Board of Public Utilities

City of Riverside Utility Operations Center 2911 Adams Street Riverside, CA 92504 951-826-2135 Board of Public Utilities SPECIAL Agenda - Final Friday, January 23, 2015 8:30 AM Utility Operations Center Conference Room MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary before the scheduled meeting time. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until the agenda item is called. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Milligan, Hohl, Kerr, Bacich, and Nomura - 10 min) City of Riverside Page 1 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 MINUTES 2 Approval of the “special” minutes from the Board of Public Utilities meeting held on December 12, 2014. Attachments: draft minutes of 12-12-2014 CITIZENS PARTICIPATION 3 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 4 ELECTRICAL DUCTBANK RELOCATION ON VICTORIA AVENUE AND HARRISON STREET – WORK ORDER NO. 1406260 That the Board of Public Utilities approve the estimated capital expenditure of $105,000 for Work Order No. 1406260 for the relocation of an electrical duct bank located on Victoria Avenue and Harrison Street. Attachments: Report Map City of Riverside Page 2 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 5 APPROVAL OF WORK ORDER NO. 1407582 AND PURCHASE OF COMMUNICATION SYSTEM EQUIPMENT FOR RADIO SITES That the Board of Public Utilities: 1. Approve Work Order No. 1407582 in the amount of $770,000; 2. Approve the award of a Purchase Order for $165,051 to General Electric Company’s Lentronics Fiber Optic Multiplexers division located in Burnaby, Canada for SONET equipment; and 3. Approve the award of a Purchase Order for $325,976 to General Electric Company’s MDS Industrial Wireless division located in Rochester, New York for Microwave equipment. Attachments: Report Map 6 PURCHASE OF STEEL POLES FOR THE FIRST PHASE OF THE 69 KV PORTION OF THE RIVERSIDE TRANSMISSION RELIABILITY PROJECT - REQUEST FOR PROPOSAL NO. 1466 - WORK ORDER NO. 642975 That the Board of Public Utilities: 1. Award a purchase order for RFP 1466 in the amount of $1,314,317 to TransAmerican Power Products, Inc. (TAPP), of Houston, Texas for 68 steel poles and components as part of the Riverside Transmission Reliability Project (RTRP); and 2. Authorize staff to issue change orders in an amount up to 15% ($197,148) of the original contract amount to cover storage costs and contingencies. Attachments: Report Map City of Riverside Page 3 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 Water Items 7 CONSTRUCTION OF THE BRUNTON 1-R WELL PROJECT (PHASE II) – AWARD OF BID NO. 7295 That the Board of Public Utilities: 1. Award a contract for the construction of the Brunton 1-R Well Project (Phase II), Bid No. 7295 to the lowest responsive bidder, Hemet Manufacturing Co., Inc. dba Genesis Construction of Hemet, California, in the amount of $1,075,777.00; and 2. Approve an additional capital expenditure in the amount of $1,391,000 for a new total for Work Order No. 1501422 in the amount of $2,519,900, which includes all design, construction, change order contingencies, construction management and inspection for the Brunton 1-R Well Project (Phase II), Bid No. 7295. Attachments: Report Map Other Items 8 TREE POWER PROGRAM FOR FISCAL YEAR 2014-15 That the Board of Public Utilities recommend that the City Council: 1. Authorize the City Manager or his designee, to issue purchase orders to Parkview Nursery, 4377 Chicago Avenue; Parkview Nursery, 3841 Jackson Street; Louie’s Nursery, 18550 Van Buren Boulevard and Moon Valley Nurseries, 9501 Lincoln Avenue and make changes to the purchase order amounts based on the variable product demand of each nursery in a collective amount not to exceed $650,000 for the Tree Power Program’s Free Shade Tree Coupon Campaign; and 2. Authorize the City Manager or his designee, to credit customer accounts for trees purchased under this program in a collective amount not to exceed $100,000 under the Tree Power Program. Attachments: Report City of Riverside Page 4 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 9 GOODS AND SERVICES CONTRACT BETWEEN ICE ENERGY HOLDINGS, INC. AND THE CITY OF RIVERSIDE – ICE BEAR PROJECT That the Board of Public Utilities recommend that the City Council: 1. Approve the Goods and Services Contract between Ice Energy Holdings, Inc. and the City of Riverside to implement the PLR program for calendar year 2015 with four optional one year extensions through 2019; 2. Authorize the City Manager, or his designee, to execute the Contract under the terms and conditions in the Contract; 3. Authorize the City Manager, or his designee, to execute any future amendments or extensions to the Contract under terms and conditions substantially similar or superior to the Contract; 4. Authorize the City Manager, or his designee, to exercise the cancellation, extension, and/or termination provisions contained in the Contract; 5. Authorize the City Manager, or his designee, to execute and administer the individual License Agreements with participating customers (including executing, terminating, or modifying future License Agreements); and 6. Authorize the City Manager, or his designee, to execute any documents necessary to administer the Contract that are consistent with the policies established by the City Council. (presentation by Reiko Kerr – 10 minutes) Attachments: Report Contract Exhibits and Attachments City of Riverside Page 5 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 10 THE UNIVERSITY OF CALIFORNIA RIVERSIDE’S PROPOSAL FOR RIVERSIDE PUBLIC UTILITIES’ ENERGY INNOVATIONS GRANT That the Board of Public Utilities approve and recommend that the City Council approve the UCR request for an Energy Innovations Grant in the amount of $100,000, to be paid in four installments with two payments being funded in Fiscal Year 2014-15 and two payments to be funded in Fiscal Year 2015-16, to research monitoring and control of PVs, battery storage systems and EV chargers at a 12 kV Industrial Substation Feeder Level. (presentation by Mike Bacich – 5 minutes) Attachments: Report Attachment 11 PACIFIC ENERGY’S PROPOSAL FOR THE RIVERSIDE PUBLIC UTILITIES’ CUSTOM ENERGY TECHNOLOGY GRANT That the Board of Public Utilities approve and recommend that the City Council approve a CETG to Pacific Energy in the amount of $70,000 to be paid in four installments with one payment being funded in Fiscal Year 2014-15 and three payments funded in Fiscal Year 2015-16, in accordance with the Milestone Schedule attached, to development a Demand Response and Peak Shaving Advanced Energy Storage System. (presentation by Mike Bacich – 5 minutes) Attachments: Report Proposal Guidelines Contract City of Riverside Page 6 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 12 CONSTRUCTION OF THE GRATTON BOOSTER STATION REPLACEMENT PROJECT – AWARD OF BID NO. RPU-7298 That the Board of Public Utilities: 1. Reject the bids submitted by Cora Constructors, Inc., and SCW Contracting, in the amounts of $888,572, and $900,000, respectively, as non-responsive; 2. Award a contract for the construction of the Gratton Booster Station Replacement Project – Bid No. RPU-7298 to the lowest responsive bidder, Hemet Manufacturing, Inc. dba Genesis Construction, of Hemet, California, in the amount of $942,777; and 3. Approve the capital expenditure of $1,311,100 for Work Order No. 1424014, which includes all design, construction, contract administration, inspection and construction contingency costs for the Gratton Booster Station Replacement Project – Bid No. RPU-7298. (presentation by Kevin Milligan – 5 minutes) Attachments: Report Map 13 RIVERSIDE PUBLIC UTILITIES STRATEGIC PLANNING WORKSHOP PROPOSED AGENDAS AND SCHEDULE That the Board of Public Utilities provide direction to staff on scheduling, process, and agendas for the proposed strategic planning sessions with RPU General Manager and staff. (presentation by Girish Balachandran – 15 minutes) Attachments: Report Attachment Attachment Attachment Attachment City of Riverside Page 7 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 14 CANCELLATION OF FEBRUARY 6, 2015 BOARD OF PUBLIC UTILITIES MEETING AND SCHEDULING OF A “SPECIAL” BOARD MEETING That the Board of Public Utilities consider the cancellation of the regularly scheduled February 6, 2015 Board meeting and approve scheduling a “special” Board meeting for the week of February 9, 2015 with an approved date and time. (oral report by Kevin Milligan – 5 min) 15 UPDATE ON SAN ONOFRE NUCLEAR GENERATING STATION DECOMMISSIONING AGREEMENT That the Board of Public Utilities recommend that the City Council approve the San Onofre Nuclear Generating Station (SONGS) Decommissioning Agreement. (oral presentation by Reiko Kerr – 10 min) BOARD MEMBER/STAFF COMMUNICATIONS 16 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 17 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 18 Safety Update 19 State and Federal Legislative and Regulatory Update - Update on pending legislation that may impact the Water and/or Electric Utility 20 Committee Reports – Electric Committee, Water Committee and Customer Relations/Finance Committee 21 Monthly Power Supply Report – November 2014 Attachments: Report 22 Electric / Water Contract Panel Update – January 2015 Attachments: Report 23 Open and Closed Work Orders – December 2014 Attachments: Report City of Riverside Page 8 Printed on 1/16/2015 Board of Public Utilities Agenda - Final January 23, 2015 24 Water Highlights – December 2014 Attachments: Report 25 Financial Report – October 31, 2014 Attachments: Report 26 Monthly Update of Goals Attachments: Report 27 City Council Agendas – December 16, 2014, December 22, 2014, January 6, 2015, and January 13, 2015 Attachments: CC Agenda 12-16-14 CC SP Agenda 12-22-14 CC Agenda 01-13-15 28 Upcoming Meetings Attachments: Report 29 Electric / Water Utility Acronyms Attachments: Report 30 Quarterly Board of Public Utilities Attendance Report - October 1 through December 31, 2014 Attachments: Report 31 Presentation of various Energy Delivery service fleet trucks in the parking lot of the Utility Operations Center MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 9 Printed on 1/16/2015