Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Special Agenda Friday, January 22, 2016 8:30 AM Art Pick Council Chamber 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: MINUTES 1 Approval of the regular minutes from the Board of Public Utilities meeting held on December 18, 2015. Attachments: Draft 12-18-2015 Minutes City of Riverside Page 1 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 3 FIBER USE LICENSE AGREEMENT WITH COUNTY OF RIVERSIDE – WORK ORDER NO. 1423746 FOR $325,000 That the Board of Public Utilities: 1. Approve Work Order No.1423746 for $325,000; 2. Recommend that the City Council approve the Fiber Use License Agreement with the County of Riverside; and 3. Recommend that the City Council authorize the City Manager or his designee to execute the Agreement. Attachments: Report Fiber Use License Agreement 4 ELECTRICAL FACILITIES RELOCATION ON VAN BUREN BOULEVARD AND EQUESTRIAN DRIVE - WORK ORDER NO. 1514468 FOR $128,000 That the Board of Public Utilities approve the estimated capital expenditure of $128,000 for Work Order No. 1514468 for the relocation of electrical facilities on Van Buren Boulevard and Equestrian Drive. Attachments: Report City of Riverside Page 2 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 5 ELECTRICAL FEEDER EXTENSION ON DIANA AVENUE BETWEEN ADAMS AND MONROE STREETS – BID RPU 7363, WORK ORDER NO. 1525536 FOR $850,000 That the Board of Public Utilities: 1. Approve Work Order No. 1525536 in the amount of $850,000; and 2. Award a contract for the civil construction of underground infrastructure facilities (Bid No. RPU-7363) to the lowest responsive and responsible bidder E.E. Electric, Inc., of Mira Loma, California, in the amount of $533,927. Attachments: Report Other Items 6 FIRST AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR AN EXAMINATION AND PERFORMANCE AUDIT That the Board of Public Utilities approve the First Amendment to the Professional Service Agreement with Baker Tilly Virchow Krause, LLP for the performance audit to extend the term through May 31, 2016. Attachments: Report Agreement 7 INSTALLATION OF BACK-UP EMERGENCY GENERATOR FOR 24-HOUR MARKET OPERATIONS – RFP 1524, WORK ORDER NO. 1521253 FOR $146,000 That the Board of Public Utilities: 1. Approve Work Order No. 1521253 in the amount of 146,000; and 2. Award a Design-Build Agreement to Champion Electric, Inc., in the amount not to exceed $104,400 for the design and installation of a back-up emergency generator system. Attachments: Report Agreement City of Riverside Page 3 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 8 APPROVAL OF A RESOLUTION AUTHORIZING THE COMMENCEMENT OF THE DECOMMISSIONING OF THE SAN ONOFRE NUCLEAR GENERATION STATION UNITS TWO AND THREE That the Board of Public Utilities recommend that the City Council: 1. Adopt a Resolution authorizing the commencement of the decommissioning of Units 2 (U2) and 3 (U3) of the San Onofre Nuclear Generating Station (SONGS); and 2. Authorize the City Manager, or his designee, to execute any documents necessary to administer the Resolution to draw upon Riverside’s decommissioning trust funds. Attachments: Report Resolution Decommission Trust Fund Agmt Songs Schedule C 9 BROKER LISTING SERVICES FOR THE MISSION SQUARE OFFICE COMPLEX; PROFESSIONAL SERVICES AGREEMENT WITH NEWMARK GRUBB KNIGHT FRANK, NEWPORT BEACH, CALIFORNIA, CONTINGENCY ONLY BASIS That the Board of Public Utilities recommend that the City Council approve a Professional Services Agreement with Newmark Grubb Knight Frank (NGKF) of Newport Beach, California, for the professional third party broker services for the leasing of Mission Square Office Complex on a contingency (fee for services) basis Attachments: Report Agreement Exclusive Authorization of Lease City of Riverside Page 4 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 10 PROPERTY MANAGEMENT SERVICES FOR THE MISSION SQUARE OFFICE COMPLEX; PROFESSIONAL SERVICES AGREEMENT WITH NEWMARK GRUBB KNIGHT FRANK, NEWPORT BEACH, CALIFORNIA, FOR AN ANNUAL AMOUNT NOT TO EXCEED $1,087,000 That the Board of Public Utilities recommend that the City Council approve a Professional Services Agreement with Newmark Grubb Knight Frank (NGKF) of Newport Beach, California, for the professional third party commercial operation of the Mission Square Office Complex and Parking Structure, including programmed management fees and engagement of sub-contractors for ongoing building and grounds maintenance and facility operations in an annual amount not-to-exceed $1,087,000. Attachments: Report Agreement 11 APPROVAL OF FIFTH AMENDMENT TO LEASE AGREEMENT BETWEEN SUBWAY REAL ESTATE, LLC AND THE CITY OF RIVERSIDE – MISSION SQUARE OFFICE COMPLEX FOR $264,600 IN REVENUE FOR FIVE YEAR BASE PERIOD That the Board of Public Utilities recommend that the City Council: 1. Approve the Fifth Amendment to Lease with Subway Real Estate, LLC (Attachment 1); and 2. Authorize the City Manager, or his designee, to execute the Lease, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report 5th Amendement to Lease City of Riverside Page 5 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 12 APPROVAL OF THIRD AMENDMENT TO THE TEMPORARY REVOCABLE LICENSE AGREEMENT BETWEEN BEST BEST & KRIEGER, LLP AND THE CITY OF RIVERSIDE – MISSION SQUARE OFFICE COMPLEX, SUITE 110 FOR $31,200 IN REVENUE FOR TWELVE MONTH PERIOD That the Board of Public Utilities recommend that the City Council: 1. Approve the Third Amendment to the Temporary Revocable License Agreement with Best Best & Krieger, LLC (Attachment 1); and 2. Authorize the City Manager, or his designee, to execute the Lease, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Third Amendment to Temporary Revocable License Agreement Temporary Revocable License Agreement (9-24-14) Amendment to the Temporary Revocable License Agreement (02-15) City of Riverside Page 6 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 13 FIBER BUSINESS PLAN – REVIEW OF MAGELLAN ADVISORS REPORT ON USE OF FIBER FOR ENHANCED COMMUNITY BROADBAND COMMUNICATION INFRASTRUCTURE; $300,000 IN STARTUP COSTS OFFSET BY CURRENT REVENUES OF $455,000 That the Board of Public Utilities: 1. Receive a report from Magellan Advisors summarizing their work to develop a fiber business plan for Riverside Public Utilities; 2. Provide feedback to staff and the consultant on policy considerations relative to availability and expansion of broadband services in Riverside; 3. Approve in concept the roadmap for dark fiber deployment within the community; 4. Approve the expenditure of $300,000 to begin implementation of Phase 1 of the proposed roadmap which will formalize RPU’s dark fiber leasing program; and 5. Direct staff to identify through the ten-year proforma, an allocation of prior years’ fiber revenue for future appropriation through the budget process. (presentation by Kevin Milligan – 30 min) Attachments: Report Magellan Advisors Fiber Business Model Report Magellan Advisors Policy Templates Appendix Presentation City of Riverside Page 7 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 14 RECYCLED WATER PROJECTS –JACKSON STREET RECYCLED WATER PIPELINE PROJECT (PHASES I AND II), ARLINGTON AVENUE RECYCLED WATER PIPELINE PROJECT, AND WORK ORDER NO. 1521905 FOR JACKSON STREET RECYCLED WATER PIPELINE PHASE 1 IN THE AMOUNT OF $500,000 That the Board of Public Utilities: 1. Approve the Jackson Street Recycled Water Pipeline Project, Phases I and II, as necessary for exemption from the State California Environmental Quality Act (CEQA) guidelines pursuant to Public Resources Code Section 21080.08 under the Governor’s State of Emergency drought declaration for projects consisting of construction or expansion of recycled water pipeline and directly related infrastructure within existing rights-of-way during the state of emergency due to drought conditions; 2. Approve the Arlington Avenue Recycled Water Pipeline Project; as necessary for exemption from the State California Environmental Quality Act (CEQA) guidelines pursuant to Public Resources Code Section 21080.08 under the Governor’s State of Emergency drought declaration for projects consisting of construction or expansion of recycled water pipeline and directly related infrastructure within existing rights-of-way during the state of emergency due to drought conditions; and 3. Approve a capital expenditure of $500,000 for Work Order No. 1521905 which includes the upfront costs of design and utility potholing for the Jackson Street Recycled Water Pipeline Project, Phase I. (presentation by Todd Jorgenson – 15 min) Attachments: Report Site map Presentation 15 DEVELOPMENT OF BOARD OF PUBLIC UTILITIES’ ANNUAL ACTIVITY REPORT TO CITY COUNCIL ON FEBRUARY 23, 2016 That the Board of Public Utilities discuss and provide feedback for development of the annual activities report for presentation to the City Council by Board Chair Susan Cash. (report by Board Chair Susan Cash – 30 min) Attachments: Report City of Riverside Page 8 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 BOARD MEMBER/STAFF COMMUNICATIONS 16 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 17 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 18 Drought Update 19 Committee Reports – Electric Committee, Water Committee and Customer Relations/Finance Committee 20 Electric / Water Contract Panel Update – December 2015 Attachments: Report 21 Open and Closed Work Orders – November 2015 Attachments: Report 22 Water Highlights – November 2015 Attachments: Report 23 Monthly Power Supply Report – November 2015 Attachments: Report 24 SCPPA Monthly Agenda / Minutes – November 19, 2015 Attachments: Report - November 19, 2015 25 SCPPA Miscellaneous Billings – December 2015 Attachments: Report 26 Financial Report – October 30, 2015 Attachments: Report 27 City Council Agendas – January 5, 2016 and January 12, 2016 Attachments: CC Agenda 01-05-16 CC Agenda 01-12-16 City of Riverside Page 9 Printed on 1/11/2016 Board of Public Utilities Agenda January 22, 2016 28 Upcoming Meetings Attachments: Report 29 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. 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