Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Board of Public Utilities Riverside, CA 92501 951-826-2135 Agenda Meeting Date: Monday, June 11, 2018 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, May 30, 2018 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: TRUJILLO WATER COMPANY ANNUAL MEETING 1 TRUJILLO WATER COMPANY SHAREHOLDERS ANNUAL MEETING Attachments: Report City of Riverside Page 1 Board of Public Utilities Agenda June 11, 2018 2 TRUJILLO WATER COMPANY DIRECTORS ORGANIZATIONAL MEETING Attachments: Report PRESENTATIONS 3 EMPLOYEE RECOGNITION AWARD TO TEAM RESPONSIBLE FOR RECRUITMENT AND HUMAN RESOURCE COORDINATION FOR RIVERSIDE PUBLIC UTILITIES EMPLOYEES That the Board of Public Utilities recognize the following team for their hard work and dedication to Riverside Public Utilities and the City of Riverside: • Staci Sullivan, Interim Fiscal Manager • Lori Corona, Administrative Analyst • Katy Stewart, Administrative Analyst • Maggie Tanner, Senior HR Analyst • Jennifer Brown, HR Analyst (presentation by Todd Jorgenson – 10 min) Attachments: Report CITIZENS PARTICIPATION 4 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. City of Riverside Page 2 Board of Public Utilities Agenda June 11, 2018 Minutes 5 Approval of the minutes from the Board of Public Utilities regular meeting held on May 14, 2018. Attachments: Draft minutes 05-14-2018 Board Attendance 6 EXCUSE BOARD MEMBER ELIZABETH SANCHEZ-MONVILLE ABSENCE FROM THE REGULAR MEETING OF THE BOARD OF PUBLIC UTILITIES ON APRIL 23, 2018 That the Board of Public Utilities excuse Board Member Elizabeth Sanchez-Monville absence from the Board of Public Utilities regular meeting of April 23, 2018, due to illness. Attachments: Report Electric Items 7 AWARD BID NO. RPU-7522 TO WESTERN CONSTRUCTION SPECIALISTS, INC., OF YORBA LINDA, CALIFORNIA, TO INSTALL THREE STEEL POLE FOUNDATIONS, ONE STEEL POLE, AND ONE WOOD POLE FOR THE RIVERSIDE TRANSMISSION RELIABILITY PROJECT IN THE AMOUNT OF $128,100 – APPROVE CAPITAL EXPENDITURE FOR WORK ORDER NO. 642975 FOR $210,000 That the Board of Public Utilities: 1. Award Bid No. RPU-7522 to install three steel pole foundations, one steel pole, and one wood pole to the lowest responsive and responsible bidder, Western Construction Specialists, Inc., of Yorba Linda, California, in the amount of $128,000; 2. Approve a contract contingency of 20% for an amount of $25,620; and 3. Approve the estimated capital expenditure of $210,000 for Work Order No. 642975 for the Riverside Transmission Reliability Project. Attachments: Report Bid Award Recommendation City of Riverside Page 3 Board of Public Utilities Agenda June 11, 2018 8 AWARD REQUEST FOR PROPOSAL NO. 1789 FOR PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PROFESSOINAL ARCHITECHTURAL, ENGINEERING SERVICES, INSPECTION AND CONSTRUCTION SUPPORT SERVIES FOR THE SUBSTATION UTILITY STORAGE FACILITY WITH IDS GROUP, INC., OF IRVINE, CALIFORNIA, IN THE AMOUNT OF $310,350 – APPROVE WORK ORDER NO. 1808341 FOR $407,385 That the Board of Public Utilities: 1. Award Request for Proposal No. 1789 for Professional Consultant Services Agreement for Professional Architectural, Engineering Services, Inspection and Construction Services for the Substation Utility Storage Facility with IDS Group, Inc., of Irvine, California, in the amount of $310,350; 2. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with IDS Group, Inc.; and 3. Approve Work Order No. 1808341 for $407,385. Attachments: Report IDS Group Inc Bid Award Recommendation 9 APPROVE A CHANGE ORDER IN THE AMOUNT OF $12,825, A 27% INCREASE TO THE EXISTING ANNUAL PURCHASE ORDER FOR CINTAS, INC. TO PROVIDE ADDITIONAL WORK SAFETY CLOTHING, FOR A TOTAL CONTRACT AMOUNT OF $60,000 FOR FISCAL YEAR 2017/18 That the Board of Public Utilities, in accordance with Article XII, Section 1202 of the City of Riverside Charter, approve an increase in the purchase order to Cintas, Inc. to $60,000 in fiscal year 2017/18 for essential safety clothing and uniforms. Attachments: Report City of Riverside Page 4 Board of Public Utilities Agenda June 11, 2018 10 APPROVE PURCHASE ORDER FOR HEAVY DUTY VEHICLES AND EQUIPMENT FROM ALTEC INDUSTRIES, INC., OF BIRMINGHAM, ALABAMA, IN THE AMOUNT OF $482,002 That the Board of Public Utilities approve the issuance of a purchase order for heavy duty vehicles and equipment from Altec Industries, Inc. of Birmingham, Alabama, in the amount of $482,002. Attachments: Report Wetwash trailer City of Riverside HLIW-1600T NJPA Quote 3.6.18 Digger Derrick City of Riverside NJPA Quote DB41B 3.6.18 Small Bucket Truck AT37G JEMS Unit NJPA 3.6.18 11 AWARD REQUEST FOR PROPOSAL NO. 1797 FOR DESIGN-BUILD AGREEMENT FOR THE ARC FLASH MITIGATION PROJECT AT THE POWER GENERATION FACILITIES WITH SIEMENS INDUSTRY, INC., OF CYPRESS, CALIFORNIA, FOR $388,239 – APPROVE WORK ORDER NO. 1826061 FOR $497,000 That the Board of Public Utilities: 1. Award Request for Proposal No. 1797 for Design-Build Agreement in the amount of $388,239 with Siemens Industry, Inc. for the Arc Flash Mitigation Project; 2. Authorize the City Manager, or his designee, to execute the Design-Build Agreement with Siemens Industry, Inc.; and 3. Approve Work Order No. 1826061 for $497,000. Attachments: Report Agreement Bid Award Recommendation Presentaiton City of Riverside Page 5 Board of Public Utilities Agenda June 11, 2018 Water Items 12 CANAL PARCEL LICENSE AGREEMENT 7688 INDIANA AVENUE WITH TMCSF REALTY, LLC, ON BEHALF OF RIVERSIDE HARLEY-DAVIDSON FOR USE OF A PORTION OF THE RIVERSIDE WATER CANAL LOCATED AT 7688 INDIANA AVENUE FOR A FORTY-YEAR TERM – IN THE TOTAL REVENUE AMOUNT OF $315,422 That the Board of Public Utilities recommend that the City Council: 1. Approve the Canal Parcel License Agreement with TMCSF Realty, LLC for a forty-year term for approximately 12,870 square feet of Riverside Water Canal land for an initial annual rental amount of $5,220 plus two percent (2%) annual rental increases thereafter; and 2. Authorize the City Manager, or his designee, to execute the attached Canal Parcel License Agreement for a forty-year term with TMCSF Realty, LLC, including making minor non-substantive changes, and to sign all documents necessary to complete the transaction. Attachments: Report Agreement Other Items 13 ANNUAL REPORT ON THE CITY OF RIVERSIDE’S USE OF ALLOWANCE VALUE AND PROCEEDS OF GREENHOUSE GAS ALLOWANCES That the Board of Public Utilities receive update on the City's use of allowance value and proceeds of Greenhouse Gas Allowances Attachments: Report Attachment Presentation City of Riverside Page 6 Board of Public Utilities Agenda June 11, 2018 14 COMMERCIAL MULTI-TENANT LEASE-TRIPLE NET – MISSION SQUARE WITH THE IG GROUP, LLC DBA SLATERS 50/50 – 3750 UNIVERSITY, SUITE 125, FOR A TEN-YEAR TERM WITH TWO FIVE YEAR OPTIONS TO EXTEND – IN THE TEN YEAR AMOUNT OF APPROXIMATELY $1,872,402 AND THE GUARANTY OF LEASE WITH ALBERTO GARCIA FOR THE FULL PERFORMANCE OF THE OBLIGATIONS UNDER THE LEASE That the Board of Public Utilities recommend that the City Council: 1. Approve the Commercial Multi-Tenant Lease-Triple Net Agreement to lease Mission Square to IG Group, LLC dba Slaters 50/50, for a ten-year term with two options for five-year extensions, for approximately 5,700 square feet of rentable space located at 3750 University Avenue, Suite 125; 2. Approve the Guaranty of Lease with Alberto Garcia for the full performance of the obligations under the Lease, for approximately 5,700 square feet of rentable space located at 3750 University Avenue, Suite 125; and 3 Authorize the City Manager, or his designee, to execute the Commercial Multi-Tenant Lease-Triple Net Agreement and the two optional five-year extensions, with IG Group, LLC dba Slaters 50/50, including making minor, non-substantive changes, and to sign all documents and instruments necessary to complete the transaction. Attachments: Report Commercial Multi-Tenant Lease Guaranty of Lease City of Riverside Page 7 Board of Public Utilities Agenda June 11, 2018 15 APPROVAL OF ANNUAL PURCHASE ORDERS AND EXISTING CONTRACT PURCHASE ORDERS FOR FISCAL YEAR 2018-19 TOTALING $15,859,548 That the Board of Public Utilities: 1. Approve 13 annual Electric and Water purchase orders for fiscal year 2018-19 with an estimated total amount of $4,147,607, and authorize the City Manager, or his designee, to award the purchase orders for such procurements for the items designated; 2. Approve 11 annual Central Stores purchase orders for fiscal year 2018-19 with an estimated total amount of $4,805,030, and authorize the City Manager, or his designee, to award the purchase orders for such procurements for the items designated; and 3. Approve 20 purchase orders for existing contracts for fiscal year 2018-19 with an estimated total amount of $6,906,911. Attachments: Report FY 18-19 Annual PO Electric & Water FY 18-19 Annual PO Central Stores FY 18-19 Annual PO Existing Contracts Presentation City of Riverside Page 8 Board of Public Utilities Agenda June 11, 2018 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 16 RESULTS OF THE WATERSMART EXPERIMENT IN RIVERSIDE PUBLIC UTILITIES: WATER AND ELECTRICITY SAVINGS That the Board of Public Utilities receive this report and presentation. (presentation by Daniel E. Garcia, Dr. Katrina Jessoe and Kendra Olmos, UC Davis – 10 min) Attachments: Report Presentation Smart Water-Energy Savings Project Report Smart Water-Energy Savings Project Report Appendices 17 APPROVAL OF ELECTRIC RATES FOR FISCAL YEARS 2018/19 THROUGH 2022/23, EFFECTIVE JANUARY 1, 2019 That the Board of Public Utilities adopt a resolution approving and establishing the 2018-2022 Electric Rates with an effective date of January 1, 2019, and January 1 of every year thereafter. (presentation by Todd Jorgenson – 10 min) Attachments: Report Board Resolution No. 2018-02 Presentation City of Riverside Page 9 Board of Public Utilities Agenda June 11, 2018 18 SECOND AMENDMENT TO AGREEMENT NO. C06-207 FY 2015-2025 WESTERN MUNICIPAL WATER DISTRICT WATER CONSERVATION FUNDING AGREEMENT BETWEEN WESTERN MUNICIPAL WATER DISTRICT AND RIVERSIDE PUBLIC UTILITIES FOR THE PURPOSE OF PROVIDING WATER CONSERVATION FUNDING INCLUDING RESIDENTIAL, COMMERCIAL, INDUSTRIAL AND INSTITUTIONAL PROGRAMS FROM METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA FOR A TERM THROUGH JUNE 30, 2025 That the Board of Public Utilities recommend that the City Council: 1. Approve the Second Amendment to Agreement No. C06-207 FY 2015-2025 Western Municipal Water District Water Conservation Funding Agreement between Western Municipal Water District and Riverside Public Utilities for a term through June 30, 2025; 2. Authorize Riverside Public Utilities to participate and receive water conservation funding from Metropolitan Water District of Southern California, including the use of the SoCal WaterSmart automated rebate application and rebate processing tool; and 3. Authorize the City Manager, or his designee, to execute the Second Amendment to Agreement No. C06-207 FY 2015-2025 Western Municipal Water District Water Conservation Funding Agreement between Western Municipal Water District and Riverside Public Utilities, including making minor and non-substantive changes. (presentation by Daniel E. Garcia – 10 min) Attachments: Report Agreement No. C06-207 FY 2007 – 2015 Western Municipal Water District Water Conservation Funding Agreement Second Amendment Agreement 75352 Water Conservation Funding Agreement Presentation City of Riverside Page 10 Board of Public Utilities Agenda June 11, 2018 19 AWARD REQUEST FOR PROPOSAL NO. 1794 PROFESSIONAL CONSULTANT SERVICES FOR WATER QUALITY LABORATORY TESTING AND ANALYTICAL SERVICES WITH BABCOCK LABORATORIES, INC., OF RIVERSIDE, CALIFORNIA FOR THE DURATION OF THREE-YEARS, WITH THE OPTION OF TWO ONE-YEAR EXTENSIONS, IN THE ANNUAL AMOUNT OF $596,591 That the Board of Public Utilities: 1. Award Request for Proposal No. 1794 for Professional Consultant Services Agreement with Babcock Laboratories, Inc. of Riverside, California, for Water Quality Laboratory Testing and Analytical Services, for a three-year term, in the annual amount of $596,591; and 2. Authorize the City Manager, or his designee, to execute the Professional Consultant Services Agreement with Babcock Laboratories, Inc. including making minor non-substantive changes and to execute the extensions under the same price, terms, and conditions. (presentation by Michael Plinski – 5 min) Attachments: Report Presentation RFP Award Recommendation Agreement BOARD MEMBERS/STAFF COMMUNICATIONS 20 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 21 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES 22 AG TASK FORCE COMMITTEE UPDATE 23 LEGISLATIVE / RTRP / SONGS UPDATE GENERAL MANAGER’S REPORT 24 Monthly Legislative Summary Attachments: Report 25 Safety Update City of Riverside Page 11 Board of Public Utilities Agenda June 11, 2018 26 Electric / Water Utility Acronyms Attachments: Report 27 Riverside Public Utilities Financial Results – March 31, 2018 Attachments: Report 28 Open Work Orders over $200,000 and Closed Work Orders – Summary Report for April 2018 Attachments: Report 29 Contracts Executed Not Requiring Board Approval – PU Department Approves – April 2018 Attachments: Report 30 Electric / Water / Consultant Contract Panel Update as of May 1, 2018 Attachments: ED Contractors Panel Report Water (Civil) Contractor Panel Report Water (Paving) Contractor Panel Report Consultant Panel PO Report 31 Water Highlights – April 2018 Attachments: Report 32 Monthly Power Supply Report – April 2018 Attachments: Report 33 SCPPA Monthly Agenda / Minutes – April 19, 2018 Attachments: Report 34 RPU Water Drought and Conservation Efforts Update as of April 2018 Attachments: Report 35 City Council / Committee Agendas – May 22, 2018 and June 5, 2018 Attachments: CC Agenda 05-22-2018 CC Agenda 06-05-2018 City of Riverside Page 12 Board of Public Utilities Agenda June 11, 2018 36 Upcoming Meetings Attachments: Report MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. 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