City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, February 16,2021 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. The meeting will be held through Zoom. Those wishing to provide comment on any of the agenda items or other topics can do so by email to office@riverheights.org(by noon on the date of the meeting). Opening Remarks(Huntly)and Pledge of Allegiance(Wright) Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Review and Accept or Deny the Zollinger Annexation Petition Discuss Canyon Jams Use of Heber Olson Park Frank Howe of Logan River Task Force Adjourn To Join the Zoom meeting: https://us02 web.zoom.us/j/86591211007 Dial: 1 346 248 7799, Meeting ID: 865 9121 1007 Posted^is 11"* day ofFebruary 2021 Sheila Lind, Recwder Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov). In compliance with the American Disabilities Act. individuals needing special accommodations (including auxiliar> communicative aids and services) during this meeting should notify Sheila Lind.(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 5 February 16, 2021 6 7 8 Present: Mayor Todd Rasmussen 9 Council members: Doug Clausen 10 Sharlie Gallup 11 Nancy Huntly 12 Chris Milbank, electronic 13 Blake Wright 14 15 Recorder Sheila Lind 16 Public Works Director Clayten Nelson 17 Finance Director Cliff Grover, electronic 18 Treasurer Wendy Wilker, electronic 19 20 Others Present Electronically: Cindy Schaub, Heather Lehnig, Frank Howe, Dallas 21 Torgersen, Lisa Jorgensen, Kendra Penry 22 The following motions were made during the meeting: 25 26 Motion#! 27 Councilmember Clausen moved to "adopt the minutes of the council meeting of February 2, 28 2021 and the evening's agenda." Councilmember Huntly seconded the motion, which passed with 29 Clausen, Gallup, Huntly, Milbank, and Wright in favor. No one opposed. 30 31 Motion #2 32 Councilmember Clausen moved to "pay the bills as listed." Councilmember Gallup seconded the 33 motion, which passed with Clausen, Gallup, Huntly, Milbank, and Wright in favor. No one opposed. 34 35 36 Proceedings of the Meeting: 37 38 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 39 River Heights City Building on Tuesday, February 16, 2021 for their regular council meeting which 40 began at 6:40 p.m. 41 Opening Remarks and Pledge of Allegiance: Dismissed due to time constraints. 42 Adoption ofPrevious Minutes and Agenda: Minutes for the February 2, 2021 meeting were 43 reviewed. 44 Councilmember Clausen moved to "adopt the minutes ofthe council meeting of February 2, 2021 and the evening's agenda." Councilmember Huntly seconded the motion,which passed with Clausen, Gallup, Huntly, Milbank, and Wright in favor. No one opposed. IVivdi'llaiglttfl Ciljf'C6UrtOil4)><loodngi Did6i''i3i 1 520 South 500 East River Heights, Utah 84321 Phone 8c Fax (435) 752-2646 47 48 Reports and Approval ofPayments(Mavor. Council. Staff): 49 FD Grover 50 • He discussed the Financial Summary. The city's cash position has improved since last month. 51 Funds are tracking fairly well. He has put the financial statements on the Drive, which contain the 52 detail behind the Summary. Councilmember Clausen asked ifthere was a problem with the sewer 53 fund. Mr. Grover answered,for some reason Caselle did not post sewer billings to the correct 54 account during three recent months. 55 • Councilmember Huntly asked for explanation on the roads budget. Mr. Grover stated halfthe cost 56 oflast year's 400 South road project was carried over to this year. The previous year was under 57 budget by the same amount. 58 Treasurer Wilker 59 • She presented and answered questions regarding the list of bills to be paid. 60 Councilmember Clausen moved to ''pay the bills as listed." Councilmember Gallup 61 seconded the motion, which passed with Clausen, Gallup, Huntly, Milbank,and Wright In favor. 62 No one opposed. 63 Public Works Director Nelson didn't have anything. 64 Recorder Lind 65 • She asked ifthe Council would like her to send flowers to the Crosbie family due to the passing of 66 Kleta Crosbie. She and her husband Ervin worked for the city for many years. They agreed to 67 flowers. 68 Councilmembers Clausen, Huntly, Gallup and Wright didn't have anything to report. 69 Mayor Rasmussen 70 • He asked the Council ifthey would be okay with him moving ahead with some long-term leases of 71 the Old School. Councilmember Clausen asked if the city attorney has said we need to advertise 72 that the building is available for rent. Mayor Rasmussen said we don't need to legally, but we can. 73 Mr. Clausen would like to see what offers might be out there and felt an ad would be appropriate. 74 Mayor Rasmussen said the problem is that he doesn't know yet what there is to offer and the 75 going rate. He will need to get further into it before placing an ad. Mr. Clausen suggested talking 76 to a property management group. This sounded beneficial to Mayor Rasmussen. PWD Nelson 11 suggested a management company could take care of renting it so the city wouldn't need to deal 78 with the renters. Councilmember Wright was in favor ofletting the mayor work through the 79 school rental issues, which would allow the Council to spend their time trying to figure out what 80 to do with the Old Church. Coimcilmember Clausen pointed out that Tony Johnson was still 81 ,interested in purchasing it. Councilmember Huntly noted the Old Church is structurally sound, 82 has good attributes and potential. The Council gave approval for Mayor Rasmussen to move 83 forward with renting the Old School. 84 Councilmember Milbank i 85 • The RFP for the park property is out. He has worked with Engineer Rasmussen and asked him to 86 put together a tally of total costs that can be used for grant applications, which would cost the city 87 about $800. Engineer Rasmussen guessed construction drawings could run between $30,000- 88 $50,000. Councilmember Wright asked Mr. Milbank if he'd received a call from a resident who 89 would like to offer their help. Mr. Milbank had not, but was willing to entertain whatever help 90 was offered. PWD Nelson said he received an email from a person at the University about the 91 RFP. He will refer him to Mr. Milbank. The RFP was sent to 4 landscaping companies, posted in 92 the Herald Journal, the city's website and Facebook page. River Heights City Council Meeting, 2/16/21  • Mr. Milbank reminded that Councilmember Thatcher was going to include write-ups in the newsletters about what projects were going on in the city. Mayor Rasmussen said he will cover 95 that in his mayor's report of the newsletter. 96 • Mayor Rasmussen reminded that the city's portion of RAPZ money usually shows up in March. 97 He asked Mr. Milbank to figure out what those funds could be used for. 98 Public Comment: There was none. 99 Review and Accept or Deny the Zollineer Annexation Petition: Councilmember Wright explained 100 that Dallas Torgersen has turned in an annexation petition in behalf of the Zollingers, for 34 acres south of 101 the Watterson property on 1000 East. The Planning Commission reviewed the petition at their last 102 meeting and recommended it to the council. Ifthe council accepted the petition tonight, it would move 103 forward in the process. The property would come into River Heights zoned agricultural. The Zollingers 104 would be interested in zoning part of it as residential right away for a minor subdivision. 105 Dallas Torgersen explained Ron Zollinger's intent is to cut offthe south portion thatjuts out for a 106 minor subdivision of three lots. They met with the County Council in December and their response was 107 that they didn't oppose it as long as River Heights took over the road up to and fronting the property. 108 Dallas Torgersen discussed the distance to connect the property to utilities. The water line would 109 need to be run 500-600 feet. Sewer would need to be run 1200-1300 feet. He figures there is plenty of 110 drop to get the sewer connected. 111 P WD Nelson thought Providence was planning to take the road in front of the property since the 112 property to the west is in Providence. Mayor Rasmussen pointed out this may change after the 113 Providence vote on the referendum this year. There is a possibility the west property may end up in River 114 Heights. PWD Nelson said it looks as if River Heights annexed the Zollinger property, the County road would automatically go to River Heights. Councilmember Milbank asked who would pay to get the utility lines to the property. 117 Councilmember Wright said the ordinance states this is the developer's responsibility. However,the city 118 may have an incentive to keep the property (not allowing it to go to Providence) as a way to control 119 development. Who knows if, in the future, the Zollingers may want to do a higher density development, 120 which Providence could allow. He suggested the city might consider getting utilities to the northwest 121 edge of the Zollinger property. PWD Nelson said the water is at 600 South 1000 East and sewer is at 900 122 East on 600 South. He said the cost could easily be $100,000-$200,000. He discussed some alternatives 123 involving the Zollinger's current water lines along 1000 East. 124 Councilmember Clausen would like time to find out the costs to the city before they move 125 forward. Councilmember Wright suggested checking with Engineer Rasmussen on cost estimates. 126 Mayor Rasmussen thought it would be nice if River Heights had services to the property, which 127 might persuade the Bickmore property to come to River Heights. Councilmember Wright pointed out the 128 Bickmore property is surrounded by Providence on three sides. Dallas Torgersen informed that the 129 Zollinger property doesn't fall into Providence's annexation declaration. He was asked if they would 130 have an easier time connecting to Providence utilities. PWD Nelson said sewer distances are about the 131 same. Mr. Torgersen asked if it were a possibility for them to be in River Heights and be serviced by 132 Providence. 133 Councilmember Clausen asked Dallas Torgersen if they would consider sharing the cost of getting 134 utilities to the property. Mr. Torgersen wasn't sure they could bare this expense. PWD Nelson stated the 135 city has done cost sharing before. He cautioned there would be road expenses for utility installation, as 136 well. 117 Discussion was held on whether to accept the petition with the idea the petitioners could pull out if they decided it wasn't going to work. Recorder Lind explained once the annexation is accepted then they River Heights City Council Meeting, 2/16/21 139 need to follow a timeline. Councilmember Wright asked Dallas Torgersen if he would consider the 140 coimcil revisiting this in two weeks. They could use the time to come up with some firm numbers. 141 Mayor Rasmussen agreed to check with the county to see what River Heights' commitment will be with 142 the road. Councilmember Clausen will work with PWD Nelson and the city engineer on cost estimates 143 for utilities. Mr. Torgersen will research costs for service lines. Further discussion will take place at the 144 March 2 meeting. 145 Discuss Canvon Jams Use of Heber Olson Park: Councilmember Milbank said Kendra Penry, 146 executive director at Stokes Nature Center, is looking for a temporary spot to host 5 bands throughout the 147 summer. Ms. Penry explained that each summer she organizes bands to play at the Stokes Nature Park, as 148 a way to encourage residents to get out and enjoy nature. This year the park will be under renovation. 149 She wondered if the Heber Olson Park might be available. Councilmember Gallup explained that the 150 River Heights Ambassadors had planned on some concerts in the park and asked if Ms. Penry would be 151 willing to add a band to her group, whom she has already booked. Ms. Penry said she has three groups 152 lined up and needs five so she could include another. They will work together. They offer bands Friday 153 or Saturday, but its usually Saturday at 7:00pm until 8:30 or 9:00. They only allow 50 spectators so they 154 charge $20 for adults and $10 for children. If they are able to allow more people to attend the price would 155 go down. 156 Councilmember Clausen asked if they would be willing to pay to rent the park. Ms. Penry said 157 they could probably get a sponsor to pay, but would love to use it for free. She said they set up flags 12 158 feet apart for social distancing. 159 Councilmember Gallup asked how much of money the bands get. Ms. Penry said they get most of 160 the money that comes in. Stokes Nature Center gets less than $1,000 for the 5 concerts, which about 161 covers her wages. They don't do it to make money, but to make it available for family activities. 162 Councilmember Clausen asked how she felt about some families listening for free because they could 163 hear from their house. Ms. Penry said they are okay with that. 164 Councilmember Milbank thought it would be good for River Heights to be involved in something 165 like this. A donation box was suggested to help offset the band's expenses. 166 Councilmember Gallup was planning to have her concerts on Mondays. PWD Nelson informed 167 that several Saturdays there will be baseball toumaments. They determined that 50 people at the pavilion 168 wouldn't interfere with baseball. Ms. Penry will reserve the pavilion through the City Office. 169 Frank Howe of Logan River Task Force: Postponed until next meeting. 170 The meeting adjourned at 7:50 p.m. 171 172 173 174 Sheila Lind, Reibrder 175 176 177 Todd A. Rasmussen, Mayor River Heights City Council Meeting, 2/16/21  River Heights City Bills To Be Paid February 16,2021 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. AfT. I Roads Water Sewer Total AllTech Monthly Phones $24.32 $24.32 $24.32 $72.96 Bear River Health Department Water Coliform Testing $40.00 $40.00 Cache Valley Publishing Planning Commission Public Hearing $42.10 $42.10 Caselle Monthly Billing $91.69 $91.66 $91.65 $275.00 Daines & Jenkins Legal Fees $648.00 $648.00 Ferguson Water & Sewer Paint $39.08 $37.11 $76.19 Freedom Mailing Monthly Billing $147.82 $49.28 $49.28 $246.38 Glenn's Electric Well Repairs $535.34 $535.34 Gary's Little Red Tractor Snow Removal $97.50 $97.50 Lacal Equipment Plow Rubber $373.88 $373.88 Logan City Water Consumption $152.91 $152.91 Peterson Plumbing Raise Meter at 435E 600 S $209.85 $209.85 Providence City Salt $3,092.58 $3,092.58 Rocky Mountain Power Electricity $323.68 $57.8! $24.86 $1,173.67 $2,789.99 $24.54 $4,394.55 Thurcon Water Leak Repair $1,440,00 $1,440.00 Xerox Monthly Usage Billing $91.73 $91.73 VISA Payment 02-16-2021 $760.07 DRI Crash Cloud Back up $9.99 $9.99 Maverick Fuel for City Vehicles $93.54 $46.78 $46.78 $187.10 Staples Tax Documents $162.55 $162.55 USPS Mail Snow Removal Notices $35.50 $35.50 ADOBE Monthly Fee $16.04 $16.04 CAL Ranch Work Boots Public Works $45.47 $45.47 $45.47 $45.48 $181.89 Google Suites Monthly Fee $72.00 $72.00 Lt. Governor Notary Renewal Sheila $95.00 $95.00 Page 1 SubTotals $1,718.32 $42.10 $103.28 $24.86 $4,876.64 $5,464.68 $319.16 $12,549.04 Page 1 Total Amount to I d $12,549.04 River Heights City Financial Summary January 31,2021 Cash Balance Bv Fund 12/31/20 01/31/21 Net Change % of Total General Fund 277,064.85 273,003.69 (4,061.16) 12.65% Capital Projects Fund 102,430.55 96,205.48 (6,225.07) 4.46% Water Fund 880,065.78 889,052.83 8,987.05 41.20% Sewer Fund 885,880.46 899,492.41 13,611.95 41.69% Total Cash Balance 2,145,441.64 2,157,754.41 12,312.77 100.00% %0f %0f Unexpended Budget Time - YTD Actual Annual Budget Budget Incurred Incurred Revenue 774,681.10 816,080.00 41,398.90 94.93% 58.90% Expenditures Administrative 273,194.33 182,690.00 (90,504.33) 149.54% 58.90% Office 9,453.44 22,600.00 13,146.56 41.83% 58.90% Community Affairs 11,247.04 21,600.00 10,352.96 52.07% 58.90% Planning & Zoning 468.14 3,625.00 3,156.86 12.91% 58.90% Public Safety 64,932.32 104,215.00 39,282.68 62.31% 58.90% Roads 49,202.46 128,200.00 78,997.54' 38.38% 58.90% Parks & Recreation 32,698.75 73,150.00 40,451.25 44.70% 58.90% Sanitation 98,559.77 150,000.00 51,440.23 65.71% 58.90% School Building 9,312.18 - (9,312.18) 58.90% Transfer To CP Fund 140,000.00 130,000.00 (10,000.00) 107.69% Total Expenditures 689,068.43 816,080:00 127,011.57 84.44% 58.90% Net Revenue Over Expenditures 85,612.67 - (85,612.67) '■JK, Capital P'rbjects Fund ^ ^ " Revenue 99.24 3,000.00 2,900.76 58.90% Reimbursement Income 171,779.39 177,532.00 5,752.61 Transfer From General Fund 140,000.00 130,000.00 (10,000.00) Expenditures Administrative - - 58.90% Parks & Recreation - 90,000.00 90,000.00 58.90% Roads 389,687.27 168,000.00 (221,687.27) 58.90% - - - 58.90% Total Expenditures 389,687.27 258,000.00 (131,687.27) 58.90% Net Revenue Over Expenditures (77,808.64) 52,532.00 130,340.64 ' Wket'lFund' - ' '•* ■, - Revenue 227,254.21 441,700.00 214,445.79 51.45% 58.90% Expenditures 148,391.70 475,340.00 326,948.30 31.22% 58.90% Net Revenue Over Expenditures 78,862.51 (33,640.00) (112,502.51) [ Sewer Fund ■ ' ' Revenue 127,852.65 377,900.00 250,047.35 33.83% 58.90% Expenditures 310,672.23 468,290.00 157,617.77 66.34% 58.90% Net Revenue Over Expenditures (182,819.58) (90,390.00) 92,429.58 1 Combined - All Funds Net Revenue Over Expenditures - Combined (96,153.04) (71,498.00) 24,655.04 Dallas Torgersen dallasallad@gmail.com January 21, 2021 River Heights City Attn: Sheila Lind 520 South 500 East River Heights, UT 84321 Re: Notice of Intentto File Petition for Annexation Pursuant to Utah Code 10^2-403 part (2)(a)(i), please see attached copy of annexation petition to be filed with River Heights City. This notice is being provided to the.following affected entities prior to filing: • Cache County • River Heights City • Logan City . . - • Providence City Thank you, ^ Digitally signed by Dallas Torgersen ^ /-Date:2021.01.21 21:16:48-07'00' ' Dallas Torgersen  RIVER HEIGHTS CITY ' Annexation Petition Form j ■ 1. Date offiling with the CSty Recorder: _Fee paid:$ 2. Property Description:(Attach Property Ownership Plat shoinng all private properties and percentages ofland ownership in proposed ara) /attached 3. Reasons for Annexation: i . To aliow for future minor subdivision of 3 iots. Petition Criteria: ((1(^-2-403 UCA)(Circle answer on each)' a. . All Petitioners are the owners of private real property looted within the area proposed for annexation? (no) I b. The area being petitioned covers a''Majoi^y^the piivate land area" within the area propos^ for annexation? (no){ c. The area covers 100% ofthe private land area within^the proposed area? (no) i - d. ' The petition is accompanied by an hccnrate and recordable.map pre^red by a Ucrtised surveyor? (no) ! ' e. The prtition designates up to five(^ ofthe signers as Sponsors and one(1)Contact Sponsor witii the mailing address ofeach? (no) I 5. Is any ofthe land in this petition located mthin a previonsty filed annexation petition that has not been acted upon by Ae City Council? (yes) Please speclty: i . ^ k 6. Petitioners and signatures: | . Tvoed Names \ Signature Mail Address t Phone / Contact K IJ I -7 1000 River Heights Blvd 5' spS Ronald L. Zollinger 84321 ; ^ c Sponsor; . r\ • D3\na ... W. ||. louin^er -yj !ito«->i ■ . 8. Date ofCity Council Review: Action T^en: (Deny) (Accept) (The CouncU Should note thata decision must be made within 14 days ofthe receipt ofthe petition or it is considered Accepted,) < 9. City Recorder review with County, etc.: Date ofmeeting: (The Recorder should note that this meeting and certification must occur within 30 di^s ofthe Council decision to accept) 10. City Recorder Notice of Certification ofAnnexation Petition:(See Certification Form) Attach to this Petition* 11. City Council Publication ofNotice ofIntent to Annex once a week for three consecutive weeks beginning no later that ten days after receipt ofRecorder Notice ofCertiftcation.(Attach copy ofallpublications) 12. City Council mail written notice to affected entities within twenty(20) days ofihe Recorder Notice ofCertiftcation. Attach copies ofall notices sent. 13. Public hearing held unless protest is filed. (Attach,copy ofpublic.hearing minutes ifheld and ResoluUon ofAnnexation)* 14. Ifprotested, Boundary Commission appointed and hearing held to review petition and protest. Council can deny annexation petition before the Boundary Conunission meet^ or wait until Boundary Commission rules and then decide. Signed: ^ Date: Mayor or City Manager as designated by City Council Attest: Date:_ City Recorder  ANNEXATION PLAT TOJtGFf 3INEERING itsHUoe RtfitMLlXT 4A7D1 ZOLLINGER ADDITION TO RIVER HEIGHTS CITY SURVEYOR'S CERTIFICATE I e. THCUAS TOROERSBI, A R£eiSTEfED UM) BUMTrOR A8 PKSSdtBB er T>e UW9 OF TX STATE cr UTAH e BSSfiOS, CENTFV T>VST St AtfTXWTVCPTTCPnOffCffTYOWACfVTXP »€NON WAS IMS UIA6R tVT ONCCnOK I pWnCft CeVTFV THAT TM0 HAT CORRECnv «h0wb T>e MNWNS OP T>C PROPGRTTTO BE AIMXEO. BOUNDARY DESCRIPTION A1,0PA THE SECTION (MB, H irsnr W BMA1 PUT TO M NORTHMT CORNEA \ \ OP mOVTCHCC HOUAW eUBDMSIOH N iswr e ra FEET. AND N snnr W .....,i,,,,inillt1lllll I i\ UliS pen TDT>C TRUE KWT OP BSOMNM OAD TRUE POB<T OF BEOMNMQ ALSO OeSCRBD AS eae 60VTM 4eixs FSEf A#e 6«T 16H77 PBT. 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