Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, December 18, 2015 8:30 AM Art Pick Council Chamber 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Printed on 12/7/2015 Board of Public Utilities Agenda December 18, 2015 PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD OF RON WIGG, UTILITIES DISPATCH SUPERINTENDENT That the Board of Public Utilities recognize Ron Wigg, Utilities Dispatch Superintendent, for his hard work and dedication. (presentation by Girish Balachandran – 10 min) Attachments: Report MINUTES 2 Approval of the regular minutes from the Board of Public Utilities meeting held on December 4, 2015. Attachments: draft 12-04-2015 Minutes CITIZENS PARTICIPATION 3 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. Electric Items 4 UNDERGROUND ELECTRICAL INSTALLATION NEAR INDIANA AVENUE AND GRANDE VISTA PARKWAY FOR THE METRO GATEWAY APARTMENT DEVELOPMENT – WORK ORDER NO. 1601382 FOR $105,000 That the Board of Public Utilities approve the estimated capital expenditure of $105,000 for Work Order No. 1601382 for the installation of underground electrical facilities for the Metro Gateway Apartment Development. Attachments: Report City of Riverside Page 2 Printed on 12/7/2015 Board of Public Utilities Agenda December 18, 2015 5 POLE AND OVERHEAD SWITCH REPLACEMENT ON THE FREEMAN-KAISER-HARVEY LYNN 69KV TRANSMISSION LINE – WORK ORDER NO. 1503115 FOR $300,000 That the Board of Public Utilities: 1. Approve Work Order No. 1503115 in the amount of $300,000; and 2. Award a contract for the procurement of two steel poles, RFQ No. DD-2032 to the lowest responsive and responsible bidder, Western Utility Telecom, Inc. of Salem, Oregon, in the amount of $79,019. Attachments: Report 6 AWARD OF PURCHASE ORDERS FOR LINE PROTECTION RELAY REPLACEMENT EQUIPMENT – FOR $295,065 That the Board of Public Utilities: 1. Award a purchase order for $147,796 to Keystone Manufacturing of Des Moines, Iowa for relay panels and additional miscellaneous material for a relay replacement project; and 2. Award a purchase order for $147,269 to Crown Technical Systems of Fontana, California for relay panels in addition to miscellaneous material for a relay replacement project. Attachments: Report Water Items 7 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH WATER SYSTEMS CONSULTING, INC. FOR THE PREPARATION OF THE 2015 RIVERSIDE PUBLIC UTILITIES URBAN WATER MANAGEMENT PLAN FOR $82,818. That the Board of Public Utilities approve a Professional Services Agreement with WSC, Inc. for a not-to-exceed amount of $82,818 to prepare the RPU 2015 Urban Water Management Plan (Plan). Attachments: Report UWMP Contract City of Riverside Page 3 Printed on 12/7/2015 Board of Public Utilities Agenda December 18, 2015 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 8 RIVERSIDE PUBLIC UTILITIES 2015 FINANCIAL REPORT That the Board of Public Utilities receive and file the Riverside Public Utilities 2015 Financial Report. (presentation by Laura Chavez-Nomura – 15 min) Attachments: Report RPU Annual Financial Report Presentation 9 APPROVAL OF THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH POWER ENGINEERS, INC. - RIVERSIDE TRANSMISSION RELIABILITY PROJECT, FOR $4,742,177 That the Board of Public Utilities: 1. Approve the Third Amendment to the Professional Services Agreement with Power Engineers Inc., extending the term of the agreement from December 31, 2016 to December 31, 2021, and increasing the amount of the agreement by $4,742,177, from $11,287,621 to $16,029,798; and 2. Approve a change order authority of 15% based on the total agreement amount of $16,029,798. (presentation by Pat Hohl - 10 min) Attachments: Report Third Amendment Presentation City of Riverside Page 4 Printed on 12/7/2015 Board of Public Utilities Agenda December 18, 2015 10 UPDATE ON THE TEMPORARY ECONOMIC DEVELOPMENT (TED) ELECTRIC RATE That the Board of Public Utilities receive and file this update on the Temporary Economic Development (TED) electric rate. (presentation by Mike Bacich - 10 min) Attachments: Report Schedule TED Presentation 11 BOARD OF PUBLIC UTILITIES MEETING SCHEDULE That the Board of Public Utilities revise its Standing Rules to modify the day and time of its Regular Meeting to 6:30 pm on the second and fourth Monday of the month, effective March 2016. (report by Chair Susan Cash and Kevin Milligan - 10 min) Attachments: Report City of Riverside Page 5 Printed on 12/7/2015 Board of Public Utilities Agenda December 18, 2015 12 UTILITY 2.0 – THRIVING FINANCIALLY – CASH RESERVE POLICY That the Board of Public Utilities recommend that the City Council: 1. Adopt the RPU Cash Reserve Policy, including approval of the following designated reserve funds: Customer Deposits, Additional Decommissioning Liability Reserve, Electric Reliability Fund, Mission Square Sinking Fund, Capital Repair/Replacement Fund; Recycled Water Reserve and the Property Reserve Fund; 2. Dissolve the Electric Utility’s Operating Reserve, Regulatory Risk Reserve and the Energy Risk Management Reserve Accounts and transfer the balance as of June 30, 2015 of those accounts ($143,031,000 $15,000,000 and $30,000,000, respectively) into the Undesignated, Unrestricted Reserve Fund; 3. Dissolve the Water Utility’s Operating Reserve Account and transfer the balance as of June 30, 2015 ($30,435,000) into the Undesignated, Unrestricted Reserve Fund; 4. Direct staff to annually review the Policy and update, at a minimum, once every five years; and 5. Direct staff to report to the Board and City Council any exceedance of the maximum reserve levels and seek approval for the disposition of any such funds as set forth in the Policy. (presentation by Laura Chavez-Nomura - 30 min) Attachments: Report RPU Reserve Policy - Draft Presentation BOARD MEMBER/STAFF COMMUNICATIONS 13 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 14 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 15 Committee Reports – Electric Committee, Water Committee and Customer Relations/Finance Committee City of Riverside Page 6 Printed on 12/7/2015 Board of Public Utilities Agenda December 18, 2015 16 Financial Report – September 30, 2015 Attachments: Financial Report 17 City Council Agendas – December 8, 2015 and December 15, 2015 Attachments: CC Agenda 12-08-15 CC Agenda 12-15-15 18 Upcoming Meetings Attachments: Report 19 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 7 Printed on 12/7/2015