Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, June 6, 2016 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, May 25, 2016 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: MINUTES 1a DEFERRED from the last Board meeting the approval of the minutes from the Board of Public Utilities regular meeting held on April 25, 2016. Attachments: draft minutes of RPU Board_04-25-2016 City of Riverside Page 1 Board of Public Utilities Agenda June 6, 2016 1b DEFERRED from the last Board meeting the approval of the minutes from the Board of Public Utilities regular meeting held on May 9, 2016. Attachments: draft minutes of RPU Board meeting_05-09-2016 1c Approval of the minutes from the Board of Public Utilities regular meeting held on May 23, 2016. Attachments: draft minutes of RPU Board meeting_05-23-2016 CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items City of Riverside Page 2 Board of Public Utilities Agenda June 6, 2016 3 APPROVE A THREE-YEAR AGREEMENT FROM REQUEST FOR PROPOSAL NO. 1617 TO PROVIDE EMISSIONS TESTING AND EMISSIONS CONSULTING AT THE THREE POWER GENERATION FACILITIES TO MONTROSE ENVIRONMENTAL CORPORATION IN THE AMOUNT OF $150,000 PER YEAR. That the Board of Public Utilities: 1. Approve the Professional Consultant Services Agreement between Montrose Environmental Corporation and the City of Riverside for a term of three (3) years with the option to execute three (3) one (1) year extensions, in the amount of $150,000 per year; and 2. Authorize the City Manager, or his designee, to execute the Agreement including making minor, non-substantive changes for an annual cost not to exceed the amount of $150,000 per year. Attachments: Report Agreement 4 AGREEMENT FOR CONVEYANCE OF EASEMENT FROM THE PAUL AND PEGGY DOIRON LIVING TRUST TO CITY OF RIVERSIDE FOR THE RIVERSIDE TRANSMISSION RELIABILITY PROJECT (RTRP) AT 7287 JURUPA AVENUE APN 189-150-012 – WORK ORDER NO. 642975 FOR $75,804 That the Board of Public Utilities: 1. Recommend that the City Council approve the Agreement for Conveyance of Easement with the property owner, The Paul and Peggy Doiron Living Trust, for an easement on APN 189-150-012 located at 7297 Jurupa Avenue, Riverside California; and 2. Approve the expenditure of $75,804 inclusive of the $72,804 purchase price and an estimated amount of $3,000 for due diligence, title, escrow fees, and related miscellaneous closing costs. Attachments: Report Doiron Agreement City of Riverside Page 3 Board of Public Utilities Agenda June 6, 2016 5 APPROVE A THREE YEAR AGREEMENT FOR REQUEST FOR PROPOSAL NO. 1618 TO PROVIDE DEMINERALIZED WATER SERVICES AT THE RIVERSIDE ENERGY RESOURCE CENTER (RERC) AND CLEARWATER POWER PLANT – TO GE MOBILE WATER, INC. – IN THE AMOUNT OF $800,000 PER YEAR That the Board of Public Utilities: 1. Approve the Demineralized Water Service Agreement between GE Mobile Water, Inc., and the City of Riverside for demineralized water services at the RERC and Clearwater power plants for a term of three (3) years starting July 01, 2016 and ending June 30, 2019 with the option to execute three (3) one (1) year extensions, in the amount of $800,000 per year; and 2. Authorize the City Manager, or his designee, to execute the Agreement including making minor, non-substantive changes for an annual cost not to exceed amount of $800,000 per year. Attachments: Report Contract Water Items 6 CONSTRUCTION OF THE ARLINGTON AVENUE AND WESTERN AVENUE WATER MAIN REPLACEMENT PROJECT CONSTRUCTION BY CITY FORCES – WORK ORDER NO. 1515609 FOR $1,241,000 That the Board of Public Utilities approve a capital expenditure of $1,241,000 for Work Order No. 1515609 which includes all design, construction, paving, contract administration, inspection and construction contingency costs for the Arlington Avenue and Western Avenue Water Main Replacement Project. Attachments: Report Presentation City of Riverside Page 4 Board of Public Utilities Agenda June 6, 2016 Other Items 7 TRANSFER OF WATER CONSERVATION FUNDS FOR RESIDENTIAL WATER WISE LANDSCAPING TO THE WATER FUND BALANCE IN THE AMOUNT OF $750,000 That the Board of Public Utilities recommend to the City Council to authorize the unappropriation of $750,000 from the Residential Waterwise Landscape Incentive Account No. 6220200-457034 and transfer $750,000 from the (521) Water Conservation Fund Balance Account No. 0000521-298000 to the (520) Water Fund Balance Account No. 0000520-298000. Balance Account No. 0000520-298000. Attachments: Report Water wise Landscaping ln edits 8 ANNUAL ELECTRICAL DISTRIBUTION UTILITY USE OF ALLOCATED ALLOWANCE VALUE REPORT TO THE CALIFORNIA AIR RESOURCES BOARD, AND ATTESTATION - COMPLIANCE REPORTING That the Board of Public Utilities: 1. Approve the Electrical Distribution Utility Use of Allocated Allowance Form; 2. Attest as to the accuracy of the Electrical Distribution Utility Use of Allocated Allowance Form; and 3. Authorize the City Manager or his designee to execute and submit the attestation. Attachments: Report Policy of Allowable Use of Green House Gas Allowance and Proceeds EDU Use of Allocated Allowance Value Form and Attestation 9 APPROVAL OF ANNUAL PURCHASE ORDER REQUIREMENTS FOR FISCAL YEAR 2016-17 TOTALING $3,673,000 That the Board of Public Utilities (Board) approve nineteen (19) annual purchase orders for Fiscal Year 2016-17 with an estimated total amount of $3,673,000, contingent upon final budget adoption by the City Council. Attachments: Report FY 16-17 Annual PO Memo Attachment Presentation City of Riverside Page 5 Board of Public Utilities Agenda June 6, 2016 10 FIRST AMENDMENTS TO GROUND LEASE AND WATER LEASE AGREEMENTS WITH AMERICAN YOUTH SOCCER ORGANIZATION - REGION 47 FOR USE OF AB BROWN SOCCER COMPLEX THROUGH JUNE 30, 2018 FOR $24,000 IN GROUND LEASE REVENUE PLUS IN KIND SERVICES IN THE FORM OF MAINTENANCE - ESTIMATED $28,000 ANNUAL REVENUE FOR WATER SALES That the Board of Public Utilities recommend that the City Council: 1. Approve First Amendment to the Ground Lease with American Youth Soccer Organization – Region 47 maintaining the terms of the original agreement and extending through June 30, 2018; 2. Approve First Amendment to the Water Sales Agreement with American Youth Soccer Organization – Region 47 maintaining the terms of the original agreement and extending through June 30, 2018; and 3. Authorize the City Manager, or his designee, to sign all documents and instruments necessary to complete the transaction. Attachments: Report Map Water Sale Agreement Lease Agreement DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 11 CONSTRUCTION OF THE AMBS DRIVE WATER MAIN REPLACEMENT PROJECT CONSTRUCTION BY CITY FORCES – WORK ORDER NO. 1515505 FOR $1,523,000 That the Board of Public Utilities approve a capital expenditure of $1,523,000 for Work Order No. 1515505 which includes all design, construction, paving, contract administration, inspection and construction contingency costs for the Ambs Drive Water Main Replacement Project. (presentation by Todd Jorgenson – 10 min) Attachments: Report Presentation City of Riverside Page 6 Board of Public Utilities Agenda June 6, 2016 12 PROPOSED RESOLUTION TO DECLARE STAGE 1 OF THE WATER CONSERVATION PROGRAM INDICATING NORMAL WATER SUPPLY CONDITIONS FOR RIVERSIDE PUBLIC UTILITIES AND PROPOSED ORDINANCE TO COMPLY WITH THE STATE WATER RESOURCES CONTROL BOARD EXTENDED EMERGENCY DROUGHT REGULATIONS That the Board of Public Utilities recommend that the City Council: 1. Adopt the proposed resolution declaring Stage 1 of the Water Conservation Program indicating normal water supply conditions for RPU; and 2. Introduce and subsequently adopt the attached Ordinance amending Riverside Municipal Code, Water Conservation, Chapter 14.22 to comply with the State Water Board’s extended emergency drought regulations. (presentation by Todd Jorgenson – 10 min) Attachments: Report Ordinance Resolution Presentation 13 PROPOSED SELF-CERTIFICATION OF WATER SUPPLY RELIABILITY FOR THREE ADDITIONAL YEARS OF DROUGHT That the Board of Public Utilities recommend that the City Council self-certify the level of available water supplies and the level of conservation necessary to assure that adequate water supply in drought conditions is available to meet the demands of Riverside Public Utilities service area, assuming three additional dry years, is zero. (presentation by Todd Jorgenson – 10 min) Attachments: Report Attachment Presentation City of Riverside Page 7 Board of Public Utilities Agenda June 6, 2016 14 ADOPTION OF THE RIVERSIDE PUBLIC UTILITIES SAFETY AND ACCIDENT PREVENTION MANUAL INCORPORATING CHANGES TO ADDRESS CURRENT STATE AND FEDERAL LAWS AND RECOGNIZE JUNE AS NATIONAL SAFETY MONTH – NO FISCAL IMPACT That the Board of Public Utilities: 1. Recommend that the City Council adopt the Riverside Public Utilities Safety and Accident Prevention Manual; and 2. Recognize June as National Safety Month. (presentation by Kevin Milligan - 10 min) Attachments: Report 2016 RPU Safety and Accident Prevention Manual City of Riverside Page 8 Board of Public Utilities Agenda June 6, 2016 BOARD MEMBER/STAFF COMMUNICATIONS 15 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF PowerPoint presentation by Vice-Chair Justin Scott-Coe reporting on the Kingbird Solar tour that he, Board Member Cole and RPU staff attended on May 18, 2016 in Antelope Valley, California. Attachments: Presentation 16 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 17 Aliso Canyon Update 18 Financial Update – March 31, 2016 Attachments: Report 19 Electric / Water Contract Panel Update – May 2016 Attachments: Report 20 Water Highlights – April 2016 Attachments: Report 21 Monthly Power Supply Report – April 2016 Attachments: Report 22 SCPPA Monthly Agenda / Minutes – April 21, 2016 Attachments: Report 23 City Council Agendas – May 24, 2016 Attachments: CC 05-24-16_Revised 24 Upcoming Meetings Attachments: Report City of Riverside Page 9 Board of Public Utilities Agenda June 6, 2016 25 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 10