Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, June 27, 2016 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, June 15, 2016 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: MINUTES 1 Approval of the minutes from the Board of Public Utilities special meeting held on June 6, 2016. Attachments: draft minutes of 6-6-2016 City of Riverside Page 1 Board of Public Utilities Agenda June 27, 2016 CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. PUBLIC HEARING 3 PUBLIC HEARING TO REVIEW THE 2015 URBAN WATER MANAGEMENT PLAN AND RECOMMENDATION FOR ADOPTION BY THE CITY COUNCIL IN ACCORDANCE WITH THE CALIFORNIA WATER CODE That the Board of Public Utilities: 1. Conduct a public hearing for review of the 2015 Urban Water Management Plan; and 2. Recommend that the City Council adopt the 2015 Urban Water Management Plan. (presentation by Todd Jorgenson – 10 min plus public input) Attachments: Report Draft 2015 Urban Water Management Plan Appendices Presentation CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. City of Riverside Page 2 Board of Public Utilities Agenda June 27, 2016 Electric Items 4 APPROVAL OF AWARD OF A PURCHASE ORDER TO STOTZ EQUIPMENT OF MONTCLAIR, CALIFORNIA, FOR A CABLE IN CONDUIT CABLE REMOVER AND TRAILER, BID RPU-7391, FOR $156,717.72 That the Board of Public Utilities approve the award of a Purchase Order in the amount of $156,717.72 to Stotz Equipment of Montclair, California, for a Cable in Conduit (CIC) Cable Remover and Trailer. Attachments: Report 5 INSTALLATION OF CIRCUIT TIE ON PALM AVENUE SOUTH OF TEQUESQUITE AVENUE FOR CIRCUIT 454, CONSTRUCTION BY CONTRACTOR PANEL AND ELECTRIC FIELD CREWS – WORK ORDER NO. 1606533 FOR $228,000 That the Board of Public Utilities approve the estimated capital expenditure of $228,000 for Work Order No. 1606533 for the installation of a circuit tie along Palm Avenue for Circuit 454. Attachments: Report 6 FIRST AMENDMENT TO PROFESSIONAL VENDOR SERVICES AGREEMENT WITH OPEN SYSTEMS INTERNATIONAL INC. OF MEDINA, MINNEAPOLIS, FOR ADDITIONAL SERVICES NEEDED FOR THE ELECTRIC SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM, INCREASE OF $101,500 FOR A TOTAL CONTRACT NOT TO EXCEED OF $886,807 AND EXTEND THE TERMS TO NOVEMBER 30, 2022; INCREASE WORK ORDER NO. 1024305 IN THE AMOUNT OF $50,000 That the Board of Public Utilities: 1. Approve the First Amendment to the Professional Vendor Services Agreement with Open Systems International, Inc. in the amount of $101,500 to complete warranty services and extend the term of the contract to November 30, 2022; and 2. Approve an increase of Work Order No. 1024305 in the amount of $50,000, for a total cost of $2,938,307. Attachments: Report OSI agreement City of Riverside Page 3 Board of Public Utilities Agenda June 27, 2016 7 EXTENSION OF UNDERGROUND CONDUITS AT PLAZA SUBSTATION ON ELIZABETH STREET, CONSTRUCTION BY CONTRACTOR’S PANEL AND ELECTRIC FIELD CREWS – WORK ORDER NO. 1616413 FOR $220,000 That the Board of Public Utilities approve the estimated capital expenditure of $220,000 for Work Order No.1616413 for the extension of underground conduits at Plaza Substation on Elizabeth Street. Attachments: Report Water Items 8 GENERAL LANDSCAPE MAINTENANCE AT VARIOUS PUBLIC UTILITIES PROPERTIES – APPROVAL OF TWO YEAR AGREEMENT WITH MARIPOSA LANDSCAPES, INC. OF IRWINDALE, CA, RFP NO. 1611, FOR $232,840 ANNUALLY That the Board of Public Utilities: 1. Approve the Agreement for general landscape maintenance services at Various Public Utilities properties, Request for Proposal No. 1611, with Mariposa Landscapes, Inc. of Irwindale, California, from July 1, 2016 to June 30, 2018 in the amount of $232,840 per year; and 2. Authorize the City Manager, or his designee, to execute up to three additional one-year extensions to the term of the contract, if necessary, in annual amounts not-to-exceed the (i) sum of the cost of the original contract (including change orders), and (ii) any negotiated modifications not-to-exceed any increase in the Consumer Price Index (CPI). Attachments: Report Agreement Presentation City of Riverside Page 4 Board of Public Utilities Agenda June 27, 2016 Other Items 9 IMPROVEMENTS TO THE UTILITY OPERATIONS CENTER WOMEN AND MEN’S LOCKER ROOMS – APPROVAL TO PURCHASE FURNITURE FROM G/M BUSINESS INTERIORS OF RIVERSIDE, CA, IN ACCORDANCE WITH PURCHASING RESOLUTION NO. 22576, SECTION 201 (G) IN THE AMOUNT OF $323,829 AND AUTHORIZE WORK ORDER NO. 1606361 FOR $362,829 That the Board of Public Utilities: 1. Approve the issuance of a purchase order in the amount of $323,829 to G/M Business Interiors for the procurement of furniture including lockers and benches in accordance with Purchasing Resolution No. 22576, Section 201 (g); and 2. Authorize the estimated capital expenditure for Work Order No. 1604373 in the amount of $362,829. Attachments: Report UOC Locker Rooms Design 10 BOARD OF PUBLIC UTILITIES MEETING SCHEDULE – CANCELLATION OF THE OCTOBER 10, 2016 AND DECEMBER 26, 2016 MEETINGS That the Board of Public Utilities: 1. Cancel the October 10, 2016 regular meeting of the Board of Public Utilities; and 2. Cancel the December 26, 2016 regular meeting of the Board of Public Utilities. Attachments: Report City of Riverside Page 5 Board of Public Utilities Agenda June 27, 2016 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 11 SELECTION AND PARTIAL FUNDING COMMITMENT FOR PLANNING CONSULTANT TO PREPARE THE NORTHSIDE SPECIFIC PLAN INCLUDING RIVERSIDE PUBLIC UTILITIES REAL PROPERTY ASSETS – NOT TO EXCEED $813,000; SUPPLEMENTAL APPROPRIATION FROM WATER AND ELECTRIC RESERVE ACCOUNTS That the Board of Public Utilities: 1. Review and consider the qualifications and proposals presented by consultant teams proposing on the Northside Specific Plan, the consultant evaluations prepared by the staff evaluation committee, and the evaluations received from the public following community interviews of the consultants; 2. Receive and file the report related to the Northside Specific Plan consultant selection process; 3. Authorize an expenditure not to exceed $813,000 to fund Riverside Public Utilities share of the Northside Specific Plan planning effort, which is an amount commensurate with the proportion of land under Riverside Public Utilities ownership that will receive a benefit from the Specific Plan, subject to the approval of a final Scope of Work and budget; 4. Recommend that the City Council appropriate $683,000 from the Water Fund Balance to Water Professional Services Account 6210000-4210000; and 5. Recommend that the City Council appropriate $130,000 from the Electric Fund Balance to Electric Professional Services Account 6100000-4210000. (presentation by Jay Eastman (Principal Planner, Community & Economic Development) – 20 min) Attachments: Report City Council Report, April 28, 2015 Northside Specific Plan RFQ/RFP 3a - DanielianAssociates 3b - CallisonRTKL 3c - Rick Engineering Opportunity Area Analysis Aerial Presentation City of Riverside Page 6 Board of Public Utilities Agenda June 27, 2016 12 DEFERRED FROM 06/06/2016 MEETING - PROPOSED RESOLUTION TO DECLARE STAGE 1 OF THE WATER CONSERVATION PROGRAM INDICATING NORMAL WATER SUPPLY CONDITIONS FOR RIVERSIDE PUBLIC UTILITIES AND PROPOSED ORDINANCE UPDATING CHAPTER 14.22 OF THE RIVERSIDE MUNICIPAL CODE TO ADDRESS THE STATE WATER RESOURCES CONTROL BOARD EXTENDED EMERGENCY DROUGHT REGULATIONS That the Board of Public Utilities recommend that the City Council: 1. Adopt the attached Resolution declaring Stage 1 of the Water Conservation Ordinance indicating normal water supply conditions for City of Riverside and repealing Resolution No. 22983; and 2. Adopt an urgency Ordinance, effective immediately, amending Riverside Municipal Code, Water Conservation, Chapter 14.22 to address the State Water Resources Control Board extended emergency drought regulations. (presentation by Todd Jorgenson – 10 min) Attachments: Report Ordinance-black lined Ordinance Resolution Presentation BOARD MEMBER/STAFF COMMUNICATIONS 13 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 14 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 15 Aliso Canyon Update 16 Southern California Public Power Authority (SCPPA) Miscellaneous Billings to RPU – May 2016 Attachments: Report City of Riverside Page 7 Board of Public Utilities Agenda June 27, 2016 17 Open Work Orders over $200,000 and Closed Work Orders - Summary Report for May 2016 Attachments: Report 18 City Council Agendas – June 7, 2016, June 14, 2016, and June 21, 2016 Attachments: CC 06-07-2016 CC 06-14-2016 CC 06-21-2016 19 Upcoming Meetings Attachments: Report 20 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. 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