Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, November 6, 2015 8:30 AM Art Pick Council Chamber 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Printed on 10/26/2015 Board of Public Utilities Agenda November 6, 2015 PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD OF RENE VALDEZ, UTILITIES ELECTRIC ENGINEER That the Board of Public Utilities recognize Rene Valdez, Utilities Electric Engineer for his hard work and dedication. (presentation by Girish Balachandran – 10 min) Attachments: Report MINUTES 2 Approval of the regular minutes from the Board of Public Utilities meeting held on October 2, 2015. Attachments: Draft 10-02-2015 Minutes 3 Approval of the regular minutes from the Board of Public Utilities meeting held on October 16, 2015. Attachments: Draft 10-16-2015 Minutes 4 Approval of the minutes from the special Board of Public Utilities meeting held on October 21, 2015. Attachments: Draft 10-21-2015 Minutes CITIZENS PARTICIPATION 5 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. City of Riverside Page 2 Printed on 10/26/2015 Board of Public Utilities Agenda November 6, 2015 Electric Items 6 EASEMENT ACQUISITION EXPENDITURE IN CONNECTION WITH RIVERSIDE TRANSMISSION RELIABILITY PROJECT (RTRP) APN 151-020-008 FOR $68,000 That the Board of Public Utilities: 1. Recommend that the City Council approve the Agreement For Conveyance of Easement with the property owner, Harry Moscatel, for an easement on APN 151-020-008 located at 6450 Rutland Avenue, Riverside California; 2. Approve the expenditure of $68,000 inclusive of the $65,000 purchase price and an estimated amount of $3,000 for due diligence, title, escrow fees, and related miscellaneous closing costs; and 3. Recommend that the City Council authorize the City Manager or his designee to execute the Agreement, including making minor non-substantive changes and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Agreement 7 LOAD TAP CHANGER REPLACEMENT, SUBSTATION TRANSFORMER TESTING AND INSTRUMENTATION UPGRADE PROJECT – WORK ORDER NO. 1511213 FOR $3,200,000 That the Board of Public Utilities: 1. Approve Work Order No. 1511213 in the amount of $3,200,000; and 2. Approve a Professional Consulting Services Agreement with Reinhausen Manufacturing Inc. located in Humboldt, Tennessee, for the LTC Replacement Project in the amount of $2,914,678. Attachments: Report Map Agreement City of Riverside Page 3 Printed on 10/26/2015 Board of Public Utilities Agenda November 6, 2015 8 CONDUIT AND CABLE REPLACEMENT FOR CANYON CREST AREA CIRCUIT 1215 – WORK ORDER NO. 1409723 FOR $1,175,000 – BID NO. 7333 That the Board of Public Utilities: 1. Approve the estimated capital expenditure of $1,175,000 for Work Order No. 1409723 for the Conduit and Cable Replacement for Canyon Crest Area Circuit 1215; and 2. Award a contract for the Conduit and Cable Replacement for Canyon Crest Area Circuit 1215, Bid No. RPU-7333 to the lowest responsive and responsible bidder High Light Electric, Inc. of Riverside, California, in the amount of $677,777. Attachments: Report Map 9 UNDERGROUND ELECTRICAL INSTALLATION AT JURUPA AVENUE BETWEEN RUTLAND AND CREST AVENUES FOR NEW TRACT 28987, 108 SINGLE FAMILY RESIDENCE – WORK ORDER NO. 1518525 FOR $320,000 That the Board of Public Utilities approve the estimated capital expenditure of $320,000 for Work Order No. 1518525 for the installation of underground electrical facilities for Tract 28987. Attachments: Report Map Presentation City of Riverside Page 4 Printed on 10/26/2015 Board of Public Utilities Agenda November 6, 2015 Water Items 10 SINGLE FAMILY RESIDENTIAL DEVELOPMENT TRACT 28987 – WORK ORDER NO. 1419866 FOR CITY PROVIDED CONSTRUCTION AND INSPECTION SERVICES FOR $97,776 AND WORK ORDER NO. 1525395 FOR REIMBURSEMENT AGREEMENT FOR WATER MAIN EXTENSION UPSIZE FOR $144,000 (JURUPA AVENUE BETWEEN RUTLAND AND CREST AVENUES) - CONTINUATION FROM OCTOBER 16, 2015 BOARD MEETING That the Board of Public Utilities: 1. Approve the capital expenditure of $97,776 for Work Order No. 1419866 which includes City-provided construction and inspection services; and 2. Approve the capital expenditure of $144,000 for Work Order No. 1525395 for Reimbursement Agreement for Water Main Extension upsize associated with the single family residential development Tract 28987. Attachments: Report Map Presentation Other Items 11 AGREEMENT FOR PROFESSIONAL SERVICES WITH VALLEY SOIL INCORPORATED, RFP 1525, FOR THE SMART IRRIGATION PROGRAM (SIP) FOR $200,000 That the Board of Public Utilities: 1. Approve a Professional Services Agreement with Valley Soil Incorporated in an amount not to exceed $200,000 for the purposes of administering the Smart Irrigation Program (SIP); and 2. Authorize the City Manager or his designee to execute up to three one-year extensions to the agreement. Attachments: Report Agreement City of Riverside Page 5 Printed on 10/26/2015 Board of Public Utilities Agenda November 6, 2015 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 12 PROFESSIONAL SERVICE AGREEMENT WITH WEST COAST ARBORISTS, INC., RFP 1515 FOR UTILITY LINE CLEARANCE AND VEGETATION MANAGEMENT SERVICES FOR A TOTAL FIVE YEAR VALUE NOT TO EXCEED $13,200,000 That the Board of Public Utilities: 1. Approve a five-year agreement with West Coast Arborists, Inc. for Utility Line Clearance and vegetation management services in an annual amount not-to-exceed $2,700,000 for a total value not to exceed $13,200,000; and 2. Authorize a Purchase Order to West Coast Arborists, Inc. of $2,400,000 for the balance of the fiscal year. (report by Pat Hohl – 10 min) Attachments: Report Agreement BOARD MEMBER/STAFF COMMUNICATIONS 13 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 14 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 15 Committee Reports – Electric Committee, Water Committee and Customer Relations/Finance Committee 16 Electric / Water Contract Panel Update – October 2015 Attachments: Report 17 Open and Closed Work Orders – September 2015 Attachments: Report City of Riverside Page 6 Printed on 10/26/2015 Board of Public Utilities Agenda November 6, 2015 18 Water Highlights – September 2015 Attachments: Report 19 Monthly Power Supply Report – September 2015 Attachments: Report 20 SCPPA Monthly Agenda / Minutes – September 17, 2015 Attachments: Report 21 SCPPA Miscellaneous Billings – September 2015 and October 2015 Attachments: SCPPA Misc Billings - September SCPPA Misc Billings - Oct 22 City Council Agendas – October 20, 2015, October 27, 2015, and November 3, 2015 Attachments: CC Agenda 10-20-2015 CC Agenda 10-27-2015 CC Agenda 11-03-2015 23 Upcoming Meetings Attachments: Report 24 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 7 Printed on 10/26/2015