Board of Public Utilities

City of Riverside Public Utilities Administration Office 3901 Orange Street Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, March 21, 2014 8:30 AM Public Utilities Board Room - Orange Square The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PUBLIC HEARING • Call Public Hearing to Order • Roll Call of Board of Public Utilities • Open Public Hearing and Review Rules of Conduct • Staff will present recommendations on the following items: City of Riverside Page 1 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 1 PUBLIC HEARING – RENEWAL OF THE WATER CONSERVATION SURCHARGE That the Board of Public Utilities: 1. Conduct a public hearing to receive input on the renewal of the Water Conservation Surcharge applicable to all RPU water customers by eliminating the expiration date; 2. Adopt a resolution establishing the revised Schedules WA-1, WA-2, WA-3, WA-4, WA-5, WA-6, WA-7, WA-8, WA-9 and WA-10; and 3. Recommend that the City Council adopt the appropriate resolution approving the above revised water schedules. (presentation by Girish Balachandran – 20 min) Attachments: Report Board Resolution Proposed Water Rate Schedules WA-1 through WA-10 (redlined) - 03-21-2014 PRESENTATIONS 2 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Badgett, Milligan, Hohl, Kerr, Bacich, and Nomura - 10 min) MINUTES 3 Approval of the regular minutes from the Board of Public Utilities meeting held on March 7, 2014. Attachments: draft minutes of 3-7-2014.pdf CITIZENS PARTICIPATION If you would like to speak regarding a matter not on the printed Agenda, please come forward and stand until recognized by the Chair – Public Participation is limited to 3 minutes on all items included in the agenda. CONSENT CALENDAR Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it will be considered by the Board in separate action. City of Riverside Page 2 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 Electric Items 4 AGREEMENT FOR PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES WITH HDR, ENGINEERING INC. FOR THE PELLISSIER RANCH SOLAR PHOTOVOLTAIC PROJECT CALIFORNIA ENVIRONMENTAL QUALITY ACT DOCUMENT That the Board of Public Utilities approve a Professional Consultant Services Agreement with HDR Engineering, Inc., of Riverside, California, in a not-to-exceed amount of $177,714.91 for the preparation of the Pellissier Ranch Solar Photovoltaic Project CEQA document. Attachments: Report Agreement Site Map Water Items 5 AMENDED AND RESTATED FUNDING AGREEMENT WITH THE RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT FOR MOCKINGBIRD CANYON RESERVOIR MECHANICAL EXCAVATION PROJECT That the Board of Public Utilities recommend that the City Council: 1. Approve the Amended and Restated Funding Agreement with the Riverside County Flood Control and Water Conservation District for the Mockingbird Canyon Reservoir Mechanical Excavation Project; 2. Authorize the City Manager, or his designee, to execute the Amended and Restated Funding Agreement with the Riverside County Flood Control and Water Conservation District for the Mockingbird Canyon Reservoir Mechanical Excavation Project; and 3. Authorize the City Manager, or his designee, to execute any other amendments to this Funding Agreements between the District and the City. Attachments: Report Map Agreement City of Riverside Page 3 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 6 SECOND AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR THE PREPARATION OF THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE RIVERSIDE NORTH AQUIFER STORAGE AND RECOVERY PROJECT That the Board of Public Utilities approve the Second Amendment to the Professional Service Agreement with RBF Consulting for the DEIR to extend the term through December 31, 2015. Attachments: Report RBF Agreement Map Other Items 7 PUBLIC UTILITIES BOARD COMMITTEE ASSIGNMENTS (1) Electric Committee Darrell Ament (Chair) David Roberts (Vice Chair) Ian Davidson Dave Austin (2) Water Committee Susan Cash (Chair) Andrew Walcker (Vice Chair) Ron Cole Nick Ferguson (3) Customer Relations/Finance Committee Justin Scott-Coe (Chair) Ian Davidson (Vice Chair) Darrell Ament (Electric Chair) Susan Cash (Water Chair) (4) Ad Hoc Committee - New Board Members Orientation Andrew Walcker (Chair) Ron Cole (Vice Chair) Dave Austin Nick Ferguson City of Riverside Page 4 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 DISCUSSION CALENDAR 8 THE LINE PROTECTION RELAY REPLACEMENT AND SUBSTATION AUTOMATION SYSTEM UPGRADE PROJECT – WORK ORDER NO. 1311245; LA COLINA SWITCHGEARS 3 & 4 RELAY REPLACEMENT PROJECT –WORK ORDER NO. 1411145; AND, MT. VIEW SUBSTATION PRIMARY LINE PROTECTION RELAY REPLACEMENT PROJECT – WORK ORDER NO. 1417459 That the Board of Public Utilities: 1. Approve the estimated capital expenditure of $1,925,805 for Work Order No. 1311245 for engineering, equipment procurement, construction, testing and contingencies for the Line Protection Relay Replacement and Substation Automation System Upgrade Project at University, La Colina, Springs, Riverside and Orangecrest Substations; 2. Approve the estimated capital expenditure of $534,051 for Work Order No. 1411145 for engineering, equipment procurement, construction, testing and contingencies for the La Colina Substation Switchgear 3 & 4 Relay Replacement Project; and 3. Approve the estimated capital expenditure of $192,500 for Work Order No. 1417459 for engineering, equipment procurement, construction, testing and contingencies for the Mt. View Substation Primary Line Protection Relay Replacement Project. (presentation by Pat Hohl – 5 min) Attachments: Report Site Map City of Riverside Page 5 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 9 RELOCATE CIRCUITS 1251 & 1253 FOR THE PLAZA SUBSTATION EXPANSION AND RIVERSIDE AVENUE GRADE SEPARATION PROJECTS – AWARD OF BID NO. RPU-7209 That the Board of Public Utilities: 1. Approve the estimated capital expenditure of $1,446,454 for Work Order No. 1326801, to relocate Circuits 1251 and 1253 for the Plaza Substation Expansion Project and Public Works Riverside Avenue Grade Separation Project; 2. Determine that the bid submitted by International Line Builders, Inc. of Riverside, California, in the amount of $543,667.10, is non-responsive; and 3. Award a contract for the installation of conduits and structures to relocate Circuits 1251 and 1253 for the Plaza Substation Expansion and Public Works Riverside Avenue Grade Separation Projects, Bid No. RPU-7209 to the lowest responsive bidder, VCI Construction, of Upland, California, in the amount of $563,581. (presentation by Pat Hohl – 5 min) Attachments: Report Map 10 HARVEY LYNN SUBSTATION POWER TRANSFORMER AND SWITCH GEAR REPLACEMENT – WORK ORDER NO. 1418023 – SUPPLEMENTAL APPROPRIATION That the Board of Public Utilities: 1. Approve the estimated capital expenditure of $2,700,000 for Work Order No. 1418023 for engineering, equipment procurement, construction, testing and contingencies for the equipment replacement and repair of Harvey Lynn Substation; and 2. Recommend that the City Council approve a supplemental appropriation in the amount of $2,700,000 from the Electric Fund Balance to the Substation Equipment Replacement Account No. 6130000-470625. (presentation by Steve Badgett – 10 min) Attachments: Report Map City of Riverside Page 6 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 11 AMENDMENT TO POWER SALES AGREEMENTS BETWEEN SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY AND THE CITY OF RIVERSIDE – SILVERADO PROJECTS That the Board of Public Utilities recommend that the City Council: 1. Approve the amendment to two 25-year PSAs between SCPPA and the City of Riverside to provide renewable solar photovoltaic energy and Renewable Energy Credits from the Silverado Solar photovoltaic Projects; 2. Authorize the City Manager, or his designee, to execute the Amended PSAs, as well as any future amendments or extensions to the PSAs under terms and conditions substantially similar or superior to these PSAs; 3. Authorize the City Manager, or his designee, to execute any documents necessary to administer the PSA that are consistent with the established policies by the City Council; and 4. Authorize the City Manager, or his designee, to terminate the PSAs for circumstances provided in the PSA. (presentation by Reiko Kerr – 10 min) Attachments: Report First Amendment PSA - Antelope First Amendment PSA - Summer Solar City of Riverside Page 7 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 12 EXTENSION OF EXISTING LETTER OF CREDIT FOR 2008C ELECTRIC REVENUE BONDS AND REMARKETING OF 2011A ELECTRIC REVENUE BONDS That the Board of Public Utilities recommend that the City Council: 1. Approve the City’s Financing Team as described in this report; 2. Adopt a resolution relating to the plan of finance, specifically authorizing a remarketing of the 2011A Electric Revenue Bonds (including amending Resolution No. 22193 and the related Continuing Covenant Agreement) and authorizing an extension of the existing letter of credit for the 2008C Electric Revenue Bonds (including amending the associated Reimbursement Agreement); and 3. Authorize the City Manager, or designee, to execute all documents related to these actions. (presentation by Laura Chavez-Nomura – 10 min) Attachments: Report City Council Resolution BOARD MEMBER/STAFF COMMUNICATIONS 13 SYSTEMATIC REPORTING ON CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 14 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 15 State and Federal Legislative Update - Update on pending legislation that may impact the Water and/or Electric Utility 16 Committee Reports – Electric Committee, Water Committee, Customer Relations/Finance Committee, and Ad Hoc Committee (March 7, 2014) Attachments: Report 17 Monthly Update of Goals Attachments: Report City of Riverside Page 8 Printed on 3/17/2014 Board of Public Utilities Agenda March 21, 2014 18 Electric / Water Contract Panel Update – March 2014 Attachments: Report 19 Open and Closed Work Orders – February 2014 Attachments: Report 20 Water Highlights – February 2014 Attachments: Report 21 Power Supply Update 22 Financial Statements – January 2014 23 City Council Agendas – March 11, 2014 and March 18, 2014 Attachments: CC 3-11-2014.pdf CC 3-18-2014.pdf 24 Upcoming Meetings Attachments: Report 25 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 9 Printed on 3/17/2014