City Council

524 ROANOKE CITY COUNCIL-REGULAR SESSION June 1, 2015 9:00a.m. The Council of the City of Roanoke met in regular session on Monday, June 1, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982-070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price (arrived late), Court G. Rosen (arrived late), David B. Trinkle, and Mayor David A. Bowers-6. ABSENT: Council Member William D. Bestpitch-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Sherman M. Stovall, Assistant City Manager for Operations; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the Mayors as abovementioned. The motion was seconded by Council Member Lea and adopted by the following vote: A YES: Council Members Ferris, Lea, Trinkle, and Mayor Bowers-4. NAYS: None-0. (Council Member Bestpitch was absent.)(Council Member Price and Rosen were not present when the vote was recorded.)  525 CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid-year performances of Council- Appointed Officers, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea · moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Trinkle, and Mayor Bowers-4. NAYS: None-0. (Council Member Bestpitch was absent.)(Council Member Price and Rosen were not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Western Virginia Regional Industrial Facility Authority Site Study Results Beth Doherty, Executive Director Regional Partnership of Roanoke Valley, gave an overview of the results with regard to the Western Virginia Regional Industrial Facility Authority Site Study: 526 ROANOKE REGIONAL 411' PARTNERSHIP REAl ESTATE DE-l 'SO Acres or less than SO More Acres Jobs 500 150 Investment $200M $40M 11 ROANOKE REGIONAL ..., PARTNERSHIP loution ConlfiUOUS Sllowl~~ PadSim lnttBU!t Rail Gas 8otftourt Conte<~ Gretnheld 100 Yts 85 No Y•s Roonolt Co C•ntrr for Reo & Tern 57 Yes 110 N• Yes Roonoll! Ceorre fOtlndus & Teen 54 Yel 71- 18.& No Yes rt>nlrfln R«lry Mounrlndultr»l Port 49 No •5 Yu flo Copry Propeny 18 No flo Yes Vlllton Business Pitk 18 Yes 6.5 45 flo Yes In~ Cretk tndullr~l Srte 18 No Valley 1trh Park 84 Yes 84 "In regards to real estate, !he~ Re&ion tS not competrtive for projects that requ11e 40t acres of devel~ble, ready-to-go property.• · quote from VEOP  527 • ROAHOK£ REGIONAl • PARTNERSHIP REGIOJJILIBIYSIS Goal: Identify Single User Industrial Site Opportunities of At least 100 Acres Locality Parcels UO+&Cn!S Botetollt Cotriy 20,282 1,058 RoarokeColftlly' 46,412 607 City of Roaroke 44,499 29 City of Salem 10,594 8 Frartlin Colllly 43,726 2,235 Total P1rcell 165,530 3,937 .. • Town ofV1rton ts t~IOOed mRoanoke Colrltyfiglles 1 ROANOKE REGIONAL • PARTNERSHIP SMSBECTION SIJ r I ' !6SS30 Slopt Ala~1il 157,979 "".... .,tlr ...... - .., ................. 1011 Kmlfflhlm lSS,88l ,_,. PwllllllldoMII.-I.. Id \\'tllnd Conraxr 155,297 .,......,,_ hluilltlllltMimiNIIS~oiW Zoalag Dmtmtd& hdugtrtd SJM'OO J.t,901 34,821 -"""'""'"'""-~ w .. t!llrlm"""-.. h luilll.ado""""'•"¥ _........._,., flft..... ..O ~lpooa --- ,....... l .......... 'lljor Rtttls 19,406 ...t ~llioul fortM 19)10 S!Jtr 2 I 19,310 : Ctiterli tU48 ,..,...... ....... 3,614 1,996 528 .. ROANOKE REGIONAL PARTNERSHIP • EVAlUATION CRRERIA • 100 acresminimum •limited number of landowners • Avoid floodplain locations • Average slope <5% for minimum 80 acre pad • Maximize buffer from residential areas • Regular configuration (square or rectangular shape) • Preference for high visibility/highway access • Utilities (power, water, sewer, fiber, natural gas) within 2 miles '# ROANOKE REGIONAl ~ PARTNERSHIP SITES BY SIZE Site Slze Range Number - - < 100- acres-~ 0 -~ 100 to 200 6 200 to 500 L >500 acres -+- 2 2 Toto/Sites 10  529 ROANOkE REGIONAL PARTNERSHIP m ! Site 1 S1te 2 Site 3 ' ! Acreaae 135 153 860 Developable Acreage 119 139 579 Total Cost Estimate $18,950,000 $21,070,000 $53,478,000 Annual Revenue Projection $2,404,800 $2,606,475 $1,652,813 at Build Out Potential Yield 8,890 SF/acre 7,520 SF/acre 3,580 SF/acre Closest Water 12" adjacent 16" adjacent 12" adjacent Closest Sewer s· adjacent 10" and s• 8" adjacent adjacent Property Owners 11 1 4 • ROANOKE REGIONAL ~ PARTNERSHIP NEXT STEPS • Funding model • Ongoing administrative costs • Additional characterization/due diligence • Due diligence • Site control • Site im provement and preparation • Marketing (See copy of presentation on file in the City Clerk's Office.) In her concluding remarks, Ms. Doherty expressed appreciation for the City's active participation in the business venture. Following comments by Council Members, Mayor Bowers advised that the presentation would be received and filed. 530 Single Stream Recycling Skip Decker, Manager, Solid Waste Management, gave an overview presentation on the rollout of a Single Stream Recycling Program: Solid Waste Management Services • Trash Collection • Bulk Collection • Brush Collection • Physically Challenged Collection • Recycling Collection • Downtown Trash Compactor Program TOTAL OPERATING BUDGET FV 15-16: $6,734,727 ~ Solid Waste Management Customers • 33,327 households receive all collection services • 652 small businesses and churches that receive trash and recycling collection services  531 Solid Waste Management Recycling Statistics In the last 12 months: I Total recycling collected is 3,182.18 tons I Current monthly average of recycling is 259.68 tons I Household participation rate is 40% Single Stream Recycling Single Stream: How does it work? All recyclables in a single container: • Plastics 1 - 7 • Glass • Cans • Mixed Paper • Newspaper • Cardboard 532 Request For Proposal Recycling Disposal Solutions - sole bidder • 35,000 - 96 gallon containers • 3,500 - 64 gallon containers • RFID products, readers and software • Processing of materials • Educational assistance to market the program • Container Distribution for an October 551 target start date Recycling Bins RFIDTags Single Stream Recycling Cost of the Program Proposed Rates: • $34.85 per ton for single stream based upon a minimum of 700 tons per month • Term of Contract - 5 years, with an option to renew for another 5 years Current Rates: $19.00 per ton of mixed paper $37.00 per ton bottles & cans $27 .SO per ton single stream pilot  533 Single Stream Recycling Projected Tonnage Communities that convert from dual stream to single stream typically double the amount of recycling collected. Current Projected Goal 250 tons 500 tons 700 tons Single Stream Recycling Cost I Savings Variables Expenses Savings Temporary labor savings $130,000 Tip fee reductions (1st year) $147,000 Miscellaneous personnel $33,000 Marketing costs $45,000 TOTALS: $88,000 $277,000 534 Single Stream Recycling Net Cost Savings over 10 year Period ·~I\UII- ............... ,.......,_.. ,._ _.. ..... ,....,... ........ ~,.., . .. "',,.,...... ..., u...... ... ".... ,... """' .... ...... '""' . .... ..... """' ....... ... '"" "''..... IIIII ,,,,. u....... ,.lot. ...... , . ""~ ....... '""' '""' '"'"' f.Jt/Mol . .. ."'.. .... ...... .. . ...... ~ ....................... l.W,tail ...... IIIIQ-.WIM ttllUI IIMM\ ,............ "'"' ..... -......... -. .._ ..... ...,.,.. ..... ,....... ............. -lllftt ,.... ,..,...._, - .. .- ,,,,. ('f f'H! ""'" ..,.,."' .... ....... ...... Uh . . . .,. .. .. ... ·~ ~ -- ·~ ,...,.._......... ,...._ . ..,....,._.._.....""' *' .... ........,.._ ,. .,..,..... ................ •.. . ...... ··-,.,..,. ...........,. IJUI.CIIIIt ISUI-"""t :Jiti,IIICII .. ltl-..ot '"·~ ~ . ~ ........ ,.,.. - ...,,...,.. ......... , UUI'\ ~ '"""~ ... .... ...... ......- ~, MlOt ~""'" lUI'- UIJOJ tll.tlfo J\OTII t;IJ• ""' usn: H. I• ~ uu• ntl'i lUI. ..... t11Uil J,ttU ..... itUIIC ·'"·~ 1(~ . . . . . . . . , . . . _ . , . . _ ._..ltl....,........,_oot....., I C)rwf ...... ~-~f!CI .. tl'flt~~~Jt ww..... , .... .......... ~~"JIN, ,............ ,... . . ..., ......._....., ........ ,, ..a ,.,.~,....,..,.l' Single Stream Recycling Proposed Changes to Service Return to "A" Week and "B" Week: Service half of each quadrant each week 100 Main St-A Week Pick up trash and single stream 100 Main St - B Week Pick up trash only  535 Single Stream Recycling Proposed Changes to Service • Bulk and Brush collected every week • Brush piles no smaller than 4' x 4' x 4' and no larger than 6' x 6' x 6' and limited to one bundle per week • Bulk collected weekly and limited to 3 items per week • Bagged trash no longer allowed as a bulk item THE RECYCLING .. PARTNERSHIP Grant Opportunity r.p . .. '~'" ~'. . '-~; ,·r~.(>~: .r:!!t"' . -~·.._ ";,':'F-·... -· .~ The Curbside Value Partnership is a 501 (cl(3) organization that currently administers three distinct prQgrams. ' ~'L ' ~" • '::--"'~ ~ ..... ,(_,.;'.!l.;..~~i-, ' ' ., - ~~-~"'~U-:'L. cv? co" tcr CVP Classic THE RECYCliNG • PARTNERSHIP Infrast ructure, Outreach Community education & support for marketing technical smatter campaigns assistance communities Over a decade's "xpenence In mor" than 35 partner communttll!s 536 Single Stream Recycling Grant • Recycling Partnership was created to lend that support to Improve recycling participation with tools and support for small cities • Grant is funded by corporations that are vested In improved packaging and interested in seeing increased recycling by providing support to local governments • Roanoke has been offered a grant valued at $179,000 for the following activities: • A professionally created marketmg/ outreach campaign (FREE) • Creation of an outreach and implementation plan w•th techntcal support • Implementation of curbside single stream recycling Single Stream Recycling QUESTIONS? (See copy of presentation on file in the City Clerk's Office.)  537 In his concluding remarks , Mr. Decker announced that the Kick-off date for the Single Stream Recycling will be October 5, 2015. Following concurrence by the Council in support of the recycling program, with the commencement of a Kick-off Date of October 5, 2015 , the Mayor noted that the presentation would be received and filed . At 9:55a.m. , the Council meeting was declared in recess. At 10:30 a.m ., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding , with all Members of the Council in attendance, with the exception of Council Member Bestpitch. Real Estate Rehabilitation Tax Abatement Program Susan Lower, Director of Real Estate Valuation, provided an update on the Real Estate Rehabilitation Tax Abatement Program: WHAT IS THE REHAB PROGRAM? • A city-wide program that was developed to encourage rehab ilitation. repair. and/or replacement of buildings in the City of Roanoke by providing an Incentive through an abatement on real property taxes. • The amount or t he tax abatement Is based on the Increase in assessed value or each building that has been repaired, renovated , or replaced. • Example: I Assened I T•x f!J $1 .22 p/100% of Value : Valu e: Before Rehab $100.000 $1,220 After Rehab $250,000 $3,050 Difference $150,000 $1,830 (Credit p/vear) 538 BACKGROUND/ OVERVIEW • Established Rehab Program in 1981 • Revised Rehab Program in 2000, 2005, 2010 • Established a Marketing Program • Target Neighborhoods - (Historic, Conservation and Rehab Districts} • Established a Timeline for Rehab Completion • Program "sunsets" in 5 year intervals (Expires June 2015). Qualifications RESIDENTIAL l COMMERCIAl Ap Of Structure 40 25 Minimum Assessment 40% 60% Increase to Qualify Square Foot Resttictlons None Less tluln 100% Rehab Application Fee $50 $50 • To apply for rehab, owner must be current on all real estate taxes. • To remain in the rehab program, taxes must be kept current. • To remain in the rehab program, the buildings must comply with the City's building, zoning, and nuisance codes.  539 TERMS FOR REHAB ABATEMENT • 3 years: If before value of the Residential Building is greater than or equal to $300,000 • 5 years: City wide for both Commercial and Residential Buildings • 10 years: Commercial and Residential Buildings in Hl, H2 Historic Districts, Conservation Districts, Rehab Districts • Additional4 years: 50% reduction in the number of residential units* . · · t. L ~~. •. t 't.\ 8 •ovu 11a I 1Ht~-RO Ja 1SYU 113" I 3 Vaa- 5Yt!oll TCI.ll 0. 7~ 135'11 100~ 1 540 ... ·. . ... ~;v.~ ' .. ~ . :. ~ • . . . -• • . . : • 111 .,. .. ..... •; ·--:-. '·' ;9: .., { ... ..' .. I, ~.:- ~ EXPIRATION OF TAXABLE ABATEMENT 350000 . U».... 300000 " I.HUtl 250000 ' 200000 . ltlt,Mt Ult.ttt It 150000 1111.... 100000 50000 17,YI • u.w. 0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 . .... y • Fiscal v...  541 RECOMMENDATIONS AND NEXT STEPS? • No change to program • Extend for 5 additional years • Adopt Ordinance on June 15, 2015 ANY QUESTIONS? (See copy of presentation on file in the City Clerk's Office.) At the conclusion of the presentation, Council was asked to adopt an ordinance at its June 15, 2015 meeting to amend the City Code to extend the expiration date in order to allow partial tax exemptions on the rehabilitation of residential, commercial and industrial real property. City Council concurred in the recommendation and the City Attorney was instructed to prepare the proper measure for action by the Council at its meeting on June 15. There being no comments and/or questions by the Council Members, the Mayor advised that the presentation would be received and filed. At 10:45 a.m., the Council meeting was declared in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building. (Council Member Rosen arrived at 12:45 p.m.; and Council Member Price arrived at 1:25 p.m., during the Closed Meeting.) At 2:00 p.m. , the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. 542 PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle and Mayor David A. Bowers-6. ABSENT: Council Member William D. Bestpitch-1 . The Mayor declared the existence of a quorum. OFFICERS PRESENT: Sherman M. Stovall, Assistant City Manager for Operation; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Dr. Edward T. Burton, Pastor Emerities, Sweet Union Baptist Church . The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Ferris moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT-PUBLIC WORKS: Mayor Bowers recognized Joe Brewer, Kenny Lang and Ed ria Wimmer as recipients of the American Public Works Association 2015 Mid-Atlantic Regional Awards; and Billy Basham as recipient of the Recycler of the Year Award.  543 FINANCE-ACTS OF ACKNOWLEDGEMENT: Mayor Bowers advised that the presentation of the Government Finance Officers Certificate and Award of Financial Reporting Achievement to the Finance Department was withdrawn and would be presented at a future Council Meeting. HEARING OF CITIZENS UPON PUBLIC MATIERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and again spoke about the termination of his employment with the City of Roanoke. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to three requests for public hearings by the City Manager scheduled to be held on Monday, July 20 at 7:00 p.m. MINUTES: Minutes of the regular meeting of Council held on Monday, January 5, 2015, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: A YES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) 544 CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, to consider whether acquisition of real property interests by eminent domain for the Fresno Street-Aspen Street Drainage Improvements Project constitutes a public use with the meaning of Section 1-219.1, Code of Virginia (1950), as amended; and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, to consider whether acquisition of real property interests by eminent domain for the Queen Avenue - Courtland Road Drainage Improvements Project constitutes a public use with the meaning of Section 1-219.1, Code of Virginia (1950), as amended; and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.)  545 CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 20, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, to consider whether acquisition of real property interests by eminent domain for the Cove Road - Andrews Road Drainage Improvements Project constitutes a public use with the meaning of Section 1-219.1, Code of Virginia ( 1950), as amended; and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project; was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) ROANOKE NEIGHBORHOOD ADVOCATES: The Annual Roanoke Neighborhood Advocates FY2014-2015 State of the Neighborhood Report, was before the body. (See report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Vice-Mayor Trinkle adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) OATHS OF OFFICE-ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION-ROANOKE ARTS COMMISSION-PERSONNEL AND EMPLOYMENT PRACTIVES COMMISSION-FAIR HOUSING BOARD-VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD-ARCHITECTURAL REVIEW BOARD: Report of qualifications of the following individuals were before the Council: The Honorable William D. Bestpitch as an Elected representative and Braxton Naff as a Citizen At-Large representative of the Roanoke Valley- Alleghany Regional Commission for three-year terms of office, each, ending June 30, 2018; 546 Lucy H. Lee and Greg Webster as members of the Roanoke Arts Commission for three-year terms of office, each, ending June 30, 2018; The Reverend Dr. William L. Lee as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2018; Charlotte H. Davis as a member of the Fair Housing Board for a term of office ending March 31 , 2018; J. Granger Macfarlane as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2019; and D. David Parr, Jr., as a member of the Architectural Review Board for a term of office ending October 1, 2018. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the report of qualifications be received and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) REGULAR AGENDA PUBLIC HEARING: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE.  547 ITEMS RECOMMENDED FOR ACTION : BUDGET-GRANTS-EMERGENCY SOLUTIONS: The City Manager submitted a written communication recommending acceptance and appropriation of certain entitlement funding for the 2015 - 2016 fiscal year from the U. S. Department of Housing and Urban Development in connection with the Community Development Block Grant, Home Investment Partnerships Program Grant and Emergency Solutions Grant. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40250-060115) A RESOLUTION authorizing acceptance of certain entitlement funding for the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) Grant, and the Emergency Solutions Grant (ESG), from the U. S. Department of Housing and Urban Development; upon certain terms and conditions, and authorizing the execution of the necessary grant documents required to accept such funding. (For full text of resolution , see Resolution Book No. 77, page 512.) Council Member Rosen moved the adoption of Resolution No. 40250-060115. The motion was seconded by Vice-Mayor Trinkle and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) Council Member Rosen offered the following budget ordinance: (#40251-060115) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 513.) 548 Council Member Rosen moved the adoption of Budget Ordinance No. 40251- 060115. The motion was seconded by Vice-Mayor Trinkle and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen , Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) BUDGET-HUMAN SERVICES: The City Manager submitted a written communication recommending approval of recommendations of the Human Services Advisory Board's allocations for funding of various qualified agencies for Fiscal Year 2015 - 2016; and execution of a contract with the Council of Community Services to perform the necessary audits of all funded programs by such agencies. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40252-060115) A RESOLUTION concurring in the recommendations of the Human Services Advisory Board ("Board") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2015-2016, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the funded programs by such agencies. (For full text of resolution, see Resolution Book No. 77, page 517.) Council Member Price moved the adoption of Resolution No. 40252-060115. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.)  549 Council Member Price offered the following budget ordinance: (#40253-060115) AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2015 - 2016 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 518.) Council Member Price moved the adoption of Budget Ordinance No. 40253- 060115. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) BUDGET-ROANOKE ARTS: The City Manager submitted a written communication recommending approval of recommendations of the Roanoke Arts Commission's allocations for funding of various nonprofit agencies for Fiscal Year 2015-2016. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40254-060115) A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts Commission's ("Arts Commission") allocation of City funds to various nonprofit agencies for Fiscal Year 2015 - 2016. (For full text of resolution, see Resolution Book No. 77, page 520.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40254-060115. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) 550 Vice-Mayor Trinkle offered the following budget ordinance: (#40255-060115) AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2015 - 2016 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 521.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40255-060115. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) CITY PROPERTY-HOUSING: The City Manager submitted a written communication recommending authorization to designate property at 425 Church Avenue, S. W., 0 Church Avenue, S. W., 407 Church Avenue, S. W., and 420 Campbell Avenue, S. W., as being a revitalization area in order to facilitate project financing by the Virginia Housing Development Authority. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40256-060115) A RESOLUTION designating the area of the City of Roanoke, Virginia situated at 425 Church, S. W., Roanoke, Virginia, 0 Church Avenue, S. W., Roanoke, Virginia, 407 Church Avenue, S. W., Roanoke, Virginia, and 420 Campbell Avenue, S. W., Roanoke, Virginia, as a revitalization area in accordance with Section 36-55.30:2.A, Code of Virginia (1950), as amended; and authorizing the City Manager to execute the necessary documents, provide any additional information, and to take any necessary actions to advise the Virginia Housing Development Authority (VHDA) of such designation. (For full text of resolution , see Resolution Book No. 77, page 522.)  551 Vice-Mayor Trinkle moved the adoption of Resolution No. 40256-060115. The motion was seconded by Council Member Price and was adopted by the following vote: AYES : Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) LEASES-EQUIPMENT: The City Manager submitted a written communication recommending execution of an Intergovernmental for the operation and maintenance of a joint public safety radio system Agreement with the Counties of Roanoke and Franklin. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40257-060115) AN ORDINANCE authorizing the City Manager to enter into and execute an Intergovernmental Agreement for a Joint Public Radio System ("Agreement") with Roanoke County and Franklin County pursuant to Section 15.2-1300 of the Code of Virginia (1950) as amended, for the establishment, maintenance, and operation of the Roanoke Valley Radio System; terminating the existing intergovernmental agreement between the City and Roanoke County for the operation of such system, upon certain terms and conditions, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 524.) Council Member Ferris moved the adoption of Ordinance No. 40257-060115. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) 552 COMMENTS OF CITY MANAGER: The City Manager offered the following comments: Upcoming Events Big and Rich • Friday, June 5 • Elmwood Park, 7:30p.m. • Part of the 2015 Budweiser Summer Concert Series. • General Admission tickets are available through the Berglund Center Ticket Office. 2nd Sunday Art Market • Sunday, June 14 • City Market Building, 11 :00 a.m. - 3:00 p.m. • Sponsored by the Market Building Foundation, Downtown Roanoke Inc., and Big Lick Entertainment. • Future events will be held the second Sunday of each month through December, featuring artists from around the region displaying works of fine art, crafts, and music performances. City Pools Opening Soon • Fallon Park Swimming Pool -opens June 5 o Hours: Friday and Saturday: Noon - 7:00 p.m., Sunday: Noon - 6:00p.m. • Washington Park Swimming Pool- opens June 8 o Hours: Monday, Tuesday, and Thursday: Noon - 6:00 p.m. • Pools will offer Swim Camps and Aquatic Programs • Swim lessons are also provided at a minimal fee. • Admission: o Ages 4 and under FREE o Ages 5-15: $2.00; Ages 16+: $3.00 • Both facilities are available for private party rentals on weekend evenings • Pools will close on August 9.  553 CITY ATTORNEY-INTERNET-FIRE/EMS: The City Attorney submitted a written report recommending authorization to waive the City's sovereign immunity with regard to the a service agreement between the City of Roanoke and Comcast Cable Communications Management, LLC, d/b/a Comcast for the provision of internet services to City of Salem Fire/EMS Station No. 2 for use in mutual aid response via the City's fire dispatching system. (For full text, see report on file in the City Clerk's Office.) Council Member Fer~is offered the following resolution: (#40258-060115) A RESOLUTION authorizing the waiver of the City of Roanoke's ("City") sovereign immunity in connection with a service agreement between the City and Comcast Cable Communications Management, LLC, d/b/a Comcast Business, and its operating affiliates ("Comcast"), for the provision of internet services to City of Salem Fire/EMS Station No. 2, located at 415 Electric Road, Salem, Virginia, for use in mutual aid response via the City's fire dispatching system; and authorizing execution of the service agreement between the City and Comcast in connection with the provision of such services. (For full text of resolution, see Resolution Book No. 77, page 526.) Council Member Ferris moved the adoption of Resolution No. 40258-060115. The motion was seconded by Vice-Mayor Trinkle. Following comment by Council Member Ferris calling attention to another example of regional cooperation, in this instance being the City of Salem, whereby recognizing that the agreement will benefit both jurisdictions, Resolution No. 40258- 06015 was adopted by the following vote: A YES: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. NAYS: None-0. (Council Member Bestpitch was absent.) 554 DIRECTOR OF FINANCE : FINANCIAL REPORTS : The Assistant Director of Finance submitted an overview of April FY15 Financial Reports of City of Roanoke and March FY15 Roanoke City Public Schools, highlighting the following categories: FY15 General Fund Overview • Year-to-date general fund revenue recogn ized was 82.1% of FY15 estimated revenue. • Through April, actual FY15 revenues have increased 2.8% compared to FY14. The projected FY15 revenue by year- end is 1.9% or $4.9 million higher than FY15 adopted budget. • An additional appropriation of $2.4 million in revenues for FY15 forthcoming. • The City's sales, lodging and meals taxes performed well and contributed to strong local tax revenue growth. • Reimbursement from the Commonwealth for Street Maintenance and the timing of Social Services reimbursements positively affected revenue. • Expenditures increased 1.2% compared to FY14 primarily due to the timing of departmental expenditures. Departmental expenditures are expected to remain within budget. Sales Tax FY15 Revenue Estimate $19.238 M 20.0 , . - - - - - - - - - - - - - - - - - - 16.0 • 12.0 1 - - - - 8.0 U l - -- - 0.0 1 - - - - - 9 Montlts Ended 3131 Sales tax revenue increased 6.8% over FY14, and is 6.2% higher than YTD budget.  555 Meals Tax FY15 Revenue Estimate $13.659 M 12.0 9.0 6.0 3.0 0.0 9 Months Ended 3131 FY15 revenue is 3.9% higher than FY14, and is 0.4% higher than YTD budget. Transient Occupancy (Lodging) Tax FY15 Revenue Estimate $3.881 M 10 Months Ended 4130 Lodging tax revenue increased 8.0% over FY14, and is 7.0% higher than budget. 556 Business and Professional Occupational License (BPOL) Tax FY15 Revenue Budget $12.478M 14.0 ·. - - - - - - - - - - -- - - -· - - - - - , t 12.0 10.0 + - - - 8.0 6.0 1- - - 4.0 1- - -, 2.0 ,--- 0.0 as of April 30 • Prior YTD Actual • YTD Actual • FY14 Budget Tax due date was March 1" Revenues are 1.6% below last year with 97.2% of the FY15 estimate collected. Subsequent information received in May indicated we have exceeded budget for FY15. Personnel (Salary/Benefit) Lapse 100.0 . - - - - - - - - -- - - -- - - - - 80.0 60.0 40.0 20.0 0.0 Target Actual 10 Months Ended 4/30 YTD expenditure is 0.6% or $496k ahead of target.  557 Comprehensive Services Act (CSA) • 8.0 7.0 6.0 g 5.0 ; 4.0 3.0 2.0 1.0 fY 2014A<111ol fY 201S Actual Tar..,t 10 Months Ended 4130 YTD expenses are 2.7% or $188k above target of $6.9M. Residential Juvenile Detention 1,000 - r - - - - - - - - - - - - - - - 750 +--- 500 +--- 250 +--- OJ......_- Target Adual 10 Months Ended 4/30 Expenses expected to remain at budget. 558 Solid Waste Tipping Fees 2,000 ,- - - - - - - - - - - - ..a ~ 1,600 1 ,000 .s: .... 600 0 Torgel Acluol 10 Months Ended 4130 YTD costs are 1.0% or $13k above target of $1 .76M. 10 Motor Fuel Expenses . . , 1500 Ill fij 1000 Ill 5 500 f3. 0 Target Actual 10 Months Ended 4130 YTD expense 5.0% or $48K above a non-seasonally adjusted target of $956K. ll  559 City Performance Strong Through April • Total revenues through April were 2.8% higher than the prior year. Total general property and local taxes were up 2.9% compared to last year, indicating a growing local economy. • Total expenditures were 1.2% higher than the prior year due to the timing of expenditures. Departmental expenditures continue to be monitored and are expected to remain within budget. • In April, the national unemployment rate fell to 5.4%, a seven- year low. However, a lack of demand and weak retail sales remain threats. • The Federal Reserve may delay its tightening monetary policy until September. 12 (See copy of Financial Report and presentation on file in the City Clerk's Office.) There being no questions and/or comments by the Council Members, the Mayor advised that the Financial Report and presentation would be received and filed. REPORTS OF COMMITTEES: LEGISLATION: Court G. Rosen, Chair, Legislative Committee, submitted a written report recommending Council's endorsement of collaboration in connection with the 1-73 Coalition; and authorizing the City Manager to take the necessary steps to join the coalition with the shared goal to make construction of Interstate 1-73 through the Roanoke Valley a reality. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40259-060115) A RESOLUTION endorsing the City's participation in the 1-73 Coalition. (For full text of resolution, see Resolution Book No. 77, page 526.) 560 Council Member Rosen moved the adoption of Resolution No. 40259-060115. The motion was seconded by Vice-Mayor Trinkle. Following comments by Council Member Ferris regarding the recommended endorsement of collaboration for 1-73 coalition and its importance to the future of the region , while calling attention to displayed signage throughout the 1-73 corridor. There being no further comments by the Council Members, Resolution No.40259-06015 was adopted by the following vote: A YES : Council Members Ferris, Lea, Price, Rosen , Trinkle, and Mayor Bowers-6. NAYS : None-0. (Council Member Bestpitch was absent.) UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: TRAINS-CELEBRATIONS-SCHOOLS: Mayor announced the return of J611 Locomotive to Roanoke on Saturday, May 30, 2015; William Fleming and Patrick Henry High School Commencement Exercises on Friday, May 29 at 10:00 a.m. and 2:00 p.m., respectively, at the Berglund Center; and the Lebanese Festival on May 30- 31, 2015. WATER AUTHORITY: Discussion ensued regarding a public hearing for comments about a proposed rate increase by the Western Virginia Water Authority scheduled for June 18, 2015. Attention was called to previous action taken by the Council at a public hearing on May 18, 2015, with the adoption of Resolution No. 40247- 051815 with regard to Botetourt County becoming a member locality with the Western Virginia Water Authority, whereby no mention of a rate increase recorded during the May 18 Council meeting.  561 Extensive dialogue resulted as to whether the Council should wait until the new board members have assumed their duties, effective July 1, to discuss overall concerns regarding the matter or defer voting on the matter until after July 1, 2015. The City Attorney opined that another alternative/option for consideration by the Council could be to authorize an amendment to Resolution No. 40247-051815 at its June 15, 2015 Council meeting, and also delay the execution of the documents by the Mayor. After additional discussion of the matter, Council Member Rosen moved that reconsideration of a motion concerning action of City Council in adopting Resolution No. 40247-051815 at its May 18, 2015 Council meeting, regarding the proposed joinder of Botetourt County to the Western Virginia Water Authority be tabled until the next regular meeting of Council scheduled for Monday, June 15 at 2:00 p.m., in the Council Chamber. The motion was seconded by Council Member Ferris and adopted. In addition to the abovementioned action by the Council, City Clerk was instructed to notify the representatives of the Western Virginia Water Authority to appear before City Council on June 15 to address the proposed rate increase and other matters relating to Resolution No. 40247-051815 as deemed by the Council. PARKS-YOUTH: Council Member Lea announced a sponsored basketball and other outdoor activities to be held in Melrose Park on Thursday, June 4 from 6:00 p.m. - 8:00p.m., with registration from 4:00 p.m. - 7:00 p.m. on Tuesday, June 2 at Melrose Park. POTHOLES-STREETS: The Mayor reminded the public to report any and all potholes throughout the City. VACANCIES ON CERTAIN AUTHORITES, BOARDS, COMMISSION AND COMMITTEES: OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the expiration of the three-year term of office of D. David Parr as a member of the Roanoke Neighborhood Advocates ending June 30, 2015; whereupon, he opened the floor for nominations. 562 Vice-Mayor Trinkle placed in nomination the name of D. David Parr. There being no further nominations, Mr. Parr was reappointed as a member of the Roanoke Neighborhood Advocates for a term of three-years ending June 30, 2018, by the following vote: · FOR MR. PARR: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. (Council Member Bestpitch was absent.) OATHS OF OFFICE-BUILDING AND FIRE CODE BOARD OF APPEAL: The Mayor called attention to the expiration of the three-year term of office of Robert L. Price as a member of the Building and Fire Code Board of Appeals ending June 30, 2015; whereupon, he opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Robert L. Price. There being no further nominations, Mr. Price was reappointed as a member of the Building and Fire Code Board of Appeals for a term of three-years ending June 30, 2018, by the following vote: FOR MR. PRICE: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. (Council Member Bestpitch was absent.) OATHS OF OFFICE-MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to the expiration of the three-year term of office of Thomas Turner (Mill Mountain Zoo Representative) as a member of the Mill Mountain Advisory Board for a three-year term of office ending June 30, 2015, advising that Mr. Thomas declined reappointment at the May 4, 2015 Council Meeting; whereupon, he opened the floor for nominations. Vice-Mayor Trinkle place in nomination the name of Sarah Karpanty. There being no further nominations, Ms. Karpanty was appointed to replace Thomas Turner (Mill Mountain Zoo representative) as a member of the Mill Mountain Advisory Board for a term of three-years ending June 30, 2018.  563 FOR MS. KARPANTY: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. (Council Member Bestpitch was absent.) OATHS OF OFFICE-ROANOKE ARTS COMMISSION: The Mayor called attention to the expiration of the three-year term of office of Margaret Hannapel as a member of the Roanoke Arts Commission ending June 30, 2015 advising that Ms. Hannapel declined reappointment at the May 4, 2015 Council Meeting; whereupon, he opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Stephanie Loehman Fallon. There being no further nominations, Ms. Fallon was appointed to replace Margaret Hannapel as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2018, by the following vote: FOR MS. FALLON: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. (Council Member Bestpitch was absent.) OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD: Pursuant to Ordinance No. 40099-110314 amending and reordaining Chapter 17, Human Resources, Article Ill, Youth Services Citizen Board. Code of the City of Roanoke (1979) as amended, setting forth the composition, appointment, terms of members, restriction on membership and filling vacancies; qualification of members; responsibilities, organization, procedures, and committees; and staff, the Mayor opened the floor for nomination for appointments of members to serve on the Board, effective July 1, 2015 and ending June 30, respectively. Council Member Price placed in nomination the names of the following individuals: One-Year Terms of Office Dawn Crutchfield (At-Large), Ashleigh Lowery (Student), Cerid Lugar (At- Large), Malik Morris (Student), Kenai Hunt (Student/Alternate), Quentin Long (Student/Alternate), Council Member Anita J. Price (At-Large), and Heidi Schmidt (At-Large) 564 Two-Year Terms of Office Benjamin F. Bazak (At-Large), Diane M. Casola (At-Large), Marcus E. Huffman (At-Large), and Karen H. Pillis (Public) Three-Year Terms of Office Ray F. Bemis, Ill (Public), Crystal L. Hall (Public), James M. O'Hare (Public), Charlsie E. Parker (Public), Lorena Wilson (At-Large) There being no further nominations, the abovementioned individuals were appointed as members of the Youth Services Citizen Board for terms of office, commencing July 1, and ending June 30, respectively, by the following vote: FOR MS. CRUTCHFIELD, MISS LOWERY, MS. LUGAR, MR. MORRIS, MISS. HUNT, MR. LONG, COUNCIL MEMBER PRICE, MR. BAZAK, MS. CASOLA, MR. HUFFMAN, MS. PILLIS, MR. BEMIS, MS. HALL, MR. O'HARE, MS. PARKER and, MS. WILSON: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers-6. (Council Member Bestpitch was absent.) There being no further business to come before the Council, the Mayor declared the regular meeting adjourned at 3:10p.m. APPROVED ATTEST: ~YY)·rrO~~ Stephanie M. Moon Reynolds, MMC City Clerk