Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, August 7, 2015 8:30 AM Art Pick Council Chamber MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARDS (presentation by Girish Balachandran and Assistant General Managers Milligan, Hohl, Kerr, Bacich, Nomura and Jorgenson - 10 min) City of Riverside Page 1 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 MINUTES 2 Approval of the regular minutes from the Board of Public Utilities meeting held on July 10, 2015. Attachments: draft minutes of 07-10-2015 CITIZENS PARTICIPATION 3 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 4 AWARD OF CONTRACT FOR MICROWAVE RADIO SYSTEM REPLACEMENT PROJECT TO PACIFIC SERVICES INC - WORK ORDER NO. 1407582 FOR $129,679.30 AND INCREASE WORK ORDER NO. 1407582 IN AMOUNT OF $75,000 That the Board of Public Utilities: 1. Reject the proposal submitted by GE MDS, LLC as non-responsive; 2. Approve the award of a contract for $129,679.30 to Pacific Services Inc. of San Clemente, California for the Microwave Radio System Communications Facilities Replacement Project; and 3. Approve the increase of Work Order No. 1407582 in the amount of $75,000. Attachments: Report Map City of Riverside Page 2 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 5 AWARD OF A PURCHASE ORDER TO CROWN TECHNICAL SYSTEMS FOR THE LINE PROTECTION RELAY REPLACEMENT AND SUBSTATION AUTOMATION SYSTEM PROJECT FOR $97,629 – WORK ORDER NO. 1311245 That the Board of Public Utilities award a purchase order for $97,629 to Crown Technical Systems of Ontario, California for relay and substation automation panels in addition to miscellaneous material for the Line Protection Relay Replacement and Substation Automation System Project. Attachments: Report 6 PROTECTIVE DEVICE COORDINATION AND ARC FLASH STUDY – WORK ORDER NO. 1601108 FOR $146,755 That the Board of Public Utilities approve the capital expenditure of $146,755 for Work Order No. 1601108 for a protective device coordination and arc flash study. Attachments: Report 7 CONDUIT AND CABLE REPLACEMENT AT ALVAREZ COURT AND RANCHO ROAD – WORK ORDER NO. 1514471 FOR $63,000 That the Board of Public Utilities approve the estimated capital expenditure of $63,000 for Work Order No. 1514471 for Conduit and Cable Replacement at Alvarez Court and Rancho Road. Attachments: Report Map 8 PURCHASE ORDER WITH WEST COAST ARBORISTS, INC. FOR EMERGENCY UTILITY LINE CLEARANCE AND VEGETATION MANAGEMENT SERVICES FOR $300,000 That the Board of Public Utilities approve the agreement with West Coast Arborists, Inc., of Anaheim, California, to provide Utility line clearance and vegetation management services in an amount not-to-exceed $300,000. Attachments: Report City of Riverside Page 3 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 Other Items 9 SUPPLY OF SPECIALTY GASES FOR CONTINUOUS EMISSIONS MONITORING SYSTEMS AT THE THREE POWER GENERATION FACILITIES FOR $61,707 That the Board of Public Utilities approve the issuance of a purchase order in the amount of $61,707 with Airgas to supply specialty gases at Riverside’s power plants. Attachments: Report 10 AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR AN EXAMINATION AND PERFORMANCE AUDIT FOR $58,335 That the Board of Public Utilities approve a Professional Services Agreement with Baker Tilly Virchow Krause, LLP., of Madison, Wisconsin, in an amount of $58,335 for the purpose of conducting an examination and performance audit for Riverside Public Utilities. Attachments: Report Contract DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 11 STRATEGIC TECHNOLOGY PLAN UPDATE - CONTINUATION FROM JULY 10, 2015 BOARD MEETING That the Board of Public Utilities receive an update on the Strategic Technology Plan including an oral presentation prepared by Leidos Engineering, LLC (Leidos). (presentation by Steven Rupp / Leidos Inc. – 45 min) Attachments: Report Attachment PowerPoint Presentation City of Riverside Page 4 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 12 CONSTRUCTION OF THE VALVERDA WATER MAIN REPLACEMENT PROJECT – WORK ORDER NO. 1503563 FOR $1,727,000 That the Board of Public Utilities approve a capital expenditure of $1,727,000 for Work Order No. 1503563, which includes all design, construction, paving, contract administration, inspection and construction contingency costs for the Valverda Water Main Replacement Project. (report by Todd Jorgenson – 5 min) Attachments: Report Map 13 CONSTRUCTION OF THE DWIGHT AVENUE WATER MAIN REPLACEMENT PROJECT – WORK ORDER NO. 1511174 FOR $1,930,000 That the Board of Public Utilities approve a capital expenditure of $1,930,000 for Work Order No. 1511174, which includes all design, construction, paving, contract administration, inspection and construction contingency costs for the Dwight Avenue Water Main Replacement Project. (report by Todd Jorgenson – 5 min) Attachments: Report Map 14 ADDITIONAL FUNDING AUTHORIZATION OF $1,042,113 FOR WORK ORDER NO. 1409313 FOR WELLS RAUB 4R AND 5R PER WELL RELOCATION AGREEMENT BETWEEN THE CITY OF RIVERSIDE AND OSR DEVELOPMENT, LLC That the Board of Public Utilities approve additional funding expenditure of $1,042,113 for Work Order No.1409313 per Well Relocation Agreement with OSR Development, LLC, dated September 30, 2014. (report by Todd Jorgenson – 5 min) Attachments: Report Map City of Riverside Page 5 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 15 LOW INCOME ASSISTANCE – SHARING HOUSEHOLDS ASSIST RIVERSIDE’S ENERGY PROGRAM CONTRACT AMENDMENT - $1,000,000 That the Board of Public Utilities approve and recommend that the City Council: 1. Approve a Fifteenth Amendment to the Agreement with the County of Riverside Department of Public Social Services – Department of Community Action to extend the SHARE program from July 1, 2015 through June 30, 2016 in the amount of $1 million; and 2. Authorize the City Manager, or his designee, to approve payments up to 25%, or $250,000, above the SHARE contract amount if allocated funds are depleted before the contract term ends. (presentation by Mike Bacich – 10 min) Attachments: Report Amendment 16 FUNDING FOR TURF REMOVAL PROGRAMS - $1,500,000 That the Board of Public Utilities recommend that the City Council: 1. Authorize a fund transfer in the amount of $1,500,000 from the 520 Water Fund Balance Account No. 0000520-298000; 2. Authorize a supplemental appropriation in the amount of $1,000,000 to the Residential Waterwise Landscape Incentive Account No. 6220200-457011 in the 521 Water Conservation Fund; 3. Authorize a supplemental appropriation in the amount of $150,000 to the Residential Artificial Turf Incentive Account No. 6220200-457018 in the 521 Water Conservation Fund; 4. Authorize a supplemental appropriation in the amount of $200,000 to the Commercial Waterwise Landscape Incentive Account No. 6220200-457024 in the 521 Water Conservation Fund; and 5. Authorize a supplemental appropriation in the amount of $150,000 to the Commercial Landscape Demonstration Projects Account No. 6220200-457032 in the 521 Water Conservation Fund. (presentation by Mike Bacich – 10 min) Attachments: Report City of Riverside Page 6 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 17 TYLER STREET WIDENING PROJECT – WORK ORDER NOS. 0913192 AND 1518574 FOR $957,000 That the Board of Public Utilities: 1. Approve the estimated capital expenditure of $816,000 for Work Order No. 0913192 for the Tyler Street Widening Project; and 2. Approve the estimated capital expenditure of $141,000 for Work Order No. 1518574 for the installation of 12 street lights for the Tyler Street Widening Project. (presentation by Pat Hohl – 10 min) Attachments: Report Map 18 PLANNED ROUTINE PROJECTS OVER $500,000 FOR ELECTRIC AND WATER CAPITAL PROJECTS FOR FISCAL YEAR 2015/16 – $27,692,000 That the Board of Public Utilities receive this report highlighting planned Electric and Water capital improvement projects over $500,000 for a combined total of $27,692,000 for fiscal year 2015/16. (presentation by Pat Hohl and Todd Jorgenson – 30 min) Attachments: Report PowerPoint presentation 19 2015 MID-YEAR LEGISLATIVE UPDATE That the Board of Public Utilities receive an update on the 2015 legislative year at the federal and state levels. (presentation by Rita Medina – 15 min) Attachments: Report PowerPoint presentation City of Riverside Page 7 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 20 REVIEW OF CITY OF RIVERSIDE CODE OF ETHICS That the Board of Public Utilities review and discuss the City’s Code of Ethics to determine if there are any recommendations to be submitted to the City Council’s Governmental Affairs Committee for consideration. (report by Susan Cash – 5 min) Attachments: Report Attachment 21 BOARD OF PUBLIC UTILITIES INPUT ON PROPOSED FINANCIAL AND PERFORMANCE AUDITS TO BE CONSIDERED BY CITY COUNCIL ON AUGUST 11, 2015 That the Board of Public Utilities provide input and feedback for City Council consideration in formulating recommendations for financial and performance audits. (report by Girish Balachandran – 10 min) Attachments: Report BOARD MEMBER/STAFF COMMUNICATIONS 22 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 23 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 24 Drought Update 25 Safety Update 26 State and Federal Legislative and Regulatory Update - Update on pending legislation that may impact the Water and/or Electric Utility 27 Committee Reports – Electric Committee, Water Committee and Customer Relations/Finance Committee 28 Monthly Power Supply Report – June 2015 Attachments: Report City of Riverside Page 8 Printed on 8/3/2015 Board of Public Utilities Agenda August 7, 2015 29 Electric / Water Contract Panel Update – July 2015 Attachments: Report 30 Water Highlights – June 2015 Attachments: Report 31 Monthly Update of Goals Attachments: Report 32 SCPPA Monthly Agenda / Minutes – May 21, 2015 Attachments: SCPPA agenda_minutes - May 21, 2015 33 City Council Agendas – July 14, 2015 and July 28, 2015 Attachments: CC Agenda 07-14-15 CC Agenda 7-28-15 34 Upcoming Meetings Attachments: Report 35 Electric / Water Utility Acronyms Attachments: Report 36 Quarterly Board of Public Utilities Attendance Report – April 1, 2015 to June 30, 2015 Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 9 Printed on 8/3/2015