City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, November 26, 2019 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks(Clausen) and Pledge of Allegiance (Thatcher) Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment ■Eagle Project Presentation by Gabu RasiuUSseii Adjourn Posted this day of November 2019 Sheila Lind, Recorder Attachments for this meeting and drafts of previous meeting minutes can be found on the State's Public Notice Website {pmn.utah.gov), In compliance with the American Disabilities Act. individuals needing special accommodations (including auxiliar>' communicative aids and services) during this meeting should notify Sheila Lind. (435) 770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City ~2 4 Council Meeting 5 6 November 26,2019 7 8 9 Present: Mayor Todd Rasmussen 10 Council members: Doug Clausen 11 Robert"K" Scott 12 Elaine Thatcher 13 Dixie Wilson 14 15 Recorder Sheila Lind 16 Public Works Director Clayten Nelson 17 Finance Director Cliff Grover 18 Treasurer Wendy Wilker 19 20 Excused: Councilmembers: Blake Wright 21 22 Others Present: Heather Lehnig, Cindy Schaub 23 The following motions were made during the meeting: 26 27 Motion #1 28 Councilmember Clausen moved to "adopt the minutes ofthe council meeting of November 29 12,2019 and the evening's revised agenda." Councilmember Wilson seconded the motion, which 30 passed with Clausen, and Thatcher in favor. Scott opposed. Wright was absent. 31 32 Motion #2 33 Councilmember Clausen moved to "pay the bills as listed." Councilmember Scott seconded the 34 motion, which passed with Clausen, Scott, Thatcher and Wilson in favor. No one opposed. Wright 35 was absent. 36 37 38 Proceedings of the Meeting: 39 40 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 41 the River Heights City Building on Tuesday, November 26,2019 for their regular council meeting. 42 Opening Remarks and Pledge of Allegiance: Councilmember Clausen opened the meeting with 43 a thought and Councilmember Thatcher led the group in the Pledge of Allegiance. 44 Adoption ofPrevious Minutes and Agenda: Minutes for the November 12, 2019 meeting were 45 reviewed. Mayor Rasmussen stated Gabe Rasmussen would not be attending the evening's meeting. 46 Councilmember Clausen moved to "adopt the minutes of the council meeting of November 12,2019 and the evening's revised agenda." Councilmember Wilson seconded the motion, which passed with Clausen, and Thatcher in favor. Scott opposed. Wright was absent. 49 llivu UllJI uuuiiul fUCBftHgrWj'JiOj'l'J 1 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 50 Reports and Approval ofPayments ^Mavor. Council. Staff): 51 Public Works Director Nelson 52 • He was grateful for the new plow yesterday during the storm because the old plow broke down. 53 • He is working on a list ofitems Dan Hogan owes the city for in regards to the sidewalk on 1000 54 East and signs for the Saddlerock Subdivision. After he clarifies the prices he will give the 55 information to Recorder Lind who will send Mr. Hogan a bill. 56 • Mayor Rasmussen stated that Dan Hogan has received a letter from the city, informing him he 57 needs to get a bond in place and finish up the punch list on the Saddlerock Subdivision, 58 otherwise, the matter will be referred to the city's legal counsel for further action. 59 60 Finance Director Grover 61 " He discussed the RHC Fund Cash Balance Analysis. 62 • Councilmember Wilson asked for detail on the parks budget. Mr. Grover will email the 63 information to her. 64 • Councilmember Clausen discussed the money needed for a shop. Mr. Grover informed that it 65 can be taken out ofthe impact fee money (about $100,000). 66 • He discussed the Financial Summary Report. 67 • Councilmember Clausen suggested a sewer inspection in June or July, after the irrigation water 68 has been turned in so they can find where there may be infiltration. PWD Nelson will work on 69 finding a cost estimate so they can add it to the capital projects list next year. 70 • He discussed the Impact Fee Schedule/Revenues on Hand. It's broken out by year to show 71 when the fees expire (need to-be used). They should be spent within 6 years. 72 73 Treasurer Wilker 74 • She presented and answered questions regarding the list of bills to be paid. 75 • Councilmember Wilson asked about the Incredible Concrete bill for concrete on the tennis 76 court sidewalks. She wondered if this was included in the bid. PWD Nelson reminded that the 77 bid was for labor only because the city can get concrete cheaper than a contractor. She felt 78 frustrated that she didn't know about this ahead of time. Mr. Nelson reminded that he informed 79 when the bid came in that it didn't include concrete. He assured the bill was fair. Treasurer 80 Wilker pointed out the bill came late and verified it hadn't already been paid. Ms. Wilson 81 wasn't sure there was enough in the parks budget to pay for it. FD Grover said it will be 82 expensed in the Repairs and Maintenance Budget. 83 • Councilmember Clausen asked FD Grover if he would outline all the ways the city gets 84 revenue and how much. He would like to know the breakdown of where the sales tax comes 85 from. Mr. Grover clarified that they don't get that detail when the money transfers to the city. 86 87 Councilmember Clausen moved to "pay the bills as listed." Councilmember Scott 88 seconded the motion, which passed with Clausen, Scott, Thatcher and Wilson in favor. No one 89 opposed. Wright was absent. 90 91 Councilmember Thatcher 92 • She reminded ofthe Tree Lighting this Monday at 6:00pm. Mayor Rasmussen asked if a path 93 could be cleared from the tree to the pavilion so people don't have to trudge through the snow. 94 Mr. Nelson said they will work on that. 95 96 Coimcilmember Scott 97 • Recommended (jokingly) not plowing 400 South this winter so it would get a bunch ofruts and 98 then when it melts, the road will feel smooth. River Heights City Council Meeting, 11/26/19 2 99 100 Councilmember Clausen didn't have anything. ivx Councilmember Wilson didn't have anything. 103 104 Councilmember Wright was absent. 105 106 Recorder Lind didn't have anything. 107 108 Mayor Rasmussen 109 • He has checked with Tyson Glover if he's been able to get anywhere with his neighbors 110 petitioning to have the Saddlerock 3 plat language changed. Another property owner has put in 111 6 foot fence posts, which is not allowed per the plat restriction. If the property owners don't 112 request a change soon, the city attorney will get involved. 113 • PWD Nelson pointed out that the vinyl fences, which have already been installed along 1000 114 East, may not last through the winter because when the snow rolls off the plow he could foresee 115 it laying the fences over. Mayor Rasmussen clarified that the city will be plowing 1000 East 116 now, rather than the county. Councilmembers Wilson and Clausen were concerned that the city 117 may be liable if fences get knocked over by the snow plow. Mayor Rasmussen will find out 118 about it. 119 ♦ Warnings have been given to those parking on the streets between 4:00 am and noon after 120 November 15^. PWD Nelson informed there are not many parked in the early morning, 121 however, they start around 9:00 and 10:00. • He will meet with the school district this week to discuss the Old School. • He attended a Hyrum council meeting last week and found out that the state has given Millville 124 the ability to construct a couple subdivisions with septic tanks. Nibley is going to install a 125 sewer line that will go to Hyrum, which Millville will eventually connect to. 126 • The next meeting will be short due to the Christmas Party. The agenda will only include a 127 public hearing to pass an ordinance to adopt a wastewater impact fee for Logan, Gabe 128 Rasmussen will present his eagle project and they will approve bills. The meeting will start at 129 5:15 p.m. PWD Nelson will not be in attendance. 130 Public Comment: Heather Lehnig informed that one of the newer homes along 1000 East has 131 moved a lot of dirt onto the sidewalk. PWD Nelson responded that the property owner is doing some 132 construction and they want him to put the dirt on the sidewalk so they don't break it when they drive 133 over it. 134 Cindy Schaub asked about an indoor skating rink at the Old Church. Mayor Rasmussen 135 pointed out that no one had proposed this idea. 136 Eagle Proiect Presentation bv Gabe Rasmussen: Postponed. 137 The meeting adjourned at 7:50 p.m. 138 139 140 141 Sheila Lind, Recorder 142 145 Todd A. Rasmussen, Mayor River Heights City Council Meeting, 11/26/19  River Heights City Bills To Be Paid 11/26/2019 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total 1 Al's Trophies Apple Days Plaque Citizen ofYear $41.00 $41.00 2 American General Life Insurance Compa Annual Life Premium Clayten Nelson $170.75 $170.75 $170.75 $170.75 $683.00 3 Betsy & Richard Wagstaff Mr. & Mrs. Santa for City Event $75.00 $75.00 4 Cache Valley Publishing Electins & Bid for Church Renovation $247.74 $247.74 5 City of Logan 911, Sewer, Garbage, Recycle $14,472.81 $2,022.00 $11,409.00 $27,903.81 6 Comcast Monthly Intemet Billing $31.04 $31.03 $31.02 $93.09 7 Dominion Energy Gas $47.50 $69.10 $61.37 $191.13 $61.37 $430.47 8 Forsgren & Associates 1000 East Sidewalk & General $315.00 $572.50 $887.50 9 Incredible Concrete 1000 East Sidewalk Repair, Tennis Crts. $690.56 $186.00 $876.56 10 Intermountain Traffic Safety vacuum, signs, plugs $260.93 $124.07 $124.06 $509.06 11 LeGrand Johnson Asphalt $961.31 $961.32 $1,922.63 12 Logan City Water Consumption $368.16 $368.16 13 Staker Parson 800 South Repairs $470.60 $470.60 14 Thomas Petroleum Fuel for City Vehicles $27.65 $27.67 $27.67 $27.67 $110.66 15 Utah Local Government Trust Monthly Workers Comp. $21.54 $33.09 $101.04 $127.98 $134.72 $418.37 16 Watkins Printing Elections Yard Signs $149.50 $149.50 17 18 19 20 21 22 23 24 25 26 27 28 29 • 30 31 32 ' 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $15,285.13 $991.15 $2,022.00 $116.00 $2,812.17 $2,002.11 $11,958.59 $35,187.15 Page I Total Amount to bi $35,187.15 River Heights City FY 2019-20 Cash Balance Analysis October 31,2019 YTD Actual Annual Budget General Fund Cash Balance - 06/30/19 (195,940.28) (195,940.28) Revenue 204,676.15 809,270.00 Expenditures 181,212,53 872,800.00 Net Revenue Over Expenditures 23,463.62 (63,530.00) Cash Basis Adjustment (89,173.65) 74,900.00 Less Restricted Funds - Minimum Balance Less Restricted Funds - Impact Fees - - Unrestricted Cash Balance - 09/30/19 (261,650.31) (184,570.28) Capital Projects Fund Cash Balance - 06/30/19 414,795.03 414,795.03 Revenue 716.93 477,000.00 Expenditures 87,585.76 655,400.00 Net Revenue Over Expenditures (86,868.83) (178,400.00) Cash Basis Adjustment - - Unrestricted Cash Balance - 09/30/19 327,926.20 236,395.03 Water Fund Cash Balance - 06/30/19 614,782.70 614,782.70 Revenue 157,781.24 361,350.00 Expenditures - Capital Projects 295,850.00 Expenditures - Operations 60,343.32 248,350.00 Net Revenue Over Expenditures 97,437.92 (182,850.00) Cash Basis Adjustment (3,791.40) 72,000.00 Less Restricted Funds - Minimum Balance (400,000.00) (400,000.00) Less Restricted Funds - Impact Fees (2,764.00) (2,764.00) Unrestricted Cash Balance - 09/30/19 305,665.22 101,168.70 1 Sewer Fund Cash Balance - 06/30/19 860,776.13 860,776.13 Revenue 112,824.07 312,800.00 Expenditures - Capital Projects 80,850.00 Expenditures - Operations 70,375.77 252,650.00 Net Revenue Over Expenditures 42,448.30 (20,700.00) Cash Basis Adjustment (1,105.90) 23,000.00 Less Restricted Funds - Minimum Balance (800,000.00) (800,000.00) Less Restricted Funds - Impact Fees (112,907.00) (112,907.00) Unrestricted Cash Balance - 09/30/19 (10,788.47) (49,830.87) River Heights City FY 2019-20 Cash Balance Analysis October 31,2019 YTD Actual Annual Budget Cpmbliied Cash - All Funds Cash Balance - 06/30/19 1,694,413.58 1,694,413.58 Revenue 475,998.39 1,960,420.00 Expenditures - Capital Projects 87,585.76 1,032,100.00 Expenditures - Operations 311,931.62 1,373,800.00 Net Revenue Over Expenditures 76,481.01 (445,480.00) Cash Basis Adjustment (94,070.95) 169,900.00 Less Restricted Funds - Minimum Balance (1,200,000.00) (1,200,000.00) Less Restricted Funds - impact Fees (115,671.00) (115,671.00) Unrestricted Cash Balance - 09/30/19 361,152.64 103,162.58 Combined Cash - General Fund & Capital Projects Fund Cash Balance - 06/30/19 218,854.75 218,854.75 Revenue 205,393.08 1,286,270.00 Expenditures - Capital Projects 87,585.76 655,400.00 Expenditures - Operations 181,212.53 872,800.00 Net Revenue Over Expenditures (63,405.21) (241,930.00) Cash Basis Adjustment (89,173.65) 74,900.00 Less Restricted Funds - Minimum Balance - - Less Restricted Funds - Impact Fees - - Cash Balance - Available 66,275.89 51,824.75 \ Combined Cash - Sewer Fund & Water Fund Cash Balance - 06/30/19 1,475,558.83 1,475,558.83 Revenue 270,605.31 674,150.00 Expenditures - Capital Projects - 376,700.00 Expenditures - Operations 130,719.09 501,000.00 Net Revenue Over Expenditures 139,886.22 (203,550.00) Cash Basis Adjustment (4,897.30) 95,000.00 Less Restricted Funds - Minimum Balance (1,200,000.00) (1,200,000.00) Less Restricted Funds - impact Fees (115,671.00) (115,671.00) Cash Balance - Available 294,876.75 51,337.83 River Heights City Financial Summary November 26,2019 Cash Balance Bv Fund 10/31/19 11/26/19 Net Change % of Total General Fund (261,650.31) (174,168.71) 87,481.60 -9.80% Capital Projects Fund 327,926.20 315,425.79 (12,500.41) 17.75% Water Fund 708,429.22 716,794.84 8,365.62 40.34% Sewer Fund 902,118.53 918,983.22 16,864.69 51.71% Total Cash Balance 1,676,823.64 1,777,035.14 100,211.50 100.00% %0f %0f Unexpended Budget Time YTD Actual Annual Budget Budget Incurred Incurred General Fund ' Revenue 295,443.89 809,270:00 513,826.11 36.51% 40.82% Expenditures Administrative 33,222.35 164,060.00 130,837.65 20.25% 40.82% Office 5,600.49 19,570.00 13,969.51 28.62% 40.82% Community Affairs 8,983.92 20,750.00 11,766.08 43.30% 40.82% Pianning& Zoning 6,559.31 7,270.00 710.69 90.22% 40.82% Public Safety 28,529.97 86,400.00 57,870.03 33.02% 40.82% Roads 32,978.82 114,200.00 81,221.18 28.88% 40.82% Parks & Recreation 25,827.62 90,550.00 64,722.38 28.52% 40.82% Sanitation 57,954.68 150,000.00 92,045.32 38.64% 40.82% Transfer To CP Fund - 220,000.00 220,000.00 0.00% Totai Expenditures 199,657.16 872,800.00 673,142.84 22.88% 40.82% Net Revenue Over Expenditures 95,786.73 (63,530.00) (159,316.73) i Capital Project's Fund; /; Revenue 716.93 3,000.00 2,283.07 40.82% Reimbursement income 234,000.00 234,000.00 Transfer From Generai Fund 240,000;00 240,000.00 Expenditures Administrative - - 40.82% Parks & Recreation 35,907.86 85,400.00 49,492.14 40.82% V. Roads 64,178.31 570,000.00 505,821.69 40.82% - - - 40.82% Total Expenditures 100,086.17 655,400.00 555,313.83 40.82% Net Revenue Over Expenditures (99,369.24) (178,400.00) (79,030.76) - - ~ ^ "'(i' Revenue 157,997.81 361,350.00 203,352.19 43.72% 40.82% Expenditures 72,571.98 544,200.00 471,628.02 13.34% 40.82% Net Revenue Over Expenditures 85,425.83 (182,850.00) (268,275.83) 1 Sewer Fund . Revenue 112,761.84 312,800.00 200,038.16 36.05% 40.82% Expenditures 74,466.56 333,500.00 259,033.44 22.33% 40.82% Net Revenue Over Expenditures 38,295.28 (20,700.00) (58,995.28) f ' . Combined- All Funds Net Revenue Over Expenditures - Combined 120,138.60 (445,480.00) (565,618.60)  RIVER HEIGHTS CITY Impact Fee Schedule Revenues on Hand FY Ended June 30,2019 Revenues on Hand Water Sewer Roads Parks ToUI FY2016 07/01/18 $ $ 31,837 $ $ $ 31,837 Funds Collected $ $ $ $ $ Interest Income $ $ 758 $ $ $ 758 Funds Utilized $ $ $ $ $ 06/30/19 $ S 32,595 $ $ $ 32,595 FY2017 07/01/18 $ $ 24,874 $ $ $ 24,874 Funds Collected $ $ $ $ $ Interest Income $ $ 592 $ $ $ 592 Funds Utilized $ 06/30/19 $ $ 25,466 $ $ $ 25,466 FY2018 07/01/18 $ 29,625 $ 49,860 $ $ 21,561 $ 101,046 Funds Collected $ $ $ Interest Income $ 313 $ 1,187 $ $ 227 $ 1,727 Funds Utilized $ 29,938 $ $ 21,788 $ 51,726 06/30/19 -$ (0) $ 51,047 $ $ 0 $ 51,047 FY2019 07/01/18 $ - $ $ - $ - $ Funds Collected $ 4,579 $ 3,711 $ 476 $ 903 $ 9,669 Interest Income $ 54 $ 88 $ 5 $ 10 $ 157 Funds Utilized $ 1,869 $ $ 481 $ 913 $ 3,263 06/30/19 $ 2,764 $ 3,799 $ 0 $ (0) $ 6,563 Total Funds Available 07/01/18 $ 29,625 $ 106,571 $ - $ 21,561 $ 157,757 Funds Collected $ 4,579 $ 3,711 $ 476 $/ 903 $ 9,669 Interest Income $ 367 $ 2,625 $ 5 $ 237 $ 3,234 Funds Utilized $ 31,807 $ - $ 481 $ 22,701 $ 54,989 06/30/19 $ 2,764 $ 112,907 $ 0 $ (0) $ 115,671 CAU$ers\CljfiVDrapbo;ARiver Heights CitytAudit 2019VRHC Impact Fees FY 201S-19 BnalSummary