City Council

River Heights City COUNCIL MEETING AGENDA Tuesday, July 19, 2022 Notice is hereby given that the River Heights City Council will hold its regular council meeting beginning at 6:30 p.m., anchored from the River Heights City Office Building at 520 S 500 E. Pledge of Allegiance and Opening Thought(Mathews) Adoption of Previous Minutes and Agenda Reports and Approval of Payments(Mayor,Council, Staff) Public Comment Public Hearing to Adopt an Ordinance Providing for the Compensation of Elected and Statutory Officers of River Heights City Public Hearing to Discuss Minor Changes to the City Code Review Fraud Assessment for FY 2022 Approval of a Recommendation to Contract with AAA Excavation in the Amount of $159,345 for the River Heights Boulevard Water Line Project Discuss DogSignage Review Amendments to the Personnel Policy Adjourn To join the Zoom meeting: https://us02web.zoom.us/j/87252897616?pwd=VTFxOERhNlJGNVdaWURwa2hMMEFKZz09 Posted/this 14^^ day of July 2022 Sheila Lind, Recorder In compliance with the American Disabilities Act, individuals needing special accommodations(including auxiliary communicative aids and services) during this meeting should notify Sheila Lind,(435)770-2061 at least 24 hours before the meeting, 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646  River Heights City 3 Council Meeting 4 July 19, 2022 5 6 7 Present: Mayor Pro tern Chris Milbank 8 Council members: Sharile Gallup 9 Tyson Glover 10 Blake Wright 11 12 Recorder Sheila Lind 13 Public Works Director Clayten Nelson 14 Treasurer Wendy Wllker 15 16 Excused: Mayor Jason Thompson 17 Councilmember Janet Mathews 18 19 20 Others Present: Lisa Andrus, Janice Skousen, Heather Lehnig, Cindy Schaub 21 97 The following motions were made during the meeting: 24 25 Motion #1 26 Councilmember Glover moved to "adopt the minutes of the council meeting of June 21, 2022, and 27 the evening's amended agenda." Councilmember Gallup seconded the motion, which passed with Gallup, 28 Glover, Milbank, and Wright in favor. No one opposed. Mathews was absent. 29 30 Motion #2 31 Councilmember Wright moved to "pay the bills as listed and move line 35 to June's payments, 32 rather than July." Councilmember Gallup seconded the motion, which passed with Gallup, Glover, 33 Milbank, and Wright in favor. No one opposed. Mathews was absent. 34 35 Motion #3 36 Councilmember Wright moved to "approve Ordinance 7-2022, An Ordinance Providing for the 37 Compensation of Elected and Statutory Officers of River Heights City." Councilmember Gallup seconded 38 the motion, which carried with Gallup, Glover, Milbank and Wright in favor. No one opposed. Mathews 39 was absent. 40 41 Motion #4 42 Councilmember Glover moved to "accept Ordinance 8-2022, An Ordinance to Adopt Changes to 43 the City Code of River Heights City, Utah." Councilmember Wright seconded the motion, which carried, 44 with Gallup, Glover, Milbank and Wright in favor. No one opposed. Mathews was absent. ■Mooiingj 7/lQ/[ 520 South 500 East River Heights, Utah 84321 Phone & Fax (435) 752-2646 46 Motion #5 47 Councilmember Glover moved to "award the River Heights Boulevard Water Line Project to AAA In 48 the amount of $159,345." Councilmember Wright seconded the motion, which carried with Gallup, 49 Glover, Mllbank and Wright In favor. No one opposed. Mathews was absent. 50 51 52 Proceedings of the Meeting: 53 54 The River Heights City Council met at 6:30 p.m. in the Ervin R. Crosbie Council Chambers in the 55 River Heights City Building on Tuesday, July 19, 2022,for their regular council meeting. In the absence of 56 Mayor Thompson, Councilmember Mllbank conducted the meeting. 57 Pledge of Allegiance and Opening Thought: Pledge only. 58 Adoption of Previous Minutes and Agenda: Councilmember Mllbank explained that the Personnel 59 Policy agenda Item would be omitted from the evening's agenda. Minutes for the June 21, 2022, meeting 60 were reviewed. 61 Councilmember Glover moved to "adopt the minutes of the council meeting of June 21, 2022, 62 and the evening's amended agenda." Councilmember Gallup seconded the motion, which passed with 63 Gallup, Glover, Mllbank, and Wright In favor. No one opposed. Mathews was absent. 64 Reports and Approval of Pavments(Mavor. Council. Staff): 65 Recorder LInd 66 • She discussed an email she had previously sent the council containing information about social 67 media retention and asked for a discussion to be on the next council meeting agenda. The two 68 questions she had for them to answer at that time were: 1) Would a council member like to draft 69 a social media policy or would they like her to do It? and 2) Would they consider using 70 ArchlveSocial as the company to archive the city's social media? 71 Councilmember Wright didn't have anything to report. 72 Councilmember Gallup 73 • She discussed planting a new tree In the park to use for the City Tree Lighting event. The current 74 tree Is so tall and expensive to light. Councilmember Mllbank said the tree committee planned to 75 plant a tree in conjunction with Apple Days In August. They will coordinate the type of tree and Its 76 location with Ms. Gallup. 77 Councilmember Glover 78 • He reported that the 400 South sidewalk Is still being designed. They are still trying to figure the 79 best location for joint mailboxes. He was hoping It would go out to bid In 3-4 weeks. 80 Councilmember Mllbank 81 • He received a call from Maryann Hulse, one of the board members of South Cache Soccer League, 82 who Informed him the soccer league had some used goals they would be willing to sell the city, 83 which were still under warranty. The small set would be $1,600 and $2,GGG-$2,5G0 for the larger 84 set. In his discussion with Cache County School District, they had agreed to purchase a set and the 85 city would buy a set. He will call and remind them of this since they hadn't responded to his 86 email. PWD Nelson offered to check the state contract price to see If the city could get a better 87 deal on new ones. The soccer league had also asked If the city would allow a small soccer field at 88 Heber Olson Park for smaller kids. They would have two games during the week and one on the 89 weekend. They would supply the goals and paint the fields. Mr. Nelson explained the problem 90 had been that soccer and baseball season are at the same time. In the past, some of the baseballs River Heights City Council Meeting,7/19/22  had been hit into the soccer area. Councilmember Gallup suggested staggering the reservations. Mr. Nelson said baseball is already working around the watering scheduling. He and Mr. Milbank 93 will talk later to see if they can figure something out. 94 PWD Nelson 95 • He discussed the bid/bill from Holbrook Asphalt for road sealing and showed a map of which 96 roads will be affected. They intended to start on Friday. Some of the areas on their agenda were 97 done in 2015 but are on a seven-year rotation. A couple of roads are on their first time. The 98 residents should have received notification of road closures from the company. The bid was a 99 little over the $60,000 budgeted amount, but he hoped it would come under that, after It was 100 finished. 101 • He asked approval for a PO to order water meters. There was $10,000 from last year's budget and 102 an additional $10,000 this year. The cost of the meters they wanted to order came to $19,640, 103 which didn't include freight. The council agreed to have him place the order. 104 Treasurer Willker 105 • She explained that she separated the bills into June and July for the two budget years. She 106 pointed out that the VISA bill is for June, not July as shown. She said that normally she does an 107 online transfer from checking to pay it, but because it's set up under a dual system and FD Grover 108 was gone, she alone, could not do the transfer. Therefore, she was paying by check this time. She 109 said FD Grover had set up everything he could with a dual system, which was preferred by the 110 auditors. 111 • She sent an email to the council a few minutes before the meeting which she reviewed. She 112 reminded that the city offices got new computer systems at the end of 2020 with ARPA (Covid) funds. She informed there are currently three full sets of dual monitors, keyboards, and mice I i-t downstairs still in boxes. She wondered if the city would allow her to purchase the set she had 115 been using at home. The city paid almost $500 at the time of purchase. She planned to return the 116 scanner and surface pro. The council felt fine about her proposal. Councilmember Milbank said 117 he would follow up with the mayor. She was asked when her last day of employment would be. 118 She answered it should have been June 11. He guessed they could have an answer by the first 119 meeting in August. 120 Councilmember Wright moved to "pay the bills as listed and move line 35 to June's payments, 121 rather than July." Councilmember Gallup seconded the motion, which passed with Gallup, Glover, 122 Milbank, and Wright In favor. No one opposed. Mathews was absent. 123 Public Comment: Lisa Andrus explained she lives east of the Stewart Hill Park area. She wondered 124 when the rod iron fence would be installed next to her property. Councilmember Milbank explained they 125 were running out of available cash, so It was taken off the project this year. Ms. Andrus said she 126 purchased 15 feet of property from the city years ago and had not been able to use it yet. She didn't 127 want to remove her current fence until the city was able to put up the new one. She asked when the 128 fence would be installed. Councilmember Milbank guessed it could be put in the budget next year. He 129 offered to follow up on it. Ms. Andrus asked him to please let her know and have it on the next agenda. 130 Janice Skousen complimented the council on all they were doing. She discussed a few items of 131 concern: 1)She mentioned at the bottom of the Stewart Hill Nature Trail, Logan City has a sign stating 132 dogs must be leashed and wondered if River Heights would consider putting up a similar sign on their 133 section of the trail. 2)She had noticed on the Stewart Hill Park plan it called for 73 new trees, which she 134 felt was too many for the space and was unnecessary cost wise. She counted 25-30 trees In the Heber Olson Park and felt this was better. She would like citizens to have an opportunity to donate trees to the River Heights City Council Meeting, 7/19/22 136 new park. She had talked to Zollingers and they said they can't receive money for future trees. She 137 hoped the city would be able to accept and hold money for specific trees until they are ready to plant 138 them. She was willing to head this up if the council wanted her to. 3)She discussed an asphalt problem 139 on Temple View Drive and wondered if it would cause a problem with resurfacing. PWD Nelson said the 140 holes would most likely be filled in during the resurfacing. 4) She said there are citizens who would like to 141 have input on the new park area and wondered if neighborhood representatives could form a discussion 142 group to present their input to the city. 5) She discussed safety concerns at the intersection of River 143 Heights Blvd and 800 East. There are two large poles on this corner where the sidewalk stops, which 144 cause pedestrians to have to go out in the road. On a map,she showed and suggested a portion of chain 145 link fence be removed to allow the sidewalk to continue around the corner into the cemetery. 6) She 146 asked the city to consider taxation rates at the next budget cycle because taxes bring greater things to the 147 city. Councllmember Milbank asked for clarification on the tree donations. Ms.Skousen envisioned 148 donors would come to the city office with their donation, which would be put in escrow until the city was 149 ready to purchase the trees. She felt they could get enough donations to pay for all the trees, within in a 150 year. She suggested lessening the amount of trees and not clustering them so they would have space and 151 resources to grow taller. 152 Cindy Schaub supported Lisa Andrus'fence and agreed with the safety issue at the corner Janice 153 Skousen discussed. She said Mr. Poulsen, who owns the home on the corner, has said he would be willing 154 to donate a portion of property to bring a sidewalk around the corner. 155 Public Hearing to Adopt an Ordinance Providing for the Compensation of Elected and Statutorv 156 Officers of River Heights Citv: Councilmember Milbank asked for public comment. There was none. 157 Councilmember Wright moved to "approve Ordinance 7-2022, An Ordinance Providing for the 158 Compensation of Elected and Statutory Officers of River Heights City." Councilmember Gallup 159 seconded the motion, which carried with Gallup, Glover, Milbank and Wright in favor. No one opposed. 160 Mathews was absent. 161 Public Hearing to Discuss Minor Changes to the Citv Code; There was no public comment. 162 Councilmember Wright explained.the need to move the current Chapter 22 to the Chapter 7spot (in Title 163 10)so it would be grouped with the zoning chapters and the new Tree City USA chapter would take the 164 Chapter 22 spot. 165 Councilmember Glover moved to "accept Ordinance 8-2022, An Ordinance to Adopt Changes to 166 the City Code of River Heights City, Utah." Councilmember Wright seconded the motion, which carried, 167 with Gallup, Glover, Milbank and Wright in favor. No one opposed. Mathews was absent. 168 Review Fraud Assessment for FY 2022: Councilmember Wright noted he had never seen the 169 report before and asked who brought It to the council. Councilmember Milbank informed that the mayor 170 said it was required by the state. Recorder Lind noted some misinformation because some of the items 171 listed as not done,already had policies in place. Councilmember Wright noted the same thing. The 172 Council felt, due to the inadequate Information and unsurety of what action needed to take place, they 173 would check with the mayor before accepting the assessment. 174 Approval of a Recommendation to Contract with AAA Excavation In the Amount of $159.345 for 175 the River Heights Boulevard Water Line Proiect: Councilmember Milbank wondered why AAA's bid was so 176 low. PWD.Nelson answered they typically bid low. The last project they did for the city had Issues with 177 the concrete not.holding up and they had to come back and replace It. He felt because the water line 178 project was straight forward, he would support them doing the project. 179 — Councilmember Glover moved to "award the River Heights Boulevard Water Line Project to AAA .180 — In the amount of $159,345." Councllmember Wright seconded the motion, which carried with Gallup, 181 Glover, Milbank and Wright In favor. No one opposed. Mathews was absent. River Heights City Council Meeting,7/19/22 4  ^ 9? Discuss Dog Signage: Discussion was held on an uproar over the recent dog signs, which were placed In city park areas and said,"No Dogs Allowed, Report Violators to Dispatch." Councilmember 184 Glover said the signs were very unpopular in the Saddlerock neighborhood and he felt the placement 185 made it worse. Citizens were confused on which areas dogs were not allowed. 186 PWD Nelson explained there is a serious problem with dog waste on all the city properties. He J87 discussed.the amount and that the stormwater ponds at Saddlerock were the worst. Councilmember 188 Glover received a report from a resident that some citizens blamed the signs on a neighbor who lives 189 adjacent to the stormwater pond, which then turned Into vandalism on their property. Last week he . 190 requested PWD Nelson clarify the signs, to say dogs were not allowed on "city owned properties." 191 PWD Nelson had a photo of a dog defecating next to one of the signs last week. Councilmember 192 Wright pointed out that this discussion comes up on a regular basis and that its very unfortunate a few 193 dog owners ruin it for everyone else. Mr. Nelson said this year was by far the worst. He ends up with 194 poop on his boots every day and it gets flung about by the weed-eater and lawn mower. Councilmember 195 -Milbank said he walks his dogs a lot and hadn't seen it as a huge problem. He suggested signs that state 196 dogs need to be on a leash and that the city provide dog bags stations. 197 Heather Lehnlg felt the signs were fine, if it weren't for the suggestion to tattle on others, which 198 had a Nazi Germany feel. She suggested nicer signs in each park. 199 Councilmember Glover said he would have a conversation with a few of the residents in 200 Saddlerock, who he knew were a big part of the problem. 201 PWD Nelson noted that no one pays attention to signs after a while. 202 Recorder Lind hadn't seen education as being affective. The code about dogs has been in every 203 newsletter and people constantly say they don't know what the rules are. After years of dealing with the problem, she felt enforcement was the key and wished there were different options for animal control, besides Cache County Sheriff's Office. They have been asked numerous times over the years to give 206 warnings and citations and have never done it. 207 Councilmember Milbank advocated for pet bag poles around the city. He also felt they should 208 revisit allowing dogs in some of the parks. Counciimember Gallup didn't agree and suggested contacting 209 Logan City to see if they would be willing to cover River Heights. 210 PWD Nelson noted the recent signage had helped citizens become more aware and the situation 211 had improved somewhat. He didn't feel dog waste bags should be available in areas where dogs are not 212 allowed. He agreed enforcement was the best solution. 213 Review Amendments to the Personnel Policv: Councilmember Milbank said this discussion will be 214 covered in a future meeting. 215 The meeting adjourned at 7:55 p.m. 216 217 218 219 220 Sheila Lind, Recorder 221 222 Jason Thompson, Mayor River Heights City Council Meeting,7/19/22 ' Discuss Dog Signage: Discussion was held on an uproar over the recent dog signs, which were y placed In city park areas and said,"No Dogs Allowed, Report Violators to Dispatch." Councilmember 184 Glover said the signs were very unpopular In the Saddlerock neighborhood and he felt the placement 185 made it worse. Citizens were confused on which areas dogs were not allowed. 186 PWD Nelson explained there is a serious problem with dog waste on all the city properties. He 187 discussed the amount and that the stormwater ponds at Saddlerock were the worst. Councilmember 188 Glover received a report from a resident that some citizens blamed the signs on a neighbor who lives 189 adjacent to the stormwater pond, which then turned Into vandalism on their property. Last week he 190 requested PWD Nelson clarify the signs, to say dogs were not allowed on "city owned properties." 191 PWD Nelson had a photo of a dog defecating next to one of the signs last week. Councilmember 192 Wright pointed out that this discussion comes up on a regular basis and that its very unfortunate a few 193 dog owners ruin It for everyone else. Mr. Nelson said this year was by far the worst. He ends up with 194 poop on his boots every day and it gets flung about by the weed-eater and lawn mower. Councilmember 195 Milbank said he walks his dogs a lot and hadn't seen it as a huge problem. He suggested signs that state 196 dogs need to be on a leash and that the city provide dog bags stations. 197 Heather Lehnig felt the signs were fine, If it weren't for the suggestion to tattle on others, which 198 had a Nazi Germany feel. She suggested nicer signs In each park. 199 Councilmember Glover said he would have a conversation with a few of the residents in 200 Saddlerock, who he knew were a big part of the problem. 201 PWD Nelson noted that no one pays attention to signs after a while. 202 Recorder LInd hadn't seen education as being affective. The code about dogs has been in every 203 newsletter and people constantly say they don't know what the rules are. After years of dealing with the problem, she felt enforcement was the key and wished there were different options for animal control, besides Cache County Sheriff's Office. They have been asked numerous times over the years to give 206 warnings and citations and have never done it. 207 Councilmember Milbank advocated for pet bag poles around the city. He also felt they should 208 revisit allowing dogs in some of the parks. Councilmember Gallup didn't agree and suggested contacting 209 Logan City to see if they would be willing to cover River Heights. 210 PWD Nelson noted the recent signage had helped citizens become more aware and the situation 211 had improved somewhat. He didn't feei dog waste bags should be available in areas where dogs are not 212 allowed. He agreed enforcement was the best solution. 213 Review Amendments to the Personnel Policy: Councilmember Milbank said this discussion will be 214 covered in a future meeting. 215 The meeting adjourned at 7:55 p.m. 216 217 218 219 Sheila Lind, Recor; 220 221 Jason Thompson, Mayor River Heights City Council Meeting, 7/19/22 DocuSign Envelope ID: B7F64A69-07CA-4350-83CA-F494F114B1C8 Proposal HOLBROOK Project Location Proposal# Date Issued PO/LD # City of River Heights HAU945177 6/20/2022 ASPHALT CO. 520 South 500 East River Heights UT 84332 Term's ^ . Due Upon Completion BillTo Adviser Information > City of River neignts Landon Munk 520 South 500 East P: 435-668-8367 j E: landon@holbrookasphalt.com River Heights UT 84332 bescrlption ' ". 2022 Pavement Preservation v2 Iterh ' ., . > Quantity' ,LM_ '' Rate "Amqurit, Crack Repair-Elastomere 11,039 LIFt 1.019 11,248.74 Clean & prepare cracks if necessary. Install Hot-Applied Elastomeric Sealant to ALL cracks. CCJ Repair-Elastomere 2,700 LIFt 0.998 2,694.60 Seal concrete joints with Hot-Applied Elastomeric Sealant. All flat Joint. Includes sidewalk on Orchard HAS(Native) 90,398 SqFt 0.281 25,401.84 Clean & prepare surface using high pressure air 8c wire bristle brooms.Install "HAS" High Density Mineral Bono advanced performance pavement preservation treatment No guarantee surface treatments will adhere to areas saturated with motor oil. HAS meets demands of High Density Mineral Bond Speci^cation established by agency engineers. HAS(Chip) 70,271 SqFt 0.313 21,994.82 Clean Sc prepare surface using high pressure air & wire bristle brooms.Install "HAS" High Density Mineral Bono advanced performance pavement preservation treatment. No guarantee surface treatments will adhere to areas saturated with motor oil. HA5 meets demands of High Density Mineral Bond Specification established by agency engineers. Total $61;3il0.00 Please sign for proposal acceptance: Do not sign this page,see final page for signing HAUB08183  m ^ » <»H. -«s Ji."* € ..., v.i«f..', .T«: n »»!;■ ^':>:ii.'' .--'w  River Heights City Bills To Be Paid July 18,2022 Payee .Description Admim P&Z Parks/Rec Pub. Safety Com.Aff. Roads Water Sewer Total V JfUNES- 2 Bio^West Stewart Hill $187.98 $187.98 3 Cache Valley Publishing Ad for Contractor $319.5,1 $319.51 4 Chris Milbanic Minute TakingforP &Z $165.00 . .$li65;00 5 Cindy Schaub' Planning Commission' $72.00 .' :$72.00 6 Daih^& Jenkins LegalFees $810.00 '' ssTo.ob 7 Hither Lehnig Planing Cpmmi^ibn $60.00 "v!$60.6o 8 ICathiyn Hadfield Park Rental Deposit Refund $50.00 $50.66 9 Lance Piteher Planning Commission $72.00 ^^ $72.06 10 NoelGool^ Planning Commission $60.00 $60.60 11 Precisioh'Concrete Cutting Sidewalk Repairs $29,5p0;02 $29,500.02 12 Thurcon JuneWater Le^ $1,820.00 " .$1#820;0b 13 Troy Wakefield Planning Commission $72.00 , ifiod 14 Xerox Monthly Billing $60.53 ■•■.;$60i3. 15 16 17 18 19 20 21 22 23 JULYS 24 AllTech Monthly Billing $24.32 $24:32 $24.32 ■ $72:96 25 Amber G^dner Apple Days $29.92 $29.92 26 Garni Hailing Ainbassador Flyere for D^ce :S17;66 . $17.66 27 Caselle Monthly Billing $94.69 $94.66 $94;65 ^ $284:66 28 Freedom Mailing Services Monthly Bill Processing $165.98 .$55:32 $55:32 . ' $276:62 29 Kilgore 600 East Le^ Repair. $238:50 i iS238:50 30 Logan City Water Consumption $506.12 " ;$506il2 31 Reed Durham Park Rental Deposit Refund $50.00 , •'$50:60 32 South Foxic Hardware Water Valve Key Repair $25:91 ' $25.91 33 Sp^cer-Rasmussen Newsletter Delivery $200.00 $^00.66 34 Thomas Petroleum Fuel For City Vehicles $5L20 $51.20 $51.20 .$5,1.18 •35 ZIohs BahlcVi^ See attach^ detail $94.04 $155.53 $439.14 $125.72 $125.73 $125:73 $1,065.89 36 37 38 39 .■r-O" 40 41 42 43 .44 45 46 Citizen Questions for River Heights City Council Meeting Compliment the city on the congoing park situation Talk about trees being purchased by the citizens and financial ways to accommodate this. Can a way be found to fund this within the city financial framework? Can citizens have a say on how they would life to see the park develop? Can neighborhood representatives form a group to discuss input? The neighbor hood is changing in demographics to young families coming in in greater numbers. River Heights Blvd and 800 Eastjunction -Safety issues. Close calls Lindsay Wilcox. Jill Skousen, Chazel Jenkins, Melissa Lundberg are some of the ladies concerned and have had situations, as well as myself. cy\ UAwrfi {%vrk.  ORDINANCE 7-2022 AN ORDINANCE PROVIDING FOR THE COMPENSATION OF ELECTED AND STATUTORY OFFICERS OF RIVER HEIGHTS CITY NOW,THEREFORE,BE IT ORDAINED BY THE RIVER HEIGHTS CITY COUNCIL THAT: 1. Repealer. Ail previous salary of compensation ordinances regarding elected and statutory officers hereby are repealed. 2. Compensation. The monthly compensation ofthe elected and statutory officers shall be as follows: Mayor: $1,000.00 Council Members: $400.00 Council Member Over Zoning: $500.00 Treasurer: $25.44/hr Recorder: $26.50/hr 3. Payment.The treasurer shall pay each elected official and the Finance Director monthly. All other statutory officers will be paid bi-weekly. Payments will be by automatic deposit or by delivery of a check drawn on the municipal checking account. 4. Per Diem. Each member ofthe governing body shall receive mileage and per diem for all trips approved by the governing body according to the schedules adopted by the Utah Department of Finance. 5. Effective Date: July 1,2022 Adopted this 19 day of July 2022. Jason E. Thompson, Mayor Attest: Sheila Lind, Recorder  Ordinance 8-2022 AN ORDINANCE TO ADOPT CHANGES TO THE CITY CODE OF RIVER HEIGHTS CITY, UTAH WHEREAS,on June 21, 2022, Ordinance 6-2022 was adopted by the City Council, and WHEREAS, Ordinance 6-2022 added a new Chapter 22 to Title 10(Tree City USA), and WHEREAS,Title 10 already had a chapter 22, and WHEREAS, Chapter? of Title 10 had been left blank. THEREFORE,the River Heights City Council agreed to move the current Chapter 22, "Commercial Parking Zone," to become Chapter 7 of Title 10 and allow the newly adopted "Tree City USA" Chapter to take the place of Chapter 22. Adopted this 19^"^ day of July 2020. Jason Thompson, Mayor Attest: Sheila Lind, Recorder  River Heights City FY 2022 Fraud Risk Assessment j\ Continued "Total Points Earned: 300/395 *Risk Level; >355 <200 . Pts 'jii 1. Does the entity have adequate basic separation of duties or mitigating controls as X 200 outlined in the attached Basic Separation of Duties Questionnaire? ^ 2. Does the entity have governing body adopted written policies in the following areas: a. Conflict of Interest? X 5 b. Procurement? X 5 c. Ethical behavior? 5 d. Reporting fraud and abuse? - 5 e. Travel? 5 f. Credit/Purchasing cards (where applicable)? 5 g. Personal use of entity assets? 5 h. It and computer security? 5 i. Cash receipting and deposits? 5 3. Does the entity have a licensed or certified(CPA,CGFM,CMA,CIA, CFE, CGAP, X 20 CPFO)expert as part of Its management team? a. Do any members of the management team have at least a bachelor's degree in X 10 accounting? 4. Are employees and elected officials required to annually commit in writing to abide by a 20 statement of ethical behavior? 5. Have all governing body members completed entity specific (District Board Member X 20 Training for local/special service districts & interlocal entitles, introductory Training for Municioal Officials for cities & towns, etc.) online trainina ftrainina.auditor.utah.aov) within four years of term appointment/election date? 6. Regardless of license or formal education, does at least one member of the X 20 management team receive at least 40 hours of formal training related to accounting, budgeting, or other financial areas each year? 7. Does the entity have or promote a fraud hotline? 20 8. Does the entity have a formal internal audit function? 20 9. Does the entity have a formal audit committee? X 20. *Entity Name: River Heights City *Gompleted for Fiscal Year Ending: 06/30/2022_ *GompIetion Date: *GAO Name: Jason Thompson, Mayor. *GFO Name: David Sanderson *GAO Signature: *GFO Signature: 'Required Utah StateCapitol Complex,East Office Building,Suite E310 • SaltLakeCity,Utah,84114-2310 • Teh (801)538-1025 • auditor.utah.gov  Basic Separation of Duties See the following page for instructions and definitions. 1 Yes\ No :mc* N/A- , ' > ■ i 1. Does the entity have a board chair, clerk, and treasurer who are three X separate people? 2. Are all the people who are able to receive cash or check payments different ■■ X from all of the people who are able to make general ledger entries? 3. Are all the people who are able to collect cash or check payments different X ■ from all the people who are able to adjust customer accounts? If no customer accounts, check "N/A". 4. Are all the people who have access to blank checks different from those who X are authorized signers? 5. Does someone other than the clerk and treasurer reconcile all bank accounts X ■ OR are original bank statements reviewed by a person other than the clerk to detect unauthorized disbursements? 6. Does someone other than the clerk review periodic reports of all general X ledger accounts to identify unauthorized payments recorded in those accounts? 7. Are original credit/purchase card statements received directly from the card X 1 company by someone other than the card holder? If no credit/purchase cards, check "N/A". 8. Does someone other than the credit/purchase card holder ensure that all card X purchases are supported with receipts or other supporting documentation? If no credit/purchase cards, check "N/A". 9. Does someone who is not a subordinate of the credit/purchase card holder X review all card purchases for appropriateness (Including the chief administrative officer and board members if they have a card)? if no credit/purchase cards, check "N/A". 10. Does the person who authorizes payment for goods or services, who is not X the clerk, verify the receipt of goods or services? 11. Does someone authorize payroll payments who is separate from the person X ■ who prepares payroll payments? If no W-2 employees, check "N/A". 12. Does someone review all payroll payments who is separate from the person X who prepares payroll payments? If no W-2 employees, check "N/A". * MC s Mitigating Control Utah State Capitol Complex,East Office Building, Suite E310 • Salt Lake City, Utah 84114-2310 • Tel:(801)538-1025 • auditor.utah.gov  Foisgren Associates,inc. 95 West 100 South,Suite 115 ^"'^4^7-0333 Forsgpn _ 0^44^0/^14-^1^. Fax 435227-0334 IVIemD To: Janet Mathews,Council Monber From; Craig Rasmussen CC: Jason Thompson, Mayor; Sheila Lind, Recorder Date: July 14,2022 Re: River Heights Boulevard Water Line Bid Award Recommendation The River Heights Boulevard Water Line Project bid opening was held on the aftemoon of July 6,2022. Three qualifying bids were received for the project, fiom AAA Excavation, Ormond Construction, and PNL Construction. Forsgren staff conducted the bid opening and completed a tabulation of tiie bids with a copy attached to tiiis memo for your use and review. The Total Cost as presented by the respective contractors spears accurate widi no math errors detected. Total Bid amounts are as follows: Engineer's Estimate AAA Excavation Ormond Construction PNL Construction Total Bid: $282,440.00 $159,345 $^216,672.19 $300,822.50 It is recommended that the City review the bids and the project budget amount. Iffound that the budget aligns with the low bid received, it is recommended tiiat the City award tiie project to AAA Excavation as the vaified low bidder for the work. Please contact Fors^en Associates with questions,ifany.  RIVER HEIGHTS CITY RIVER HEIGHTS BOULEVARD WATER LINE ^y07/06/22 \li 400 EAST TO 500 EAST JEFfREYSCOTT Bid Opening Date: JULY 6, 2022 Time: 1:00 p.m. Bid Tabulation ENGINEER'S ESTIMATE AAA EXCAVATION ORMOND CONSTRUCTION PNL CONSTRUCTION ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTW- rTEM-BID SCHEDULE A NO. UNIT QUANT. PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE Mobilization and Demobiilzatlon LS 1 $ 15.000.00 $ 15,000.00 s 7,000.00 $ 7,000.00 $ 23,000.00 $ 23,000.00 S 27,347.50 $ 27,347.50 2 Prepare & Impiement Traffic Conbol Plan LS 1 S 2,000.00 $ 2,000.00 $ 4,500.00 s 4,500.00 s 4,095.00 $ 4,095.00 $ 22,000,00 $ 22,000.00 3 8" C900 PVC Water Line LF 1,070 $ 60.00 s 85,600.00 $ 62.50 $ 66,875.00 $ 90.02 $ 96,321.40 $ 109.00 $ 118,630.00 4 8* Gate Valve EA 4 $ 3,500.00 $ 14,000.00 $ 2,400.00 $ 9,600.00 $ 2,718.79 $ 10,875.16 s 6,500.00 $ 26,000.00 5 4* Gate Valve EA 2 s 2,500.00 s 5,000.00 $ 1,535.00 s 3,070.00 S 1,784.97 $ 3,569.94 S 3,700.00 $ 7,400.00 6 Fire Hydrant Assembly(Complete) EA 1 $ 7,500.00 $ 7,500.00 $ 6,700.00 S 6,700.00 $ 9,121.37 $ 9,121.37 s 9,500.00 s 9,500.00 7 3/4" Water Meter EA 7 $ 5,000.00 $ 35,000.00 $ 3,000.00 $ 21,000.00 $ 3,138.01 $ 21,966.07 S 4,800.00 $ 33,600.00 8 Saw-Cut Asphalt LF 2,220 $ 7.00 $ 15,540.00 $ 2.00 s 4,440.00 $ 1.35 $ 2,997.00 $ 2.00 $ 4,440.00 9 Trench Repair SF 6,580 s 15.00 $ 98,700.00 $ 4.50 s 29,610.00 S 5.76 $ 37,900.80 $ 6.25 s 41,125.00 10 Concrete Repair SF 40 $ 15.00 $ 600.00 $ 15.00 S 600.00 $ 44.00 $ 1,760.00 $ 132.00 $ 5,280.00 11 Disconnect Existing 2'Water Line LS 1 $ 1,000.00 $ 1,000.00 $ 3,500.00 s 3,500.00 $ 2.965.45 s 2,965.45 $ 2,500.00 $ 2,500.00 12 Landscaping Reclamation Topsoll LS 1 s 2,500.00 $ 2,500.00 $ 2,450.00 $ 2,450.00 S 2,100.00 $ 2,100.00 $ 5,000.00 $ 5,000.00 BASE BID TOTAL: $ 282,440.00 $ 159,345.00 $ 216,672.19 $ 300,822.50 TOTAL OF PROJECT $ 282,440.00 % 159,345.00 $ 216,672.19 $ 300,822.50 Foi 10F1