Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Board of Public Utilities Riverside, CA 92501 951-826-2135 Agenda Meeting Date: Monday, June 25, 2018 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, June 13, 2018 3900 Main Street Riverside, CA 92522 The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda June 25, 2018 PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD TO LEO FERRANDO, UTILITIES SENIOR ENGINEER That the Board of Public Utilities recognize Leo Ferrando, Utilities Senior Engineer, for his exceptional work and dedication to Riverside Public Utilities and the City of Riverside. (presentation by Todd Jorgenson – 10 min) Attachments: Report CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Minutes 3 Approval of the minutes from the Board of Public Utilities regular meeting held on June 11, 2018. Attachments: Draft minutes of 06-11-2018 City of Riverside Page 2 Board of Public Utilities Agenda June 25, 2018 Electric Items 4 APPROVE INCREASE OF PURCHASE ORDER 181188 FOR NESCO LLC, INC. TO a TOTAL OF $64,720.39 FOR EQUIPMENT RENTAL COST FOR FISCAL YEAR 2017-18 That the Board of Public Utilities approve an increase of Purchase Order 181188 to Nesco LLC, Inc. to a total of $64,720.39 for equipment rental costs for fiscal year 2017-18. Attachments: Report 5 AWARD BID NO. 7557 TO OLDCASTLE PRECAST OF FONTANA, CALIFORNIA, IN THE ANNUAL AMOUNT OF $284,155 FOR PRECAST CONCRETE STRUCTURES FROM JULY 1, 2018 TO JUNE 30, 2020 That the Board of Public Utilities award Bid No. 7557 for the purchase of precast concrete structures to Oldcastle Precast, of Fontana, California, in the annual amount of $284,155 for three years through June 30, 2020 totaling $852,465. Attachments: Report Bid Award Recommendation Water Items 6 AWARD BID NO. RPU-7571 TO FURNISH SODIUM HYPOCHLORITE FROM JULY 1, 2018 THROUGH JUNE 30, 2021 TO PACIFIC STAR CHEMICAL DBA NORTHSTAR CHEMICAL INC FROM SHERWOOD, OREGON, IN THE AMOUNT OF $348,300 That the Board of Public Utilities: 1. Reject the bid submitted by Allen Industries, LLC, as non-responsive; and 2. Award Bid No. RPU-7571 to Pacific Star Chemical dba Northstar Chemical Inc., of Sherwood, Oregon, for furnishing sodium hypochlorite solution including two 1,700 gallon National Sanitation Foundation approved storage tanks, and one 2,000 gallon National Sanitation Foundation approved tank, for a term of July 1, 2018 through June 30, 2021, in the amount of $348,300. Attachments: Report Bid Recommendation Presentation City of Riverside Page 3 Board of Public Utilities Agenda June 25, 2018 Other Items 7 AWARD REQUEST FOR PROPOSAL NO. 1788 FOR PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH LAS COLINAS ENGINEERING DBA LAS COLINAS ELECTRICAL OF RIALTO, CALIFORNIA, FOR FURNISHING, DELIVERING AND INSTALLING 144 STATIONARY BATTERIES AT THE SPRINGS GENERATION FACILITY FOR $122,967.20 That the Board of Public Utilities: 1. Award Request for Proposal No. 1788 for a Professional Consultant Services Agreement with Las Colinas Engineering DBA Los Colinas Electrical, of Rialto, California, for furnishing, delivering and installing 144 stationary batteries at the Springs Generation Facility for $122,967.20; and 2. Authorize the City Manager, or his designee, to execute the Services Agreement with Las Colinas Engineering. Attachments: Report Agreement RFP Award Recommendation Presentation 8 CANAL PARCEL LICENSE AGREEMENT WITH MASJED OF RIVERSIDE (ISLAMIC CENTER) FOR USE OF 1045 LINDEN AVENUE AND A PORTION OF THE GAGE CANAL, 37,724 SQUARE FEET OF LAND, FOR A FIVE-YEAR TERM – IN THE MINIMUM AMOUNT OF $96,367.38 That the Board of Public Utilities recommend that the City Council: 1. Approve the five-year Canal Parcel License Agreement with Masjed of Riverside (Islamic Center), a non-profit corporation, for 1045 Linden Avenue and a portion of the Gage Canal; and 2. Authorize the City Manager, or his designee, to execute the Canal Parcel License Agreement with Masjed of Riverside (Islamic Center), including making minor non-substantive changes, and to sign all documents necessary to complete the transaction. Attachments: Report Agreement City of Riverside Page 4 Board of Public Utilities Agenda June 25, 2018 9 THIRD AMENDMENT TO THE PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH SECURICON, LLC FOR A VULNERABILITY ASSESSMENT EXTENDING THE TERM OF THE AGREEMENT TO JUNE 30, 2019, WITH NO CHANGE IN COMPENSATION That the Board of Public Utilities approve the Third Amendment to the Professional Consultant Service Agreement with Securicon, LLC for the Vulnerability Assessment to extend the term through June 30, 2019, with no change in compensation. Attachments: Report Agreement DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 10 UPDATE ON THE CITY OF RIVERSIDE’S PARTICIPATION IN SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY That the Board of Public Utilities receive this report. (presentation by Daniel E. Garcia and Michael Webster, Southern California Public Power Authority – 15 min) Attachments: Report Presentation 11 APPROVAL OF UPDATED RIVERSIDE PUBLIC UTILITIES FISCAL POLICIES AND THE CASH RESERVE POLICY That the Board of Public Utilities recommend that the City Council Finance Committee approve and forward the recommendation to City Council to approve the updated Riverside Public Utilities Fiscal Policies and the Cash Reserve Policy. (presentation by Laura Nomura - 10 min) Attachments: Report RPU Fiscal Policies (redline) RPU Fiscal Policies (clean) City Debt Mgmnt Policy Presentation City of Riverside Page 5 Board of Public Utilities Agenda June 25, 2018 12 AWARD BID NO. RPU-7533 FOR MULTI-SUBSTATION TRANSFORMER UPGRADE AND RECONDITIONING PROJECT TO REINHAUSEN MANUFACTURING OF HUMBOLDT, TENNESSEE, IN THE AMOUNT OF $1,873,580, AUTHORIZE A 15% CHANGE ORDER AUTHORITY IN THE AMOUNT OF $281,037 FOR THE PROJECT; APPROVE WORK ORDER NO. 1822318 FOR $3,082,617 That the Board of Public Utilities: 1. Award Bid No. RPU-7533 for the Multi Substation Transformer Upgrade and Reconditioning Project to Reinhausen Manufacturing of Humboldt, Tennessee, in the amount of $1,873,580; 2. Authorize staff to issue change orders in an amount not to exceed 15% or $281,037 of the Reinhausen Manufacturing contract; and 3. Approve Work Order No. 1822318 in the amount of $ $3,082,617. (presentation by George Hanson - 5 min) Attachments: Report Bid Award Recommendation Presentation City of Riverside Page 6 Board of Public Utilities Agenda June 25, 2018 13 SECOND AMENDMENT TO LEASE AGREEMENT WITH AMERICAN YOUTH SOCCER ORGANIZATION – REGION 47 FOR USE OF AB BROWN COMPLEX THROUGH JUNE 30, 2019 WITH TWO ADDITIONAL ONE-YEAR EXTENSIONS, ANNUAL REVENUE AMOUNT OF $12,000 IN GROUND LEASE REVENUE PLUS IN KIND SERVICES IN THE FORM OF MAINTENANCE; SECOND AMENDMENT TO WATER SALE AGREEMENT AB BROWN SPORTS COMPLEX AMERICAN YOUTH SOCCER ORGANIZATION – REGION 47 THROUGH JUNE 30, 2019 FOR TWO ADDITIONAL ONE-YEAR PERIODS FOR THE CONTINUED DELIVERY OF NON-POTABLE WATER FOR IRRIGATION TO THE FIELDS AT THE COST OF SERVICE ESTIMATED AT $28,000 ANNUAL REVENUE FOR WATER SALES That the Board of Public Utilities recommend that the City Council: 1. Approve the Second Amendment to Lease Agreement with American Youth Soccer Organization - Region 47 for the use of AB Brown Complex through June 30, 2019, with two additional one year extensions, in the annual revenue amount of $12,000; 2. Approve the Second Amendment to Water Sale Agreement AB Brown Sports Complex with American Youth Soccer Organization – Region 47 through June 30, 2019, with two additional one-year periods, for the continued delivery of non-potable water for irrigation to the fields at the cost of service estimated at $28,000 annual revenue for water sales; and 3. Authorize the City Manager, or his designee, to execute the Second Amendment to Lease Agreement and the Second Amendment to Water Sales Agreement with American Youth Soccer Organization – Region 47, including making minor, non-substantive changes, to sign all documents and instruments necessary to complete the transaction, and to execute amendments for the optional extensions. (presentation by David Welch - 10 min) Attachments: Report Second Amendment to Lease Agreement_Ground Lease Second Amendment to Water Sale Agreement City of Riverside Page 7 Board of Public Utilities Agenda June 25, 2018 14 PLANNED ROUTINE CAPITAL PROJECTS OVER $500,000 FOR ELECTRIC FOR FISCAL YEAR 2018-19 – $19,300,000 That the Board of Public Utilities receive this report highlighting planned Electric capital improvement projects over $500,000 for a total of $19,300,000 for fiscal year 2018-19. (presentation by George Hanson – 5 min) Attachments: Report Presentation 15 SUMMER 2018 OUTLOOK REPORT FOR WATER AND ELECTRIC RESOURCES AND RELIABILITY That the Board of Public Utilities receive this presentation on utility operations outlook for the summer of 2018. (presentation by Russ Johnson, Michael Plinski, Jesus Martinez, and Ryan Gleason – 15 min) Attachments: Report Presentation BOARD MEMBER/STAFF COMMUNICATIONS 16 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 17 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES GENERAL MANAGER’S REPORT 18 Monthly Legislative Summary Attachments: Report 19 Riverside Public Utilities Financial Results – April 30, 2018 Attachments: Report City of Riverside Page 8 Board of Public Utilities Agenda June 25, 2018 20 City Council / Committee Agendas – June 12, 2018 and June 19, 2018 Attachments: CC Agenda 06-12-2018 CC Agenda 06-19-2018 21 Open Work Orders over $200,000 and Closed Work Orders – Summary Report for May 2018 Attachments: Report 22 Upcoming Meetings Attachments: Report 23 Electric / Water Utility Acronyms Attachments: Report 24 Contracts Executed Not Requiring Board Approval – May 2018 Attachments: Report 25 Electric / Water / Consultant Contract Panel Update as of June 1, 2018 Attachments: ED Contractor Panel Water Contractor Panel (Civil) Water Contractor Panel (Paving) Electric Consultant Panel MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. 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