Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, September 26, 2016 6:30 PM Art Pick Council Chamber Publication Date: Thursday, September 15, 2016 3900 Main Street Riverside, CA 92522 Originally Published: September 14, 2016 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda September 26, 2016 MINUTES 1 Approval of the minutes from the Board of Public Utilities regular meeting held on September 12, 2016. Attachments: Draft minutes 09-12-2016 CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Electric Items 3 APPROVE A PURCHASE ORDER TO CROWN TECHNICAL SYSTEMS OF FONTANA, CALIFORNIA, FOR SUBSTATION PROTECTIVE EQUIPMENT FOR THE 69KV BREAKER AND BUS DIFFERENTIAL RELAY REPLACEMENT PROJECT, WORK ORDER NO. 1603079, FOR $124,546 That the Board of Public Utilities approve a purchase order for $124,546 to Crown Technical Systems of Fontana, California, for system protection relay panels and additional miscellaneous material for the 69kV Breaker and Bus Differential Relay Replacement Project at Springs and Orangecrest Substations. Attachments: Report City of Riverside Page 2 Board of Public Utilities Agenda September 26, 2016 4 STREETLIGHT METAL POLE PAINTING AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND AWARD OF BID NO. RPU-7397 TO STREETLIGHT RESTORATION SPECIALISTS, INC. FOR $330,374 – WORK ORDER NO. 1617059 FOR $392,000 That the Board of Public Utilities: 1. Approve Work Order No. 1617059 in the amount of $392,000; and 2. Award Bid No. RPU-7397 for the painting of streetlight metal poles at various locations throughout the city, to the lowest responsive bidder Streetlight Restoration Specialists, Inc., Simi Valley, California, in the amount of $330,374. Attachments: Report Water Items 5 SECOND AMENDMENT TO MASTER AGREEMENTS FOR THE WATER DIVISION’S PAVING CONTRACTOR PANEL FOR A THREE-YEAR EXTENSION – ALL AMERICAN ASPHALT OF CORONA, CA, HARDY AND HARPER, INC. OF SANTA ANA, CA, R.J. NOBLE CO. OF ORANGE, CA AND MEDINA CONSTRUCTION OF RIVERSIDE, CA That the Board of Public Utilities approve the Second Amendment to Master Agreements for the Water Division’s Paving Contractor Panel for a three-year extension with All American Asphalt of Corona, CA, Hardy and Harper, Inc. of Santa Ana, CA, R.J. Noble Co. of Orange, CA, and Medina Construction of Riverside, CA. Attachments: Report List of Projects Amendment-RJ Noble Amendment-Hardy_Harper Amendment-Ben Asphalt Amendment-All American Presentation City of Riverside Page 3 Board of Public Utilities Agenda September 26, 2016 Other Items 6 COMPLIANCE FILING WITH THE CALIFORNIA INDEPENDENT SYSTEM OPERATOR: APPROVAL OF RIVERSIDE PUBLIC UTILITIES ELECTRIC 2017 ANNUAL RESOURCE ADEQUACY PLAN That the Board of Public Utilities: 1. Approve the 2017 Annual Resource Adequacy Plan; and 2. Authorize filing the Annual Resource Adequacy Plan with the California Independent System Operator in compliance with Section 40 of its tariff. Attachments: Report 2017 Annual RA Plan Resolution 7 APPROVAL OF PROPERTY SURPLUS DECLARATION AND PURCHASE AND SALE AGREEMENT FOR THE DISPOSITION OF A PORTION OF RIVERSIDE WATER COMPANY CANAL APN 213-060-004 TO 3RD AVENUE STORAGE LLC FOR $8,000 That the Board of Public Utilities recommend that the City Council: 1. Approve the surplus property declaration of a 1,576 square foot portion of the Riverside Water Company Canal; and 2. Authorize the City Manager, or his designee, to execute the Purchase and Sale Agreement between the City and 3rd Avenue Storage, LLC, for the sale price of $8,000, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Purchse and Sale Agreement City of Riverside Page 4 Board of Public Utilities Agenda September 26, 2016 8 FIRST AMENDMENT TO THE AGREEMENT WITH SECURICON, LLC FOR PROFESSIONAL CONSULTANT SERVICES FOR A PHYSICAL AND CYBER SECURITY VULNERABILITY ASSESSMENT EXTENDING THE TERM OF THE AGREEMENT TO JUNE 30, 2017, NO ADDITIONAL FUNDING That the Board of Public Utilities approve the First Amendment to the Professional Service Agreement with Securicon, LLC for the Security Assessment to extend the term through June 30, 2017. Attachments: Report Agreement 9 APPROVE THE LETTER AGREEMENT TO ACT AS SCHEDULING COORDINATOR/AGENT FOR ANTELOPE DSR 2 SOLAR PV PROJECT WITH THE SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY AND CITY OF RIVERSIDE – $36,000 ANNUAL REVENUES That the Board of Public Utilities recommend that the City Council: 1. Approve the Letter Agreement to act as Scheduling Coordinator/Agent for the Antelope DSR 2 Solar Photovoltaic Project between the Southern California Public Power Authority and the City of Riverside; 2. Authorize the City Manager, or his designee, to execute any documents necessary to administer this Letter Agreement; 3. Authorize the City Manager or his designee to terminate the Letter Agreement(s) for circumstances provided in the Agreement; and 4. Authorize the City Manager or his designee to execute documents necessary for future requests for Riverside to provide similar services to joint projects at the Southern California Public Power Authority, under similar terms and conditions as recommended herein. (presentation by Reiko Kerr – 5 min) Attachments: Report SCPPA Letter Agreement City of Riverside Page 5 Board of Public Utilities Agenda September 26, 2016 10 FOURTH AMENDMENT TO THE AGREEMENT WITH BAKER TILLY VIRCHOW KRAUSE, LLP FOR PROFESSIONAL CONSULTANT SERVICES FOR AN EXAMINATION AND PERFORMANCE AUDIT EXTENDING THE TERM OF THE AGREEMENT TO DECEMBER 31, 2016 – NO ADDITIONAL FUNDING REQUIRED That the Board of Public Utilities approve the Second Amendment to the Professional Service Agreement with Baker Tilly Virchow Krause, LLP for the performance audit to extend the term through December 31, 2016. Attachments: Report 4th Amendment DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 11 CONSTRUCTION OF THE INTERSTATE 215 BARTON ROAD INTERCHANGE 48-INCH WATER PIPELINE RELOCATION AND ENCASEMENT PROJECT – AWARD OF BID NO. RPU-7425 TO TRAUTWEIN CONSTRUCTION CO., INC. OF RIVERSIDE, CALIFORNIA, IN THE AMOUNT OF $453,768 – WORK ORDER NO. 1703247 FOR $611,000 – COSTS WILL BE REIMBURSED BY SAN BERNARDINO COUNTY TRANSPORTATION COMMISSION (SANBAG) – UTILITY AGREEMENT NO. 23786 DATED MAY 26, 2016 That the Board of Public Utilities: 1. Award a contract for the construction of the Interstate 215 Barton Road Interchange 48-inch Water Pipeline Relocation and Encasement Project – Bid No. RPU-7425 to the lowest responsive and responsible bidder, Trautwein Construction Co., Inc., of Riverside, California, in the amount of $453,768; and 2. Approve the capital expenditure of $611,000 for Work Order No. 1703247, which includes all design, construction, contract administration, inspection and construction contingency costs for the I-215 Barton Road Interchange 48-inch Water Pipeline Relocation and Encasement Project. (presentation by Todd Jorgenson - 5 min) Attachments: Report Agreement Presentation City of Riverside Page 6 Board of Public Utilities Agenda September 26, 2016 12 THREE-YEAR ELECTRIC SERVICE AGREEMENT BETWEEN THE UNIVERSITY OF CALIFORNIA RIVERSIDE AND THE CITY OF RIVERSIDE FOR APPROXIMATELY $34 MILLION IN ELECTRIC REVENUE AND THE USE OF APPROXIMATELY $2.5 MILLION IN PUBLIC BENEFIT FUNDS FOR QUALIFIED ENERGY EFFICIENCY PROJECTS That the Board of Public Utilities: 1. Approve and recommend that the City Council approve a three-year Electric Service Agreement between the City of Riverside and the University of California Riverside to provide electric services as stipulated in the agreement; and 2. Authorize the City Manager, or his designee, to execute the agreement. (presentation by Mike Bacich – 5 min) Attachments: Report UCR Electric Service Agreement 2016 Presention 13 APPROVAL OF COMMUNICATIONS SYSTEM FROM THE DESIGN BUILD PROPOSAL NO. 1558, WITH MOTOROLA SOLUTIONS, INC., OF SAN DIEGO, CA, FOR THE LAND MOBILE RADIO PROJECT FOR $2,479,852 AND APPROVAL OF WORK ORDER NO. 1524282 FOR $3,000,000 That the Board of Public Utilities: 1. Approve Communications System Agreement to Motorola Solutions, Inc., of San Diego, California, for the Land Mobile Radio Project for $2,479,852; and 2. Approve Work Order No. 1524282 for $3,000,000. (presentation by Pat Hohl – 10 min) Attachments: Report LMR Motorola agreement Presentation City of Riverside Page 7 Board of Public Utilities Agenda September 26, 2016 14 ACTION PLAN IN RESPONSE TO RECOMMENDATIONS FROM THE RECENTLY PRESENTED PUBLIC UTILITIES PERFORMANCE AND FINANCIAL AUDITS That the Board of Public Utilities recommend that the City Council: 1. Receive, review, and provide input on the Action Plan to implement recommendations from the recently presented Performance Audit of the Public Utilities Department; 2. Receive, review, and provide input on the Action Plan to implement recommendations from the recently presented Financial Expenditure Review of the Public Utilities Department; and 3. Direct staff to return in six months with a status update on the Action Plans. (presentation by Kevin Milligan – 20 min) Attachments: Report Financial Audit Performance Audit Presentation 15 ACTION PLAN IN RESPONSE TO RECOMMENDATIONS FROM THE HOMETOWN CONNECTIONS ORGANIZATIONAL REVIEW That the Board of Public Utilities: 1. Receive, review, and provide input on the Action Plan to implement recommendations from the Hometown Connections Organizational Review of the Public Utilities Department; and 2. Direct staff to return in six months with a status update on the Action Plans. (presentation by Kevin Milligan – 20 min) Attachments: Report Action Plan Presentation BOARD MEMBER/STAFF COMMUNICATIONS 16 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF City of Riverside Page 8 Board of Public Utilities Agenda September 26, 2016 17 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 18 Aliso Canyon Update 19 Open Work Orders over $200,000 and Closed Work Orders – Summary Report for August 2016 Attachments: Report 20 Electric / Water Contract Panel Update as of September 2016 Attachments: Elec Consultant Panel Elec Contractor Panel Water Civil Panel Water Paving Panel 21 SCPPA Miscellaneous Billings – August 2016 Attachments: Report 22 City Council / Committee Agendas – Attachments: CC Agenda 09-13-16_Revised CC Agenda 09-20-2016 23 Upcoming Meetings Attachments: Report 24 Electric / Water Utility Acronyms Attachments: Report City of Riverside Page 9 Board of Public Utilities Agenda September 26, 2016 CLOSED SESSION 25 Pursuant to Government Code §54956.9(d)(1) to confer with and/or receive advice from legal counsel concerning City of Riverside v. Mitsubishi Heavy Industries, et al., USDC Case No. 13-CV-1724-BEN (KSC); SCE, et al. v. Mitsubishi Nuclear Energy Systems, et al., International Chamber of Commerce International Court of Arbitration, Case No. 19784/AGF; Order Instituting Investigation on the Commission’s Own Motion into the Rates, Operations, Practices, Services and Facilities of Southern California Edison and San Diego Gas & Electric Associated with the San Onofre Nuclear Generating Station Units 2 and 3; CPUC Investigation 12-10-013 Attachments: Report COMMUNICATIONS 26 City Deputy Attorney Report on Closed Session Discussions MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 10