City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, September 1,2020 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. The meeting will be held through Zoom, as well as in person. Public will be admitted on site, up to 30 people in the council room. Masks are required. Those not in attendance who wish to provide comment on any of the agenda items can do so by email to office@riverheights.org(by noon on the date of the meeting). Adoption of Previous Minutes and Agenda Reports and Approval ofPayments(Mayor, Council, Staff) Public Comment Update on Domestic Violence Amid the Pandemic Discuss City Shop and Material Area Adjourn To cormect to the live Zoom meeting dial: 1 669 900 6833, Meeting ID: 831 3847 4093 Password: 389707 Posted this 29^"^ day of August 2020 Sheila Lind, Recorder Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov). In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliar>- communicative aids and services) during this meeting should notify Sheila Lind.(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone 8c Fax (435) 752-2646  River Heights City 3 Council Meeting 4 5 September 1,2020 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Sharlie Gallup 11 Chris Milbank 12 Elaine Thatcher 13 Blake Wright 14 15 Public Works Director Clayten Nelson 16 Finance Director Cliff Grover 17 Treasurer Wendy Wilker (not in meeting, but in building) 18 19 Excused: Recorder Sheila Lind 20 21 Others Present: Joe Ames, Heather Lehnig, Cindy Schaub, Bryce ■?9 Lancaster (online from CAPSA) 24 25 The following motions were made during the meeting: 26 Motion #1 27 Councilmember Claussen moved to "adopt the minutes of the council meeting of August 18, 28 2020 and the evening's agenda." Councilmember Gallup seconded the motion, which passed with 29 Clausen, Gallup, Milbank, Thatcher, and Wright in favor. No one opposed. 30 31 Motion #2 32 Councilmember Thatcher moved to "pay the bills as listed." Councilmember Claussen 33 seconded the motion, which passed with Clausen, Gallup, Milbank, Thatcher and Wright in favor. No 34 one opposed. Ammend motion to include Apple Days expenses as follows: Catherine Sorenson 35 $47.20, Sarah Nelson $101,07 for Tennis, Heather Lehnig $243.76 for 5k run, Sharlee Gallup $346.09 36 for other apple days items. Will put additional bills in Wendy's box. 37 38 39 Proceedings of the Meeting: 40 41 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in 42 the River Heights City Building on Tuesday, September 1, 2020 for their regular council meeting. In 43 the absence of Recorder Lind, Joe Ames took minutes. 44 Opening Remarks and Pledge of Allegiance: Councilmember Gallup opened the meeting with a thought and Councilmember Wright led the group in the Pledge of Allegiance. Adoption of Previous Minutes and Agenda: Minutes for the August 18, 2020 meeting were 47 reviewed. iwef ileighta ui^' i ISleetiiig, 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 48 Councilmember Claussen moved to "adopt the minutes of the council meeting of August 49 18,2020 and the evening's agenda." Councilmember Gallup seconded tbe motion, which passed 50 with Clausen, Gallup, Milbank,Thatcher, and Wright in favor. No one opposed. 51 52 Reports and Approval ofPayments(Mayor. Council. Staff): 53 Public Works Director Nelson 54 • JP Minor Subdivision - stubs are in. It is complete, other than repaying of asphalt. Hoping 55 tomorrow he can give a date on the asphalt repair. With that repair,just further east of where 56 they installed sewer, several years ago was another sewer project in the road, but started to 57 settle. Rough going down 800 South. There is an 8 foot section between the two areas - 58 suggests having that old section repaired at the same time. Guessing they will use a lay down 59 machine. For removal probably looking at $200-300 and to put new asphalt down $1500-2000, 60 for a total of around $2000-3000. We saved money on 600 South and we have about $10,000 61 on street repairs. Tear-out - not sure who would do. 62 • Mayor asked where we are on sidewalk repairs. Public Works Director Nelson hasn't done any 63 in a while. We have a priority list, but summer has been so busy that he hasn't had time. 64 Councilmember Thatcher plans to do a walk around. Public Works Director Nelson believes we 65 put $10,000 in for this. Public Works Director Nelson to send priority list to Councilmember 66 Thatcher. 600 East is a tougher situation due to being county - county doesn't maintain 67 sidewalks. We have planned for sidewalk on 600 East. Councilmember Wright asked about 68 having County take out the old sidewalk,then we could just put in new - saves some expense. 69 Mayor unsure ofhow the county would respond. Public Works Director Nelson says county 70 has gone half with City on previous projects. Mayor asked about Orchard Drive - Public Works 71 Director Nelson says as ground freezes it affects the quality ofthe road. Right now it is not that 72 bad. Mayor says there is a spot where sidewalk has caved in and asphalt is sagging. Public 73 Works Director Nelson says it is on the list - list includes entire city with high, medium and 74 low status. 75 76 Finance Director Grover had nothing to report. 77 78 Treasurer Wilker 79 • The list of bills to be paid was presented. 80 81 Councilmember Thatcher moved to "pay the bills as listed." Councilmember Claussen 82 seconded the motion, which passed with Clausen, Gallup, Milbank,Thatcher and Wright in 83 favor. No one opposed. Ammend motion to include Apple Days expenses as follows: Catherine 84 Sorenson $47.20, Sarah Nelson $101,07 for Tennis, Heather Lehnig $243.76 for 5k run,Sharlee 85 Gallup $346.09 for other apple days items. Will put additional bills in Wendy's box. 86 87 Councilmember Thatcher 88 • Comments from citizens: speed control on their block (Caragus). Think about ways to control 89 speed in that block and beyond on 400 South (near Councilmember Gallup). Mayor Rasmussen 90 says they did a speed evaluation with results between 24 and 28 mph. Public Works Director 91 Nelson says they go through dips there and then accelerate, which could cause it to sound like 92 they are going faster than they may be. Councilmember Gallup knows they are concerned 93 because there are young children going back and forth in that area. River Heights City Council Meeting, 9/1/20  • Coroment from a woman on 400 South who wanted to have known that a sidewalk is needed on the north side due to children crossing the street while cars are coming up the hill and bridge 96 and turn the comer quickly onto 400 South. Councilmember Claussen says that now that there 97 has been improvements some will want a sidewalk and some won't. Councilmember Thatcher 98 suggests to give until next year to see and consider in a different year's budget. Councilmember 99 Claussen says they vA\l talk to residents to get a feel. Public Works Director Nelson said some 100 residents have asked about a row oftrees instead of a sidewalk, which would look nice. 101 Suggestion that the city put them in to have them all in a row where they would be in a future 102 park strip. The budget is already allocated for this year, to discuss in the future. 103 • Councilmember Milbank asked about businesses having their own insurance vs; city insuring 104 the old school building. Audiologist has about 100 clients - impact oftraffic is pretty minimal, 105 with only one client at a time. 106 • Liked the weeklong celebration for Apple Days. Some Mom's liked not having the bouncy 107 houses, and just letting the kids mn and play. The ice cream was a nice touch. Councilmember 108 Thatcher feels we need to work on more communication with residents. Councilmember 109 Milbank asked about using the newsletter. Councilmember Wright said he didn't get rid of half 110 of what he took. In the flyers we could say when you hear the music come out to the curb. 111 Councilmembers Milbank and Thatcher feel we need to look at the content ofthe newsletter as 112 there are things people still don't feel they were aware of. Could add what the City Council has 113 been discussing. 114 115 Councilmember Milbank • We now have a sign labeling Hillside Park. Just Jumping is starting to use this tennis court - had previously discussed group using as long as they don't damage anything. Does the city 118 want to charge the group ifthey are a profit group? Councilmember Thatcher says heavy of 119 steel ropes could damage. Shoes could also affect. Councilmember Milbank to check on that. 120 They are charging $30 per child, do we want a cut of that due to someone making money off of 121 the location? Public Works Director Nelson thinks we have something from the past about that 122 when Dixie Wilson was on the council. Councilmember Wright feels it was tied more to a 123 business license. Councilmember Milbank could do further research and check with the Just 124 Jumping group. Mayor feels if non-profit it is a non-issue, but iffor-profit then we may need to 125 discuss. Guess is that they may still be a non-profit. Will also check the court for damage. 126 127 Councilmember Clausen 128 • Thursday after next(10th) it had been planned to have a 6 pm meeting about old the church - it 129 was confirmed that the meeting will still be held. 130 131 Councilmember Gallup 132 • Thanked Sheila for the hard work on Apple Days. 133 134 Councilmember Wright 135 • Councilmember Milbank, Sheila and Councilmember Wright are working on a flyer for the 136 park/cemetery town hall meeting. It will have a description without the need for a picture, with 137 reference to the website for more info. Asked Mayor what the delivery date might be for that? lift Meeting on the 15th. Probably send flyer the previous Saturday. FD Grover says they are sending some cards out about utilities, so flyer could be combined in the same mailing. Get River Heights City Council Meeting,9/1/20 140 with FD Grover. However, Utilities info will be a postcard, flyer is a two-sided letter sheet. The 141 city will stick with a hand delivered flyer. 142 • Sheila had given more bills related to Apple Days. FD Grover wants to review. Add to the list 143 of other bills to be paid this round. 144 145 Recorder Lind was absent. 146 147 Mayor Rasmussen 148 • Contract for old school: They want to keep audiologist there for another 3 years. Planning on 149 signing the contract with the county and take the building, barring any issues with the council. 150 Councilmember Claussen asked about Mayor's thoughts about the audiologist staying there? 151 Mayor doesn't feel it is a concern. The county won't pay any rent for him to stay there. 152 • Has been approached by Mountain West Strings - received a donation from orchestra at Temple 153 Square for stands, etc. Mayor will allow them to use storage for those items, temporarily. 154 • Homeschool co-op looking for rooms one day per week - until we decide what to do with the 155 building plans to use the space. The Ballet Company is still interested in the entire space in the 156 spring. Councilmember Thatcher says one-day-per-week could affect a whole week rental. 157 Treasurer Wilker to check on insurance cost on the property. Public Works Director Nelson 158 says there is property information the insurance company wants before they will give us a 159 quote. 160 • Signed a document with the state today regarding Corona Incentive Money (Cares Act). We 161 were slated $60,000 to our city. Majority thinking to offset if people couldn't pay their bills, 162 but there is a big section about technology. Could spend some money to help improve 163 communication with city, such as microphones in this room. Councilmember Thatcher called 164 Lynn's Audio about upgrading communication equipment - will follow-up on a bid. 165 Councilmember Clausen suggested using a portion of that money to send out newsletter each 166 month and share council items more regularly. Councilmember Thatcher suggested considering 167 electronic communication methods. Councilmember Clausen says every resident could sign up 168 for an email notice. Councilmember Thatcher suggested a prize drawing for providing emails. 169 170 Update on Domestic Violence Amid the Pandemic: Brvce Lancaster, from CAPSA. was 171 online. Expected a rise in those reaching out for help - those numbers have been pretty high. Provided 172 a report via email to Mayor Rasmussen, which was shared on the screen. Significantly more than 173 expected as far as help needed. Crisis calls are up 110%. Casework sessions up 42% - using Microsoft 174 Teams and Zoom for much ofthis work. Mayor asked about the increases and how that affects CAPSA 175 - crisis line is always higher than other services and looking for information. Emergency Shelter up 176 60%(higher cost)- more in hotels due to corona virus, then if space and not sick then may come to the 177 shelter. Therapy sessions up 22%. They have been able to maintain all services, and even education 178 has continued. But we do see this as a problem that will persist if the virus clears up soon. There will 179 continue to be difficulty in the valley for a long time - looking for creative ways to meet that need 180 ongoing. People need to understand this is an issue, especially in times of crisis. Councilmember 181 Thatcher asked about city-specific stats? They don't break it down by city - there are confidentiality 182 requirements - it could put folks in danger iftoo specific. Mayor asked ifthere is anything as 183 government or community that we can do to help? They haven't noticed anything that seems to be 184 hindering, but getting awareness out is a big help. The increase in calls to the crisis line is encouraging, 185 which means they are getting the info about that line. So city can put the crisis line number in the 186 newsletter. A yard sign at the city office is a possibility. Reaching out to friends goes a long way. 4 River Heights City Council Meeting, 9/1/20  ■Councilmember Thatcher thanked CAPSA for everj^hing they do. Councilmember Milbank asked if there are those struggling to pay bills? Mayor is not aware of any. Councilmember Milbank asked if 189 there should be a process in place to where if someone does come in we would know how to proceed? 190 Mayor says there is nothing automatic at this time, but need hasn't arisen, yet. Mayor has seen at work 191 that people feel they don't have control due to the virus and want more control, which is a struggle. 192 With more at home and not in their adult environments, with kids at home, there is more stress in that 193 environment. Councilmember Thatcher will get in touch with Bryce about getting yard signs. Mayor 194 asked Bryce to send text-content to Sheila in an email that can be put in the newsletter. We may also • 195 have some pamphlets. 196 Discuss Citv Shop and Material Area: Councilmember Clausen shared that Public Works 197 Director Nelson and he have discussed this. Proposes that we build the city shop where the current 198 shop is, then build another one on the south end of the current shop. Need a materials area. Could take 199 a part of the Stewart Hill Park with a fence around it to hide visibility somewhat, for materials, such as 200 asphalt, material from water leaks, piles of pit run, road base, chips. Then we -have what we need to fill 201 holes. Can't use the same material due to it being muddy. We need several stockpiles on hand. After a 202 repair the asphalt is hauled off. The dug out material can be dried and then mixed in with another pile. 203 Currently it is kept on the 4 acres on Stewart Hill Drive. Mayor mentioned that if the park goes in we 204 need a place for green waste. Councilmember Thatcher asked how much space it would heed? Public 205 Works Director Nelson says the asphalt is fairly good sized. When hauling immaterial from a water 206 leak it will spread. Guessed that a Va acre would probably work. Councilmember Thatcher says it could 207 be worked pretty easily into the park plan. Councilmember Milbank asked about the walls or a crib that 208 could contain the sides. Public Works Director Nelson says in the winter that could be challenging and ' need an open area. Wants it on the ground so that water can seep out and dry. Councilmember Wright ^. j says neither uses are very compatible with the park and also commented that the distance is probably 211 not too convenient for the city workers. Discussed the idea of putting the materials area where the 212 tennis parking lot is. Councilmember Thatcher liked the proposal to build the shop here where the 213 existing one is. Public Works Director Nelson asked about the possibility of purchasing a portion of 214 the property behind the church on 600 East. Also asked about Weston property (Mayor said that may 215 already be spoken for with the church). Public Works Director Nelson doesn't feel that stockpiling 216 materials here is a good idea due to needing drainage. Would probably have to build drying beds which 217 could be expensive. Usually need to have a quick place to haul the material in the middle of the night. 218 Councilmember Wright asked what was done in the past before this location? Councilmember Gallup 219 suggested to tear down the old church and have the city use that area for all of this. Councilmember 220 Thatcher mentioned that Councilmember Wright had previous brought up that it needs to look good for 221 the residents that live nearby. Public Works Director Nelson says when we build shop back here it 222 would be nice to have a restroom and eyewash station. It would be expensive to get sewer to existing 223 shop area. Have allocated $120,000 in the budget for this work. Councilmember Clausen feels we 224 could build a new shop for about $100,000 without tearing down old part. Floor drain is a problem in 225 the current shop. Public Works Director Nelson says the biggest problem is after pushing snow it 226 doesn't have a good drain location. This may require the new shop to be larger if all vehicles need to 227 be parked in it. Can use Sewer/Water impact fees ($113,000). These fees need to be used by June of 228 2022 for the oldest fees. Thinking a steel building. Mayor posed questions on what the $120,000 could 229 cover. Suggested to build building, then add insulation to it, later. Would want heat sooner. 230 Councilmember Thatcher asked about the past idea of using the old school as a shop - probably not as 7"^ 1 there could be paying customers in that building. Councilmember Milbank asked how much bigger ; will the new shop be compared to the old shop? Councilmember Thatcher guessed 1500 sq feet. Public 233 Works Director Nelson says the building would have to be L-shaped due to snowplows, etc. New 5 River Heights City Council Meeting, 9/1/20 234 building needs to be deeper than existing building. Also discussed putting the building on the far south. 235 side of.the property as a detached building. Councilmember Milbank asked if the city owned one of the 236 houses, but Councilmember Wright feels it was sold. Councilmember Wright feels we should have the 237 workshop for the old church and see where that goes before proceeding with this. Mayor asked what 238 are all of our options? Councilmember Milbank suggested hiring hauling for some fill material, but 239 Public Works Director Nelson says it will get continually harder to find places to dump that kind of 240 material. We do need to store the non-asphalt material to reuse. Tearing down the church is a 241 considerably more expensive option. How urgent is the need? Public Works Director Nelson asked 242 about the church property behind the stake center and if they would be willing to sell? Mayor feels we 243 need to explore all options and not be limited due to a few factors. We have until June 2022. The old 244 church option would be costly since you'd lose the revenue from selling the lots, and would then have 245 the cost oftearing down the church. Mayor likes the idea of having a nice yard with trees, landscaping, 246 etc., that look nice and attractive, but takes money. Councilmember Clausen asked how to proceed. 247 Councilmember Wright suggests having the park town hall and church workshop to see where we end 248 up. Councilmember Gallup suggests mentioning putting it up on Stewart Hill Drive with the residents 249 in upcoming meetings so that they are aware and we can get their feedback. Councilmember Thatcher 250 asked Mayor to reach out to the church about the option of purchasing property behind the stake 251 center. Councilmember Wright also has a connection to check with the church, as well. Mayor 252 suggests to pull up the county plat and look for all available lots, then contact owners. If we had 253 property we wanted we could knock on a door to ask about selling property. Councilmember Wright 254 asked about Randy Weston's shop property against Conservice's parking lot. 800 South may have 255 property owners willing to sell. Mayor mentioned the quickest option is to do Councilmember 256 Clausen's original proposal. Public Works Director Nelson says there are also two power lines across 257 existing shop area. Probably do 4-6 water line repairs per year on average, 6-10 on a heavy year. 258 Public Works Director Nelson asked'by Mayor to reach out to neighboring cities to see where they are 259 dumping asphalt spoils. Providence is probably our only option, such as near Von's Park. Need to 260 consider the wait for a truck to dump and come back - can't be waiting an hour. Councilmember 261 Clausen suggested storing dry material here and wet material on Stewart Hill Drive, so split the 262 locations based on type. Feeling is to wait until Stewart Hill Park Town Hall and Old Church 263 Workshop meetings to determine public sentiment. Take the time and do it right. Councilmember 264 Clausen mentioned that there are some city items being stored in the old church that will eventually 265 need a place to move to. Councilmember Clausen asked to look on the county GIS map in,River 266 Heights for available property, find owners and make a list. Councilmember Wright suggested an 267 option might be to see if Mike and Ruthann Nelson might be willing to sell the back oftheir property 268 adjacent to the current city yard. 269 Public Comment: Heather Lehnig asked about traffic line (counter)in front of her home. 270 Mayor and Councilmember Thatcher hasn't heard of any, but Mayor can get reports and provide to 271 Heather. 272 The meeting adjourned at 8:24 p.m. 273 274 275 276 •■ Joe Ames, Minute Taker 277 278 279 Todd A. Rasmussen, Mayor River Heights City Council Meeting,9/1/20  River Heights City Bills To Be Paid September 1, 2020 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total JUNE 2020 $ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 JULY 2020$ 16 Aleena Astle Apple Days Pizza $94.92 $94.92 17 Bright Stripes Sweeping Cross Walks/School Crossings $2,950.00 $2,950.00 18 Comcast Business Office Internet $28.24 $28.23 $28.22 $84.69 19 Dominion Energy Gas $9.94 $2.98 $2.97 $56.52 $2.97 $75.38 20 Heather Lehnig Apple Days 5K $243.76 $243.76 21 Katherine Sorenson Apple Days 5K $47.20 $47.20 22 LeGrand Johnson Construction 400 South - Final inc. Retention $148,107.32 $148,107.32 23 Peggy Smith Apple Days Parade $166.26 $166.26 24 Roto Rooter Portable Toilet Soccer Field $100.00 $100.00 25 Sam's Club Office Supplies $120.48 $120.48 26 Sara Nelson Apple Days Tennis $101.07 $101.07 27 Sharlie Gallup Apple Days & Christmas Ambassadors $346.09 $346.09 28 Stacey Marble Crossing Guard Training $12.95 $12.95 29 State of Utah Storm Water Permit Annual $750.00 $750.00 30 Thomas Petroleum Fuel for City Vehicles $21.74 $21.73 $21.73 $21.73 $86.93 31 Twin D, Inc. Clean & Video Sewer System $42,837.89 $42,837.89 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $158.66 $124.72 $12.95 $999.30 $151,082.02 $856.48 $42,890.81 $196,124.94 Page 1 Total Amount to I d $196,124.94