Board of Public Utilities

City of Riverside Public Utilities Administration Office 3901 Orange Street Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda - Final Friday, November 21, 2014 8:30 AM Public Utilities Board Room - Orange Square MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary before the scheduled meeting time. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until the agenda item is called. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Badgett, Milligan, Hohl, Kerr, Bacich, and Nomura - 10 min) City of Riverside Page 1 Printed on 11/14/2014 Board of Public Utilities Agenda - Final November 21, 2014 MINUTES 2 Approval of the regular minutes from the Board of Public Utilities meeting held on November 7, 2014. Attachments: draft minutes of 11-7-2014 meeting CITIZENS PARTICIPATION 3 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 4 UNDERGROUND SWITCH REPLACEMENT – WORK ORDER NO. 1502322 That the Board of Public Utilities approve the estimated capital expenditure of $245,000 for Work Order No. 1502322 for an underground switch replacement. Attachments: Report Map 5 UNDERGROUND ELECTRICAL INSTALLATION FOR THE SYCAMORE CANYON DEVELOPMENT – WORK ORDER NO. 1502846 That the Board of Public Utilities approve the estimated $76,000 capital expenditure for Work Order No. 1502846 for the installation of electrical distribution facilities for the Sycamore Canyon Development. Attachments: Report Map City of Riverside Page 2 Printed on 11/14/2014 Board of Public Utilities Agenda - Final November 21, 2014 6 UNDERGROUND VAULT REPLACEMENT - WORK ORDER NO. 1505427 That the Board of Public Utilities approve the estimated capital expenditure of $213,000 for Work Order No.1505427 to replace an underground vault. Attachments: Report Map Water Items 7 IVY STREET BRIDGE TEMPORARY BOOSTER STATION PROJECT FOR THE STATE ROUTE 91 HIGH OCCUPANCY VEHICLE LANE PROJECT – WORK ORDER NO.1112059 That the Board of Public Utilities approve an additional change order authorization in an amount of $45,500 for a revised total change order authority of $156,900 to extend the maintenance period of the Ivy Street Bridge Temporary Booster Station Project for the State Route 91 HOV Lane Project, Bid No. 1033-12-03. Attachments: Report Map DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 8 REVIEW OF BOARD STANDING RULES REGARDING PUBLIC COMMENT That the Board of Public Utilities receive and file this oral review. (oral report by Susan Wilson – 5 min) Attachments: Attachment City of Riverside Page 3 Printed on 11/14/2014 Board of Public Utilities Agenda - Final November 21, 2014 9 AWARD OF BID NO. RPU-7259 FOR POLE REPLACEMENTS AT VARIOUS LOCATIONS THROUGHOUT THE CITY That the Board of Public Utilities: 1. Reject the bid submitted by Klondyke Construction LLC, of Phoenix, Arizona, in the amount of $824,475.00, as non-responsive; and 2. Award Bid No. RPU-7259 to the lowest responsive bidder, International Line Builders, Inc., of Riverside, California, in the amount of $1,187,863.01. (report by Pat Hohl – 5 min) Attachments: Report Map 10 REAL PROPERTY FINANCIAL MANAGEMENT POLICY That the Board of Public Utilities approve the Real Property Financial Management Policy. (presentation by Laura Chavez-Nomura – 20 min) Attachments: Report Real Property Financial Management Policy City of Riverside Page 4 Printed on 11/14/2014 Board of Public Utilities Agenda - Final November 21, 2014 11 ORANGE SQUARE CUSTOMER SERVICE PAYMENT AND 311 CALL CENTER IMPROVEMENTS That the Board of Public Utilities: 1. Reject the bid submitted by Advanced Electronics, Inc. for the construction of the Customer Service Center, Bid No. RPU-7249 as non-responsive; 2. Award a contract for the construction of the Customer Service Center, Bid No. RPU-7249 to the lowest responsive bidder, New Dynasty Construction Company, of Tustin, California, in the amount $806,209, including the base bid of $684,135 and Alternate Bid #1 of $122,074; 3. Authorize the expenditure of $484,655 to G/M Business Interiors for furniture including the adaptive reuse of existing systems furniture and customer service workstations in accordance with Purchasing Resolution No. 22576, Section 201 (g); 4. Reject the bids submitted by Network Hardware Resale and OM Office Supply Inc. for the purchase of the Cisco data switch as non-responsive; 5. Award the purchase of the Cisco data switch, Bid No. 7267 to the lowest responsive bidder, Presidio Networked Solutions Group, LLC, of Newport Beach, California, in the amount of $50,245; and 6. Approve the estimated capital expenditure for Work Order No. 1417545 in the amount of $1,645,936, including a 15% contingency for general construction. (presentation by Laura Chavez-Nomura – 10 min) Attachments: Report BOARD MEMBER/STAFF COMMUNICATIONS 12 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 13 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 14 Safety Update City of Riverside Page 5 Printed on 11/14/2014 Board of Public Utilities Agenda - Final November 21, 2014 15 State and Federal Legislative and Regulatory Update - Update on pending legislation that may impact the Water and/or Electric Utility 16 Committee Reports – Electric Committee, Water Committee, Customer Relations/Finance Committee (“Special” Meeting on October 31, 2014) Attachments: FC minutes 10-31-2014 17 Electric / Water Contract Panel Update – November 2014 Attachments: Report 18 Open and Closed Work Orders – October 2014 Attachments: Report 19 Water Highlights – October 2014 Attachments: Report 20 City Council Agendas – November 18, 2014 Attachments: Special CC Agenda 11-12-2014 CC Agenda 11-18-2014 21 Upcoming Meetings Attachments: Report 22 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 6 Printed on 11/14/2014