City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, April 6,2021 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. The meeting will be held through Zoom. Those wishing to provide comment on any of the agenda items or other topics can do so by email to office@riverheights.org (by noon on the date of the meeting). Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Discuss Potential Impacts of New Development on City Infrastructure Discuss and Accept a Proposal for New Park Design Discuss 2021-2022 Budget, Including Capital Projects Ranking Adjourn To join the Zoom meeting: https://us02web.zoom.us/j/89337164073 Dial: 1 346 248 7799, Meeting ID: 893 3716 4073 Postec^his r* day of April 2021 ^iik Sheila Lind, Recpfder Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (pmn.utah.gov). In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(435) 770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 April 6, 2021 5 6 7 Present: Mayor Todd Rasmussen 8 Council members: Doug Clausen 9 Sharlie Gallup 10 Nancy Huntly 11 Chris Milbank 12 Blake Wright 13 14 Recorder Sheila Lind 15 Public Works Director Clayten Nelson 16 Finance Director Cliff Grover, electronic 17 Treasurer Wendy Wilker, electronic 18 19 Others Present: Engineer Craig Rasmussen, Heather Lehnig, Michael 20 Bingham, Dianne Rhoton and dog, Jerri Moore, Mary 21 Barrus Others present electronically: Vern Fielding, Katherine Ruggerl, Crystal Zimmerman, Boyd 24 Humphreys, Maggi Matthews, Cindy Schaub, Janet 25 Matthews 26 27 28 The following motions were made during the meeting: 29 30 Motion #1 31 Councilmember Milbank moved to "adopt the minutes of the council meeting of March 16, 2021 32 and the evening's agenda." Councilmember Clausen seconded the motion, which passed with Clausen, 33 Gallup, Huntly, Milbank, and Wright in favor. No one opposed. 34 35 Motion #2 36 Councilmember Clausen moved to "pay the bills as listed." Councilmember Gallup seconded the 37 motion, which passed with Clausen, Gallup, Huntly, Milbank, and Wright in favor. No one opposed. 38 39 Motion #3 40 Councilmember Milbank moved to "accept Bio West's proposal to design and provide 41 construction drawings for Stewart HIil Park for a fee amount, not to exceed $25,405.76." Councilmember 42 Huntly seconded the motion, which carried with Clausen, Gallup, Huntly and Milbank In favor. Wright 43 abstained due to a conflict of interest. No one opposed. 44 luyef iieiglMJ uny ueuweil fleeting, 520 South 500 East River Heights, Utah 84321 Phone 8c Fax (435)752-2646 46 Proceedings of the Meeting: 47 48 The River Heights City Council met at 6:30 p.m. In the Ervin R. Crosbie Council Chambers in the 49 River Heights City Building on Tuesday, April 6, 2021 for their regular council meeting. 50 Adoption of Previous Minutes and Agenda: Minutes for the March 16, 2021 meeting were 51 reviewed. 52 Councilmember Milbank moved to "adopt the minutes of the council meeting of March 16,2021 53 and the evening's agenda." Councilmember Clausen seconded the motion, which passed with Clausen, 54 Gallup, Huntly, Milbank,and Wright in favor. No one opposed. 55 Reports and Approval of Pavments(Mayor, Council. Staff): 56 Public Works Director Nelson 57 • Councilmember Gallup asked about the trash bins discussed at the last meeting. Mr. Nelson 58 responded that he was able to get them and they're available now. 59 Treasurer Wilker 60 • She presented and answered questions regarding the list of bills to be paid. 61 Councilmember Clausen moved to "pay the bills as listed." Councilmember Gallup seconded the 62 motion, which passed with Clausen, Gallup, Huntly, Milbank, and Wright in favor. No one 63 opposed. 64 Councilmember Huntly 65 • She reported on a meeting she had with PWD Nelson and Councilmember Milbank where they 66 discussed the interface with the city's storm water system and the irrigation company. They 67 agreed an agreement for equally supported continual maintenance would be beneficial. She will 68 bring a draft to the council in a couple weeks. 69 Councilmember Milbank 70 • After meeting with PWD Nelson, he would like to adjust his budget requests by adding money for 71 pavilion replacement/repair and reducing the amount for the new Stewart Hill area park. 72 Additionally, there are maintenance items at Ryan's Place Park. There is a cracked slide which 73 could be considered dangerous. Mr. Nelson affirmed they have been needing to replace slides 74 periodically, which have been getting harder to get. Mr. Milbank said the old fireplace In the 75 pavilion is in bad shape. Mr. Nelson felt it should be removed or repaired right away due to the 76 potential danger of loose rocks. 77 • Mr. Milbank was unsure of the city's responsibility of maintenance on Ryan's Place Park. Mayor 78 Rasmussen said the park belongs to the city and is theirs to maintain. Councilmember Wright 79 didn't remember a written agreement with the Adams family when the park was built, but recalls 80 Craig Adams verbally'agreeing to help with maintenance over time. Recorder Lind verified there 81 isn't an agreement on file. Mr. Milbank will check with Craig Adams to see what he remembers. 82 Mayor Rasmussen 83 • There's been a little hiccup for Logan in finishing their new sewer plant. They have been planning 84 to use a piece of property they own in Benson for the bio-solids. They need to go through a 85 rezone on the property and they've had some push back from residents in Benson. The rate 86 setting committee has sent a letter to Cache County, as proponents of the rezone, with a charge 87 to institute an odor ordinance, if that becomes an issue. He discussed the costs of the plant and 88 Informed they are basically staying on their cost schedule. It looks like the contingencies will 89 remain, which means there won't be a need to increase sewer rates for the cities. They plan to River Heights City Council Meeting,4/6/21  have the project substantially completed by July 2021. They are doing testing and hope to be accepting waste by January 2022. 92 • He reported on the 1000 East fence Issue. He restated that it was the desire of him and the 93 Council to enforce the restrictive covenants. Since there are a few residents who haven't signed 94 the amended plat it puts the new fences out of compliance. Those with these fences have 95 received a summons from the city attorney. They have all been contacted previously and asked to 96 sign so the amendments can be recorded. He Is hoping the issue can be resolved and avoid going 97 to court. 98 Councilmember Gallup 99 • She will be looking into amending the contract the city has with the Cache Humane Society to 100 include verbiage that would require the Society to hold impounded animals until the owners pay 101 their fees to the city. 102 Councilmembers Clausen, Wright and Recorder Lind didn't have anything to report. 103 Public Comment: Michael BIngham introduced himself as the owner and founder of Jump the 104 Moon Art Studio, which services Cache Valley. The building they have been using has been sold, and he Is 105 looking for another location. He loves the River Heights area and is interested in the Old Church to use for 106 an art studio. He feels the building has potential and would like to have the opportunity to put together a 107 proposal. He foresees it as a multiple-use center for non-profits. He mentioned other organizations that 108 would most likely be interested as well. He guessed It would take a couple million dollars to upgrade it, 109 but is aware of available funding for nori-profits. Councilmember Clausen asked him to leave his contact 110 information with Recorder Lind. 111 DIanne Rhoton said the Riverdale residents sent a letter explaining their desires for the area. She ; asked if the Commission and Council ever meet together. Mayor Rasmussen said they generally don't but 11j they have had a couple of workshops recently. Ms. Rhoton was interested in certain meeting's minutes. 114 She was told all minutes are posted on the city's website. t 115 Discuss Potential Impacts of New Development on Citv Infrastructure: Councilmember Clausen said he 116 had been thinking into the future about the impacts of development on the city's water and sewer systems. 117 He invited Engineer Craig Rasmussen to the meeting to share his thoughts on a possible impact fee study. He 118 also noted that Commissioner Cooley had been instrumental in bringing these questions to light, such as; does 119 the city have enough water storage for additional development? Mr. Rasmussen explained there are a lot of 120 variables with the amount of water used, such as the time of year, the amount of ditch irrigation being used, 121 etc. The question was raised on whether the city should have an impact fee study done,so new development 122 would contribute to future water storage. Mr. Rasmussen pointed out, it's unknown at which point 123 development will put the city over the edge. Councilmember Clausen informed,the lower pump will soon be 124 coming online, which will add more water to the system, but not increase storage capacity. 125 Engineer Rasmussen informed that impact fees are a way of buying in to the infrastructure built 126 previously or to future infrastructure needed because of deveiopment. There is quite a bit of state oversight 127 to the impact fee process to make sure it is fair and equitable. The city's last review was April 2017. The State 128 recommends that they are reviewed every 5 years (give or take), and often at the time of updates to the 129 General Plan when those changes affect future growth. He discussed how impact fees are used and that they 130 need to be spent within 6 years of when they are collected. Updating the impact fee study could allocate 131 money to future growth, so current residents aren't footing the full bill for future residents. He could foresee 132 areas of the city where density may be changed significantiy with the updates to the General Fund. An impact 133 fee analysis determines the most that can be charged for Impact fees. The city can decide to charge less if they 134 feei the impact is less than was previously figured. Performing a new analysis wouldn't be too time consuming since the last one was done four years ago. He guessed a study would cost between $4,000 and $4500. Councilmember Clausen suggested this be a discussion item on the next agenda. He would like to see them River Heights City Council Meeting,4/6/21 3 137 doing all they could to avoid having to get a new reservoir. Mr. Rasmussen said, while development may cause 138 the need for more water storage, all citizens would benefit by having more of a cushion. 139 Councllmember Wright suggested waiting until the General Plan changes are finished before they 140 discuss the need for an Impact fee study. They would keep Engineer Rasmussen apprised of what is going on 141 with the General Plan changes. Mr. Rasmussen agreed and stated they wouldn't be able to start on the 142 analysis until after the General Plan was adopted,so It was a good Idea to wait. 143 Councllmember Wright asked If It was feasible to add height to an existing reservoir. Engineer 144 Rasmussen didn't think this would be a good Idea for a few reasons. PWD Nelson Is aware of Instances where 145 a second reservoir has been built around an existing one. 146 Discuss and Accept a Proposal for New Park Design: Councllmember Mllbank discussed the proposal 147 summaries they received for the new park. He explained the process they went through In making their 148 decision. They looked at quality of work, location of the firms, how well they addressed the RFP questions, as 149 well as fees and the city's ability to be able to communicate with the cdmpany. The company they chose was 150 on the higher end of cost, however, with the total price of the park being between $500,000 and $750,000, he 151 didn't see a problem with paying an extra $10,000 on the design to get the quality they were looking for. He 152 recommended they give the contract to Blo-West. 153 Councilmember Mllbank moved to "accept Bio West's proposal to design and provide construction 154 drawings for Stewart Hill Park for a fee amount, not to exceed $25,405.76." Councilmember Huntly 155 seconded the motion, which carried with Clausen, Gallup, Huntly and Mllbank in favor. Wright abstained 156 due to a conflict of interest. No one opposed. 157 Discuss 2021-2022 Budget. Including Capital Projects Ranking: Mayor Rasmussen made sure they all 158 received Treasurer Wllker's note on how to submit their budgets. He would like them turned In by the end of 159 April. FD Grover said the budget hearing Is set for May 18. He explained the budget reports which were 160 handed out earlier. He offered to meet with each councilmember to work with them and answer their 161 questions. Treasurer Wllker Is also willing to meet with them. 162 Mayor Rasmussen led a discussion on how much reserve they want to leave In the enterprise funds. 163 They typically have about $350,000 to spend from funds generated by the general fund. When they spend 164 more than that it comes from enterprise funds. 165 Councllmember Wright didn't see any reason to hold taxpayers money and not use it for 166 Improvements If the city has a reasonable reserve. He recommended keeping 1.2 million In the enterprise 167 funds. FD Grover verified there Is currently a total of 1.792 million. Mr. Grover said the city generates about 168 $350,000/year from the general fund that can be used for capital Improvements. 169 Councllmember Wright suggested spending about $800,000 on capital projects as a starting point. FD 170 Grover recommended they keep $150,000 in the general fund. He'd like to see a start date on the projects, as 171 well as a ranking. 172 Mayor Rasmussen ranked the projects and announced the ones that got at least 3 votes: raze the Old 173 Church, Stewart Hill Park development, new shop, upgrade lower well, upgrade the water line in RIverdale, 174 sidewalk repair city wide, lower well property acquisition. Old School ramp repair and master plan city square. 175 Councilmember Mllbank tabulated the projected costs, which came to about $800,000. 176 Councllmember Huntly asked why there isn't a location chosen for the new shop, when the cost is 177 being considered as a capital project. 178 FD Grover said $807 of the Impact fees will expire In 2022. This reduced the urgency Councllmember 179 Clausen felt In getting It started right away. However, he'd like to get a location figured out. He suggested 180 getting more proposals on the Old Church. Councilmember Huntly agreed and would like to see part of It 181 saved. She also discussed possible grants. Further discussion was held on the Old Church. Councllmember 182 Mllbank said the city hasn't followed through with taking care of the building. He would like to see the 183 decision (of what to do with It) made and move forward with It. FD Grover would like to see in the budget a 184 high probability of what they are going to do. Councilmember Wright suggested setting a date on someone River Heights City Council Meeting,4/6/21  coming up with a business plan that would be viable, otherwise raze the building. Councilmember Milbank didn't think the city would want to get into property management. Mayor Rasmussen would like to have a 187 decision made before the next budget year starts (July 1). 188 Councilmember Huntly further discussed her meeting with PWD Nelson and Councilmember Milbank 189 about storm water drainage on the south end of the city. Steve Roberts pond is full of sediments, which he 190 would like the city to dredge, however she has found out this pond is not part of the cit/s storm water system. 191 She explained the current situation. PWD Nelson chimed in and suggested, by improving one irrigation box 192 and adding another they would be able to send the water 3 different directions, away from the pond. They 193 would like to work up a maintenance agreement between the irrigation company and city. PWD guessed 194 $8,000-10,000 would be enough for the irrigation boxes. Mayor Rasmussen asked the council where they 195 wanted to rank this. 196 FD Grover asked to have the maintenance budget broken out like the capital projects list. 197 Councilmember Milbank suggested that Cobblestone may have blocked the irrigation ditch which runs 198 through the middle of their development, on purpose, at some point; therefore, before the city spends money 199 to divert the water he suggested letting the water through to see if it will work first. The council agreed to add 200 $10,000 for irrigation boxes. They also added road sealer and a new truck. Mayor Rasmussen will redo the 201 rankings for the next budget. 202 FD Grover asked for a hearing on the transfer of funds needed to balance the current budget. They 203 decided to hold it the same time as the budget hearing. 204 Councilmember Clausen would like discussions on the new shop location and future of the Old Church 205 on the upcoming agendas. Mayor Rasmussen agreed to the next meeting. 206 Councilmember Huntly asked if there was support for keeping the Old Church for community or non- 207 profit uses that would use all or part of the building. She isn't interested in doing a bunch of research if there Isn't support, which is what happened when she spent time meeting with Tony Johnson about his ideas. A poll was taken and it was decided that Councilmembers Clausen and Huntly were the only ones interested in Tony 210 Johnson's multi-family plan. The others were not. She will focus her time on community uses. 211 The meeting adjourned at 9:05 p.m. 212 213 214 215 216 217 Sheila Lind, Recorder 218 219 220 Todd A. Rasmussen, Mayor River Heights City Council Meeting, 4/6/21  River Heights City Bills To Be.Paid' March 22,2021 Description Admin. P&Z Parks/Rec Pub. Safety Com. AfT. Roads Water Sewer Total Payee 1 10-39 Web Hosting 1 year S360.00 $36dM 2 City of Logan Garbage, Sewer. 911 $14,683.16 $2,031.00 $10,460.00 $27,174;i(5 750 East Mtn. View Leak $358.44 $358.44 3 Core &'Main $2,485.28 $95.65 $88.57 $408.71 S88;56 $3,166 n 4 Dominion Energy Gas Water Consumption $228.98 ' $228.98 5 Logan City 6 South Fork Hardware Repair Sink in Restroom $5.49 7 Specialized Pest Control Lawn Care Annual Treatments $711.00 ^'$7U;do 8 The Clean Spot Cleaning Supplies $109.49 1 $109:49 9 Utah Local Government Trust Monthly Workers Corop $17.64 $27.08 $82.69 $104.74 $110.25 .;3342^q 10 11 12 ■':.$().fo 13 14 15 ; ■ $6,00 16 soTob • i$6,oq 17 18 b(^-6eMin ■s 19 20 21 ■ ■m .-soibo 22 23 • ;,$'o'b'b 24 / -Mob 25 Jv$p.oq 26 - ^$0.00 27 28 ...' ■' V-, . 29 30 31 ' * 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 -V iPage 1. Subfotais; i: . ■z. X':. Page I Total Amount to  River Heights City Bills To Be Paid April 6,2021 Payee Description Admin. F&Z Parks/Rec Pub. Safety Com. AfT. Roads Water Sewer 1 Alpine Cleaning Office Carpet & Council Chairs $203.40 2 Blue Stakes of Utah Email Notifications $10.15 $10.15 $10.46 3 Cache County Corporations 1/2 Year Animal Control & Law Enf. $9,144.50 4 Caselle Monthly Support $91.69 $91.66 $91.65 5 Cindy Schaub Planning Commission $60.00 6 Comcast Monthly Internet $28.24 $28.23 $28.22 7 Core & Main Water Leak Repair Clamps $374.31 8 Heather Lehnig Planning Commission $60.00 9 It Works Nova Stor Communication $130.00 10 Lance Pitcher Planning Commission $60.00 11 Levi Roberts Planning Commission $60.00 12 Lowe's Shop Supplies/Garbage Bags etc. $84.57 13 Noel Cooley Planning Commission $60.00 14 Peterson Plumbing Well Project Parts $47.39 15 Sharlie Gallup Ambassadors and Summer Reading $64.84 16 Square One Printing Notary Stamp & Office Receipts $229.46 17 The Clean Spot Cleaning Supplies $138.64 18 Thomas Petroleum Fuel for City Vehicles $16.69 $16.71 $16.71 $16.71 19 Verizon Wireless Monthly Cell Phones $55.00 $55.00 $55.02 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $785.18 $300.00 $155.33 $9,144.50 $64.84 $111.43 $576.06 $202.06 $11,339.40 Page 1 Total Amount to 1 I $11,339.40 River Heights City Stewart Hill Park Proposal Summary 3/13/2021 Average Avg Points Evaluatorl Evaluator2 EvaluatorS Evaluator4 Rating Possible BIO WEST 1. Ability to Complete 10 5 10 8.33 10 2. Ability on Similar Projects 17 10 20 15.67 20 ,3. Understanding of Scope & Services Req 18 20 20 19.33 20 4. Schedule 10 10 10 10.00 10 5. Location 10 10 10 10.00 10 Pellminary Points 63.33 Fee 0.00 30 Total 63.33 100 Civil Solutions Group 1. Ability to Complete 3 5 5 4.33 10 2. Ability on Similar Projects 10 10 15 11.67 20 3. Understanding of Scope & Services Req 5 10 10 8.33 20 4. Schedule 5 10 5 6.67 10 5. Location 7.5 5 5 5.83 10 Pellminary Points 36.83 Fee 30.00 30 Total 66.83 100 Design West Architects 1. Ability to Complete 10 10 10 10.00 10 2. Ability on Similar Projects 15 20 20 18.33 20 3. Understanding of Scope & Services Req 10 10 10 10.00 20 4. Schedule 8 10 10 9.33 10 5. Location 10 10 10 10.00 10 Peliminary Points 57.67 Fee 0.00 30 Total 57.67 100 G. Brown Design(GBD) 1. Ability to Complete 5 10 10 8.33 10 2. Ability on Similar Projects 12 15 20 15.67 20 3. Understanding of Scope & Services Req 10 10 10 10.00 20 4. Schedule 7 5 5 5,67 10 5. Location 5 5 0 3.33 10 Peliminary Points 43.00 Fee 20.00 30 Total 63.00 100 GSBS Architects 1. Ability to Complete 7.5 10 10 9.17 10 2. Ability on Similar Projects 12.5 20 20 17.50 20 3. Understanding of Scope & Services Req 16 20 10 15.33 20 4. Scheduie 8 5 10 7.67 10 5. Location 5 5 0 3.33 10 Peiiminary Points 53.00 Fee 30.00 30 Total 83.00 100 In Site Design Group 1. Ability to Complete 5 10 5 6.67 10 2. Ability on Similar Projects 10 0 20 10.00 20 3. Understanding of Scope & Services Req 5 20 10 11.67 20 4. Scheduie 5 5 10 6.67 10 5. Location 2.5 0 0 0.83 10 Peliminary Points 35.83 Fee 30.00 30 Total 65.83 100 6. Fee Score Lowest 25% = 30 BIO WEST $ 25,405.76 0 25% to 50% = 20 '/f Civil Solutions Group $ 17,400.00 30 50% to 75% = 10 Design West Architects S 26,990.00 0 75% to High = 0 G. Brown Design S 17,955.00 20 GSBS S 14,315.00 30 In Site Design Group $ 16,880.00 30 High Fee S 26,990.00 Low Fee S 14,315.00 Difference $ 12,675.00 10% of lowest fee = S 15,746.50 Lowest 25% ile = S 17,483.75 50% ile = S 20,652.50 75% ile = $ 23,821.25  Continuation of Previous Ranking Project Location Category Cost Project Raze Old Church 500 East 500 South Improvement 250,000 No Stewart Hill Park 850 East Stewart Hill Drive Recreation 200,000 Yes New Shop Unknown Impact 120,000 No Upgrade Lower Well {includes 350 South 400 East Utilities 100,000 Yes upgrade to water line to River Heights Blvd 500 East Road Surface 500 East 300 South to 400 Infastructure 100,000 Only after upgrade to 500 South East water line Upgrade Water Line Lower Well to 350 South 400 East Utilities 90,000 Yes, may be cheaper River Heights Blvd combined with lower well Sidewalk and Park Strip 400 South See Project Infastructure 70,000 Yes (600 East to 500 East) 400 South Sidwalk Right of Way 400 South 400 East to 600 Infastructure 65,000 Yes Acquisition East various propertites Sidewalk Repairs City-wide Project list and prioritization Safety 50,000 Yes, once completed, 10,000 per year to maintain. Sidwalk and Park Strip 400 South See Project Infastructure 45,000 Yes (500 East to 400 East) 500 East Water Line Upgrade 500 East 300 South to 400 Utilities 40,000 No South Road Seal Various Infastructure 40,000 Yes New Truck N/A Impact 35,000 No Sidewalk River Heights Blvd to 800 See Project Infastructure 30,000 No East 400 East Handrail and Sidewalk 400 South 350 South to 400 Safety 30,000 No Improvement South Sidewalk 400 East(400 South to See Project Infastructure 25,000 No 500 South) Sidewalk 500 East (River Heights See Project Infastructure 20,000 No Blvd to 400 South) Sidewalk 400 East(400 South to See Project Infastructure 20,000 No River Heights Blvd) Sidewalk 600 South (400 East to See Project Infastructure 18,000 Yes Summerwild) Sidewalk 500 East(630 South to See Project Infastructure 16,000 Yes 700 South West side) Lower Well Property Aquisition 350 South 400 East Utilities 15,000 No Old School Stair Repair and Ramp 400 South 500 East Safety 12,000 Yes Sidewalk 500 East (Complete See Project Infastructure 12,000 Yes sidewalk on East side of 500 East) Water Meters (stock to replace Various Utilities 10,000 No aging meters) Master Plan City Square City Square Future Planning 10,000 No Pedestrian Crossing Paint Stewart Hill Drive/Mtn View Safety 5,000 No Drive River Heights Blvd/800 East 400 South/400 East 700 South/Summerwild Orchard Drive and approx. 800 East Orchard Drive and River Heights Blvd Sidewalk Identified by Paint Stewart Hill Drive along south Safety 1,200 No of road Sidewalk Identified by Paint Orchard Drive from 700 East Safety 1,200 No to approx. 800 East Total 1,430,400