Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, March 14, 2016 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, March 2, 2016 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda March 14, 2016 PRESENTATIONS 1 INTRODUCTION OF NEW BOARD MEMBERS; ELECTION OF BOARD OFFICERS That the Board of Public Utilities: 1. Introduce two new Board Members, Kevin Foust (Ward 2) and David Crohn (At-Large); and 2. Conduct elections for the Board offices of Chair and Vice-Chair. (presentation by Girish Balachandran – 20 min) Attachments: Report Standing Rules of the Board of Public Utilities 2 EMPLOYEE RECOGNITION AWARD (presentation by Girish Balachandran – 10 min) A break will be taken at this time for the Board Members to change positions on the dais MINUTES 3 Approval of the regular minutes from the Board of Public Utilities meeting held on February 5, 2016. Attachments: Draft minutes 2-05-2016 4 Approval of the regular minutes from the Board of Public Utilities meeting held on February 19, 2016. Attachments: Draft minutes 2-19-2016 CITIZENS PARTICIPATION 5 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. City of Riverside Page 2 Board of Public Utilities Agenda March 14, 2016 CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. City of Riverside Page 3 Board of Public Utilities Agenda March 14, 2016 Electric Items 6 MASTER LICENSE AGREEMENT WITH ON-RAMP WIRELESS FOR COMMUNICATION SERVICES OVER TEN YEARS AND NET COST REDUCTION That the Board of Public Utilities recommend that the City Council: 1. Approve the Master License Agreement with On-Ramp Wireless; and 2. Authorize the City Manager or his designee to execute the Master License Agreement and site licenses with On-Ramp Wireless. Attachments: Report Agreement Water Items 7 REIMBURSEMENT UTILITY AGREEMENT NO. 23786 BETWEEN CITY OF RIVERSIDE AND SAN BERNARDINO COUNTY TRANSPORTATION COMMISSION (SANBAG) TO RELOCATE AND PROTECT EXISTING TRANSMISSION MAIN AT NEW BARTON ROAD OFFRAMP FOR $585,000 PLUS CONTINGENCY That the Board of Public Utilities recommend that the City Council: 1. Approve the reimbursement Utility Agreement No. 23786 between City of Riverside and SANBAG for the relocation of City of Riverside Public Utilities (RPU) facilities pertaining to SANBAG’s Barton Road Bridge Extension project; and 2. Authorize the City Manager, or his designee, to execute any amendments to Utility Agreement No. 23786 to increase either the reimbursable amount or the term of the agreement. Attachments: Report Project Site Map Utility Agreement No. 23786 City of Riverside Page 4 Board of Public Utilities Agenda March 14, 2016 Other Items 8 CANCELLATION OF THE MARCH 28, 2016 AND JUNE 13, 2016 BOARD MEETINGS AND SCHEDULING OF SPECIAL BOARD MEETINGS ON MARCH 29, 2016 AND JUNE 6, 2016 That the Board of Public Utilities approve: 1. The cancellation of the regular Board meeting on March 28, 2016 and scheduling of a special Board meeting on Tuesday March 29, 2016 at 6:30 pm; and 2. The cancellation of the regular Board meeting on June 13, 2016 and scheduling of a special Board meeting on Monday June 6, 2016 at 6:30 pm. Attachments: Report DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 9 RESOLUTION EXTENDING STAGE THREE OF RIVERSIDE’S WATER CONSERVATION PROGRAM TO COMPLY WITH THE EXTENSION OF THE STATE WATER RESOURCES CONTROL BOARD MANDATORY EMERGENCY DROUGHT REGULATIONS That the Board of Public Utilities recommend that the City Council adopt the attached resolution which extends Stage Three of Riverside’s Water Conservation Program to November 7, 2016. (presentation by Todd Jorgenson – 10 min) Attachments: Report Resolution FAQ Web Sheets Presentation City of Riverside Page 5 Board of Public Utilities Agenda March 14, 2016 10 RIVERSIDE PUBLIC UTILITIES PROPOSED BUDGET FOR FISCAL YEARS 2016/17 AND 2017/18 That the Board of Public Utilities recommend that City Council: 1. Approve the Electric Funds (including Public Benefits Fund) proposed FY 2016/17 budget totaling $375.6 million in revenues, $385.9 million in operating expenditures and $34.9 million in capital improvements and proposed FY 2017/18 budget totaling $380.4 million in revenues, $389.3 million in operating expenditures and $38.8 million in capital improvements; 2. Authorize the use of the Restricted Electric Fund Regulatory Requirement Reserve for capital projects in the amount of $12.3 million; 3. Authorize the use of the Designated Electric Fund Capital Repair/Replacement Reserve for facility projects and technology in the amount of $2.1 million; 4. Approve the Water Funds (including Water Conservation Fund) proposed FY 2016/17 budget totaling $64.4 million in revenues, $64.3 million in operating expenditures and $26.5 million in capital improvements and proposed FY 2017/18 budget totaling $68.5 million in revenues, $66.8 million in operating expenditures and $16 million in capital improvements; 5. Authorize the use of the Designated Recycled Water Reserve for the recycled water project in the amount of $9.8 million; 6. Authorize the use of the Designated Property Reserve for Water Utility capital projects in the amount of $21 million; and 7. Authorize the use of the Designated Water Fund Capital Repair/Replacement Reserve for equipment in the amount of $1.5 million. (presentation by Laura Chavez-Nomura, Pat Hohl, and Todd Jorgenson – 30 min) Attachments: Report FY 2016-17 2017-18 Preliminary Revenue Budget Summaries Details FY 2016-17 2017-18 Preliminary Department Fund Summaries Line Item Budget FY 2016-17 to 2020-21 Capital Improvement Program Presentation City of Riverside Page 6 Board of Public Utilities Agenda March 14, 2016 BOARD MEMBER/STAFF COMMUNICATIONS 11 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 12 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 13 Safety Update 14 Electric / Water Contract Panel Update – February 2016 Attachments: Report 15 Open and Closed Work Orders – January 2016 Attachments: Report 16 Water Highlights – January 2016 Attachments: Report 17 Monthly Power Supply Report – January 2016 Attachments: Report 18 SCPPA Monthly Agenda / Minutes – January 21, 2016 Attachments: Report 19 SCPPA Miscellaneous Billings – February 2016 Attachments: Report 20 City Council Agendas – February 16, 2016, February 23, 2016, and March 1, 2016 Attachments: CC Agenda 02-16-16 CC Agenda 02-23-16 CC Agenda 03-01-16 21 Upcoming Meetings Attachments: Report City of Riverside Page 7 Board of Public Utilities Agenda March 14, 2016 22 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 8