Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, January 9, 2017 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, December 28, 2016 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda January 9, 2017 PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD OF RUSTY CLARKE, UTILITY STREETLIGHT MAINTENANCE WORKER AND BERNARD ROBLES, UTILITY STREETLIGHT MAINTENANCE WORKER That the Board of Public Utilities recognize Rusty Clarke, Utility Streetlight Maintenance Worker, and Bernard Robles, Utility Streetlight Maintenance Worker, for their dedication and customer service maintaining the City’s streetlight system. (presentation by Girish Balachandran – 10 min) Attachments: Report CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Minutes 3 Approval of the minutes from the Board of Public Utilities regular meeting held on December 12, 2016. Attachments: 12-12-2016 draft minutes City of Riverside Page 2 Board of Public Utilities Agenda January 9, 2017 Board Attendance 4 EXCUSE BOARD MEMBER JENNIFER O’FARRELL'S FROM THE REGULAR MEETING OF THE BOARD OF PUBLIC UTILITIES ON DECEMBER 12, 2016 That the Board of Public Utilities excuse Board Member Jennifer O’Farrell’s absence from the Board of Public Utilities meeting of December 12, 2016 because of vacation. Attachments: Report Electric Items 5 AGREEMENT FOR CONVEYANCE OF EASEMENT WITH 7509 ARLINGTON AVENUE TRUST AND FAMILY TRUST OF HEINZ F. ZWINGLER AND BETTY LEE ZWINGLER LOCATED AT 7509 ARLINGTON AVENUE, RIVERSIDE, CALIFORNIA, ASSESSOR’S PARCEL NUMBER 155-290-017 FOR THE RIVERSIDE TRANSMISSION RELIABILITY PROJECT – WORK ORDER 642975 FOR $163,093 That the Board of Public Utilities: 1. Recommend that the City Council approve the Agreement for Conveyance of Easement with the property owner, 7509 Arlington Avenue Trust and Family Trust of Heinz F. Zwingler and Betty Lee Zwingler for the acquisition of an easement on a portion of 7509 Arlington Avenue, Assessor’s Parcel Number 155-290-017 for the purchase price of $163,093; and 2. Approve the expenditure of $163,093 inclusive of the $160,093 purchase price and an estimated amount of $3,000 for due diligence, title, escrow fees, and related closing costs. Attachments: Report Agreement City of Riverside Page 3 Board of Public Utilities Agenda January 9, 2017 6 AGREEMENT FOR CONVEYANCE OF EASEMENT WITH BANK OF AMERICA NATIONAL TRUST AND SAVINGS ASSOCIATION LOCATED AT 10297 MAGNOLIA AVENUE, RIVERSIDE, CALIFORNIA, ASSESSOR’S PARCEL NUMBER 145-220-032 FOR THE RIVERSIDE TRANSMISSION RELIABILITY PROJECT – WORK ORDER 642975 FOR $81,100 That the Board of Public Utilities: 1. Recommend that the City Council approve the Agreement for Conveyance of Easement with the property owner, Bank of America National Trust and Savings Association for the acquisition of an easement on a portion of 10297 Magnolia Avenue, Assessor’s Parcel Number 145-220-032, for the purchase price of $78,100; and 2. Approve the expenditure of $81,100 inclusive of the $78,100 purchase price and an estimated amount of $3,000 for due diligence, title, escrow fees, and related closing costs. Attachments: Report Bank of America Agreement (CA# 14-1316) 7 AWARD OF BID NO. RPU-7437 TO ASPLUNDH CONSTRUCTION CORPORATION OF ANAHEIM, CALIFORNIA, FOR THE PLAZA SUBSTATION 4 kV to 12 kV CIRCUIT 454 CONVERSION FOR $1,011,160, AND APPROVE ADDITIONAL EXPENDITURE OF $85,000 FOR WORK ORDER NO. 1501824 FOR A REVISED TOTAL OF $1,349,000 That the Board of Public Utilities: 1. Award Bid No. RPU-7437 for the Plaza Substation 4kV to 12kV Circuit 454 Conversion, to the lowest responsive bidder Asplundh Construction Corporation, Anaheim, California, in the amount of $1,011,160; and 2. Approve additional capital expenditure of $85,000 for Work Order No. 1501824 for a revised total of $1,349,000. Attachments: Report Bid Award Presentation City of Riverside Page 4 Board of Public Utilities Agenda January 9, 2017 Water Items 8 SHAREHOLDER PROXY AUTHORITY FOR MUTUAL WATER COMPANIES That the Board of Public Utilities approve and recommend that the City Council confirm the voting representatives and alternates outlined in the report and delegate authority to any designated representative or alternate to vote the City’s shares as the City’s proxy at all meetings of the respective mutual water companies. Attachments: Report Attachment Other Items 9 THIRD AMENDMENT TO LEASE AGREEMENT WITH VARNER & BRANDT, LLP– MISSION SQUARE OFFICE BUILDING, 3750 UNIVERSITY AVENUE, SUITE 610 – FIVE YEAR TERM FOR $2,278,320 IN REVENUE That the Board of Public Utilities recommend that the City Council: 1. Approve the Third Amendment to the Lease Agreement with Varner & Brandt, LLP (Attachment); and 2. Authorize the City Manager, or his designee, to execute the Third Lease Amendment, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Agreement City of Riverside Page 5 Board of Public Utilities Agenda January 9, 2017 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 10 CITY OF RIVERSIDE COMMERCIAL LEASE AGREEMENT, 4.2 ACRES VACANT LAND - E. STREET, SOUTH OF ORANGE SHOW ROAD, SAN BERNARDINO, CALIFORNIA, WITH DRIVETIME CAR SALES COMPANY, LLC, FOR $832,000 IN REVENUE FOR THE FIVE YEAR INITIAL TERM That the Board of Public Utilities recommend that the City Council: 1. Approve the City of Riverside Commercial Lease Agreement for 4.2 Acres of Vacant Land – E Street, South of Orange Show Road, San Bernardino, California, with DriveTime Car Sales Company, LLC, for an initial term of 5 years and $832,000 in rental revenue to the Water Utility; 2. Authorize the City Manager, or his designee, to execute the City of Riverside Commercial Lease Agreement for 4.2 Acres of Vacant Land – E Street, South of Orange Show Road, San Bernardino, California, with DriveTime Car Sales Company, LLC, and all necessary documents, including making minor non-substantive changes to those documents; and 3. Authorize the City Manager, or his designee, to execute each of the four 5-year extensions to the lease, in accord with the terms of the lease. (presentation by Kevin Milligan – 5 min) Attachments: Report Agreement Presentation City of Riverside Page 6 Board of Public Utilities Agenda January 9, 2017 11 SECOND AMENDMENT TO THE FIRST ADDENDUM OF THE SOFTWARE LICENSE AGREEMENT NO. 2006-224 WITH TELVENT USA, LLC TO EXTEND THE ENTERPRISE LICENSE AGREEMENT FOR THE GEOGRAPHIC INFORMATION SYSTEM FOR THREE YEARS, FOR A TOTAL COST OF $345,000 That the Board of Public Utilities approve the Second Amendment to the First Addendum of the Software License Agreement No. 2006-224 with Telvent USA, LLC, in the amount of $345,000, for a three year period ending on October 31, 2019. (presentation by Kevin Milligan – 10 min) Attachments: Report Agreement 12 MAINTENANCE AND SUPPORT AGREEMENT WITH STANLEY CONVERGENT SECURITY SOLUTIONS, INC., NAPERVILLE, ILLINOIS, FOR ELECTRONIC SECURITY PROJECT INVOLVING MULTIPLE ELECTRIC AND COMMUNICATION FACILITIES - IN THE AMOUNT OF $589,000 - APPROVAL OF WORK ORDER NO. 1704116 FOR $600,000 That the Board of Public Utilities: 1. Approve the Maintenance and Support Agreement with Stanley Convergent Security Solutions, Inc. in the amount $588,656.16; 2. Approve Work Order No. 1704116 for $600,000; and 3. Authorize the City Manager or designee to execute the necessary Agreement. (presentation by George Hanson – 5 min) Attachments: Report Agreement Presentation BOARD MEMBER/STAFF COMMUNICATIONS 13 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 14 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES City of Riverside Page 7 Board of Public Utilities Agenda January 9, 2017 GENERAL MANAGER’S REPORT 15 Aliso Canyon Update 16 City Council Agendas – December 13, 2016 and December 20, 2016 Attachments: CC Agenda 12-13-16 CC Agenda 12-20-16 17 Water Highlights – November 2016 Attachments: Report 18 Open Work Orders over $200,000 and Closed Work Orders – Summary Report for November 2016 Attachments: Report 19 Electric / Water / Consultant Contract Panel Update as of December 2016 Attachments: Elec Consultant Panel Packet ED Contractors Panel Packet Water Civil Panel Packet Water Paving Panel Packet 20 SCPPA Miscellaneous Billings – October 2016 Attachments: Report 21 SCPPA Monthly Agenda I Minutes – November 17, 2016 Attachments: Report 22 Upcoming Meetings Attachments: Report 23 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 8