City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, August 13,2019 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6;30 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks(Scott) and Pledge of Allegiance (Thatcher) Jackson Pond Eagle Scout Project PresentatiorT'^'^ « Braden Cascio Eagle Project Presentation • ilm\4 CouncA^ Personnel Policy Revision m5 Viib\io Cen\r(\jA\i- Discuss Revisions to the Accounting Policy Discuss Ordinance Pertaining to Compliance Officer Discuss and Adopt an Ordinance to Amend the Fence Code Discuss Renaming the Tennis Courts Adjourn Posted ihis 8"^ day of August 2019 Sheila Lind, Recorder .Auachments for this meeting and drafts of pre\ious meeting minutes can be found on the Slate's Public Notice Website (pmn.utah.gov) In compliance with the American Disabilities Act. individuals needing special accommodations(including auxiliarv communicative aids and services) during this meeting should notifv Sheila Lind.(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646  River Heights City 3 Council Meeting 4 5 August 13, 2019 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Robert"K" Scott 10 Elaine Thatcher 11 Dixie Wilson 12 Blake Wright 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Finance Director Cliff Grover 17 Treasurer Wendy Wilker 18 19 Excused Councilmember Doug Clausen 20 21 Others Present: Jackson Pond,Tyler and Terrell Baldwin, Braden, Brian, 22 Brittany and Avery Cascio, Darcy Vella, Mike Jablsonski, Dennis and Diane Rhoton, Tyson Glover, Heather Lehnig, _] Cindy Schaub 25 26 27 The following motions were made during the meeting: 28 29 Motion #1 30 Councilmember Thatcher moved to "amend the agenda to include adoption ofthe minutes, 31 council reports, pay bills and public comment." Councilmember Scott seconded the motion, which 32 carried with Scott, Thatcher, Wilson and Wright in favor. No one opposed. Clausen was absent. 33 34 Motion #2 35 Councilmember Scott moved to "pay the bills as listed." Councilmember Wright seconded the 36 motion, which passed with Scott, Thatcher, Wilson and Wright in favor. No one opposed. Clausen 37 was absent. 38 39 Motion #3 40 Councilmember Scott moved to "accept the minutes of July 23, 2019." Councilmember 41 Thatcher seconded the motion, which carried with Scott, Thatcher, Wilson and Wright in favor. No 42 one opposed. Clausen was absent. 43 44 ^5 IlMigtUL' iiiii|i guuntfil MyyiiHgi 520 South 500 East River Heights, Utah 84321 Phone & Fax(435)752-2646 47 Motion #4 48 Councilmember Wright moved to "include Section 14 of the River Heights City Personnel 49 Policy as discussed." Councilmember Scott seconded the motion, which carried with Scott, Thatcher, 50 Wilson and Wright in favor. No one opposed. Clausen was absent. 51 52 Motion #5 53 Councilmember Wright moved to "adopt Ordinance 4-2019, An Ordinance to Adopt Changes 54 to the City Code of River Heights, Utah, with a change on 7b. from 13' to 14.5'." Councilmember 55 Thatcher seconded the motion, which tied with Thatcher and Wright in favor, Wilson and Scott 56 opposed. Clausen was absent. Mayor Rasmussen broke the tie with an approval. 57 58 59 Proceedings of the Meeting: 60 61 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 62 the River Heights City Building on Tuesday, August 13,2019 for their regular council meeting. 63 Opening Remarks and Pledge of Allegiance: Councilmember Scott opened the meeting with a 64 thought and Councilmember Thatcher led the group in the Pledge of Allegiance. 65 Councilmember Thatcher moved to "amend the agenda to include adoption of the 66 minutes, council reports, pay bills and public comment." Councilmember Scott seconded the 67 motion, which carried with Scott, Thatcher, Wilson and Wright in favor. No one opposed. 68 Clausen was absent. 69 70 Reports and Approval ofPavments(Mavor. Council. Staff): 71 Public Works Director Nelson 72 • He was heavily involved in a storm water audit with the state last week, which took much time 73 to prepare and two days of the actual audit. The state representatives said the city looked clean 74 and the facilities looked very nice. The ordinances, however, are lacking. They will have a full 75 report back to the city in 60 days, which will spell out exactly what is needed. 76 • They are working on landscaping around the tennis courts. The courts are currently being 77 painted and should be finished by Friday. 78 • There was a substantial water leak on River Heights Boulevard this week, which washed out 79 part of the road. The leak is repaired, and the hole is backfilled with road base. They will wait 80 for the ground to dry out before they fix the road. 81 82 Finance Director Grover 83 • Some ofthe cash balances for August are not correct since all the figures haven't come in yet. 84 He suggested the report might be more meaningful if presented at the second meeting ofthe 85 month, and reflected the previous month. The council agreed. 86 • Councilmember Wright asked Mr. Grover if the council members are considered employees. 87 Later in the meeting they planned to amend the personnel policy, which would require 88 clarification. Mayor Rasmussen excused Mr. Grover but asked that he come back to the 89 meeting for that discussion. 90 91 Treasurer Wilker 92 • She presented and answered questions regarding the list of bills to be paid. River Heights City Council Meeting, 8/13/19  Mayor Rasmussen agreed to sign bills for Councilmember Clausen, in his absence. I I 95 Councilmember Scott moved to "pay the bills as listed." Councilmember Wright 96 seconded the motion, which passed with Scott, Thatcher, Wilson and Wright in favor. No one 97 opposed. Clausen was absent. 98 99 Councilmember Thatcher 100 • She asked council members to sign up for a time slot to sell apple pie and ice cream on Apple 101 Days. 102 • She discussed the mayor and council riding in the Apple Days parade. 103 104 Councilmember Scott 105 • Some pot-holes have been filled. 106 • He is evaluating sidewalks that need to be replaced. 107 • The new school zone lines will get painted within the next week. They will create a no parking 108 red zone in front of the entrance to Ryan's Place Park. The"SLOW" will be repainted. 109 110 Councilmember Clausen was absent. 111 112 Councilmember Wilson 113 • The tennis courts are getting finished up. The county executive, council and RAPZ committee 114 have been invited to the tennis court ribbon cutting at Apple Days. ' • She discussed the frequent request for inflatables in the park from those who rent the pavilion, -i iu If the council doesn't want to allow them, that would be fine. Ifthey do want to allow them 117 then they need to figure out parameters. She has researched other cities' policies and come up 118 with a few ideas. She suggested no water be allowed with the inflatables. Councilmember 119 Thatcher recommended a liability certificate from the inflatable company. Ms. Wilson hoped 120 for less than one page of rules. The argument against allowing them included, they can kill the 121 grass, liability, no power, and the park is small. Councilmember Wright felt they could be 122 allowed as long as they can provide their own power source and meet the liability insurance 123 requirement. Ms. Wilson recommended a two week notice and a fine for using inflatables 124 without prior permission. Mayor Rasmussen agreed there should be an approval process and 125 prior notice. Council members agreed to allow inflatables, with the fine tuning of Ms. Wilson's 126 suggestions. 127 • PWD Nelson asked Ms. Wilson about the South Cache Soccer contract.' He's had requests 128 from lacrosse teams to use the fields. They decided South Cache Soccer would need to be 129 called to schedule field time. 130 131 Councilmember Wright didn't have anything. 132 133 Recorder Lind asked for the prior minutes to be approved. 134 135 Councilmember Scott moved to "accept the minutes of July 23,2019." Councilmember 136 Thatcher seconded the motion, which carried with Scott, Thatcher, Wilson and Wright in favor. No one opposed. Clausen was absent. River Heights City Council Meeting, 8/13/19 139 Mayor Rasmussen didn't have anything. 140 141 Public Comment: Mike Jablonski suggested a minimum dollar amount on the liability 142 insurance requirement for the inflatables. His reason for coming to the meeting is to represent himself 143 and the Rhotons concerning the Riverdale area. There has been talk that the properties for sale in this 144 area may be more attractive if they were in Logan. He assured that he and his neighbors do NOT want 145 to be in Logan. They prefer River Heights zoning ordinances, and the opportunity they have to voice 146 their opinions and be heard in River Heights. He informed that if there is a movement of landowners 147 who want their property to go to Logan,they will protest. They don't want to fight city hall, and asked 148 for support fiom the city council to advocate with them to keep the property in River Heights. 149 Jackson Pond Eagle Scout Project Presentation: Jackson Pond handed out a proposal for an 150 eagle project, which was to place 16 US flags in fi:ont ofthe River Heights Office Building on 6 days 151 of the year. He figures the cost of the flag and storage components would come to $388, which he 152 would fimdraise. After one year of posting the flags, he would donate them to the city. 153 He answered questions from the council. They liked the idea. 154 Tyler Baldwin informed that Jackson's family already posts flags in their yard on certain 155 holidays. It looks nice and they get many compliments. 156 The council was impressed with his idea, and presentation and agreed to his project. 157 Braden Cascio Eagle Project Presentation: Braden Cascio presented a project to construct a 158 gaga pit somewhere on the city park square. He explained how the game of gaga ball is played. 159 Teenagers love to play. He pointed out that Mendon and Smithfield parks already have gaga pits. He 160 handed out and discussed a quote for a kit in the amount of $2,783. He will fimdraise by asking 161 businesses for donations. He also discussed location possibilities. It was brought up that there will be 162 a temporary pit set up as part of the Apple Days festivities. 163 The council was favorable to the idea. Councilmember Wright suggested he work with 164 Councilmember Wilson and PWD Nelson on a good location. 165 PWD Nelson suggested buying the supplies separately would cost much less than a kit. 166 Personnel Policy Revision: Mayor Rasmussen explained the need for an addition to the policy 167 which would preclude a city employee from also being a member of the council. He suggested the 168 addition of Section 14. Elected Officials: An elected official is prohibitedfrom holding city 169 employment during the term ofhis/her office/' Finance Director Grover suggested amending the 170 verbiage slightly. The council agreed on, "An elected official is prohibitedfrom holding city 171 employment other than his/her elected office, during the term ofhis/her office." 172 Councilmember Wright moved to "include Section 14 of the River Heights City Personnel 173 Policy as discussed." Councilmember Scott seconded the motion, which carried with Scott, 174 Thatcher, Wilson and Wright in favor. No one opposed. Clausen was absent. 175 Discuss Revisions to the Accounting Policy: Mayor Rasmussen briefly reviewed suggested 176 changes to the policy, in an effort to get rid ofredundancy and make it more concise. He and Recorder 177 Lind will go through it together and bring it back to a future meeting for a final review. 178 Councilmember Thatcher volunteered to do a final edit. 179 The purchase requisition process was discussed. Councilmember Wright asked if purchase 180 requisitions could be put in the Drive for review before the meeting, so they could have a heads up. 181 PWD Nelson will make sure to do this. 182 Discuss Ordinance Pertaining to Compliance Officer: Mayor Rasmussen informed that he had 183 hired Joseph Johnson to be the city's compliance officer. Therefore, the city's code needs to updated River Heights City Council Meeting, 8/13/19  to give him authority to do what the city asks of him. Mr. Rasmussen will work on the wording changes ^d bring it to a future meeting. He explained the compliance process they plan to follow. 186 Councilmember Wilson asked how she should handle a situation ofsomeone complaining to 187 her about a code infraction. She would feel uncomfortable doing the complaining. Mayor Rasmussen 188 said that as soon as she has information of infractions, she shouldn't keep it confidential because she is 189 an agent of the city. There was a brief discussion on the difference between civil issues and code 190 violations. 191 Discuss and Adopt an Ordinance to Amend the Fence Code: Councilmember Wright explained 192 that the commission had extensively discussed more fence code changes, held a public hearing and 193 have now passed the changes to the council for their consideration. He explained the changes and the 194 history of past changes to the 6-foot fence on a street. The commission has proposed changing the 195 90% transparency requirement to 70%. Other suggestions address the desire to not have a corridor 196 effect along a road with tall fences near the road. The commission would like a 13' buffer from 197 asphalt to fence. 198 In the process ofthinking through what would be best, Councilmember Wright has referred to 199 the standard street cross section on a 50-foot right-of-way. The commission expressed desire for a 4- 200 foot setback from the property line. To accommodate this, he calculated the need for a 14.5' setback 201 from the asphalt, however, the commission recommended 13'. They also discussed the benefit of 202 landscaping between the fence and sidewalk. 203 Coimcilmember Wright advised the council members that they didn't need to make a decision 204 tonight if they wanted time to think about it and drive around to look at different fence situations along 205 the street. It was brought up that the property line along 1000 East is 12' from top back of curb. The lots along 600 South with 6'fences are 11' from asphalt. 208 Councilmember Wilson asked why a transparent fence is needed because in reality people can 209 plant things that would fill it in. Mayor Rasmussen pointed out that the foliage is more pleasing to 210 look at than a solid fence. 211 PWD Nelson expressed support for transparent fences because of safety, especially when he 212 had to sign fence permits. What someone plants along their fence is up to them, but-the city is covered 213 by requiring the transparency. 214 Tyson Glover said the ordinance already addresses a 40' site triangle on comer lots. PWD 215 Nelson pointed out there have been safety issues with fences along driveways that are riot on comer 216 lots. He felt most safety issues were covered when only a 4' fence or a 6' transparent fence was 217 allowed anywhere near a street or driveway. 218 Coimcilmember Thatcher cited an example of a walking trail with a chain link fence next to it. 219 She felt it looked good with plantings around it. She expressed support to the homeowners for privacy. 220 Councilmember Scott agreed. Ms. Thatcher brought up that the code calls for landowners to be 221 responsible for any property outside their fence. The code requires 50% live plant material. 222 Councilmember Wright reminded that the fence code has been changed 2-3 times in the last 223 year. It was his desire to get it right, rather than change it again later. 224 Councilmember Wilson wanted to favor the property owner on the street. Mayor Rasmussen 225 pointed out the trick to drawing the line. They don't want to encroach on people's rights but they also 226 want to protect the integrity of the city. He lamented that property owners often don't check the city 227 codes before they purchase their lots. . 228 Councilmember Wright expressed support for the commission's recommended changes exept he would recommend a 14.5' setback for a 6-foot fence. River Heights City Council Meeting, 8/13/19 230 Tyson Glover felt this was a good compromise for his situation. He would like to have a 6-foot 231 vinyl fence with landscaping in the right-of-way. 232 Commission Chair Schaub agreed with the 14.5' buffer before a 6-foot fence. 233 Mayor Rasmussen informed Tyson Glover their decision was not about his situation, but rather 234 something that would be best for the entire city. Mr. Glover felt these changes only affected the 235 properties in the Saddlerock Subdivision. Mayor Rasmussen pointed out that his house (in an older 236 part of town) would also be affected. Councilmember Wright stated we still don't know what will 237 happen on the south Chugg property. Mr. Glover felt these changes will alleviate the problems 238 property owners had with the fence restrictions. Mayor Rasmussen informed he has heard from 239 citizens who don't want fences and want the open feel in the city. Not everyone thinks alike. 240 Commission Chair Schaub understands safety and security, but they have talked extensively 241 about no corridors and a more open look for River Heights. 242 Councilmember Wright moved to "adopt Ordinance 4-2019, An Ordinance to Adopt 243 Changes to the City Code of River Heights, Utah, with a change on 7b. from 13' to 14.5'." 244 Councilmember Thatcher seconded the motion, which tied with Thatcher and Wright in favor, 245 Wilson and Scott opposed. Clausen was absent. Mayor Rasmussen broke the tie with an 246 approval. 247 Discuss Renaming the Tennis Courts: Councilmember Wilson said this might be a good time 248 to change the name of the tennis courts since the courts are new. Currently, it's called the Bernie 249 Nelson Tennis Courts. If the council felt the need to change it, she would suggest the River Heights 250 City Tennis Courts. There have been many people who have donated money to the tennis courts in the 251 past. With this recent upgrade, RAPZ was the biggest contributor. The council agreed to leave the 252 name the same, and not make a change. Ms. Wilson hoped that if the council received pressure in the 253 future from certain families to change the name,that it would be changed to the River Heights City 254 Tennis Courts. 255 The meeting adjourned at 9:20 p.m. 256 257 259 J Sheila Lind, Recoyer ^ 261 River Heights City Council Meeting, 8/13/19 River Heights City FInanclat Summary August 13,2019 Cash Balance Bv Fund 06/30/19 08/13/19 Net Change % of Total General Fund 309,017.30 297,053.80 (11,963.50) 17.53% Capital Projects Fund (92,049.68) (80,492.18) 11,557.50 -4.75% Water Fund 616,620.03 616,823.03 203.00 36.40% Sewer Fund 860,825.98 861,028.96 202.98 50.82% Total Cash Balance 1,694,413.63 1,694,413.61 (0.02) 100.00% %0f %Of Unexpended Budget Time YTD Actual Annual Budget Budget Incurred Incurred ...GeneralFund ^ Revenue 29,349.37 809,270.00 779,920.63 3.63% 12.05% Expenditures Administrative 8,495.24 164,060.00 155,564.76 5.18% 12.05% Office 1,225.24 19,570.00 18,344.76 6.26% 12.05% Community Affairs 531.17 20,750.00 20,218.83 2.56% 12.05% Planning & Zoning (485.13) 7,270.00 7,755.13 -6.67% 12.05% Public Safety 2,119.98 86,400.00 84,280.02 2.45% 12.05% Roads 7,708.19 114,200.00 106,491.81 6.75% 12.05% Parks & Recreation 6,028.56 90,550.00 84,521.44 6.66% 12.05% Sanitation 14,483.55 150,000.00 135,516.45 9.66% 12.05% Transfer To CP Fund - 220,000.00 220,000.00 0.00% Total Expenditures 40,106.80 872,800.00 832,693.20 4.60% 12.05% Net Revenue Over Expenditures (10,757.43) (63,530.00) (52,772.57) Capital Projects Fund Revenue 3,000.00 3,000.00 12.05% Reimbursement Income 234,000.00 234,000.00 Transfer From General Fund 240,000.00 240,000.00 Expenditures Administrative - - 12.05% Parks & Recreation 2,674.50 85,400.00 82,725.50 12.05% Roads 123.48 570,000.00 569,876.52 12.05% - - - 12.05% Total Expenditures 2,797.98 655,400.00 652,602.02 12.05% Net Revenue Over Expenditures (2,797.98) (178,400.00) (175,602.02) Water Fund Revenue 44,928.08 361,350.00 316,421.92 12.43% 12.05% Expenditures 32,970.29 544,200.00 511,229.71 6.06% 12.05% Net Revenue Over Expenditures 11,957.79 (182,850.00) (194,807.79) Sewer Fund Revenue 27,310.48 312,800.00 285,489.52 8.73% 12.05% Expenditures 19,547.03 333,500.00 313,952.97 5.86% 12.05% Net Revenue Over Expenditures 7,763.45 (20,700.00) (28,463.45) ■ Tt Combined • All Funds at Revenue Over Expenditures - Combined 6,165.83 (445,480.00) (451,645.83)  River Heights City Bills To Be Paid 8/13/2019 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. A(T. Roads Water Sewer Total JUNES 1 Thurcon. Inc. Tennis Courts and Repair leak $429.50 $1,787.50 $2,217.00 2 Specialized Pest Control Retention Ponds & Saddle Rock $147.25 $147.25 3 4 5 6 7 JULYS 8 Shanna Bedell Water Utility Refund $90.81 $90.81 9 Rebound Unlimited. Inc. Apple Days Rock Wall. Shoot-n-Shower $1,000.00 $1,000.00 U) Jason & Amy Fox Utility Deposit Refund $63.41 $63.41 11 Amy Smith Apple Days Apple Pic Bake-Off $100.00 $100.00 12 River Heights 2nd Ward Young Mens 180 Flags $100.00 $100.00 13 Shanna Buhler Face Painters - 2 $360.00 $360.00 14 Rocky Mountain Power Power S143.I8 $61.22 $24.77 $1,179.84 $6,249.47 $27.80 $7,686.28 15 The Jumpin Company Parade & Show $150.00 $150.00 16 Ridgeline High School Marching Band Parade - Donation $150.00 $150.00 17 Ca-selle. Inc. Monthly Support $91.69 $91.66 $91.65 $275.00 18 Verizon Wireless Monthly Cell Phones $55.92 $55.92 $55.94 $167.78 19 Xerox Corporation Office Printer $49.11 $49.11 20 Square One Printing Parade Banner $68.00 $68.00 21 Secure Instant Payments. Inc. Monthly Fee $15.24 $15.23 $15.23 $45.70 22 Freedom Mailing Services. Inc. Monthly Fee $144.84 $48.28 $48.28 $241.40 23 Watkins Printing Apple Days Tennis Signs $30.00 $30.00 24 Cache Valley Publishing Herald Journal P & Z Ad $42.21 $42.21 25 Bounce 4 Kids Apple Days Bounce & Generators $970.00 $970.00 26 Lcs Schwab Flat Tire Fix Mower $9.99 $9.99 27 Kerry Dutty Apple Days Balloni.st $250.00 $250.00 28 Robert Kidd Airplane Ball Drop $50.00 $50.00 29 Bear River Health Coliform Testing $40.00 $40.00 30 Thomas Petroleum Fuel for City Vehicles $28.43 $28.44 $28.44 $28.44 $113.75 31 Daines & Jenkins Legal-General Plan. Covenants Bcntly $162.00 $162.00 32 Peggy Smith Apple Days - Parade Candy $243.08 $243.08 33 Johnson. Connie Pavilion Rental Deposit Refund $50.00 $50.00 34 Ken Sorenson Monkey Bridge - Apple Days $100.00 $100.00 35 Renegade Rentals Trencher Attachment Tennis Courts. Skidsteer mower $339.40 $339.40 36 Incredible Concrete Tennis Courts $1,309.50 $1,309.50 37 The Flower Shoppe Parade Flowers $35.00 $35.00 38 Badger Screen Printing. Co. Apple Days T-Shirts $422.92 $422.92 39 Peterson Plumbing Supply Tennis Courts Sprinkler Replacements/Apple Days $589.64 $145.60 $735.24 40 The Clean Spot Park Restroom $71.68 $71.68 41 Interstate All Battery Center Battery $49.83 $49.83 $49.83 $149.49 42 Thurcon. Inc. Haul Away Junk Pile $427.50 $427.50 43 Specialized Pest Control Retention Ponds & Saddle Rock $147.25 $147.25 44 Forsgren Associates. Inc. 400 South. 1000 East. Storm Water $5,227.50 $5,227.50 45 46 Page 1 SubTotals $661.98 $42.21 $3,183.86 $24.77 $4,174.60 $6,913.11 $8,520.55 $317.17 $23,838.25 Page I Total Amount to be Paid $23,838.25  River Heights City Bills To Be Paid 7/30/2019^ Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total JUNES 1 Daines & Jenkins Legal Fees $889.50 $889.50 2 Forsgren Associates, Inc. 400 S, Storm Insp, 1000 E, Saddle Phase 3 $12,188.75 $12,188.75 3 It Works Trouble Shoot Back-ups Off Site, Set up T $562.50 $562.50 4 South Fork Hardware Sprinkler Repairs $38.98 $38.98 5 6 7 JULYS 8 Allan Payne Pavilion Deposit Refund $50.00 $50.00 9 Bear River Health Department Water Coliform Testing $40.00 $40.00 10 Cache Valley Publishing Planning Public Hearing Ad $39.87 $39.87 11 Chris Slsneros-Kldd Utility Deposit Refund $24.19 $24.19 12 City of Logan 911, Sewer, Garbage $14,413.41 $2,013.00 $11,933.59 $28,360.00 13 Comcast Business Business Internet $27.70 $27.69 $27.70 $83.09 14 Dominion Energy Gas $13.41 $10.24 $3.14 $45.13 $3.14 $75.06 15 IPACO FY2020-P0001 36" Ferris Mower $5,349.00 $5,349.00 16 Jonathon Laughlln Utility Deposit Refund $12.11 $12.11 17 Logan City Water Consumption $1,168.05 $1,168.05 IS NAPA Auto Parts Receiver Hitch for New Truck $60.25 $60.24 $60.24 $60.24 $240.97 19 Providence Logan Irrigation Share Canal Company Repairs $900.00 $900.00 20 Sam's Club Office Supplies/Stamps $74.48 $22.00 $22.00 $118.48 21 Sign Pro Decals for Truck $11.59 $11.60 $11.60 $34.79 22 South Fork Hardware Batteries For Sprinkler Timers $23.97 $23.97 23 Thomas Petroleum Fuel for City Vehicles $88.95 $88.95 $88.95 $88.95 $355.80 24 Utah Local Government Trust Workers Comp, Annual Liability, New Tr $662.47 $1,017.51 $3,106.58 $3,935.00 $4,142.10 $12,863.66 25 26 27 28 Zions Bank Visa Paid 07/29/19 $1402.70 29 Sportsman Warehouse Emergency Radios $106.98 $106.98 30 Amazon Apple Days $593.61 $593.61 31 Big 5 Sports Apple Days $17.10 $17.10 32 Chevron Fuel Fuel for City Vehicles $52.41 $52.41 $52.42 $52.42 $209.66 33 Adobe Monthly Fee $16.04 - $16.04 34 Codale Electric $123.48 $123.48 35 Lt. Governor Entity Registration Fee $50.00 $50.00 36 Amazon Printer Toner $94.04 $94.04 37 Google Monthly Fee $50.00 $50.00 38 Nextiva Phone & Fax Monthly $43.93 $43.93 $43.94 $131.80 39 DRI Crash Monthly Fee $9.99 $9.99 40 41 42 43 44 45 46 Page 1 SubTotals $16,907.47 $39.87 $6,691.31 $2,119.98 $610.71 $15,635.14 $6,431.31 $16,385.68 $64,821.47 Page 1 Total Amount to be Paid $64,821.47  Inflatables in the parks 1. Not allowed except River Heights City Event 2. Allowed under the following rules: 1. No Water slides 2. No more than two 3. Must have proof of liability insurance 4. Only in designated spots(to be decided based on irrigation and grass) 5. Must have own electrical (?) 6. Application submitted one/two weeks prior to event 7. Not allowed before apple days (20 days)? 8. City charge of per inflatable. Some cities charge $75.00 per inflatable This would apply to River Heights city pad(s: SaddleRock park. Ryan's place park, Stewart Hill Suggested vendors: Checkets, bounce4kids,? They provide liability insurance Formal application Notes and Suggestions:  River Heights City Council Meeting August 13, 2019 Jackson Pond Eagle Scout Project Idea: Place 16 US Flags in front of River Heights Office Building on the following days: Timeline: 1. River Heights Apple Days -Saturday, August 24, 2019 2. Labor Day- Monday,September 2, 2019 3. Veteran's Day- Monday, November 11, 2019 These posting will complete the Eagle Scout project. Jackson and family will also post the flags (as a service but not as part of Eagle project) the following days In 2020: 1. Memorial Day 2. Flag Day 3. Independence Day 4. Apple Days 5. Labor Day 6. Veteran's Day Flags, storage container and the rebar pounder will be given to River Height City for future posting as they choose. Presentation: See plans/drawing Costs: See spreadsheet and quotes Approval: Yes, as presented Yes, with modifications Not accepted Final Report: TBD <=1 N City Office Building S I d 9 ft. from sidewalk e 9 ft. from sidewalk w mmmmmmmm ^ a 6 ft. setback 2 3 4 5 6 7 8 9 10 11 12 13 14 IS 16 rebar Safe Placement ground of Re bar \ 6 to 8 inches deep Flags will be set back 6 feet from the street sidewalk 9 feet away from the sidewalk that leads up to the door. Rebar will be driven into the ground at a maximum of 6-8 inches. This should not put sprinkler pipes at risk of damage where most sprinkler pipes are buried over 1 foot into the ground and pipes are not likely to be buried at the placement of the flag poles. The flags will be located 6 feet apart from each other with 8 on each side for a total of 16 flags.  Flag Project for River Heights Office Building With Sales Cost per Tax at Quantity Total Item Flag Comoonents Unit 6.85% Needed Cost Ebroidered 3' x 5' Flag 8.99 9.57 16 153.19 3/4" X 10' PVC Pipe 2.28 2.43 16 38.85 1/2" X 4' Rebar 4.47 4.76 16 76.17 Bag of 50 Zip Ties 2.99 3.18 1 3.18 #9 0-Rings 10 Pack 2.48 2.64 4 10.56 Vinyl Slip Fit Ball Flag Topper 2.16 2.30 16 36.81 PVC Pipe Cement 7.87 8.38 1 8.38 Total Flag Costs $327.15 Storage Comoonents Rebar Pounder 30.00 32.05 1 32.05 ~ lastic Crates 6.99 7.44 3 22.33 Plexiglass for Bottom 5.99 6.38 1 6.38 Total Storage Costs $60.76 Total Cost of Flags, Storage and Tools $387.91  Brayden Cascio's Eagle Project Proposal 0 Location #1: Clayton's suggestion Location #1's Issues: Lack of shade and sand Location #2: Other contemplated sandbox spot Location #2's Issues: Lack of shade,sand, and dinosaur Location #3: My prefered area under the trees Location #3's Issues: Mowing and sprinklers Location #4: My secondly prefered spot Location #4's Issues: Mowing and sprinklers 20 Visual aid comparison in Location^  OctSO Hex 30 >om)h CNtl-s Qaga Ball Pita LLC metem s. Coach CWTa Qaga Ban PHs LLC CMCMCI/ffS >0 Box 704 PO Box 704 .ibertyvUle. 11 60048 UbertyviUa. <L 60048 M75732377 8475732377 n(o@gaoaballplis.com ^loS>gagabalt(ms.corn ADDRESS SHIP TO ESTIMATE! 11979 ADDRESS SHIP TO ESTIMATE! 11980 Bra/dan Cisdo Brayden CleOo DATE 07/16/2019 Brayden Cisoo Brayden Cisclo DATE 07/18/2019 River Halghis, UT 84321 River HaigbU. UT 84321 River Halghis. UT 84321 River Halghis, uT 84321 be stars 8inpea90''^>" cont 435 512-5675 bc.8iara.8tripesi9Bhiail.eom 435 512-5675 SHIP VIA P.O. NUMBER SALES REP SHIP VIA P.O. NUMBER SALES REP PEG arxJ LTL Brayden-Oct 30 OS PEG and LTL Brayden- Hex 30 CS 00830 OCTAGON 30H ■ COLOR T6D 520.00 S20.00T 00630 HEXAG^ 3W - Gage Ball Pit Bracket System: 6 Hex30H brackets. 390.00 390.00T Gaga Ball Pii Brackei Sysiam:6-Oct 30H brackals. Templeta. Assembly Template. Assembly instructions. Fastener Pack and Cut-Out lemplaias Inslruclions. Fastener Pack and Cui-Oui templates and Inslructions and Inslructions. Color: Hunter Green 03070 Metal Game Rules Sign. irxl7'irKluda8mountir^g screws(Eagle Seoul 000 O.OOT 03070 Metal Game Rules Sign. irxl7"include8mounllng$crews(EagleScoul 0.00 O.OOT ^wdal when composHa lumber is purchased) Special nmen composite lumber Is purchased) 03050 Gaga Ball • 7'-iO'' lightweight, inliatabie. vinyl ball (Eagle Seoul Special) 0.00 O.OOT 03050 Gaga Bali • T'-IO' ligtitwelght. Inlialable. vinyl bail (Eagle Seoul Spedef) 0.00 O.OOT Estimated ship cost may vary */■ and wlB be finalized once address and 100.00 10000T Esiimaled ship cost may vary *'• and will be lirtaiized once address and 90.00 90.00T exact order Hems tfs known. exact order Hems are known. 24 Tt-BLK- 2x10x8Tierl (Black)StructuralComposlia 66.40 1.S03.60T T1-BLK- 2x10x8TiBr1 (Black)StructuratCompoBlta 66.40 1.ig5.2ClT 210-8 210-8 24 090-PHD Factory Hole Drilling per Struclurat Composite board to attach to corner 3.7S OO.OOT OeOFHO Factory Hole Dniling per Structural Composite board lo attach to comer 3.75 67.50T brackets brackets T1-BLKC0 5/4x6x8 Tier 1 (Black) Siruciurei Composite lor Cut Out Opening 29.50 29.S0T T1-BLKC0 5/4x6x8 Tter 1 (Black) Structural Composite lor Cut-Out Opening 29.50 29.S0T Estimaled ship cost may vary */■ and will be linalized once order is 450.00 4SO.OOT EsUmaled ship cost may vary 4/■ and will be linalized once order Is 425X)0 42S.00T placed. placed. SUBTOTAL 2.783.10 SUBTOTAL 2.197.20 TAX(0%) 0.00 TAX (0%) 0.00 TOTAL TOTAL $2,783.10 $2,197.20 Accepted By Accepled Date Accepted By Accepled Dale  UlSV 9tJCso?{Y\ PbUci^ Section 10. Retirement Policy A. River Heights City does riot offer retirement benefits to its employees. Section 11. Death of an Employee A. Upon the death of an employee, the employee's designated beneficiary shall be paid for: 1. All hours worked but not paid, at the employee's current rate of pay. 2. All unused sick leave, up to a maximum one hundred twenty(120) hours, at the employee's current rate of pay. 3. All vacation hours accumulated but not paid, at the employee's current rate of pay. Section 12. Use of City Equipment and Materials A. Policy 1. The use of City owned property or equipment for personal use is prohibited without the approval ofthe Department Head and City Council. Section 13. Gifts and Gratuities A. City Employees and elected officials will not accept gifts and gratuities except under circumstances allowed by the Utah Employees Ethics Act, as amended. !^^^^Sle^^^ffi^al!i^oHibiMi"fTO@holdi^cit^emplo^enFdu"nhgTHeTS 4 * 18  RIVER HEIGHTS CITY ACCOUNTING PROCESSES,POLICIES AND PROCEDURES Effective July 2019 Billing Process When a new account is opened, the customer is charged cit)- dork chargos a $100 deposit (which is applied to the utility bill after 2 years if the account is current and the customer has a good payment histoiy) and enters the customer's choice of garbage can size, t>pG, and number into the Utility Billing program designed by Casellc. Customer is set up to be billed the monthly rates for water, sewer, garbage, 911, and storm water according to the current resolution, charges are set in the Utility Billing program (for fiscal year 2010 2011 these monthly rates arc as follows: water $32.75; T7 ctrt\i is entered into the Utility Billing program for each account by the city clerk. The following rates are presently in use and changed when Logan City changes their fees: Service Monthlv Cost 60 Gal Blaclc/90 Gal Blue -U -S3- $15.00 90 Gal Blacl(/90 Gal Blue $1^.25 -S3- $17.25 Two 90 Gal Black/One 90 Gal Blue $28.50 $3 $31.50 Two 90 Gal BlacloTwo 90 Gal Blue $28.50 $6 $3L50 One 60 Gal Black $12.00 One 90 Gal Black $11.25 followng rates for oxceoo water usage wore adopted by the Cit>^ Council effective July 1, 300^ 16.666—21.998 gallons—$0.55 per l.OQQ gallons jiu. /j pvi i ,va/u Over 33,332 $0.95 per 1,000 gallons When a resident moves, the iU the remaining charges will be prorated based on the number of days left in the billi Utility bills cover the prior month's services, are generated on the first last day ofeach month, and mailed out within 5 business days. For the fiscal year I July 10-30 Juoe 11 Cash Receipts Process Payments are received by mail, online, drop box at the city office, or in person at the city office in the form ofcheck, cash, money order or credit/debit card. All mail and drop box envelopes are opened by the city recorder or bookkeeper. All payments received in the form ofcheck, cash or money order are stored in a locked, fire proof file cabinet until deposited. When cash payments are made,the person making the payment is cither given a receipt or has a PAID stamp placed on his/her portion of the bill. The payments received are deposited retrieved from the file cabinet twice a week after being^recorded in the city's using the cash receipting program designed by CascllG. The person recording the receipts generates a report from the program that describes the accounts credited and payments received. Then he/she reconciles the money on hand with the report and updates the record of utility paj ments by residents using a the Utility Billing program. The person then prepares a deposit slip for cash received and takes it to the bank, makes the deposit (usually Monday and Thursday). Checks are deposited digitally in the City Office. number. At the end ofeach month, a summary of all account deposited by accounts is generated for the treasurer,'s use in balancing the bank deposits. and sent to the city's accountant for financial statement preparation. The Utah State Treasurer makes monthly deposits directly to the city's bank account for Sales and Municipal Franchise taxes. ACCOUNTING PROCESSES AND PROCEDURES  Cash Disbursements Process Invoices received are given to the city treasurer or placed in his/her in-box. The treasurer then reviews the invoice for accuracy. Those that are routine payments, such as utility, Logan City, or insurance, etc, are processed for payment by preparing checks for signature. Those that are not routine payments are placed in councilmember's in-boxes for their approval before preparing checks for signature. When the checks are prepared, an account number is placed on the check stub. A sheet of all proposed payments is prepared which lists the payments by the department to be charged. This list of proposed payments is presented to the city council for approval at the city council meeting twice each month. After approval by the city council, the checks are signed by the mayor and finance director, treasurer and then mailed by the treasurer. The treasurer then writes the check number and date paid on the paid invoices and files them by alphabet. At the end ofeach month, the check stubs are given to the city's finance director who prepares the monthly financial statements. RIVER HEIGHTS CITY aoioiini liutTTorTesprHufvUM^ fs arc recorded as aeeounis receivable until ^ Iw-v nn.nr.ud W]ir.>t9 An account is delinquent if the resident customer fails to pay the amount due by the 25''^ of the month due date (usually 30 days after the date ofthe billing statement). .At the beginning ofeach billing period, a delinquent report file is printed using the Caselle program. If an account has not been paid by the beginning of the next billing period, a delinquent final notice of past due amount is bifi. This notice states that the customer within 5 days or off utilit>^ services on the 7th day of receiving the final notice. If payment is still not received within 5 days, a door hanger is delivered (and a fee imposed), stating the water will be shut off in 2 days the water is shut off 2 days later. If payment is not received on the second day,the water is shut off. Once the water is disconnected, it won't be turned back on until the account has been brought current, including late fees and reconnect fees. A reconnection fee of$25 shall be charged to any customer who that has had utilities services terminated resulting from nonpayment of past due bills. Any subsequent reconnection fees double in cost for each recurrence (e.g., 2"^ reconnect foo - $50,3^-= $100, i^-$200,etc.) If a customer is unable to pay the delinquent utilities and notifies the city before water is shut off, he/she has the right to receive continuing utility service through repayment of the past due amount if a payment plan is arranged and followed under a Deferred a:—For past due amounts under $300, the Plan shall divide the past due amount into equal portions. A portion of the amount past due shall be added to the amount into equal portions. A portion of the amount past due shall be added to the regularly occmring future semi monthly charges, and repaid over a e;—There is no penalty for early repayment of the past due amount. fr—The Deferred Pa)ment Plan shall be in written form, signed and dated by the Customer'fj Utility Service account to revert to delinquent status, at which h. After breach of the plan and, if disconnect or termination of Utilities Service If a person moves without paying his/her utility bill, efforts are made to contact him/her to collect the amount owed. Ifthese efforts to contact the person are unsuccessful, the turns to the landlord for collection If not a renter, the amount due is filed with small claims court. If this isn't effectiv e. the account is written offto bad debts after receiving approval from the city council.  RIVER HEIGHTS CITY Capitalization and Depreciation Policies For all equipment and infrastructure purchases, such as vehicles, tools, roads, sidewalks, water lines, sewer lines, etc., any project or equipment purchase with a cumulative cost of $5,000 $1,000 or more and a useful life of greater than one year shall be capitalized and depreciated over its expected useful life. Any project or equipment purchase not meeting this criteria shall be expensed in the year incurred. Purchasing Policies and Procedures The city recorder Clerk and city treasurer are authorized to purchase any goods and/or services necessary to support their functions not to exceed $1^0. The invoices for these goods and services are approved by the City Council befor^ payment. The Public Works Supervisor is authorized to purchase any materials and/or services necessary to repair or maintain the city's infrastructure, the water system, and/or the sewer system not to exceed $2,500. The invoices for these goods and services are approved by the City Council before payment. For amounts exceeding $WjOG for the office and $2,500 for other purchases, a purchase requisition must be signedby' the mayor or city councilperson assigned to the appropriate area of responsibility before a purchase commitment can be made. When a project's requirements aggregate more than the limits listed above, it shall not be broken down into several purchases ofless than the limits listed. When a purchase requisition is required, the mayor or city councilperson responsible for the appropriate area shall complete a requisition containing the following information: 1. The name of the vendor, 2. Shipping instructions, 3. The department to be charged, 4. The item number, the quantity, the general ledger account number to be charged, the description, the unit price, the line total (extended cost per item), shipping/other cost, and the total cost of the requisition. Recurring type charges, such as utility bills and postage-stamped envelopes, plus charges resulting from a contract are exempted from the requisition process. The completed purchase requisition is submitted to the city treasurer ekrk who will prepare a purchase order, with the appropriate information. The purchase order will then be submitted to the City Council for approval prior to submitting it to the vendor. The invoices for these goods and/or seivices will then alse be approved by the City Council before payment. Any project with an expected cost of$10,000 $25,000 or more, which is not GupcPi'isQd by city employeo(5), is required to be submitted for bids. A request for proposal is made to 3 or more suppliers or contractors when possible. The City Council will decide which proposal to accept. In an emergency, where public health or safety may be compromised, the process described above may be waived and the mayor notified as soon as possible.  Ordinance 4-2019 AN ORDINANCE TO ADOPT CHANGES TO THE CITY CODE OF RIVER HEIGHTS. UTAH The River Heights City Planning Commission held a duly noticed public hearing on Tuesday, August 6, 2019, after which, the River Heights City Council adopted the following changes to the River Heights City Code. 10-2-1: DEFINITIONS Transparent Fence: Fence design and construction shall be 70 90% visually and physically open to allow a minimally obstructed view of sidewalks and streets. Figure 10-12-3 Change 90% to 70% 10-12-3: FENCE REGULATIONS WITHIN SETBACKS A. Fences and Walls Maximum Height (from sidewalk or road grade) 1. Front Yard: 4 feet 2. Side Yard, Interior Lot: 6 feet 3. Side Yard on a Street (except corner lot) * 4. Sido Yard on a Street (corner, lot) * 5. Rear Yard: 6 feet 6. Rear Yard on a Stroot (oxcopt corner lot) * 7. Side Yard and Rear Yard on a Street;(corner lot) * a. If fence is installed on the propertv line, a four (4)foot solid fence is permitted. -If a greater than four (4)foot fence is desired, the entire fence must be 70% transparent and may not be taller than six (6)feet. b. If the fence setback distance from the paved asphalt road surface is thirteen f1-34-^ feet or greater, an up to six f6) foot tali solid fence is allow^ *transparent, Four(1)footsixor,(6)If foot greater than four (*1) foot, ontiro fonco must bo 90% maximum holght ^ Adopted and effective this 13"^ day of August 2019. Todd A. Rasmussen, Mayor Attest: • Sheila LInd, Recorder