Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Board of Public Utilities Riverside, CA 92501 951-826-2135 Agenda Meeting Date: Monday, July 9, 2018 6:30 PM Art Pick Council Chamber Publication Date: Wednesday, June 27, 2018 3900 Main Street Riverside, CA 92522 MISSION STATEMENT The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the lobby/meeting room while the Board of Public Utilities is in session. PLEDGE OF ALLEGIANCE TO THE FLAG The following information and recommendations pertaining to Riverside Public Utilities are submitted for your information and action: City of Riverside Page 1 Board of Public Utilities Agenda July 9, 2018 PRESENTATIONS 1 EMPLOYEE RECOGNITION AWARD TO PETER MOSSEL, ERIC SHOOK, AND RENE VALDEZ OF ENERGY DELIVERY That the Board of Public Utilities recognize the following individuals for their hard work and dedication to Riverside Public Utilities and the City of Riverside: • Peter Mossel, Engineering Aide • Eric Shook, Senior Engineering Aide • Rene Valdez, Utilities Electrical Engineer (presentation by Todd Jorgenson – 10 min) Attachments: Report CITIZENS PARTICIPATION 2 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Minutes 3 Approval of the minutes from the Board of Public Utilities regular meeting held on June 25, 2018. Attachments: Draft minutes of 06-25-2018 meeting City of Riverside Page 2 Board of Public Utilities Agenda July 9, 2018 Board Attendance 4 EXCUSE ABSENCE OF BOARD MEMBER JENNIFER O’FARRELL FROM THE REGULAR MEETING OF THE BOARD OF PUBLIC UTILITIES FOR JUNE 11, 2018 That the Board of Public Utilities excuse the absence of Board Member Jennifer O’Farrell from the Board of Public Utilities regular meeting of June 11, 2018, due to illness. Attachments: Report Electric Items 5 PLAZA SUBSTATION 4kV TO 12kV CONVERSION OF CIRCUIT 448 – APPROVE WORK ORDER NO. 1808449 FOR $973,000 That the Board of Public Utilities approve Work Order No. 1808449 for the Plaza Substation 4kV to 12kV conversion of circuit 448 in the amount of $973,000. Attachments: Report Presentation 6 AMENDED AND RESTATED MASTER AGREEMENT WITH SPIDAWEB LLC, OF GAHANNA, OHIO, FOR ADDITIONAL POLE LOADING SOFTWARE LICENSES AND SERVICES FOR A TERM OF FIVE YEARS, IN THE AMOUNT OF $60,765.50 – APPROVE WORK ORDER NO. 1823431 FOR $62,000 That the Board of Public Utilities: 1. Approve the Amended and Restated Master Agreement with SPIDAWeb LLC, of Gahanna, Ohio, for a term of five years, increasing the original amount of $24,255.50 by an additional $36,510 for a total of $60,765.50, for additional pole loading software licenses and services; 2. Authorize the City Manager or his designee, to execute an amendment to the agreement for future ongoing annual maintenance and support extensions, subject to the availability of budgeted funds and acceptable performance; and 3. Approve Work Order No. 1823431 in the amount of $62,000. Attachments: Report Agreement Order Form City of Riverside Page 3 Board of Public Utilities Agenda July 9, 2018 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 7 SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAL EVOLUTION FOR CONSULTANT SERVICES FOR THE OPERATIONAL DATA MANAGEMENT SYSTEM PROJECT EXTENDING THE TERM OF THE AGREEMENT TO JULY 18, 2019, WITH NO CHANGE IN COMPENSATION That the Board of Public Utilities approve the Second Amendment to the Professional Services Agreement with Industrial Evolution, Inc. for consultant services for the Operational Data Management System Project to extend the term July 18, 2019, with no change in compensation. (presentation by Jennifer Tavaglione - 10 min) Attachments: Report Agreement City of Riverside Page 4 Board of Public Utilities Agenda July 9, 2018 8 REQUEST FOR PROPOSAL NO. 1829 FOR A PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH CURT PRINGLE & ASSOCIATES OF ANAHEIM, CALIFORNIA, FOR THE DEVELOPMENT AND EXECUTION OF MULTI-FACETED PUBLIC AND GOVERNMENTAL AFFAIRS SERIVES FOR THE RIVERSIDE TRANSMISSION RELIABILITY PROJECT FOR A TERM TO JUNE 30, 2019, IN THE AMOUNT OF $198,000 That the Board of Public Utilities: 1. Award Request for Proposal No. 1829 for a Professional Consultant Services Agreement for Public and Governmental Affairs Services for the Riverside Transmission Reliability Project with Curt Pringle & Associates, for a term to June 30, 2019, in the amount of $198,000; and 2. Authorize the City Manager, or his designee, to execute the Professional Consultant Services Agreement with Curt Pringle & Associates, including making minor and non-substantive changes. (presentation by George Hanson - 10 min) Attachments: Report Agreement Bid Recommendation Presentation City of Riverside Page 5 Board of Public Utilities Agenda July 9, 2018 9 AWARD BID NO. RPU-7569 TO WEKA, INC., OF HIGHLAND, CALIFORNIA, FOR THE CONSTRUCTION OF THE MAGNOLIA AVENUE TECHITE PIPE AND PRESSURE REDUCING STATION REPLACEMENT PROJECT – 8,720 FEET OF NEW POTABLE WATER PIPELINE –IN THE AMOUNT OF $5,939,308 INCLUDING A 10% OR $593,930 CHANGE ORDER AUTHORITY; APPROVE A PROFESSIONAL CONSULTANT SERVICES AGREEMENT FROM RFP 1826 FOR GEOTECHNICAL AND MATERIALS TESTING SERVICES WITH SCST, INC., OF RIVERSIDE, CALIFORNIA, IN A NOT-TO-EXCEED AMOUNT OF $101,628 THROUGH JUNE 30, 2019; APPROVE THE INCREASED EXPENDITURE FOR WORK ORDER NO. 1612632 FOR THE PIPELINE REPLACEMENTS IN THE AMOUNT OF $6,851,000 FOR A REVISED WORK ORDER TOTAL OF $7,335,000 AND THE EXPENDITURE FOR WORK ORDER NO. 1727999 FOR THE PRESSURE REDUCING STATION REPLACEMENT IN THE AMOUNT OF $599,000 – TOTAL PROJECT COST OF $7,934,000 That the Board of Public Utilities: 1. Award Bid No. RPU-7569 to Weka, Inc., of Highland, California, in the amount of $5,939,308; 2. Authorize additional change order authority for the Weka, Inc. Construction Contract in the amount of 10% or $593,930 for Bid No. RPU-7569; 3. Approve a Professional Consultant Services Agreement from RFP 1826 with SCST, Inc. of Riverside, California, for Geotechnical and Materials Testing Services for the Magnolia Avenue Techite Pipe and Pressure Reducing Station Replacement Project, term through June 30, 2019, in a not-to-exceed amount of $101,628; 4. Authorize the City Manager, or his designee, to execute the Professional Consultant Services Agreement with SCST, Inc., including making minor and non-substantive changes; 5. Approve the increased capital expenditure for Work Order No. 1612632 for the Pipeline Replacements in the amount of $6,851,000 for a revised work order total of $7,335,000 which includes all design, utility potholing, construction, paving, contract administration, inspection and construction change order authority costs for the Magnolia Avenue Techite Pipe and Pressure Reducing Station Replacement Project; 6. Approve the capital expenditure for Work Order No. 1727999 for the Pressure Reducing Station Replacement in the amount of $599,000 which includes all design, utility potholing, property acquisition, construction, paving, contract administration, inspection and construction change order authority costs for the Magnolia Avenue City of Riverside Page 6 Board of Public Utilities Agenda July 9, 2018 Techite Pipe and Pressure Reducing Station Replacement Project; and 7. Authorize the City Manager, or his designee, to increase or decrease the above-noted work order amounts, in collective amounts not-to-exceed the total project cost of $7,934,000. (presentation by Michael Plinski – 10 min) Attachments: Report Presentation RPU 7569 Bid Award Recommendation RFP 1826 Bid Award Recommendation Agreement 10 REVIEW OF CITY OF RIVERSIDE CODE OF ETHICS That the Board of Public Utilities review, discuss and make recommendations for revisions to the City’s Code of Ethics and Conduct to be submitted to the City Council's Board of Ethics and the City's Governmental Affairs Committee for consideration. (presentation by Assistant City Attorney Susan Wilson – 5 min) Attachments: Report Riverside Municipal Code Chapter 2.78 Letter to Board Chair from City Clerk dated June 18, 2018 April 24, 2018 City Council report Presentation BOARD MEMBER/STAFF COMMUNICATIONS 11 SYSTEMATIC REPORTING ON MEETINGS/CONFERENCES/SEMINARS BY BOARD MEMBERS AND/OR STAFF 12 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION AS REQUESTED BY A MEMBER OF THE BOARD OF PUBLIC UTILITIES 13 LEGISLATIVE / RTRP / SONGS UPDATE 14 AG TASK FORCE UPDATE City of Riverside Page 7 Board of Public Utilities Agenda July 9, 2018 GENERAL MANAGER’S REPORT 15 Water Highlights – May 2018 Attachments: Report 16 Monthly Power Supply Report – May 2018 Attachments: Report 17 RPU Water Drought and Conservation Efforts Update as of May 2018 Attachments: Report 18 City Council / Committee Agendas – June 26, 2018 Attachments: CC Agenda 06-26-2018 19 Upcoming Meetings Attachments: Report 20 Electric / Water Utility Acronyms Attachments: Report 21 Minutes of the Customer Relations/Finance Committee Special meeting on June 8, 2018 Attachments: Minutes 06-08-2018 MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. City of Riverside Page 8