City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, Februar>'4,2020 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m. in the River Heights City Office Building at 520 S 500 E. Opening Remarks (Gallup) and Pledge of Allegiance (Clausen) Adoption ofPrevious Minutes and Agenda Reports and Approval of Payments(Mayor, Council, StafQ Public Comment Discuss Changes to the Building Rental Policy Discuss 40 Foot Sight Triangle Regulations Adjourn Posted this 30'^ da^^ of Januar>- 2020 Sheila Lind, ReiJor^r Auachmcnts for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov). In compliance with the American Disabilities Act. individuals needing special accommodations (including auxilian.' communicative aids and serv ices) during this meeting should notifs Sheila Lind,(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone 8? Fax (435)752-2646  River Heights City 3 Council Meeting 4 5 February 4,2020 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Sharlie Gallup 11 Chris Milbank 12 Elaine Thatcher 13 Blake Wright 14 15 Recorder Sheila Lind 16 Public Works Director Clayten Nelson 17 18 Excused: Finance Director Cliff Grover 19 Treasurer Wendy Wilker 20 21 22 Others Present: Engineer Craig Rasmussen, Brooks and Heather Lehnig 25 The following motions were made during the meeting: 26 27 Motion #1 28 Councilmember Thatcher moved to "adopt the minutes ofthe council meeting of January 28, 29 2020 as amended and the evening's agenda." Councilmember Gallup seconded the motion, which 30 passed with Clausen, Gallup, Milbank, Thatcher, and Wright in favor. No one opposed. 31 32 Motion #2 33 Councilmember Clausen moved to "pay the bills as listed." Councilmember Thatcher 34 seconded the motion, which passed with Clausen, Gallup, Milbank, Thatcher and Wright in favor. No 35 one opposed. 36 37 Motion #3 38 Councilmember Milbank moved to "accept the Building Use Policy as presented, without the 39 Lions Club and ProLog Irrigation Company being called out as exempt in the policy." Councilmember 40 Thatcher seconded the motion, which carried with Clausen, Gallup, Milbank, Thatcher and Wright in 41 favor. No one opposed. 42 43 Proceedings of the Meeting: 44 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the River Heights City Building on Tuesday, February 4,2020 for their regular council meeting. "47 Opening Remarks and Pledge of Allegiance: Councilmember Gallup opened the meeting with 48 a thought and Councilmember Clausen led the group in the Pledge of Allegiance. lirnu iiLiglila Uitji U0UH6U 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646 49 Adoption ofPrevious Minutes and Agenda: Minutes for the January 28,2020 meeting were 50 reviewed with one change. 51 Councilmember Thatcher moved to "adopt the minutes of the council meeting of January 52 28,2020 as amended and the evening's agenda." Councilmember Gallup seconded the motion, 53 which passed with Clausen, Gallup, Milbank,Thatcher, and Wright in favor. No one opposed. 54 55 Reports and Approval ofPayments fMavor. Council. Staff): 56 Public Works Director Nelson 57 • He has discussed the lower well repairs with Engineer Dursteller, who informed that since 58 contractors are so busy right now,the city may have a hard time getting someone to do the full 59 project before the next budget year. He plans to have a company video the well to determine 60 the extent of the redevelopment. 61 • He has asked Travis, ofParson's Construction, to look at the intersection of 750 East 600 South 62 to see what can be done about the extreme cracking in the road and how much of it would need 63 to be fixed. After talking to him Mr. Nelson will have a better idea of the project scope and 64 cost involved. If it ends up a big project, they will get the engineer involved. 65 • Engineer Rasmussen gave an update on 400 South. Final plans should be ready to go out for 66 bid next week. They've set it up as one project, with two schedules; the east half or the full 67 project. They do not want two different contractors. The priority would be to start on the east 68 side, beginning at the 600 East intersection. Mr. Rasmussen described the scope ofthe road 69 reconstruction. The base under the asphalt is failing. The road is very flat from east to west so 70 there is nowhere for the stormwater to go. The project includes a four foot sidewalk, curb and 71 gutter on the south side. The ditch would be piped, which adds a lot of cost. The expected 72 timeframe is 3 months of construction. It is designed for a 60-foot right of way. Discussion 73 was had on the CMPO stipulation of a collector road being 66 feet, to be eligible for funding. 74 Engineer Rasmussen said smaller roads could also qualify. He pointed out that 800 South was 75 denied funding, not because ofits width, but because it wasn't designated as a collector in the 76 general plan. Councilmember Clausen asked ifthe bids come in high, could the city ask the 77 CMPO for funding. Engineer Rasmussen said the CMPO doesn't fund maintenance projects. 78 They look at road projects that encourage better traffic flow. 79 80 Finance Director Grover was absent. 81 82 Treasurer Wilker 83 • In her absence,the council reviewed and approved the list of bills to be paid. 84 85 Councilmember Clausen moved to "pay the bills as listed." Councilmember Thatcher 86 seconded the motion, which passed with Clausen, Gallup, Milbank,Thatcher and Wright in 87 favor. No one opposed. 88 89 Councilmember Thatcher 90 • She noted her discovery ofa website called strongtowns.org and recommended an article about 91 naturally slowing down traffic. She encouraged all to look at the website to get ideas that could 92 benefit River Heights. 93 • She and Mayor Rasmussen talked after the meeting last week about snow on city sidewalks. 94 Mayor Rasmussen stated, if we ask our citizens to keep their sidewalks cleaned, the city should 95 do the same. Ms. Thatcher checked with Dattage, a company who removes snow. They would 96 charge $100/hour. After hearing from PWD Nelson, who said they have spent 27 days in the River Heights City Council Meeting, 2/4/20 2  snow plows this year, she realized it would be quite expensive to hire an outside company for sidewalk snow removal. PWD Nelson checked and found some equipment for $6,000, which 99 would allow city employees to clean the sidewalks after the roads were done. Currently there 100 is not money in the budget to cover this. Mayor Rasmussen said the budget would need to be 101 revised. Ms. Thatcher said she has received a complaint about the sidewalk not being cleared 102 on 400 East, coming up the hill from Logan. She wondered ifthey could get the county to 103 clear it since it's their road. PWD Nelson said the county absolutely doesn't do anything with 104 their sidewalks. He explained the difficulty in clearing the 400 East sidewalk because its right - 105 next to the road. When the roads are plowed the snow gets thrown onto the sidewalk. This 106 type ofsnow is too heavy for a snowplow. Ms. Thatcher said she will call the county to discuss 107 it. 108 109 PWD Nelson informed that he plowed snow yesterday from 4am to 5pm. By 5pm,there were 110 only a couple spots on the city's sidewalks that hadn't been cleared. By this morning at 5am 111 everything was done. In short, the majority ofthe time, the sidewalks have already been 112 cleared by residents with four-wheelers, when they get finished with roads. He didn't feel it 113 would be cost effective to hire a company to do the job. Perhaps the city could purchase some 114 inexpensive equipment for city employees to do the job. Ms. Thatcher found out the city can't 115 hire residents because ofliability. Mayor Rasmussen pointed out some areas that hadn't been 116 cleared. He would like the sidewalks to be safe and walkable. Ms. Thatcher was inclined to 117 wait until the new budget came out to get something figured out for next year. Mr. Nelson 118 stated it will be hard to find a piece of equipment that will work in every case. Mayor ■ Rasmussen will continue to plow what he can until the city figures out how to remedy the situation. Mr. Nelson asked them to text him when they see a sidewalk is bad so he could go 121 take care of it. 122 123 Councilmembers Milbank,- Clausen, Gallup and Wright, as well as Recorder Lind didn't have anything 124 to report. 125 126 Mayor Rasmussen 127 • He reported on a wastewater treatment meeting he attended. - The treatment plant project is 5 128 days behind schedule. Their anticipated 10 years of growth which the plant would cover, is 129 now down to 6 or 7 years. The board approved getting their consulting firm involved to see 130 how they could expand the project. They estimate it would cost an addition 12 million to buy 131 another few years and count on the new impact fees covering the additional cost. The impact 132 fee schedule would be updated (raised) every two years, to cover future costs. 133 • Councilmember Clausen asked if and when they would sign a contract for the Old Church. 134 Mayor Rasmussen informed that Attorney Jenkins has reviewed the proposal that came in and 135 replied that he sees nothing in the contract which would preclude the council from making a 136 decision. The mayor will email the proposal to the council to review. He projected that they 137 will go back and forth on price. 138 139 Councilmember Thatcher asked if the Opera Company had been notified that they will need to 140 move out. Mayor Rasmussen said he's tried and hasn't been able to get ahold of anyone. The 141 contract the city has with the Opera Company is void as of last year since they didn't follow through on their end. Councilmember Milbank asked what had been proposed. The mayor iHj said, if the council approves Tony Johnson's proposal, he would renovate the building into 144 condos or apartments. River Heights City Council Meeting,2/4/20 3 145 146 Public Comment: Heather Lehnig asked, if the city purchased equipment for the city 147 employees to remove snow on the sidewalks, had they considered the cost of their overtime. PWD 148 Nelson said they wouldn't clear sidewalks on overtime, unless requested. Ms. Lehnig asked if he 149 cleared the 1000 East sidewalk yesterday. Mayor Rasmussen said it was he who did the job. Mr. 150 Nelson brought up that the city could probably get some equipment on a state contract for plowing the 151 sidewalk. 152 / Discuss Changes to the Building Rental Policv: Councilmember Milbank discussed his 153 suggested changes to the policy. He recommended anyone using the building for free should pay a 154 deposit and have a standard for keeping it in good order. Discussion was held on not naming the Lions 155 Club and the irrigation company as being exempt. 156 Councilmember Milbank moved to "accept the Building Use Policy as presented, without 157 the Lions Club and ProLog Irrigation Company being called out as exempt in the policy." 158 Councilmember Thatcher seconded the motion, which carried with Clausen, Gallup, Milbank, 159 Thatcher and Wright in favor. No one opposed. 160 Mayor Rasmussen asked the council if they would agree to waive the building use fees for the 161 Lions Club,ProLog Irrigation and the scout troop currently using it, with the recommendation that 162 they pay a deposit. After discussion, it was decided that the Lions Club and ProLog wouldn't be 163 required to pay a deposit, however, the scout troop would, because they use the building often, and 164 update it yearly. All agreed. 165 Mayor Rasmussen will let the scout group know they need to come into the office to sign the 166 form and pay the deposit. Councilmember Milbank will update the form and get it to Recorder Lind. 167 Discuss 40-foot Sight Triangle Regulations: Mayor Rasmussen said he has been working with 168 Compliance Office Johnson, in trying to enforce the 40' clear view triangle ordinance. The current 169 ordinance states there needs to be a clear view between 2 feet and 10 feet that is greater than 12 inches 170 in diameter. However, the city has a lot of mature trees that he doubted they want to remove. He has 171 found that residents are desirous to do the right thing but they want to use plant material that can be 172 seen through, such as certain grasses and other types oflandscaping that wouldn't cause a sight 173 problem. He wanted to ask the planning commission to revisit this section in an attempt to re-word it 174 so there are more options, which would still allow sight of movement. He gave a suggestion of object 175 no wider than 36' and must have a clear view every so many feet. 176 PWD Nelson wished the code could include something that states safety could trump what the 177 code allowed, on a case by case basis. 178 The council agreed to send the issue to the planning commission. 179 The meeting adjourned at 7:50 p.m. 180 181 182 183 184 Sheila Lind, Reccfrfler 185 186 187 Todd A. Rasmussen, Mayor River Heights City Council Meeting,2/4^0  River Heights City Bills To Be Paid 2/4/2020 Payee Description Admin. P«&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total 1 Cache Valley Publishing Newspaper Ad/Mtgs. $35.54 $35.54 2 Lowe's Repair Items for Office Bldg. Fix Ups $130.21 $130.21 3 Matthew Regen, CPA FY2019 Audit $3,680.00 $2,160.00 $2,160.00 $8,000.00 4 Nicholas Bailey Utility Deposit Refund $24.19 $24.19 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page I SubTotals $3,845.75 $2,184.19 $2,160.00 $8,189.94 .^ ^ Page 1 Total Amount to b I $8,189.94  River Heights City 520 South 500 East 435-752-2646 Building Use Policy Group Representative*: ; Phone S Address: Email: . Reservation Date:** Hours:*** # of People: (40 max) *Must be at least 21 years old, a residient of River Heights and be present during the entire rental time. ** The building is NOT available for rent on Thanksgiving, December 24, 25,31 or January 1. *** The building is available to rent between 8:00am and 9:30pm. Be specific on the hours you'd like since someone will open and close the building for you. River Heights City is dedicated to serving its citizens and allowing them to use the City Buiidihg. In order to maintain a secure and well maintained facility the following Building Use Policy has been established and must be followed. Deposits, Fees,and Cancellations ' • Building use is for River Heights' residents, wishing to use the building for personal events, such as family gatherings, socials, or private club meetings. Majority of attendees must be River Heights residents.' • Deposit and fees not paid prior to 5 days before the reservation may result In forfeiture of the reservation. • A credit card deposit and rental fee will be required. • A cancellation less than 3 days before reservation may result in a forfeit of the rental fee. The deposit Is still refundable. • The deposit may be returned within 10 days after the inspection verifies that no building or property damage has occurred, that no City property is missing, there has been no violation of the rental agreement rules, and the facility is left clean and in orderly condition. River Heights City reserves the right to withhold all or part of the cleaning deposit for any violation of this rental agreement or for any costs incurred to the city. • Any damage over the deposit amount will be charged to your credit card. • Deposit refunds will be applied back to your credit card. You will receive a receipt by email. • Failure to be out of the building or facility on time may incur an additional fee, which will be withheld from your deposit or charged to your credit card.  • Fees will be assessed as follows (credit card only): Deposit: $100 Building Use Fee: $ 50 (first 5 hours) Additional Hours: $ 25 per hour Fees may be waived contingent upon Citv Council aoorovat for non-profit organizations and local government uses. Current entities exempt from fees are: Forums regarding River Heights Citv government town hails with ieaisiature representatives. Lions Ciubi?). Pro-Log irrigation Co. NOTE:Council aoorovai may take up to three weeks. Building Use • No use or consumption of alcoholic beverages or illicit drugs will be permitted In or around the City Building. Smoking is not permitted on City property. Maximum Occupancy is 40 people. Organizations using the building must use only those areas for which pre-approval has been granted. Organizations are responsible to leave the building as clean and organized as when they found it. A vacuum will be available in the kitchen, however, cleaners and rags will not be provided. Children are welcome at the City Building but must be under the direct supervision of responsible adults at all times. • Trash must be disposed of and can be placed in the dumpster at the end of the driveway, east of the tennis courts. Extra liners will be provided in the bottom of the can. Lost or Stolen Property • The City of River Heights will not be responsible for the loss or damage of equipment, personal belongings, or other items owned or used by the organization using the building. • Items left for more than 60 days will be utilized or discarded as deemed proper by city staff. IN THE EVENT OF A BUILDING ISSUE CALL CLAYTEN NELSON AT 435-213-6948. I have read and agree to the terms and conditions listed in this policy. Failure to abide by this agreement will result in the loss of reserving privileges for the City Building in the future. I understand that River Heights City assumes no responsibility or liability for accidents or injuries arising from activities conducted at the City Building. I agree to pay for damages that occur to the facility, including costs exceeding the amount of the deposit. I have received a copy of the Building Renting Guidelines. Signature Date Staff Initials Office Use Only Rent Paid: Date: Deposit Paid: Date: Deposit Refund Amount: Date: October 2019  v\ p /v\3ir\ joM s s(voii3<wx59V i.H!?l5 ^ £ 9 ■n 1 I Oh j.aaTfLS f>A3lA fvOUyA31^ n rrrm-in i [ Trrrrrrr J-33W-A^ 4s^ A ^i\t\ 01 -  wV-v "a m. f