Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Riverside, CA 92501 Board of Public Utilities 951-826-2135 Agenda Meeting Date: Monday, April 24, 2017 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, April 12, 2017 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda April 24, 2017 PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD OF LORI GJELHAUG, ADMINISTRATIVE ANALYST That the Board of Public Utilities recognize Loreelei “Lori” Gjelhaug, for her hard work and dedication to Riverside Public Utilities and the City of Riverside. (presentation by Girish Balachandran – 10 min) Attachments: Report CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Minutes 3 Approval of the minutes from the Board of Public Utilities regular meeting held on April 10, 2017. Attachments: draft 04-10-2017 minutes City of Riverside Page 2 Board of Public Utilities Agenda April 24, 2017 Board Attendance 4 EXCUSE BOARD MEMBER ANDREW WALCKER’S ABSENCE FROM THE REGULAR MEETING OF THE BOARD OF PUBLIC UTILITIES ON APRIL 10, 2017 That the Board of Public Utilities excuse Board Member Andrew Walcker’s absence from the Board of Public Utilities meeting of April 10, 2017 because of vacation. Attachments: Report Electric Items 5 RIVERSIDE SUBSTATION TO HUNTER SUBSTATION FIBER OPTIC CABLE NETWORK- WORK ORDER NO. 1423750 IN THE AMOUNT OF $465,000 That the Board of Public Utilities approve Work Order No. 1423750 in the amount of $465,000. Attachments: Report Water Items 6 PROFESSIONAL SERVICES AGREEMENT WITH PARSONS BRINKERHOFF, INC. CONSULTANTS OF SAN BERNARDINO CALIFORNIA FOR ENGINEERING SERVICES FOR THE JACKSON STREET PHASE 1 AND 2 RECYCLED WATER SITES RETROFIT PROJECT IN THE AMOUNT OF $434,370 - REQUEST FOR PROPOSALS NO. DSM0001 – WORK ORDER NO. 1722078 That the Board of Public Utilities: 1. Authorize the City Manager, or his designee, to execute a Professional Consultant Services Agreement with Parsons Brinkerhoff, Inc., as well as any future amendments, in the amount of $434,370 for project management, engineering design and construction management services for the Jackson Street Phase 1 and 2 Recycled Water Sites Retrofit Project; and 2. Approve the capital expenditure of $434,730 for Work Order No. 1722078 for the project. Attachments: Report Agreement City of Riverside Page 3 Board of Public Utilities Agenda April 24, 2017 7 PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH KENNEDY/JENKS CONSULTANTS OF IRVINE, CALIFORNIA, FOR DEVELOPMENT OF A WATER SYSTEM HYDRAULIC MODEL FROM REQUEST FOR PROPOSAL NO. DSM0002 – IN THE AMOUNT OF $200,810 That the Board of Public Utilities: 1 Approve the Professional Consultant Services Agreement with Kennedy/Jenks Consultants of Irvine, California, for the Development of a Water System Hydraulic Model for Riverside Public Utilities in the amount of $200,810; and 2 Authorize the City Manager or his designee to execute the Professional Consultant Services Agreement with Kennedy/Jenks Consultants of Irvine, California. (presentation by Todd Jorgenson – 10 min) Attachments: Report Agreement Presentation DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 8 STATE OF CALIFORNIA WATER DROUGHT UPDATE That the Board of Public Utilities receive and file the State of California Water Drought Update. (presentation by Todd Jorgenson – 10 min) Attachments: Report Summary of RPU Total Urban Water Production Percent Savings Figure Executive Order B-37-16 Presentation City of Riverside Page 4 Board of Public Utilities Agenda April 24, 2017 9 2017 COOPERATIVE AGREEMENT FOR LONG-TERM WHEELING AND SURPLUS WATER SALES WITH WESTERN MUNICIPAL WATER DISTRICT THROUGH JUNE 30, 2037 FOR PRODUCTION, TREATMENT AND CONVERYANCE OF WESTERN WATER AND THROUGH JUNE 30, 2027 FOR RIVERSIDE WATER That the Board of Public Utilities recommend that the City Council: 1. Approve the Cooperative Agreement for long-term Wheeling and Surplus Water sales with Western Municipal Water District of Riverside County; and 2. Authorize the City Manager or designee to execute the agreement. (presentation by Todd Jorgenson – 10 min) Attachments: Report Policy Principles for Water Portfolio Management 2017 COOPERATIVE AGREEMENT FOR LONG-TERM WHEELING AND SURPLUS WATER SALES Presentation 10 WATER CONSERVATION SURCHARGE UPDATE That the Board of Public Utilities receive and file this report. (presentation by Mike Bacich – 10 min) Attachments: Report Funding for Turf Removal SAWPA Funding Goeske RFP Presentation City of Riverside Page 5 Board of Public Utilities Agenda April 24, 2017 11 EXCEPT THE MAGNOLIA AVENUE FIBER OPTIC CABLE NETWORK PROJECT FROM THE FORMAL PROCUREMENT REQUIREMENTS OF CITY CHARTER SECTION 1109 AND DIRECTLY AWARD A CONSTRUCTION CONTRACT TO ASPLUNDH CONSTRUCTION CORPORATION, IN THE AMOUNT OF $1,708,489, AUTHORIZE A CHANGE ORDER AUTHORITY IN THE AMOUNT OF 15% OR $256,000, AND APPROVE WORK ORDER NO. 1719921 IN THE AMOUNT OF $2,189,489 That the Board of Public Utilities: 1. Recommend that City Council: a. By at least five affirmative votes, except the Magnolia Avenue Fiber Optic Cable Network Project (Project) from the formal procurement requirements required by City Charter section 1109 and directly award a construction contract to Asplundh Construction Corporation in the amount of $1,708,489; b. Authorize change order authority for additional work in an amount not to exceed 15% of the contract amount, which is $256,000; and 2. Approve Work Order No. 1719921 in the amount of $2,189,489 for the Magnolia Avenue Fiber Optic Cable Network Project. (presentation by George Hanson – 5 min) Attachments: Report Presentation Agreement for Construction Proposal Bid Cost Analysis BOARD MEMBER/STAFF COMMUNICATIONS 12 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 13 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES City of Riverside Page 6 Board of Public Utilities Agenda April 24, 2017 GENERAL MANAGER’S REPORT 14 Safety Update - Utilities and Fire Department Trench Rescue Training Attachments: Report Presentation 15 Aliso Canyon Update 16 Open Work Orders over $200,000 and Closed Work Orders – Summary Report for March 2017 Attachments: Report 17 Electric / Water / Consultant Contract Panel Update as of April 2017 Attachments: Electric Consultant Panel ED Contractors Panel Water Civil Contractors' Panel Water Paving Contractors' Panel 18 SCPPA Resolution Billings – February 2017 Attachments: Report 19 Financial Statements – February 2017 Attachments: Report 20 City Council / Committee Agendas – April 11, 2017, and April 18, 2017 Attachments: CC Agenda 04-11-17_Revised CC Agenda 04-18-17 21 Upcoming Meetings Attachments: Report 22 Electric / Water Utility Acronyms Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 7