Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Friday, February 19, 2016 8:30 AM Art Pick Council Chamber 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD (presentation by Girish Balachandran - 10 min) City of Riverside Page 1 Printed on 2/8/2016 Board of Public Utilities Agenda February 19, 2016 MINUTES 2 Approval of the minutes from the special Board of Public Utilities meeting held on January 22, 2016. Attachments: Draft 01-22-2016_Minutes 3 Approval of the regular minutes from the Board of Public Utilities meeting held on February 5, 2016 - Deferred to March 14, 2016 Board meeting. CITIZENS PARTICIPATION 4 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 5 ELECTRIC SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) ANNUAL SOFTWARE MAINTENANCE AND SUPPORT RENEWAL FOR THE PERIOD OF JANUARY 1, 2016 TO NOVEMBER 15, 2016 FOR $55,820 That the Board of Public Utilities approve the award of a purchase order to Open Systems International, Inc. (OSI), for electric SCADA Annual Software Maintenance and Support, in the amount of $55,820. Attachments: Report Attachment City of Riverside Page 2 Printed on 2/8/2016 Board of Public Utilities Agenda February 19, 2016 6 APPROVAL OF WORK ORDER NO. 1603079 FOR $1,700,000 AND AWARD OF A PURCHASE ORDER TO MITSUBISHI ELECTRIC POWER PRODUCTS FOR SPRINGS & ORANGECREST SUBSTATIONS 69 KV BREAKER AND RELAY REPLACEMENT FOR $614,071 That the Board of Public Utilities: 1. Approve Work Order No. 1603079 in the amount of $1,700,000; and 2. Approve the award of a purchase order in the amount of $614,071 to Mitsubishi Electric Power Products, Inc. (MEPPI) of Warrendale, Pennsylvania, for nine 69 kV circuit breakers and associated equipment for the replacement of breakers at Springs and Orangecrest Substations. Attachments: Report Water Items 7 CONSTRUCTION OF THE TREE IRRIGATION SYSTEM PROJECT AT THE FORMER RIVERSIDE GOLF CLUB BID NO RPU368– WORK ORDER NO. 1610216 FOR $240,000 That the Board of Public Utilities: 1. Approve a capital expenditure of $240,000 for Work Order No. 1610216, which includes all design, construction, contract administration, inspections and construction contingency costs for the Tree Irrigation System Project at the former Riverside Golf Club, Bid No. RPU-7368; and 2. Award a contract for the construction of the Tree Irrigation System Project at the former Riverside Golf Club – Bid No. RPU-7368 to the lowest responsive bidder, Inland Empire Landscape, Inc., of San Bernardino, California in the amount of $192,562. Attachments: Report Map Presentation City of Riverside Page 3 Printed on 2/8/2016 Board of Public Utilities Agenda February 19, 2016 Other Items 8 GROUND LEASE AGREEMENT BETWEEN CITY OF RIVERSIDE PUBLIC UTILITIES AND DRIVETIME CAR SALES COMPANY, LLC FOR 1388 SOUTH E. STREET, SAN BERNARDINO, CALIFORNIA, FOR $800,000 NET WITH A FIVE YEAR INITIAL TERM That the Board of Public Utilities: 1. Recommend that the City Council approve the Ground Lease Agreement with DriveTime Car Sales Company, LLC, of Phoenix, Arizona, including payment of a broker commission of 6% to Marc J. Piron of NAI Capital, Ontario, California; and 2. Authorize the City Manager or his designee to execute all necessary documents, including making minor non-substantive changes to those documents. Attachments: Report Agreement Presentation City of Riverside Page 4 Printed on 2/8/2016 Board of Public Utilities Agenda February 19, 2016 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 9 APPROVAL OF PROFESSIONAL SERVICE AGREEMENT WITH UNIVERSITY OF CALIFORNIA RIVERSIDE (UCR) FORECAST LLC (RFP # 1568) AND WORK ORDER NO. 1612539 FOR ECONOMIC BENEFIT ANALYSIS CONSULTING SERVICES FOR $72,000 That the Board of Public Utilities: 1. Approve Work Order No. 1612539 in the amount of $72,000 for the development of a comprehensive consumer economic benefit analysis that identifies the value of ownership and operation of Riverside Public Utility’s community municipal public water and electric utility; 2. Approve the Professional Services Agreement with UCR Forecast LLC for the development of a comprehensive consumer economic benefit analysis that identifies the value of ownership and operation of Riverside Public Utility’s community municipal public water and electric utility in the amount of $66,000 and authorize staff to issue change orders to this agreement in an amount not-to-exceed $6,000; and 3. Authorize the City Manager, or his designee, to execute all documents related to this transaction. (presentation by Kevin Milligan - 10 min) Attachments: Report Agreement Presentation City of Riverside Page 5 Printed on 2/8/2016 Board of Public Utilities Agenda February 19, 2016 10 FISCAL YEAR 2015-16 TREE POWER PROGRAM IN THE AMOUNT OF $750,000 That the Board of Public Utilities recommend that the City Council: 1. Authorize the City Manager, or his designee, to issue purchase orders to Parkview Nursery, 4377 Chicago Avenue; Parkview Nursery, 3841 Jackson Street; Louie’s Nursery, 18550 Van Buren Boulevard and Moon Valley Nurseries, 9501 Lincoln Avenue and make changes to the purchase order amounts based on the variable product demand of each nursery in a collective amount not to exceed $650,000 for the Tree Power Program’s Free Shade Tree Coupon Campaign; and 2. Authorize the City Manager, or his designee, to credit customer accounts for trees purchased under this program in a collective amount not to exceed $100,000 under the Tree Power Rebate Program. (presentation by Mike Bacich – 10 min) Attachments: Report Tree Power 11 CASA BLANCA SUBSTATION TRANSFORMER OUT-OF-SERVICE UPDATE AND PLANS FOR RESTORATION That the Board of Public Utilities receive and file this report. (presentation by Pat Hohl – 10 min) Attachments: Report Presentation BOARD MEMBER/STAFF COMMUNICATIONS 12 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 13 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 14 Financial Report – November 30, 2015 Attachments: Report City of Riverside Page 6 Printed on 2/8/2016 Board of Public Utilities Agenda February 19, 2016 15 City Council Agendas – February 2, 2016, February 9, 2016, and February 16, 2016 Attachments: CC Agenda 02-02-16 CC Agenda 02-09-16 CC SP Agenda 02-16-16 16 Upcoming Meetings Attachments: Report 17 Electric / Water Utility Acronyms Attachments: Report RECOGNITION 18 RECOGNITION OF BOARD CHAIR SUSAN CASH That the Board of Public Utilities recognize Board Chair Susan Cash, for her hard work and dedication serving on the Board of Public Utilities. (presentation by Girish Balachandran - 15 min) Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 7 Printed on 2/8/2016