters about the care of trees. It is possible that the trees will suffer if improper products are used near or around the trees, such as weed killer. She strongly suggested that funds be allocated for tree maintenance in the next budget, so that pruning, fertilizing and watering are done to ensure the survival of the trees. These funds should also be used for the general upkeep of the CBD, such as getting rid of weeds that are growing through cracks in the sidewalk. Frettra DeSilva, 521 West Saddle River Road, said that she recently took a nature walk through the Schedler property and noticed that the trees are being " starved." She observed that a lot of dirt is gathered up around the roots of trees, which she stated is killing the trees. A naturalist who was on the nature walk said that the trees were dying from the top down, because their roots were being smothered. Ms. DeSilva asked if someone from the Village would take a look at the trees to see what could be done to make sure that they do not die. There were no further comments from the public. Mayor Vagianos asked Ms. Mailander if she would arrange for the Village Arborist to take a look at the trees on the Schedler property, and Ms. Mailander said that she would do so. Councilmember Reynolds asked Matt Rogers, Village Attorney, to comment on the statements made by Ms. Hone regarding the grant application submitted by the Village to Bergen County for the acquisition of 510 West Saddle River Road. Mr. Rogers said that he would have to review the application to see if there are any inaccuracies contained within it. He said that he could certainly review the application during the week and report back to the Village Council. He said that since the Village Councilmembers voted to proceed with the grant application, it was incumbent upon them to include all supportive paperwork with the application. When questioned by Councilmember Reynolds, Mr. Rogers said that it would be helpful to receive an email from Ms. Hone setting forth what she feels is inaccurate information on the grant application. 3. MANAGER' S REPORT Ms. Mailander stated that the " Council Chat" scheduled for July 1 and August 5 have both been canceled and will resume in the fall. If any resident wishes to speak with or reach out to any Village Councilmember, they may do so by email at any time. In addition, residents may call the Village Clerk' s Office and arrange for an appointment with a Village Councilmember. The Ridgewood Guild is sponsoring free " Movies in the Park" on Wednesday nights at 9: 00 p. m. in Memorial Park at Van Neste Square. " The Sting" will be shown on June 14, 2023; Footloose" will be shown on July 5, 2023; " Pirates of the Caribbean" will be shown on July 19, 2023; " Man of Steel" will be shown on August 2, 2023; and " Sunset Boulevard" will be shown on August 16, 2023. The movies shown in August will begin at 8: 15 p. m. 5 Village Council Work Session ---- --------- June 28, 2023 The Ridgewood YMCA' s Pedestrian Plaza, where the streets are closed to vehicular traffic from Walnut Street to Broad Street, along East Ridgewood Avenue, will be open on Saturdays and Sundays through October 9, 2023. There will be music and entertainment in Memorial Park at Van Neste Square on Saturday nights and during the day on Sundays. Each month will be culturally themed and there will be special activities for children. Weekly updates will be posted on the Village website, Facebook and Instagram accounts. The Ridgewood Fourth of July Celebration will take place on Tuesday, July 4, 2023. The flag raising at the train station will take place at 9: 00 a.m. The parade begins at 10: 00 a. m. Entertainment on Veterans Field will begin with music at 6: 30 p. m., and the fireworks will begin at approximately 9: 15 p.m. The rain date for the fireworks is July 5"' The 65th annual free summer concert series began on June 1, 2023 at the Kasschau Memorial Shell on Veterans Field. Performances start at 8: 30 p. m., until noted otherwise, and are held every Tuesday and Thursday in July and August, ending on August 10, 2023. Some select performances begin at 7: 30 p.m. Attendees should bring a chair or blanket to sit on. Performances include the Guthrie Brothers on June 291"; Mi Gent6 Live (Latin pop show) on July 6tl' at 7: 30 p. m.; AMPED ( rock ` n roll) on July I Itn; and Parkway Soul ( soul rhythm and blues) on July 13t" at 7: 30 p.m. The Ridgewood Chamber of Commerce will hold their 2.) Annual Ridgewood Farmer' s Market on Sundays through October 29, 2023, from 8: 30 a.m. to 2: 00 p. m., in the Train Station parking lot on the west side of the Village. There will be fresh farm to table produce, fresh vegetables, fruits, baked goods, local honey, and homemade mozzarella offered for sale. The Ridgewood Guild is sponsoring " Music in the Night", in various locations on Friday nights, in the CBD through Labor Day. The Ridgewood Guild also sponsors " Art in the Park" on the first Friday in July and August from 6: 00 p.m. to 8: 00 p. m. Graydon Pool is now open, with hours of operation between 11: 00 a.m. and 7: 00 p.m. Upcoming Village Council meetings are broadcast live from the Village Hall Courtroom, on the Village website, on FIOS Channel 34 and YouTube. Meetings can now be attended either in person or via Zoom or phone. The next Public Meetings are scheduled for July 19 and August 9, 2023 at 7: 30 p.m. The next Village Council Work Sessions will be held on July 12 and August 2, 2023 at 7: 30 p.m. All Public Meetings and Work Sessions will have hybrid access. 6 Village Council Work Session June 28, 2023 4. COUNCIL REPORTS Councilmember Winograd stated that there was a Parks, Recreation, and Conservation ( PRC) Board field trip held at HealthBarn last week. She and members of the PRC Board participated in a class held by HealthBarn, where they picked vegetables from the garden and made organic She pizzas on the patio, underneath the new awning recently donated by Stacy Antine. encouraged all of the Village Councilmembers to visit the HealthBarn and participate in a class. Councilmember Winograd then spoke about " Mulch Monday," which she described as " extreme mulch madness." She thanked Councilmember Reynolds for volunteering and for promoting this venture to the public through Project Pride. Volunteers included students and 80- year- old seniors. They all weeded and mulched in the CBD, but this was cut short due to the hot and humid weather. She gave a shout out to Adam Brown of the Shade Tree Commission for helping out. Councilmember Winograd stated that the CBD looks historic and charming and the trees will be more viable, due to the mulch that was applied. She stated that the Village Councilmembers need to discuss the important issue of tree maintenance in the Village, as suggested by Ms. Halaby earlier this evening. Councilmember Winograd thanked everyone who participated. Councilmember Winograd said that she met today with members of the STEPSS ( School Transition and Employment Program for Student Success) program, a program for special needs children aged 18 to 21. Now that there is special needs housing in Ridgewood, they are looking for viable employment opportunities for this special needs population. Councilmember Winograd added that the students involved in the STEPSS program observed the mulching which was done last Monday and they are going to be volunteering the next time mulching is done. She encouraged everyone to learn more about the STEPPS program, sponsored by the Board of Education. She also encouraged business owners to hire members of the special needs community. Councilmember Weitz said that the Annual Summer Reading Program is underway through the Ridgewood Library. Raffle prizes have been donated by local merchants. He encouraged everyone to participate. He stated that there are many capital improvement projects, which are underway at the Library. A new roof will be installed and there are new plantings on the exterior of the Library. Councilmember Weitz stated that the Fourth of July Committee has been working incredibly hard to make the Fourth of July celebration a success. He said that he was very impressed with the dedication of the volunteers. There are 50/ 50 tickets being sold, and he encouraged everyone to purchase tickets at various businesses throughout the Village, since the Fourth of July events are funded strictly from outside donations. 7 Village Council Work Session June 28, 2023 Councilmember Weitz said that he had a conversation with Boyd Loving regarding the comments he made last week regarding Juneteenth ( June 19). Although no events were planned this year regarding this holiday, Councilmember Weitz said that something needs to be organized for next year. He said that the State holiday falls on the third Friday of June, while the Federal holiday falls on June 19t", so there was some confusion surrounding when to schedule any commemorative events. Councilmember Weitz said that he has spoken to Mayor Vagianos about possibly making Juneteenth a municipal holiday in Ridgewood. Discussions need to be held about how this holiday should be observed. Councilmember Weitz said that he was able to spend time at the Pedestrian Plaza last weekend, and he said that it was wonderful. He encouraged everyone to attend, and bring friends to the Pedestrian Plaza. Councilmember Reynolds stated that she received the Fourth of July announcement in the mail, and the only place listed on the mailer where one could purchase 50/ 50 tickets was at Parkwood Deli. There were no other businesses listed. She asked Councilmember Weitz what other businesses are going to be selling 50150 tickets. Councilmember Weitz stated that the Daily Treat Restaurant is selling the tickets, but that he does not know off the top of his head what other businesses are selling them. Councilmember Reynolds stated that the Citizens Safety Advisory Committee ( CSAC) met on June 15, 2023. She said that Union Street has been a topic of conversation for the last several meetings, because people are driving the wrong way on this one- way street. Recently, the Signal Department erected five signs along Union Street (" One Way," " No Left Turn," and " No Right Turn") to improve safety. Councilmember Reynolds stated that someone reported that the pedestrian tunnel at the train station is going to require a substantial rehabilitation, at a cost of 50,000.00, before the mural project can move forward. Regarding the sidewalk construction along West Glen Avenue, the Engineering Department will hopefully present some plans before the Village Council in July. Ms. Mailander said that the presentation is planned during the Village Council Work Session on July 12, 2023. Councilmember Reynolds said that she asked the Engineering Department to concentrate the sidewalk project near the dangerous intersection of S Hill Road, where there are very long crosswalks crossing West Glen Avenue and there are no sidewalks on either side of the street. The crosswalks will possibly be made shorter through bumpouts, and a " No Left Turn" sign may be installed at the bottom of S Hill Road. Charlie DeMarco, Chairman of CSAC, reviewed his notes and noted that CSAC has been discussing the sidewalks on West Glen Avenue since 2015. In addition, Councilmember Reynolds stated that long- term street parking on North Walnut Street has become problematic for neighboring residents ( between Linwood Avenue and Mastin Place). Many employees are parking in that location early in the morning and leaving their cars 8 Village Council Work Session June 28, 2023 there all day, which has caused issues for residents. A poll with be conducted with residents to see how they would feel about prohibiting parking on one side of the street and a maximum of two- hour parking on the other side of the street. The Engineering Department was given a list of between 90 and 100 locations throughout the Village where sight triangle issues were reported. Councilmember Reynolds said that each location will be physically evaluated and a letter will be sent to the affected property owners. The Engineering Department anticipates that approximately 10 locations will be reviewed and 10 letters sent out, per week. Councilmember Reynolds stated that, at the CSAC meeting, a resident requested that a double yellow center line be painted on Bellair Road, as a traffic calming technique. Residents stated that cars race down this road from Ackerman Avenue. The Engineering Department will investigate this location and report back to the members of CSAC. CSAC will not be meeting during the months of July and August, unless something important arises, so the next scheduled meeting will be held on September 21, 2023. Councilmember Reynolds said that she also attended the meeting of the Bergen County Trust Fund Committee last night. This committee has existed for 25 years and has awarded millions of dollars in grants to local municipalities. She said that many Ridgewood residents were also in attendance. Councilmember Reynolds said that a decision will not be received for a few months regarding the grant application, sent to Bergen County by the Village, for monies to be used towards the acquisition of 510 West Saddle River Road. Project Pride awards started on June 20, 2023. There are six, four- foot high sunflower signs/ awards that were made by the Signal Department. The award will be given every two weeks to six Village property owners who have gone above and beyond in landscaping their front yards to make them beautiful. This year, the awards will be given, along with a $ 25. 00 gift certificate to a restaurant or store in the CBD. The gift certificates were all donated by local businesses. Six awards were given out last Monday, and Councilmember Reynolds noticed that one of the signs is gone in front of a home that received the award. She was not sure whether the sign was stolen or if it was removed by the property owner. She said that she tried unsuccessfully to get in touch with the property owner. She said that any homeowner, who receives an award but does not want it, should contact Councilmember Reynolds, so that she can pick up the sign. Deputy Mayor Perron said that her committees have not met since the last Village Council meeting. However, next Friday morning ( July 7, 2023) at 8: 30 a.m. in the Caucus Room, there will be a showing of the inspection of the stormwater pipes that was conducted, from Hope Street to the Ho- Ho- Kus Brook. She expressed the hope that residents who live on Hope Street will attend the showing. The Resiliency Subcommittee of Green Ridgewood will be hosting this event. 9 village Council Work Session ---------- - - _.___----- June 28, 2023 Deputy Mayor Perron said that the events at the Pedestrian Plaza this weekend will be very exciting. On Saturday at 8: 00 a.m., there will be a Tai Chi class held in Memorial Park at Van Neste Square. At 10: 30 a.m., there will be arts and crafts for children. At 11: 45 a.m., there will be a cookie competition held by Treat Me Sweet, with Councilmember Weitz acting as the judge. From 1: 00 p.m. to 4: 00 p.m., there will be musical entertainment by Blue Plate Special. At 2: 00 p. m., a group swing dance class will be given, by Arthur Murray Dance Studio. At 3: 30 p. m., at Bowtie Cinemas, " The Great Linguini" will be giving a show. At 7: 30 p.m., the Curiosity Shop will provide musical entertainment in Memorial Park at Van Neste Square. On Sunday, July 2, 2023, a yoga class will be held at 8: 00 a.m. The Farmer' s Market will be open at the Train Station from 8: 30 a.m. to 2: 00 p.m. From 10: 00 a.m. to 1: 00 p. m., there will be activities for children by Zig- Zag Braids, and the Galapagos Puppet Theater( a local professional puppeteer group) will perform from 11: 00 to 11: 45 a. m. At noon, Art of Motion will be presenting " Stars and Stripes" by George Balanchine. From 5: 00 to 7: 00 p.m., Jackie and the Boomers will provide musical entertainment in Memorial Park at Van Neste Square. All events will be weather dependent. Mayor Vagianos said that it was amazing how much time Village Councilmembers spend volunteering on various Village committees and events. He commended Councilmember Winograd for the many improvements she has spearheaded to enhance the beauty of the CBD, including the removal of the empty parking meter heads, the new trashcans, and mulching of the tree wells. He also praised Councilmember Reynolds for her work on Project Pride and CSAC safety projects. In addition, Mayor Vagianos stated that Councilmember Weitz always has great insights and sees things that others may miss, such as Juneteenth. He stated that Deputy Mayor Perron has spent countless hours of her time to ensure that the Pedestrian Plaza is a success. Mayor Vagianos asked everyone to give the Village Councilmembers a resounding round of applause. 5. PRESENTATION A. EAGLE SCOUT PROJECT —JASON GROEHNERT — IMPROVEMENTS TO SOCIAL SERVICES BUILDING AT THE TRAIN STATION Jason Groehnert stated that he is a member of Boy Scout Troop 5 in Ridgewood and that he is working on his Eagle project. He first contacted the Ridgewood Social Services Association, and he was told that the biggest help he could provide to them would be to paint the outside of their building. He plans to first power wash the building so that the exterior is clean, and then to paint the exterior of the building, color matching the existing paint ( latex outdoor paint). Mr. Groehnert stated that the paint on the building is chipping and there is graffiti on some portions of the exterior. The window trim will also be painted. 10 Village Council Work Session ---------- June 28, 2023 Mr. Groehnert explained that the Social Services building is connected to the train station, and there is an archway. The archway and train station will not be painted, but the back of the Social Services building will be painted and the small archway in the back. He said that he is requesting approval by the Village Councilmembers to proceed with this project, since Social Services is located in an historic building. Mr. Groehnert said that time was of the essence, because he must h complete this project before his 18` birthday in April 2024, in order to earn the Eagle Scout badge. He is currently a senior at Ridgewood High School. Mayor Vagianos thanked Mr. Groehnert for his presentation and stated that the painting of the Social Services building is clearly something that needs to be accomplished. Councilmember Weitz said that he first met Mr. Groehnert at a Boy Scout event a few weeks ago and, at that time, Mr. Groehnert presented his idea to Councilmember Weitz for his Eagle Scout project. He thanked Chris Rutishauser, Village Engineer, for submitting a request for project authorization to the New Jersey State Historic Preservation Office ( SHPO), since the building is an historic structure. He asked Ms. Mailander if there was anything she knew of, regarding SHPO, which would slow down the completion of this project. Ms. Mailander stated that she should hear back from SHPO shortly. As soon as approval is received from SHPO, the project can commence. Councilmember Weitz asked Ms. Mailander to update the new Village Manager about the situation, so that this project is not delayed and can be expedited. Ms. Mailander indicated that she would do so. Deputy Mayor Perron asked Mr. Groehnert if he would also be painting the abutting structure of the building, which has a" Reserved Parking" sign on it. Mr. Groehnert replied in the affirmative. Councilmember Reynolds said that this was a great project. Her son is an Eagle Scout, and she is aware of how difficult it is to attain the Eagle Scout badge. She asked Mr. Groehnert if Social Services requested that the paint color be matched. Ms. Mailander stated that the building has to be painted with" historic colors" and that it would be easier if the building were painted the same color as it is now. Councilmember Winograd stated that painting the Social Services building is sorely needed, since many visitors come for assistance to Social Services and a new paint job will give the building a more dignified look. She asked Mr. Groehnert to email the Village Councilmembers if he is in need of donations for his project. Mayor Vagianos asked Ms. Mailander if SHPO approval is necessary, even though the building will be painted the same color, and Ms. Mailander replied that SHPO approval is still required. Mayor Vagianos wished Mr. Groehnert the best of luck and said that the Village Councilmembers will support him in any way they can. Mr. Groehnert thanked the Village Councilmembers. 11 Village Council Work Session June 28, 2023 6. DISCUSSION A. ADDITIONAL INFORMATION — AWARD CONTRACT UNDER COOPERATIVE PURCHASING CONTRACT — GAS UTILITY VEHICLE PARKS DEPARTMENT Ms. Mailander stated that when this matter was first discussed, the Village Councilmembers asked for additional information about the possible purchase of an electric vehicle, rather than a gas- powered vehicle, for the Parks Department. A sales consultant from Storr Tractor Company the company from which the gas- powered vehicle will be purchased) sent a letter to Matt Andreula, Superintendent of the Parks and Shade Tree Department, which stated that Toro does not offer another utility vehicle with the same specifications that the UTX ( tractor) offers in an EV form. The vehicle under consideration offers a 1, 250 lb. load capacity, four-wheel drive, and front and rear differential lock. The only vehicle that Toro current offers in an EV is the Lithium GTX, which is powered by Lithium Ion batteries, but does not have four-wheel drive or any differential locking ability, and the load capacity is only 800 pounds. Toro is moving towards creating EV versions of its entire line, but this will most likely be years down the road. Ms. Mailander said that Matt Andreula was present at this evening' s meeting if anyone had any questions. Mr. Andreula, Superintendent of the Parks and Shade Tree Department, explained that he looked into what Toro offered in electric vehicles. He said that the electric vehicle that they offer is not full sized and would be used in a lighter capacity than what the Parks Departments needs. The electric vehicle offered by Toro only has a load capacity of 800 pounds and is not four- wheel drive, whereas the full- sized gas- powered vehicle offers a 1, 250 pound load capacity and is four- wheel drive. The intended purchase would be used for the Parks and Shade Tree Department in various parks throughout the Village, where four- wheel drive is necessary. Mr. Andreula stated that he also did research on other companies that offer electric vehicles. Polaris offers the Ranger EV, with a top speed of 25 miles per hour ( the gas version will go up to 45 miles an hour), and a lower load and towing capacity than what his department requires. Club Car offers an EV, but this was a much lighter duty vehicle, such as is seen on a golf course. The heavy duty vehicle ( but not full size) is required by the Parks Department for hauling clay, salt, and soil, and the vehicle would be used for garbage collection, snow removal, and for special events such as the Fourth of July celebration. He mentioned that there are more patrons in parks now, ever since the Covid pandemic, so this vehicle is needed by the Parks Department. Mayor Vagianos thanked Mr. Andreula for doing this research. Deputy Mayor Perron asked Mr. Andreula if there is a hybrid version available of this vehicle. Mr. Andreula said that, as far as he knows from doing research, there are no hybrid models available. 12 Village Council Work Session June 28, 2023  B. RESCIND AND REPLACE RESOLUTION # 23- 215 — INCREASE HOURS FOR SOCIAL WORKER C. RESCIND AND REPLACE RESOLUTION # 23- 216 — AWARD PROFESSIONAL SERVICES CONTRACT — GRANT MANAGEMENT SERVICES— HEALTH DEPARTMENT Ms. Mailander indicated that these items pertain to increasing the hours for the Social Worker in the Village and also to award a professional services contract for grant management services for the Health Department. Both are funded through grant monies received by the Health Department. The contract will run from July 1, 2023 to June 30, 2024. The funding must be confirmed through an award letter. The two proposed Resolutions contain the requisite wording, so that the Village CFO may certify funds. Resolutions # 23- 215 and # 23- 216 had to be rescinded, and the replacement resolutions contain the proper wording. The hours of Stephanie McTique, LCSW, will be increased to 89 hours per month. The professional contract for grant management will be awarded to Strategic Health Advisers, LLC. D. AUTHORIZE EXECUTION OF SUBLEASE TO BOHLER ENGINEERING' S LEASE— PEASE BUILDING Ms. Mailander explained that this item pertains to the authorization of the execution of a sublease to Bohler Engineering' s Lease at the Pease Building. Bohler Engineering is renting out part of the Pease Building and they wish to sublet approximately one workstation to Whitestone Associates of Warren, New Jersey, which is a geotechnical consulting company, which often works with Bohler Engineering on their projects. This sublet must be approved by resolution of the Village Council and then signed by Mayor Vagianos and the Village Clerk. Councilmember Reynolds said that she was surprised that the lease for Bohler Engineering allowed them to sublet their space. She asked what the sublessee would be paying in relation to the rent that Bohler Engineering is paying for their lease. Mr. Rogers stated that he could find out what Whitestone Associates would be paying to Bohler Engineering. He said that most commercial leases allow for subletting of premises; however, Bohler Engineering remains as the main tenant of the premises and is still responsible for the condition of the premises and paying the primary rental. He mentioned that only one workstation is being sublet to Whitestone Associates. Bohler Engineering' s lease allows for the leasing of 3, 111 square feet and they are following the proper procedure to allow them to sublease to Whitestone Associates. 13 Village Council Work Session June 28, 2023  E. AUTHORIZE NATIONAL PURCHASING COOPERATIVE INTERLOCAL PARTICIPATION AGREEMENT WITH BUY BOARD Ms. Mailander explained that this resolution would allow the Village to join, free of charge, the Buy Board National Purchasing Cooperative, which would offer assistance to the Fire Department to purchase a new ambulance. Joining this cooperative would provide the Village with another option for purchasing goods and services for the Village. Cooperatives have been an efficient way to purchase for the Village, in the past several years. The Village Council must adopt a resolution to join this cooperative, and the Village Manager will need to execute the draft agreement. F. AWARD CONTRACT UNDER COOPERATIVE PURCHASING CONTRACT— NEW AMBULANCE— FIRE DEPARTMENT Ms. Mailander indicated that this item deals with the awarding of a contract under the Buy Board National Purchasing Cooperative to purchase a new ambulance for the Fire Department. In 2022, the Village Council adopted a resolution to award a contract for the purchase of a 2022 Wheeled Coach Type 1, Ford F- 450, 4x4 Ambulance from Firefighter One of Sparta, New Jersey. This is to replace Ambulance # 11. A 22 to 24 month delivery window was promised; however, it has been almost one year since the agreement, and the estimated delivery date is now November 2025. Fire Chief John Judge is concerned about potential increased costs or the order being cancelled completely, so he has located another ambulance that meets all of their criteria, with a delivery date approximately 12 weeks from now. It is recommended that Resolution # 22- 286 be rescinded and that a new resolution be adopted to allow this contract to be awarded to J. Yurick' s Emergency Equipment and Ambulance Sales of Sheppton, Pennsylvania. Funding is still available from the 2022 Capital Budget Account. Deputy Mayor Perron noted that the purchase price of this new ambulance under the Buy Board National Purchasing Cooperative is $ 3, 000. 00 less than the price for the ambulance from Firefighter One. G. REINTRODUCTION OF ORDINANCE — AMEND CHAPTER 3 — ADMINISTRATION OF GOVERNMENT — REORGANIZATION OF VILLAGE COUNCIL Ms. Mailander said that this matter pertains to the reintroduction of an ordinance to amend Chapter 3, Article 11, Administration of Government and Reorganization of Village Council. This ordinance now contains the proper wording, and will be adopted on July 19, 2023. 14 W_... ---------_----_—__------------------ Village Council Work Session ___.---------------------- June 28, 2023  H. AWARD CONTRACT UNDER SOURCEWELL COOPERATIVE PURCHASING — HOOK LIFT MULTIFUNCTION TRUCK — STREETS DEPARTMENT Ms. Mailander explained that this item pertains to the awarding of a contract under Sourcewell Cooperative Purchasing for the purchase of a hook lift multifunction truck for the Streets Department. This truck will be used for hauling soil, ground yardwaste and snow; salting during ice and snow events; and snow plowing. This truck replaces a previously surplussed and disposed of, International dump truck. Funds were allocated in the 2023 Capital Budget for this purchase. This is the second hook lift truck being purchased by the Village. It is recommended that this contract be awarded to Gabrielli Kenworth of New Jersey, LLC, of Ridgefield Park, New Jersey, in an amount not to exceed $ 387,578. 55. I. AWARD NORTH MONROE STREET RESURFACING Ms. Mailander stated that this resolution will award a contract for the resurfacing of North Monroe Street. Six bids were received on June 15, 2023, from six registered plan holders. The low bid was received from American Asphalt and Trucking, LLC, of Newark, New Jersey, in the amount of$ 387,075. 76. This company has successfully completed a number of paving projects in the Village. This work is partially funded by a municipal aid grant of$ 226, 000.00 from the New Jersey Department of Transportation ( NJDOT). It is recommended that this contract be awarded to American Asphalt and Trucking, LLC. Councilmember Winograd commented that this paving is sorely needed, since she has received many inquiries asking when this paving would be performed. She asked whether the date for paving could be posted on social media, so that affected residents will know ahead of time when this paving will be performed. Ms. Mailander said that the date will be posted, once she hears from the contractor when the resurfacing will be performed. There was a motion by Deputy Mayor Perron to suspend the Work Session and convene a Special Public Meeting, seconded by Councilmember Reynolds. Roll Call Vote AYES: Councilmembers Perron, Reynolds, Weitz, Winograd; Mayor Vagianos NAYS: None ABSENT: None ABSTAIN: None At the end of the Special Public Meeting, there was a motion by Councilmember Reynolds, seconded by Deputy Mayor Perron, to adjourn the Special Public Meeting and reconvene the Work Session. 15 Village Council Work Session -------- —_ _..._ __.___—---__ June 28, 2023 Roll Call Vote AYES: Councilmembers Perron, Reynolds, Weitz, Winograd; Mayor Vagianos NAYS: None ABSENT: None ABSTAIN: None 7. DISCUSSION A. BUDGET 1. 2023 FINANCIAL STATEMENTS Ms. Mailander stated that Robert Rooney, Chief Financial Officer, will present the financial statements for the first quarter of 2023. Mr. Rooney explained that the first set of financial statements for the year includes revenue and expenditures as of April 30, 2023. He said that there were unaudited balance sheets for various funds. On the asset side of the Current Fund, the overall increase in assets was approximately 14%, primarily due to the timing of cash payments and increase in deferred charges. Deputy Mayor Perron asked what " Interfunds Receivable" meant. Mr. Rooney said that this refers to when the Village lends money to the Water Operating Account, the Trust Funds, and any of the other funds, which have to be recorded as a receivable. There is a balancing item under Liabilities called " Interfunds Payable."He said that his goal is to eliminate the " Interfunds Receivable" at the end of the year, because they impact fund balance. Deputy Mayor Perron asked about " Special Emergency Authorizations." Mr. Rooney explained that this category started during the COVID- 19 pandemic, where a five-year emergency fund was raised every year. There were three " emergency items" purchased during this time. Mr. Rooney stated that, regarding the Current Fund, overall credits increased 25%, as a result of an increase in liabilities, and there was a 40% increase in fund balance of approximately $ 2 million over the prior year. Revenues increased approximately 3% and expenditures increased 2%. Regarding the Water Utility Operating Fund, Mr. Rooney explained that it has increased approximately 7%, as a result of the liabilities and reserves decreasing by 25% and the fund balance increasing by 21%, or approximately $ 2. 3 million. Revenues increased approximately 8% and expenditures increased by approximately 2%, with an overall increase in the fund balance of 2 1% over the prior year. 16 village Council Work Session June 28, 2023 Mr. Rooney stated that regarding a combination of the Capital Funds ( General, Water and Parking), the debt issued is flat compared to the prior year. Authorized Non-Issued is up approximately $ 23. 8 million from the prior year. Net debt increased from . 93 in 2022 to . 96 in 2023. Regarding the Parking Utility Operating Fund, Mr. Rooney stated that assets were down about 38%, primarily due to the payment of the emergency note of$ 711, 000.00 to offset the liability side. Revenues decreased by 15%, resulting from the inability to use $ 400, 000. 00 of Capital surplus, compared to the prior year. The overall decrease was approximately 19%. Mr. Rooney then explained the comparison of the budget realized through April 30 to the budget that was adopted. Total local revenues were 30% of what was actually budgeted. For " Other Special Items," about 65% has been realized thus far, compared to what was budgeted for 2023. Mr. Rooney then explained the Current Fund Appropriations. Due to timing, most Village Departments did not put through encumbrances, since funds were not available until the 2023 budget was adopted. These encumbrances will be posted in the June 30, 2023 financial statements. He said that the allocations made for the Parking and Water Utilities were not posted yet, since he had to wait until the budget was adopted before doing so. Regarding the Total General Appropriations within " CAPS," Mr. Rooney explained that the Village has spent approximately 42% of the adopted budget, resulting from some larger ticket items such as payments to the employee retirement system and healthcare benefits that the Village must pay on behalf of its employees. The Total General Appropriations through April 30, 2023 were approximately 40% of what was budgeted, most of which is predicated upon the larger ticket items, which he just explained. Deputy Mayor Perron asked why nothing has been paid so far regarding the Bond Principal. Mr. Rooney replied that this has a later due date. He said that all debt service is always paid on time. Regarding Water Utility Fund Revenues, Mr. Rooney explained that approximately 29% has been realized out of the total anticipated revenues in the adopted budget. He said that there are three categories that do not get billed until July (water rents, new cell tower rent, and fire hydrant service).Regarding appropriations, there are some items which have not yet been encumbered, which is why the spend is only about 19% of the adopted budget. Regarding Parking Utility Fund Revenues, Mr. Rooney stated that approximately 36% has been realized of the total amount of budgeted revenues. The rate increase to $ 1. 25 per hour for all zones goes into effect this month, so more revenues will be realized after that time. Regarding appropriations for the Parking Utility Fund, approximately 23% of the total appropriations in the 2023 budget has been spent. 17 Village Council Work Session -- June 28, 2023 Mr. Rooney said that as of June 30, 2023, there will be no Parking Enforcement Officers ( PEOs) working for the Village, since the two PEOs have moved on to new positions, and he said that either full- time or part- time PEOs need to be hired so that more revenue can be generated for the Parking Utility. Advertisements have been posted and there are currently two candidates being interviewed for the position, but he would like to see more than two PEOs hired by the Village. When questioned by Councilmember Reynolds, Mr. Rooney replied that there are normally two part-time PEOs and one full-time PEO, or two full-time PEOs and one part-time PEO. Councilmember Reynolds asked if there was still a Code Enforcement Officer in the Village, and Mr. Rooney replied in the affirmative. When questioned by Councilmember Weitz, Mr. Rooney replied that the Police Department has posted advertisements. Two candidates are currently being interviewed, but the hiring process takes a long time because background checks must be done, since it is a law enforcement position. Councilmember Winograd asked if the enforcement of parking regulations then rests with the Police Department, if there are no PEOs working for the Village. Ms. Mailander confirmed that Police Officers can perform the duties of a Parking Enforcement Officer. Councilmember Weitz asked Mr. Rooney to have the presentation in larger print the next time. He also asked Mr. Rooney if he had any concerns about these financial statements, other than the lack of PEOs. Mr. Rooney said that he had no particular concerns at this time. He said that he has been working closely with Department Directors regarding cost containment. He is reviewing all requests for overtime that are presented to him. Mr. Rooney said that all departments are doing a great job with trying to contain costs. Mayor Vagianos asked Mr. Rooney if the 33% mark for this time of year has been met regarding revenues and expenditures, and Mr. Rooney replied that the appropriations, through April 30, 2023, are about 52% of budget ( a little higher than what he would expect this time of year). He said that this was mainly due to the encumbrances being posted, and that the encumbrances don' t actually reflect " actual" but are more like estimates ( generally higher than what is needed). Regarding salaries and wages, he said that the numbers are right on target. Councilmember Winograd asked once the Green Acres diversion is cleared, if all of the money has to go toward the bond debt for the Habernickel and Schedler properties or whether a portion of the money can be used for park improvements. Mr. Rooney said that this depends upon contractual agreements and state law, and whether or not there are terms requiring that proceeds are to go towards the payment of debt. Ms. Mailander explained that the Green Acres money that is being withheld is in regard to Habernickel Park, but she will check to make sure. 18 Village Council Work Session June 28, 2023  2. 2023 BUDGET AMENDMENT — STRENGTHENING LOCAL PUBLIC HEALTH CAPACITY PROGRAM Ms. Mailander stated that this item deals with a budget amendment for the Strengthening Local Public Health Capacity Program grant awarded to the Village, but not appropriated, in the amount of $ 406, 046. 00.A budget amendment resolution permits the Village to add grant revenue and appropriations to the 2023 budget. The grant funds will provide funding for communicable disease expenses. 3. 2023 BUDGET AMENDMENT— YOUTH LEADERSHIP GRANT Ms. Mailander explained that this matter pertains to a budget amendment resolution for a State Grant awarded to the Village, but not appropriated, in the amount of$ 4, 620. 00. This resolution permits the Village to add grant revenue and appropriation to the 2023 budget, since these grant monies were not anticipated at the time of the budget hearings. The grant funds will provide funding for educational and awareness programs on preventing alcohol and substance abuse. 4. AUTHORIZE MEMORANDUM OF UNDERSTANDING — VARIOUS HEALTH SERVICES — BERGEN COUNTY DEPARTMENT OF HEALTH SERVICES Ms. Mailander stated that this item pertains to the authorization of a Memorandum of Understanding( MOU). The Bergen County Department of Health receives grant money to be the lead agency for offering services to local health departments. There is no fee for these services, but it is a required service under the Public Health Practice Standards. The MOU contains agreements for services regarding a Comprehensive Cancer Control Plan, New Jersey Cancer Education and Early Detection Program, Tuberculosis Control, and Public Health Emergency Preparedness Program. The MOU must be signed by Village officials and then the County will provide these services to Village residents. 5. AWARD WATERING PROGRAM FOR RESIDENTIAL TREES Mayor Vagianos stated that he was recusing himself from this matter. Ms. Mailander explained that this resolution deals with watering of residential trees during the fall. There were 192 new residential trees planted throughout the Village in the fall of 2022, and these trees must be watered consistently throughout the spring and summer, through early fall. This watering program would occur once per week, running from early June through the end of October, equaling 21 weekly sessions. This watering source would include filling each gator bag fully for each tree. The Parks Division received three quotes, and the lowest quote was received from Downes Tree Service of Hawthorne, New Jersey. It is recommended that this contract be 19 Village Council Work Session Tune 28, 2023 awarded to Downes Tree Service in an amount not to exceed $ 16, 800. 00. Funding is contained in the Capital Budget. 6. AWARD CONTRACT — KENWORTH TRUCK CHASSIS AND GODWIN CHIPPER BODY— SHADE TREE DIVISION Ms. Mailander explained that this item pertains to the awarding of a contract, under State contract, for the purchase of a 2023 Kenworth truck T480 conventional chassis and Godwin chipper body for the Shade Tree Division. This is a new vehicle, replacing PK 113, the 1997 chip truck with 72, 500 miles. This new chip truck is needed to collect and haul large amounts of wood chips. The initial purchase price of this vehicle is $ 137, 823. 38 and the Godwin chipper body costs $ 62, 26899, for a total price of$ 200,091.38. It is recommended that this contract be awarded to Gabrielli Truck Sales of Dayton, New Jersey, in an amount not to exceed 200,091. 38. Funding is contained in the 2023 Capital Budget. 7. AWARD CONTRACT — EQUIPMENT BODY FOR NEW TRUCK— SIGNAL DIVISION Ms. Mailander explained that this item pertains to the awarding of a contract, under the Educational Services Commission of New Jersey, for the purchase of a new replacement truck with a snowplow for the Signal Division. The new truck has been ordered. The truck will replace an older vehicle, No. SI- 71, a 2010 Ford F350 truck with 35, 257 miles on it and a number of mechanical issues related to its diesel engine. It is recommended that this contract be awarded to Cliffside Body Corp. of Fairview, New Jersey, in an amount not to exceed $ 19, 170. 00. Funding is contained in the Capital Budget. 8. AWARD CONTRACT UNDER STATE CONTRACT — AXON TASER 7— POLICE DEPARTMENT Ms. Mailander stated that this item pertains to the awarding of a contract for the purchaser of new tasers for the Police Department. The department started purchasing tasers in 2015 and all have now exceeded the five- year warranty. Several of the units have failed in the last two years. It is recommended that this contract be awarded, under State contract, to Axon Enterprise, Inc., of Scottsdale, Arizona, in an amount not to exceed $ 106, 214. 14. This quote includes the purchase of 26 tasers, along with all of the necessary accessories, such as holsters and cartridges for the initial transition training. The cartridges for the next five years of annual recertification are included as well. Funding is in the Capital Budget. 20 Village Council Work Session June 28, 2023  9. AUTHORIZE 2024 NJDOT MUNICIPAL AID GRANT APPLICATION — SOUTH PLEASANT AVENUE RESURFACING WITH ENHANCED IMPROVEMENTS FOR THE DISABLED Ms. Mailander explained that this item pertains to the authorization of a 2024 New Jersey Department of Transportation( NJDOT) Municipal Aid Grant. The Engineering Department is in the process of submitting this grant application. They are applying for funds for the project known as " South Pleasant Resurfacing with Enhanced Improvements for the Disabled." The criteria for the grant is that the street must be a significant Village thoroughfare. South Pleasant Avenue is the primary access road to the Hawes School and the Ridgewood Lawns area. The work will include the construction of a number of ADA ( Americans with Disabilities Act) ramps near the Hawes School. Sections of South Pleasant Avenue are in deteriorated condition and warrant resurfacing. As part of the grant application process, the Village Council has to approve a resolution authorizing the grant application. 10. AWARD CONTRACT UNDER SOURCEWELL COOPERATIVE PURCHASING— SNOW PLOW FOR NEW SIGNAL TRUCK Ms. Mailander stated that this matter deals with the awarding of a contract, under the Sourcewell Cooperative Purchasing Program, for the purchase of a snowplow for the new truck for the Signal Division. It is recommended that this contract be awarded to FDR Hitches of Hawthorne, New Jersey, in an amount not to exceed $ 7, 971. 30. Funding is contained in the Capital Budget. B. OPERATIONS 1. UPDATE ON GREEN ACRES DIVERSION Ms. Mailander announced that two updated appraisals have to be obtained by the Village, and this is currently being worked on. The last appraisals were quite old, so Green Acres has asked for updated appraisals. Some additional information had to be obtained from the surveyor, which has been accomplished and sent to Green Acres. As soon as the updated appraisals are received, they will also be sent to Green Acres. Ms. Mailander believes that this is the last bit of information being sought by Green Acres. She then explained the process by which this matter will move forward. The Final Application, Part 2, of the process includes another advertisement and another scoping hearing, and all of that information is sent to Green Acres for review, discussion and approval. Once approved, the matter will go before the State House Commission, which only meets once every quarter. They will next meet in September, but the paperwork will not be completed by that time, and the meeting after that will take place in December. Ms. Mailander has asked Chris Colley, from Topology, if he felt that the matter would be ready to be heard before the State 21 Village Council Work Session June 28, 2023 House Commission in December, and he said that it was possible. Ms. Mailander commented that she has been working on this complex matter for seven years and will see it through to the end. Mayor Vagianos thanked Ms. Mailander for all of the work she has done regarding the diversion. He asked her how much money was being withheld, and Ms. Mailander said that she was not sure. Some money was released last year as a good faith gesture, since progress was being made. She will check out the figures and get back to Mayor Vagianos. Ms. Mailander thanked Janet Fricke, Assistant to the Village Manager, who has worked very diligently on this matter over the years, as well as Chris Colley at Topology for his assistance. Councilmember Winograd thanked Ms. Mailander for her update. She asked if the dates of the hearings could be sent to all Village Councilmembers. She also asked if the Village Councilmembers could appear athearing. the Ms. Village Mailander said that the Councilmembers could not attend, and that the scoping hearing would actually be held in Ridgewood. Ms. Mailander said that she was not sure whether the Village Councilmembers could attend the hearing before the State House Commission, since she did not know if they meet virtually or in person. She also said that she was not sure if comments were allowed during the State House Commission hearing. Councilmember Winograd also asked if the large sign that was previously placed in the South Broad Street neighborhood, would be erected again, and Ms. Mailander said that she would have to find out. She added that it would probably take until mid-July to obtain the updated appraisals. Ms. Mailander said that once approval is received from the State House Commission, the Village has six months within which to construct a new playground. Councilmember Winograd asked if there was a penalty for constructing the playground ahead of time, and Ms. Mailander said that constructing the playground ahead of time will not count towards satisfying the diversion. 8. PUBLIC COMMENTS Bob Fuhrman, 49 Clinton Avenue, said that he was very happy to see Ordinance # 3961 on the agenda this evening, since it " closed the chapter" of when the Village municipal elections were moved from May to November. He applauded the Village Councilmembers for getting this accomplished. Jacqueline Hone,30 Carriage Lane, thanked Councilmember Reynolds for answering her questions regarding the Village correcting the errors and omissions on the grant application sent by the Village, to Bergen County, for the acquisition of property at 510 West Saddle River Road, which is adjacent to the Schedler property. Ms. Hone said that she will forward her notes detailing what she felt were errors and omissions on the application to Mr. Rogers for his review. 22 Village Council Work Session June 28, 2023 Ms. Hone said that another resident spoke this evening about the sad condition of the dying trees on the Schedler property. Ms. Hone said that this was brought to the attention of Councilmember Winograd on social media last month, and Councilmember Winograd responded by saying that she would look into the matter. Ms. Hone asked if she could receive an answer to her concerns in a relatively quick timeframe. She said that there is a long list of questions and concerns by residents that remain unanswered, regarding the Schedler property. Ms. Hone stated that at a joint Parks and Recreation/Open Space Committee meeting on April 25, 2023, a committee member recommended that the Village Council create a question and answer " FAQ" document addressing all concerns of Village residents regarding the Schedler property. Ms. Hone said that she asked Councilmember Winograd why she had not mentioned that fact at a Village Council meeting, and Councilmember Winograd responded that she followed up with the Village Manager to see who would be responsible for creating the FAQ document. However, Ms. Hone has not heard anything further about this since April 2023, and she asked Councilmember Winograd for an update. Boyd A. Loving, 342 South Irving Street, said that his wife wanted him to tell the Village Council that, in addition to the former Village Councilmembers' photos, which were missing from the courtroom wall, the photo of former Mayor Susan Knudsen, was also missing. Regarding Ms. Mailander, Mr. Loving said that 99% of the time that he has parked in the parking lot by Village Hall, Ms. Mailander' s car has always been parked in the lot, regardless of what time of day or what day of the week it happened to be. He pointed out that Ms. Mailander does not have a reserved parking spot in the municipal lot, which he said spoke very highly of her. He thanked Ms. Mailander for her many years of service to the Village and said that he was looking forward to working with her in the future as Village Clerk. Mr. Loving thanked Councilmember Weitz for furthering the discussion regarding the Juneteenth June 19) holiday. He said that he was looking forward to possibly working on a committee with Councilmember Weitz to organize some events to commemorate and recognize this holiday in the future. Mr. Loving recalled the comments made by Councilmember Reynolds regarding enacting some parking regulations along North Walnut Street. He said that as he has driven around the Village, he has noted multiple areas where there are parking restrictions. He said that he thought it would be wise for the Village Council to re- evaluate those areas where there are parking restrictions. As an example, he said that before the Graydon South parking lot was built to offer parking for high school students, there were many parking restrictions enacted pertaining to many streets around Ridgewood High School. However, he said that now that the students have designated places to park ( Graydon South lot and parking at the First Presbyterian Church lot), some of the restrictions along adjacent streets by the high school could probably be modified. He suggested 23 Village Council Work Session --"--- -- June 28, 2023 that a committee be formed to investigate whether or not certain parking restrictions still need to be in place or if they could be adjusted. Suzanne Ruane, 705 Kingsbridge Lane, stated that she was once again commenting about the repairs to the Kingsbridge Lane Footbridge. She said that the office of Congressman Josh Gottheimer sent some paperwork to Christopher Rutishauser, Village Engineer, regarding a possible grant, which could be obtained by the Village to complete the repairs to the footbridge. However, to Ms. Ruane' s knowledge, no one in the Village has followed up regarding this grant application. She said that Delaware Township in New Jersey just received a grant for 450, 000. 00 to fix a footbridge in that municipality. She is perplexed as to why the Village is turning their nose up" at this grant, which would enhance safety, yet the Village is pursuing a grant with Bergen County regarding the acquisition of 510 West Saddle River Road. Ms. Ruane said that, to date, at least two children have been struck by vehicles while on their bicycles, due to the fact that they have been forced to take dangerous alternate routes to get where they need to go, since the footbridge has been closed. Ms. Ruane recalled a large grant obtained through the efforts of a former Village Mayor, but she was not sure whatever happened to that money. She said that the Village Councilmembers seem to be focused solely on the Schedler property, while completely ignoring important safety concerns in the Village. Kathryn Schmidt, 123 South Irving Street, said that while she appreciates the fact that the mural in the underpass will enhance the train station, she is more concerned that the tunnel be maintained properly on a regular basis. While $50,000.00 is a lot of money to do upgrades to the tunnel, Schmidt said that this has become necessary because of the lack of regular Ms. maintenance of the tunnel, over the past few years. She said that the upgrades should be done first, and then consideration be given to enhancing the tunnel with a mural at some future date. Ms. Schmidt said that one of her neighbors on South Irving Street was told that a large tree on their property must be removed, because of the size of its roots. The option of porous sidewalks was never presented to her neighbor as a viable option. Ms. Schmidt expressed the hope that the pilot program of porous sidewalks becomes a regular agenda item, so that this can be discussed by the Village Councilmembers on a regular basis and avoid the necessity of taking down beautiful old trees. Rurik Halaby, 1 Franklin Avenue, said that he was extremely confused after hearing the presentation by Mr. Rooney regarding the financial statements for the first quarter of 2023. Mr. Halaby attempted to find further information online, but was unsuccessful. He said that listening to Mr. Rooney was like listening to a lecture on Egyptian hieroglyphics. Mr. Halaby suggested that there be a Town Hall meeting held in September, at which time Mr. Rooney can talk to Village residents about the financial status of the Village. He also urged the Village Council to 24 Village Council Work Session June 28, 2023 reconstitute the Financial Advisory Committee, which he hoped would occur now that there is a new Village Manager. He said that the Village " dodged a bullet" this year regarding the budget and that things will only get tougher in the future, requiring the Village to scrutinize its financial situation closely. Mr. Halaby stated that the Village should retain an independent law firm to prepare a White Paper regarding the Schedler property, reviewing the history of the property and the monies spent thus far, on improvements to the property. He said that the current Village Councilmembers inherited something that has been" brewing" for many years. Mr. Halaby commented that the Central Business District is looking better than it ever has, and that the new garbage cans were worth every penny that was spent on them. He thanked Councilmember Winograd for spearheading the purchase of the new cans. As a 54- year resident of Ridgewood, Mr. Halaby said that he feels the best he has ever felt about Ridgewood. Cynthia O' Keefe, 542 West Saddle River Road, recalled that dirt was trucked in to the Schedler property in order to construct the berm. She said that there had been some question as to whether or not that soil had been tested for contamination. At this point, Ms. O' Keefe was told by Councilmember Reynolds that the soil had indeed been tested for contamination. Ms. O' Keefe asked why the presentation by Peter Primavera, Historical Consultant hired by the Village for the Schedler property, was removed from the agenda this evening and whether this presentation would be given at a later date. She said that there are many residents interested in hearing what Mr. Primavera has to say, and who wish to keep abreast of the progress being made at the Schedler property. There were no further public comments. Mayor Vagianos responded to Ms. O' Keefe' s question by stating that the presentation by Mr. Primavera has been rescheduled to July 12, 2023. Councilmember Winograd thanked Ms. O' Keefe for volunteering to help on" Mulch Monday." Councilmember Winograd mentioned that all of the trees that were planted along the berm on the Schedler property appeared to be dead, according to a photo in which she was tagged on social media. She forwarded the photo to the Engineering Department and to Mr. Rogers to see what can be done to get reimbursement for the trees. Councilmember Winograd commented that the trees that were planted in the CBD are under warranty. She stated that she has not yet received an answer regarding the berm trees from either Mr. Rogers or the Engineering Department, but she believed Mr. Rogers is following up on the matter and would give an update. Regarding the joint meeting on April 25, 2023 of the PRC Board and the Open Space Committee, concerning the Schedler property, Councilmember Winograd stated that the Village 25 Village Council Work Session June 28, 2023 Councilmembers have been instructed by legal counsel not to make any comments regarding the Schedler property, because of the threat of possible litigation. Regarding the FAQ ( Frequently Asked Questions) document, Councilmember Winograd said that she had asked Ms. Mailander if there was a staff member who could draw up such a document; however, she was told that there is no staff member who could be spared at the current time to draw up the FAQ document. Councilmember Winograd said that members of both committees are doing a " spotlight and assessment" of all Village inventory ( open spaces and parks), including the Schedler property. It was clarified to Councilmember Winograd that the comments previously made about the trees on the Schedler property did not deal with the trees planted on the berm, but rather concerned the trees on the property itself. Mr. Rogers stated that there is a " bit of a contest" that is going on regarding the trees on the Schedler property. He said that some of the trees planted on the berm have died, because they were not planted properly, and the contractor who planted the trees has invoked the arbitration clause of the contract. In lieu of arbitration, Mr. Rogers stated that he is attempting to open a dialogue with the contractor to see if this matter can be settled amicably. Any resolution to the situation would need to be brought before the Village Council, for discussion and approval. Councilmember Reynolds stated that it seems reasonable to assume that the contract would allow for the replacement of the trees planted on the berm by the contractor, in the event one of them died. Mr. Rogers replied that there was a warranty associated with the trees, but there are issues with the way the trees were planted and the way they were maintained after planting, and the contractor is contesting the claim by the Village. Mr. Rogers said that he could not go into much detail regarding the matter. 9. RESOLUTION TO GO INTO CLOSED SESSION Village ManagerNillage Clerk Heather Mailander read Resolution 423- 246 to go into Closed Session: 26 Village Council Work Session June 28, 2023 10. ADJOURNMENT There being no further business to come before the Village Council, on a motion by Deputy Mayor Perron, seconded by Councilmember Reynolds, and carried unanimously by voice vote, the Village Council' s Work Session was adjourned at 9: 45 P. M. Paul agianos z MAY r Qn41 Heather A. Mailander Village ManagerNillage Clerk 27 Village Council Work Session June 28, 2023