City Council

River Heights City COUNCIL MEETING AGENDA Tuesday,September 21,2021 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. The meeting will be held In person and through Zoom. Those wishing to provide comment on any of the agenda items or other topics can do so by email to office@riverheights.org (by noon on the date of the meeting). Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor, Council, Staff) Public Comment Update on ARPA Application PUD Ordinance Review Adjourn To join the Zoom meeting: https://us02web.zoom.us/j/89517879155 Dial: 1 346 248 7799, Meeting ID: 895 1787 9155 Posted this 17^^ day of September 2021 Sheila Lind, Recorder Attachments for this meeting and previous meeting minutes can be found on the State's Public Notice Website (https;//www.utah.gov/pmn/). In compliance with the American Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(435)770-2061 at least 24 hours before the meeting. 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 2 3 Council Meeting 4 September 21, 2021 5 6 7 Present: Mayor Todd Rasmussen 8 Council members: Sharlle Gallup 9 Nancy Huntly 10 Chris Mllbank, electronic 11 Blake Wright 12 13 Recorder Sheila LInd 14 Public Works Director Clayten Nelson 15 Finance Director Clifford Grover 16 Treasurer Wendy Wilker, electronic 17 18 Excused: Councllmember Doug Clausen 19 20 Others Present: David Bush, Mary and Ryan Seager, Vern Fielding 21 The following.motions were made during the meeting: 24 25 Motion #1 26 Councllmember Wright moved to "adopt the minutes of the council meeting of August 31, 2021, 27 and the evening's agenda, without the ARPA Application Discussion." Councllmember Gallup seconded 28 the motion, which passed with Gallup, Huntly, Milbank, and Wright in favor. No one opposed. Clausen 29 was absent. 30 31 Motion #2 32 Councllmember Wright moved to "pay the bills as noted." Councllmember Huntly seconded the 33 motion, which passed with Gallup, Huntly, Milbank, and Wright in favor. No one opposed. Clausen was 34 absent. 35 36 37 Proceedings of the Meeting: 38 39 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 40 River Heights City Building on Tuesday,September 21, 2021,for their regular council meeting. 41 Adoption of Previous Minutes and Agenda: Minutes for the August 31, 2021, meeting were 42 reviewed. Mayor Rasmussen Informed that they would forgo the ARPA Application discussion since 43 Councllmember Clausen wasn't in attendance and he had requested the review. The council had each received and reviewed the applications through email. Pi.,... rif^>r-iin-!i ± 520 South 500 East River Heights, Utah 84321 Phone & Fax (435)752-2646 45 Councilmember Wright moved to "adopt the minutes of the council meeting of August 31,2021, 46 and the evening's agenda, without the ARPA Application Discussion." Councilmember Gallup seconded 47 the motion, which passed with Gallup, Huntly, Mllbank, and Wright In favor. No one opposed. Clausen 48 was absent. 49 Reports and Approval of Payments(Mayor. Council. Staff): 50 Public Works Director Nelson 51 • They poured the concrete pad today for the new school sign. They plan to Install the sign on 52 Monday. Mayor Rasmussen asked if there was a timer on the lights since some residents turn the 53 flasher on when they want. Mr. Nelson said he can put a lock on it. 54 FD Grover 55 • He presented and answered questions regarding the list of bills to be paid. 56 Councilmember Wright moved to "pay the bills as noted." Councilmember Huntly seconded the 57 motion, which passed with Gallup, Huntly, Mllbank, and Wright in favor. No one opposed. Clausen was 58 absent, 59 • He reviewed the Financial Summary and the Cash Investment Reports. He offered detailed budget 60 reports upon request. 61 • He presented and discussed the Capital Projects Report and asked if there were changes to be 62 made. 63 o PWD Nelson said a guy will get back to him in October about redoing the old school ramp 64 and stairs. 65 o Councilmember Milbank said he met with Councilmember Wright and Dustin Hislop (an 66 employee at Design West)to discuss getting started on the master plan for the city block. 67 Since Mr. Hislop is out of town this week, Mr. Wright thought they would have preliminary 68 designs by the end of next week. 69 o Councilmember Milbank said they are hoping to get some grading done, install some 70 sidewalks and utility services by the end of the fiscal year at the Stewart Hill Park. Once 71 the design is completed,they will put it out to bid. Mr. Milbank said cost estimates have 72 increased. He guessed the things they were hoping to do this year probably come to 73 $300,000 now, rather than $200,000. FD Grover asked if they should increase the budget 74 for the project. Councilmember Huntly reminded they are applying for ARPA funds. 75 Councilmember Wright suggested leaving the budget where it was. Bio West will propose 76 some bid alternates to consider. After the bids, they can see where they can cut back. 77 Councilmember Gallup felt the budget should stay as they set and approved. FD Grover 78 reminded there would be time later to adjust, if needed. If they do adjust, they'll need to 79 decide where to pull from because there is not extra in the General Fund. 80 o Councilmember Huntly said Engineer Rasmussen is working on 400 South survey maps for 81 right-of-way acquisition. This may be all that gets done this year. 82 o Councilmember Huntly asked PWD Nelson how much had been spent on sidewalk repairs. 83 Mr. Nelson said the repairs they have done so far have come out of the maintenance 84 budget. He has checked with a contractor on sidewalk replacement. They can get some of 85 the work done for the city if winter allows it. He suggested he and Ms. Huntly decide 86 together where the highest needs are. Ms. Huntly felt the replacements should be in the 87 same area where other repairs are being done so there would be chunks of areas with all 88 good sidewalks. Mayor Rasmussen felt that would be good liability wise. The rest of the 89 council agreed. River Heights City Council Meeting, 9/21/21  o Mayor Rasmussen asked to remove the two projects titled "Sidewalk Identified by Paint." 91 Instead, they plan to get signs that say,"Share the Road." 92 o PWD Nelson reported that the new truck had been ordered August 12. 93 Councllmember Huntly 94 • She and PWD Nelson met with the irrigation company. They agreed in principle to enter into a 95 maintenance agreement with the city, in which both entities would contribute an agreed amount 96 of money each year. The irrigation company would like to start with $500 this year. Each year 97 they would meet in the fall to decide on the priority maintenance projects that they would do in 98 the spring. If the money set aside wasn't spent it would carry over to the next year. FD Grover 99 has set up a separate account. The city and irrigation company would each have 50% ownership 100 of the account. An agreement draft should be ready for review at the next meeting for the council 101 to review. Mayor Rasmussen had observed that when things go wrong with the irrigation system, 102 the irrigation company tends to expect the city to show up with their equipment to help fix the 103 problem. He would like these types of situations addressed in the contract. PWD Nelson agreed. 104 Councilmembers Gallup and Wright didn't have anything, as well as Recorder Lind. 105 Public Comment: David Bush discussed a proposal he had put together to demolish the Old 106 Church and build affordable housing while the city still maintains local control over occupancies, rather 107 than the federal government. He has visited with 2-3 different offices who are excited to help 8-10 108 families. He asked how the council felt about the idea before he does more research. Mayor Rasmussen 109 said the council hasn't decided yet on saving or razing the building, but once they do,they will let him 110 know. Mr. Bush also discussed the possibility of a Boys and Girls Club. He had another suggestion of adding pickleball courts in the city block master plan. He also thought Providence City might help pay for _._ri improvements in the Stewart Hill Park if they might benefit with more cemetery land someday. 113 Vern Fielding, representative of the Ellis and Demars' properties reminded that they accepted a 114 contract on the properties last December. The city adopted a six-month moratorium in February and now 115 another one has been put into place. He expressed appreciation on the work the city has done on the 116 PUD ordinance, but hoped they continue to work on it diligently so the developer can move ahead as 117 soon as possible. 118 Update on ARPA Application: Canceled. 119 PUD Ordinance Review: Councllmember Wright said they had hoped there would be a draft to 120 adopt at tonight's meeting. Unfortunately, the city attorney had an emergency appendectomy last week. 121 He said he'd have his comments on the draft finished up today, but they hadn't received them yet. Mr. 122 Wright felt it would be ready to be discussed and possibly adopted at the next meeting. He hoped to 123 have copies to the councilmembers within the week. Mr. Wright explained that Mayor Rasmussen had 124 asked for a discussion on some of the items at tonight's meeting, which most likely wouldn't be changed 125 by the attorney. 126 He discussed the changes that had occurred since their last review. Most of them came from a 127 conversation that was had with the city engineer and city attorney, some of which need further 128 clarification from the attorney. 129 One of the changes was to require each unit in a PUD to have their own water meter and receive 130 their own utility bill for water, sewer, and garbage. The common areas would likely have a master meter 131 for the HOAto maintain. This was a suggestion by Councllmember Clausen, based on extensive studies he 132 had done. He determined that the city would lose out on a lot of revenue to have only one meter for the '\ whole development. Councllmember Wright discussed private rights-of-way versus city owned streets. PWD Nelson , 135 asked what the benefit would be for the city to have ownership of the roads. Mr. Wright said they may River Heights City Council Meeting, 9/21/21 3 136 Stay private, but the city would need access to the water meters. Mr. Nelson said the city usually 137 maintains an easement for water lines. Mayor Rasmussen said in other communities, residents of 138 developments were frustrated that they paid the same taxes as other city residents yet had to pay 139 additionally for maintenance of their roads through HOA fees. Discussion was had on road widths. Mr. 140 Nelson said dead end streets and cul-de-sacs are very difficult for the city in regards to maintenance. He 141 would like to be involved in working through the road section of the ordinance. 142 Commissioner Cooley addressed allowing the developer to be able to sell off each unit, which 143 would allow units to be owned, rather than rented. This could encourage owner-occupied units. The 144 current code doesn't allow this. He proposed allowing up to 4 units in a building. He calculated the need 145 for 1500 square foot units, including the garage. 146 Councilmember Wright reported that the attorney said the city wouldn't need to hold another 147 public hearing because they are not making drastic changes since the previous two hearings. 148 Mayor Rasmussen asked if the council would be okay with holding a longer meeting in two weeks 149 to dive into a review of the whole PUD ordinance. They agreed to meet at 5:30 on October 5. 150 Mayor Rasmussen asked if there were any questions from the public. Vern Fielding asked if the 151 developer would need to request a rezone on the property. He was told that he would. 152 Mary Seager asked about conservation easements. Mayor Rasmussen explained this option was 153 removed because property owners can request a conservation easement without it being in the PUD 154 ordinance. Councilmember Huntly explained easements can go in a lot of different directions so it's 155 easier to remove them from the ordinance. 156 The meeting adjourned at 7:50 p.m. 157 158 159 160 Sheila Lind 161 162 163 164 Todd A. Rasmussen, Mayor River Heights City Council Meeting, 9/21/21  River Heights City Bills To Be Paid September 21, 2021 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total 1 JUNES 2 7 j 4 5 JULY $ 6 All-Tech Monthly Billing & Annual 2021-2022 bil $1,810.32 $1,810.32 $1,810.32 $5,430.96 7 Kevin Booth Pavilion Rental Refund $50.00 $50.00 8 Century Equipment Back Moe Repair $14.21 $14.21 $14.21 $42.63 9 Ashlee Ccrdingley Tennis Apple Days $50.95 $50.95 10 Daines & Jenkins l.egal Fees $1,957.50 $1,957.50 11 Sara Glover CPR Training Crossing Guard $12.95 $12.95 12 IPACO Chain Saw Blades/Leaf Blower $49.24 $49.24 $49.24 $49.25 $196.97 13 LA1-" Graphics Signs $270.00 $270.00 14 Logan City Water Consumption $515.72 $515.72 15 A wish and a kiss Apple Days 5K $60.00 $60.00 16 Brenda Neves Apple Days Bike Rodeo $36.00 $36.00 17 Peterson Plumbing Orchard Dr. Storm Drain $240.80 $240.80 18 Promo Plus Stamps/Envelopes $221.32 $73.77 $73.77 $368.86 19 Roto Rooter Portable Toilet $100.00 $100.00 20 The Clean Spot Restroom Supplies $132.70 $132.70 21 Thomas Petroleum Fuel for City Vehicles $30.48 $30.48 $30.48 $30.48 $121.92 22 Diane Wecse Pavilion Rental Refund $50.00 $50.00 23 Jenna Williams Pavilion Rental Refund $50.00 $50.00 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $3,989.14 $462.42 $429.90 $334.73 $2,493.74 $1,978.03 $9,687.96 Page 1 Total Amount f 'aid $9,687.96  River Heights City Bills To Be Paid September 14, 2021 Payee Description Admin. P&Z Parks/Rec Pub. Safety Com. Aff. Roads Water Sewer Total 1 JUNES 2 3 4 5 JULYS 6 April Duffy Balloonist $125.00 $125.00 7 Bear River Health Department Water Coliform Testing $40.00 $40.00 g Bio-West Professional Services for Stewart Hill $4,805.76 $4,805.76 9 Bounce 4 Kids Apple Days Entertainment $860.00 $860.00 10 Caselle Monthly Billing $91.69 $91.66 $91.65 $275.00 11 Forsgren Associates, Inc. General, Stewart Hill, Lower Well $465.00 $2,061.25 $968.75 $3,495.00 12 Freedom Mailing Services, Inc. Monthly Billing $165.24 $55.08 $55.08 $275.40 13 Intermountain Traffic Safety, Inc. School Sign $3,022.96 $3,022.96 14 Isaac Reeder 5K Apple Days $72.15 $72.15 15 Jeri Vann Apple Days D6cor $35.00 $35.00 16 Kerry Duffy Balloonist $125.00 $125.00 17 Rocky Mountain Power Monthly Billing Power $327.61 $69.19 $24.59 $1,180.29 $4,233.42 $29.51 $5,864.61 18 Secure Instant Payments Monthly Billing $18.32 $18.31 $18.32 $54.95 Apple Days $637.04 $637.04 19 Sharlie Gallup 20 Thurcon, Inc. Hoemowner Pass Thru/Asphalt water leak $4,050.00 $5,155.00 $9,205.00 21 Valerie Merreil Apple Days D6cor $48.10 $48.10 22 Xerox Office Copier Monthly Fees $204.80 $204.80 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Page 1 SubTotals $1,272.66 $4,050.00 $6,936.20 $24.59 $1,902.29 $4,203.25 $10,562.22 $194.56 $29,145.77 Page 1 Total Amount tc lid $29,145.77  River Heights City Financial Summary - Updated September 21,2021 Cash Balance By Fund 08/31/21 09/21/21 Net Change of Total General Fund 454;843.63 451,946.99 (2,896.64) 18.11% Capital Projects Fund 321,137.10 314,270.09 (6,867.01) 12.59% Water Fund 905,299.20 912,229.55 6,930.35 36.55% Sewer Fund 799,362.41 817,128.13 17,765.72 32.74% Total Cash Balance 2,480,642.34 2,495,574.76 14,932.42 100.00% %0f %0f Unexpended Budget Time YTD Actual Annual Budget Budget Incurred incurred Revenue 264,678.47 969,805.00 705,126.53 27.29% 22.74% Expenditures Administrative 38,178.85 192,550.00 154,371.15 19.83% 22.74% Office 2,931.15 26,040.00 23,108.85 11.26% 22.74% Community Affairs 7,336.73 25,550.00 18,213.27 28.72% 22.74% Planning & Zoning 4,136.50 3,205.00 (931.50) 129.06% 22.74% Public Safety 6,438.67 218,910.00 212,471.33 2.94% 22.74% Roads 16,941.11 146,500.00 129,558.89 11.56% 22.74% Parks & Recreation 12,652.06 73,850.00 61,197.94 17.13% 22.74% Sanitation 29,834.75 150,000.00 120,165.25 19.89% 22.74% School Building 984.05 33,200.00 32,215.95 2.96% 22.74% Transfer To CP Fund - 100,000:00 100,000.00 0.00% Total Expenditures 119,433.87 969,805.00 850,371.13 12.32% 22.74% Net Revenue Over Expenditures 145,244.60 (145,244.60) ■ a ^pital Prpje^jFund-' Revenue 141.25 3,000.00 2,858.75 22.74% Reimbursement Income Transfer From General Fund 100,000.00 100,000.00 Expenditures Administrative 22,000.00 22,000.00 22.74% Parks & Recreation 11,658.55 150,000.00 138,341.45 22.74% Roads 55,519.69 272,400.00 216,880.31 22.74% 22.74% Total Expenditures . 67,178.24 444,400.00 377,221.76 22.74% Net Revenue Over Expenditures (67,036.99) (341,400.00) (274,363.01) f Water Fund Revenue 88,218.75 457,003.00 368,784.25 19.30% 22.74% Expenditures 63,758.13 507,140.00 443,381.87 12.57% 22.74% Net Revenue Over Expenditures 24,460.62 (50,137.00) (74,597.62) 1 Sewer Fund Revenue 66,538.24 402,703.00 336,164.76 16.52% 22.74% ; Expenditures 43,269.69 438,890.00 395,620.31 9.86% 22.74% V Net Revenue Over Expenditures 23,268.55 (36,187.00) (59,455.55) Combined- Ail Funds Net Revenue Over Expenditures - Combined 125,936.78 (427,724.00) (553,660.78) Capital Projects Schedule Report As of June 15, 2021 Start Projected Bids Bids Area Project Budget Amount Date Completion Date Required Received FY 2020-21 Parks Stewart Hill Park 50,000.00 06/30/21 10,000.00 ? Sewer Total FY 2020-21 60,000.00 FY 2021-22 Administrative Old School Stair Repair and Ramp 12,000.00 08/01/21 09/01/21 Administrative Master Plan City Square 10,000.00 07/01/21 10/01/21 Parks Stewart Hill Park 200,000.00 04/01/21 07/22/22 Sidewalk and Park Strip 400 South (600 East to Roads 500 East) 70,000.00 Roads 400 South Sidwalk Right of Way Acquisition 65,000.00. Roads Sidewalk Repairs City-wide 50,000.00 07/01/21 06/30/22 Sidwalk and Park Strip 400 South (500 East to Roads 400 East) 45,000.00 Roads Road Seal 40,000.00 08/01/21 10/15/21 Roads Sidewalk Identified by Paint 1,200.00 07/01/21 08/30/21 Roads Sidewalk Identified by Paint 1,200.00 07/01/21 08/30/21 Sewer New Shop 120,000.00 02/01/22 04/15/22 Sewer New Truck 35,000.00 07/01/21 11/15/21 Water Upgrade Lower Well 200,000.00 06/01/21 08/15/21 Upgrade Water Line Lower Well to River Water Heights Blvd 90,000.00 08/15/21 10/15/21 Water Lower Well Property Aquisition 15,000.00 06/01/21 08/01/21 954,400.00  Church/SchoolProposal In light ofthe church demolition delay and lack of plans for the adjacent school,the following proposal is presented to enhance the "City Center" of River Heights. Given the influx of refugees from Afghanistan,knowing the profound need for displaced families and in light oflimited city resources to remove the condemned church,county and state funds may be available to build attractive housing for families in need. Pamela Atkinson in Governor Cox's office is spear heading efforts to facilitate opportunities for refugee families statewide. Last week, Governor Cox visited CRIC(Cache Refugee and Immigrant Connection)and made a plea for support from our communities. After visiting with Lucas Martin(Human Services Director) at BRAG,he suggested three possible funding streams to demolish the old church and to refurbish the old school to provide affordable housing and a community center: AARPA Funds(David Zook) Community Development Grants(Brian Carver) Neighborhood Improvement(Josh Runhar) In addition to demonstrating city council support, River Heights would need to provide a long term plan for the housing project in order to secure initial development funds. Workforce Services in SLC is coordinating ongoing Refugee Services and may be a good resource to partner with River Heights. Paul Johnson from Congressman Blake Moore's office also suggested contact with HUD,but that may constrict local control ofthe project and require compliance with Section 8 housing. Although I am a candidate for City Council,I am willing to continue researching options IF I have the support the the Major and Council to explore options. In the coming days and weeks,I plan to meet with Pamela Atkinson, David Zook,Brian Carver and the director of CRIC, Danny Beus to identify procedures and possibilities. I will make it clear I am NOT a representative of River Heights City,just a volunteer willing to collect information to assist the Council in making decisions. If elected, with the support ofthe Council,I would he willing to pursue funding streams to cover demolition, construction and remodeling costs, as well as staffing of a community center. Knowing the City budget is insufficient to cover such a project,I will pursue grant monies and donors who might be willing to support such a project, or tenants for the school (Boys & Girls Club, Head Start) David Bush,Candidate davidbushioio @ gmail.com 435-752-2512