Board of Public Utilities

City of Riverside Public Utilities Administrative Office 3750 University Ave. 3 Fl. Board of Public Utilities Riverside, CA 92501 951-826-2135 Agenda Meeting Date: Monday, April 22, 2019 6:30 PM City Hall - Art Pick Council Chamber Publication Date: Wednesday, April 10, 2019 3900 Main Street, Riverside MISSION STATEMENT The City of Riverside is committed to providing high quality municipal services to ensure a safe, inclusive, and livable community. The City of Riverside Public Utilities Department is committed to the highest quality water and electric services at the lowest possible rates to benefit the community PLEASE NOTE -- The numerical order of items on this agenda is for convenience of reference. Items may be taken out of order upon request of the Members of the Board of Public Utilities. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see the Board Secretary. The City of Riverside wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by 42 U.S.C. §12132 of the Americans with Disabilities Act of 1990. Any person who requires a modification or accommodation in order to participate in a meeting, should direct such request to the City's ADA Coordinator at (951) 826-5427 or TDD at (951) 826-5439 at least 72 hours before the meeting, if possible. SPEAKER CARDS—If you wish to address the Board of Public Utilities, please complete and submit a speaker card to the Secretary. Speaker cards can be found next to the Secretary. Speaker cards will be accepted until conclusion of public comment on the agenda item. In accordance with the Public Records Act, any information you provide on this form is available to the public. Agenda related writings or documents provided to the Board of Public Utilities are available for public inspection in a binder located in the meeting room while the Board of Public Utilities is in session. City of Riverside Page 1 Board of Public Utilities Agenda April 22, 2019 CHAIR CALLS MEETING TO ORDER PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENT 1 Public Comment Period - This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and any matters within the jurisdiction of the Riverside Public Utilities Board - Individual audience participation is limited to 3 minutes and you will be asked to state your name and city of residence. Please complete and submit a speaker card to the Board Secretary. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered routine by the Board of Public Utilities and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the Board of Public Utilities votes on the motion to adopt, Members of the Board of Public Utilities or the Public Utilities General Manager, or his designee, request specific items be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after adoption of the balance of the Consent Calendar. Minutes 2 Approval of the minutes from the Board of Public Utilities regular meeting held on April 8, 2019 Attachments: Unapproved 04-08-2019 Board minutes Board Attendance 3 Excuse Board Member Elizabeth Sanchez-Monville absence from the Board of Public Utilities regular meeting on March 25, 2019, due to vacation Attachments: Report Electric Items 4 Work Order No. 1917203 for the Auto Center Reliability Project Phase 1 in the amount of $250,000 Attachments: Report Map City of Riverside Page 2 Board of Public Utilities Agenda April 22, 2019 5 Award Bid No. 1823108 to Doty Bros. Equipment Company of Norwalk, California, for the Conduit and Cable Replacement on Bolivar Street Project, in the amount of $71,748.16; and approve Work Order No. 1823108 in the amount of $107,000 Attachments: Report Map Bid Award Recommendation 6 30% change order authority in the amount of $15,000 to the existing annual purchase order for Cintas, Inc. to provide essential safety clothing for employees, for a total contract amount of $65,000 for fiscal year 2018/19 Attachments: Report 7 Purchase of three vehicles from Altec Industries, Inc. of Birmingham, Alabama, in accordance with Purchasing Resolution 23256, Section 602 (e) in an estimated amount of $657,377.97 Attachments: Report Sourcewell Quotes from Altec Inc. for Ford Flatbed F650 Sourcewell Quotes from Altec Inc. for Ford F550 Sourcewell Quotes from Altec Inc. for 60’ Digger Derrick Presentation 8 University Substation Reliability Improvement Study - Work Order No. 1903779 in the amount of $120,000 Attachments: Report Project Site Map Ownership Map 9 Cable Replacement at the Business Complex near Gibson Street and Indiana Avenue - Work Order No. 1909017 in the amount of $70,000 Attachments: Report Project Site Map City of Riverside Page 3 Board of Public Utilities Agenda April 22, 2019 10 Supplemental Agreement to the Master Professional Services Agreement for RFP No. 1842 for Substation Standards Support with Leidos Engineering, LLC, of Hendersonville, Tennessee, and approve a purchase order in an amount not-to-exceed $300,000 Attachments: Report Bid Award Recommendation Master Agreement Supplemental Agreement Water Items 11 Recommend that the City Council confirm the voting representatives and alternates outlined in the report and delegate authority to any designated representative or alternate to vote the City’s shares as the City’s proxy at all meetings of the respective mutual water company Attachments: Report Attachment Other Items 12 A one-time Software Implementation Services Agreement for system integration between the enQuesta Customer Information System, the Tantalus Advanced Meter System and the SmartWorks Meter Data Management System for the Advanced Meter Program, for a term of two (2) years, upon execution of the agreement, in the total amount of $249,805, a Software License Agreement for a one-time system integration licensing in the total amount of $55,000, and a Support and Maintenance Agreement with an annual renewal date of January 1st, in the amount of $17,500 per year, with Systems and Software, Inc., a Vermont Corporation Attachments: Report SS RPU Implementation Services Agreement SS RPU Software License Agreement SS RPU Support and Maintenance Agreement Presentation 13 Cancellation of the regularly scheduled Board of Public Utilities Board meetings of May 27, 2019, October 14, 2019, November 11, 2019, and December 23, 2019 Attachments: Report City of Riverside Page 4 Board of Public Utilities Agenda April 22, 2019 DISCUSSION CALENDAR This portion of the Board of Public Utilities Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to 3 minutes. 14 Recommend that the City Council authorize a supplemental appropriation from the Electric Fund Unrestricted, Undesignated Cash Reserve to the Electric Fund’s Power Supply account for the remainder of fiscal year 2018/19 in the amount of $7,000,000, due to higher than anticipated retail energy load and abnormally elevated gas and power prices during the summer of 2018, and continued elevated gas prices during the winter of Fiscal Year 2018/19 - (presentation by Brian Seinturier and Daniel E. Garcia) Attachments: Report Presentation 15 Continued - Approve and recommend that the City Council approve a Professional Consultant Services Agreement for audit services of Riverside Public Utilities Electric and Water Fund with Eadie and Payne, LLP, of Riverside, California, for a term ending June 30, 2020, in an amount not to exceed $60,000 in response to Request for Proposal No. 1880 - (presentation by Carlie Myers) Attachments: Report Draft Minutes March 25, 2019 Summary of Audits Award Recommendation RFP 1880 Specifications Final 12-05-18 Agreement BOARD MEMBER COMMUNICATIONS 16 Systematic reporting on meetings, conferences, and seminars by Board members and/or staff 17 Items for future Board of Public Utilities consideration as requested by a member of the Board of Public Utilities GENERAL MANAGER’S REPORT 18 Open Work Orders over $200,000 and Closed Work Orders – Summary Report for March 2019 Attachments: Report City of Riverside Page 5 Board of Public Utilities Agenda April 22, 2019 19 Electric / Water / Consultant Contract Panel Update as of April 1, 2019 Attachments: Energy Delivery Contractor Panel Water Paving Contractor Panel Consultant Contractor Panel 20 Riverside Public Utilities Financial Results – February 28, 2019 Attachments: Report 21 Contracts Executed Not Requiring Board Approval – March 2019 Attachments: Report 22 City Council / Committee Agendas – April 9, 2019 and April 16, 2019 Attachments: CC Agenda 04-09-19 CC Agenda 04-16-19 23 Upcoming Meetings Attachments: Report 24 Electric / Water Utility Acronyms Attachments: Report ********* A "Special" Board of Public Utilities meeting is scheduled for Wednesday, May 8, 2019 @ 6:00 pm The next regular Board of Public Utilities meeting is scheduled for Monday, May 13, 2019 For live webcast of the Board of Public Utilities meeting: http://riversideca.legistar.com/Calendar.aspx or visit our website at www.engageriverside.com City of Riverside Page 6 Board of Public Utilities Agenda April 22, 2019 ********* Sign up to receive critical information such as unexpected road closures, utility outages, missing persons, and evacuations of buildings or neighborhoods. www.RiversideAlert.com City of Riverside Page 7