City Council

606 ROANOKE CITY COUNCIL-REGULAR SESSION July 6, 2015 2:00p.m. The Council of the City of Roanoke met in regular session on Monday, July 6, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration , Article II , City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to the following resolution as set forth below, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers-6. ABSENT: Council Member Court G. Rosen-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Bowers ORGANIZATIONAL MEETING: CITY COUNCIL: The Mayor advised that the first meeting of Council in the month of July is considered to be the Organizational Meeting at which time the Council will adopt a resolution establishing the days, times and places of regular meetings to be held by the Council during the ensuing months. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution : (#40280-070615) A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2015, and terminating June 30, 2016. (For full text of resolution, see Resolution Book No. 77, page 567.)  607 Vice-Mayor Trinkle moved the adoption of Resolution No. 40280-070615. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) REGULAR SESSION PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT-REBUILDING TOGETHER ROANOKE: Mayor Bowers presented a plaque to Daniel Webb, Code Compliance Coordinator, and the City of Roanoke staff for their participation in the International Rebuilding Day in April2015. HEARING OF CITIZENS UPON PUBLIC MATIERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Sharieff Perdue Jones, President/Executive Director of Community Outreach and Revitalization Organization, 1523 Rugby Boulevard, N. W., appeared before Council to request that the summer youth jobs program be restored for next year. He presented a Petition in support of his request. (See copy of Petition for Reinstatement Summer Youth Jobs Program on file in the City Clerk's Office.) Ben Early, 1415 Antrim Street, Salem. Virginia, appeared before Council with regard to solicitation of bids for taxi-cabs by the Roanoke-Blacksburg Regional Airport. Mayor Bowers called attention to Consent Agenda Item C-, a report of the City Attorney with regard to regulating of taxi-cabs. It was also noted that the Administration was asked to meet with the taxi operators to discuss concerns. Mr. Early spoke about concerns expressed and shared with his legal counsel; and asked each member of Council to download the document, adding he is concern about the impact of transportation on tourism in the Roanoke Valley; and agreed to speak with the City Manager and City Attorney. 608 Council Member Bestpitch confirmed Mr. Early's comments regarding pre-authorization needed by Airport officials for taxi-cabs to sit and wait on passengers. In addition, he asked that the City Attorney further research the issue and present findings to the Council at a future meeting, noting that the matter was an important issue and did need to be investigated further prior to City Council making any decisions. Vice-Mayor Trinkle mentioned that Council meets jointly with various Council appointed bodies, and he would suggest a joint meeting with the Roanoke Regional Airport Commission at a future Council meeting. Following discussion and without objection by the Council, the City Manager and City Attorney were asked to meet with Mr. Early to discuss his concerns regarding the bid proposal for taxi-cabs at the Roanoke-Blacksburg Regional Airport; and furthermore, the City Manager was instructed to schedule a joint meeting of Council and the Roanoke Regional Airport Commission, to discuss matters of mutual interest and concern. Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council to express his concerns regarding the termination of his employment with the City of Roanoke. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Inasmuch as Vice-Mayor Trinkle has announced a conflict of interest in connection with Item C-3, the item will be removed and considered separately by the Council. MINUTES: Minutes of the regular meeting of Council held on Tuesday, January 20, 2015; were before the body. (See Minutes on file in the City Clerk's Office.)  609 Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) CITY PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City-owned property located fronting along Jae Valley Road (State Route 116), and adjacent to Back Creek, a tributary of the Roanoke River in Roanoke County, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 610 Council Member Ferris moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) CITY COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel to discuss the status of litigation where such consultation in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(?), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) AUDIT COMMITTEE MINUTES: Minutes of the Audit Committee meeting held on Wednesday, June 3, 2015, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.)  611 TAXI-CABS: A communication from the City Attorney with regard to the regulation of taxicabs, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) WESTERN VIRGINIA WATER AUTHORITY: A communication from Gayle Shrewsbury, Secretary, Western Virginia Water Authority, transmitting a resolution expressing appreciation to Marc Fink for his service as a City representative of the Western Virginia Water Authority Board of Directors, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) COMMONWEALTH OF VIRGINIA-AUDITORS: A communication from the Commonwealth of Virginia, Auditor of Public Accounts, regarding cash receipts and disburs~ments of the Clerk of Circuit Court for the Calendar Year 2014, was before the body. (See communication on file in the City Clerk's Office.) 612 Council Member Ferris moved that the communication be received and filed . The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM COMMUNITY CRIMINAL JUSTICE BOARD-ROANOKE VALLEY- ALLEGHANY REGIONAL COMMISSION-ROANOKE ARTS COMMISSION-ROANOKE CITY SCHOOL BOARD-MILL MOUNTAIN ADVISORY BOARD-ROANOKE VALLEY CONVENTION AND VISITORS BUREAU BOARD-ROANOKE VALLEY GREENWAY COMMISSION-ROANOKE PUBLIC LIBRARY BOARD-ROANOKE CULTURAL ENDOWNMENT BOARD-YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following individuals were before the Council: The Honorable Charles N. Dorsey as a 23rct Judicial Circuit City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board, for a three-year term of office ending June 30, 2018; Christopher P. Morrill as a Citizen At Large representative of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2018; Jeanne P. Fishwick and Stephanie H. Fallon as members of the Roanoke Arts Commission for three-year terms of office, each, ending June 30, 2018; Mark K. Cathey, Laura D. Rottenborn and Richard M. Willis, Jr., as Trustees of the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2015 and ending June 30, 2018; Sarah M. Karpanty as the Zoo representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2018; Gary Walton as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors fora one - year term of office ending June 30, 2016;  613 James V. Revercomb, Ill, as a City of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2018; Marlene M. Preston as a member of the Roanoke Public Library Board for a three-year term of office ending June 30, 2018; Patice L. Holland and Sherman P. Lea, Jr., as Directors of the Roanoke Cultural Endowment Board of Directors for initial terms of office ending December31,2016;and Cerid Lugar (At-Large), for a one-year term of office commencing July 1, 2015 and ending June 30, 2016, Diane M. Casola (At-Large), for a two- year term of office commencing July 1, 2015 and ending June 30, 2017, and James M. O'Hare (Public), for a three-year term of office commencing July 1, 2015 and ending June 30, 2018 as members of the Youth Services Citizen Board. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-D. (Council Member Rosen was absent.) CITY COUNCIL: A communication from the City Manager requesting that City Council convene in a Closed Meeting to discuss the disposition of publicly-owned property, located at 117-119 Norfolk Avenue, S. W., identified as Official Tax Map Nos. 10~0307 and 1010306, respectively, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. Council Member Ferris moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Vice-Mayor Trinkle. Vice-Mayor Trinkle noted a personal interest in the above noted item and read the following Statement of Conflict of Interest into the record: 614 "STATEMENT OF CONFLICT OF INTEREST I, David A. Trinkle , state that I have a personal interest in agenda item C-3 for the session of City Council for Monday, July 6, 2015, regarding a request that the Council convene in a Closed Meeting to discuss the disposition of publicly-owned properties located at 117 - 119 Norfolk Avenue, S. W., because my employer, Carilion Clinic, is affiliated with Carilion Health System, a party involved with these properties. Therefore, pursuant to Virginia Code Section 2.2-3112 , I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 6th day of July 2015. S/David B. Trinkle David B. Trinkle Vice-Mayor and Member of Council" Following the reading of the statement in its entirety, the request was concurred in and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea , and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET-COMMONWEALTH ATTORNEY: The Commonwealth's Attorney submitted a written communication recommending acceptance of the Multi-Jurisdictional Special Drug Prosecutor Grant from the State Compensation Board; and authorization for City Manager to execute documents to obtain funding from the Compensation Board; and The City Manager submitted a written communication concurring in the request. (See communications on file in the City Clerk's Office.)  615 Council Member Ferris offered the following resolution: (#40281-070615) A RESOLUTION authorizing the acceptance of funding for the regional drug prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. (For full text of resolution, see Resolution Book No. 77, page 568.) Council Member Ferris moved the adoption of Resolution No. 40281-070615. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) Council Member Ferris offered the following budget ordinance: (#40282-070615) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 569.) Council Member Ferris moved the adoption of Budget Ordinance No. 40282-070615. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) DOGS: Mayor Bowers advised that the update with regard to K-9 Veterans (military canines) requested by Mark Smoot, Chief Operating Officer, Air Rescue would be withdrawn and rescheduled for a future Council meeting. 616 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-BROWNFIELD ASSESSMENT-GRANTS: The City Manager submitted a written communication recommending acceptance of the Hazardous Site Brownfield Assessment Grant from the U. S. Environmental Protection Agency to fund environmental assessments on eligible properties within the City. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40283-070615) A RESOLUTION accepting a U.S. Environmental Protection Agency Brownfield Assessment Grant to fund environmental assessments in the City on eligible properties and related activities, and authorizing execution of any required documents on behalf of the City in connection with such grant under certain conditions. (For full text of resolution, see Resolution Book No. 77, page 570.) Council Member Lea moved the adoption of Resolution No. 40283-070615. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) Council Member Lea offered the following budget ordinance: (#40284-070615) AN ORDINANCE appropriating funding from the United States Environmental Protection Agency for environmental site assessments and related training and development, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 571.)  617 Council Member Lea moved the adoption of Budget Ordinance No. 40284- 070615. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) BUDGET-HUMAN SERVICES-VIRGINIA HOMELESS SOLUTIONS-GRANTS: The City Manager submitted a written communication recommending execution of documents to accept a Virginia Homeless Solutions Program Grant from the Department of Housing and Community Development to continue support of Continuum of Care strategies and homeless service and prevention programs. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40285-070615) A RESOLUTION authorizing the acceptance of the Virginia Homeless Solutions Program Grant ("Grant") to the City of Roanoke ("City") by the Virginia Department of Housing and Community Development ("DHCD") in the amount of $90,685.00; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City, including a Memorandum of Understanding with certain provider agencies. (For full text of resolution, see Resolution Book No. 77, page 572.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40285-070615. The motion was seconded by Council Member Price.: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) 618 Vice-Mayor Trinkle offered the following budget ordinance: (#40286-070365) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second read ing by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 573.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40286-070615. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) BUDGET-HUMAN SERIVCES-CHILD ABUSE AND NEGLECT-GRANTS: The City Manager submitted a written communication recommend ing acceptance of a Child Abuse and Neglect Prevention Program Grant from the Virginia Department of Social Services to provide parenting classes with an in-home component to parents of children 0-5 years of age identified by the Department of Social Services as at risk of abusing and neglecting their children. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40287-070615) A RESOLUTION authorizing the acceptance of the Child Abuse and Neglect Prevention Program Grant ("Grant") to the City of Roanoke ("City'') by the Virginia Department of Social Services in the amount of $50,000.00; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 574.)  619 Council Member Price moved the adoption of Resolution No. 40287-070615. The motion was seconded by Vice-Mayor Trinkle: Council Member Price commented on the City of Roanoke's Department of Social Services having been awarded a Child Abuse and Neglect Prevention Program Grant to provide parenting classes with an in-home component to 45 parents of children 0 - 5 years old identified by Social Services as at risk of abusing and neglecting their children . City Manager reported that the Program is entitled "Parenting Little Ones", and indicated that the funds would be used to pay for the classroom and in-home components, translators for Latino parents, bus passes to assist families with transportation to the class, and child care while the parents attend the class. Jean Alexander, Chief Social Worker Supervisors, Department of Human Services/Social Services, pointed out that the Program encompasses 46 individual within families, 15 families and three sessions. Following additional comments and note of appreciation by Council Member Price for efforts of the Department, Resolution No. 40287-070615 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) Council Member Price offered the following budget ordinance: (#40288-070615) AN ORDINANCE to appropriate funding from the Virginia Department of Social Services for the Child Abuse and Neglect Prevention Program Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 575.) 620 Council Member Price moved the adoption of Budget Ordinance No. 40288- 070615. The motion was seconded by Vice-Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) BUDGET-EASEMENTS-SCHOOLS-WESTERN VIRGINIA WATER AUTHORITY: The City Manager submitted a written communication recommending execution of an easement agreement with the Western Virginia Water Authority to grant an approximately 20-foot public waterline easement for a future connection to Round Hill Elementary School. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following budget ordinance: (#40289-070615) AN ORDINANCE authorizing the conveyance of a waterline easement, containing approximately 20,368 square feet, with an approximate width of twenty (20) feet and approximate length of 250 feet, limited to 40 years in duration, across City-owned property known as Round Hill Elementary School, located at 2020 Oakland Boulevard , N. W., Roanoke, Virginia, designated as Roanoke Official Tax Map No. 2250102, to the Western Virginia Water Authority ("Authority''), upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 576.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40289-070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.)  621 BRIDGES-RAILWAY: The City Manager submitted a written communication recommending amendments to contracts with AECOM Technical Services, Inc. and Mattern & Craig, Inc., respectively, for the Transportation Structure Inspection Program (2014- 2018) Year Two of Five. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40290-070615) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with AECOM Technical Services, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2014 - 2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution , see Resolution Book No. 77, page 577.) Council Member Bestpitch moved the adoption of Resolution No. 40290-070615. The motion was seconded by Council Member Ferris and adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) Council Member Bestpitch offered the following resolution: (#40291-070615) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with Mattern & Craig, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2014- 2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 77, page 578.) 622 Council Member Bestpitch moved the adoption of Resolution No. 40291-070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) BUDGET-EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance of funds from the Virginia Department of Emergency Management for reimbursement to the City of Roanoke for hazardous materials responses and specialize training for the Hazardous Materials Response Team. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40292-070615) A RESOLUTION authorizing acceptance of certain funds from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 579.) Council Member Bestpitch moved the adoption of Resolution No. 40292-070615. The motion was seconded by Council Member Ferris and adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) Council Member Bestpitch offered the following budget ordinance: (#40293-070615) AN ORDINANCE appropriating funding from the United States Department of Transportation through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 579.)  623 Council Member Bestpitch moved the adoption of Budget Ordinance No. 40293- 070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) COMMENT BY CITY MANAGER: The City Manager offered the following comments: July 4th Events • Several activities were held over the weekend in conjunction with the July 4 celebration. The first TAP Hope Revolution - Fourth of July Freedom Fest • The event was a day to celebrate 50 years of community service TAP has provided the Roanoke Valley. • Organizers say they pre-sold nearly 1,000 tickets and raised more than $25,000.00. All proceeds go toward TAP. The money will be divided up and go to programs like Project Discovery. Fireworks • The City's annual fireworks show was held at River's Edge Sports Complex. • The weather cooperated and we had a great turnout for this event • Citizens brought their lawn chairs and enjoyed music before the show - 94.9 Star Country and Winds of the Blue Ridge. • Food vendors were on site. • In addition to the City, sponsors included The Roanoke Times, WDBJ7, and Downtown Roanoke, Inc. Upcoming events for Elmwood Park • Punch Brothers and Bela Fleck & Abigail Washburn - Tuesday, July 14 • 1Oth Annual Blue Ridge Blues and BBQ Festival - Saturday, July 18 • Oak Barrel Bourbon Festival - Saturday, July 25 • Colbie Caillat and Christina Perr - Tuesday, July 28 • Morris Day and the Time and Cameo - August 2 • Joan Jett and the Blackhearts - August 20 624 Special Guest Will Visit Main Library This Week • Virginia First Lady Dorothy McAuliffe will join Mayor Bowers at a session of the Feed and Read program at the Main Branch Library at 11 :30 a.m. on Wednesday, July 8. • Feed and Read is a summer partnership between the Libraries and the YMCA of the Roanoke Valley to provide free healthy meals and educational activities to children. • As part of the program, Ms. McAuliffe will read a book to the children. • The visit is being organized through the Library of Virginia and the Governor's Office, and Council members are welcome to attend. • Feed and Read provides free meals to children under age 18 at five library locations, Mondays through Fridays, from June 15 to August 14. Youth Summit Scheduled for August • The second annual Roanoke Youth Summit will be held August 1 at Patrick Henry High School. • Doors will open at 9:00a.m.; the event will begin at 10 a.m. and end at 2:00 p.m. • Discussion groups will be held for youth and their parents/guardians followed by lunch and activities. CITY ATTORNEY: PARKING: The City Attorney submitted a written report recommending execution of amendments to the contract with Lancor Parking, L. L. C. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40294-070615) A RESOLUTION ratifying, confirming, and authorizing the City Manager's issuance and execution of Amendment No. 1 and Amendment No.2 to the City's Contract with Lancor Parking, L.L.C.; authorizing Amendment No. 3 to the City's Contract with Lancor Parking, L.L.C., to adjust the monthly fee of such Contract, retroactive to July 1, 2015; and authorizing the City Manager to take certain other actions in connection with such Amendment. (For full text of resolution, see Resolution Book No. 77, page 580.)  625 Council Member Bestpitch moved the adoption of Resolution No. 40294-070615. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES : Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) CITY CODE: The City Attorney submitted a written report recommending readoption and reenactment of the Code of the City of Roanoke (1979), as amended. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance. (#40295-070615) AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 582.) Council Member Ferris moved the adoption of Ordinance No. 40295-070615. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the following financial report, which summarizes the City's financial results for the eleven months ended May 31, 2015: 626 FY15 General Fund Overview • Year-to-date general fund revenue recognized was 88% of FY15 estimated revenue. Significant revenue reimbursements from the Commonwealth, such as personal property tax relief, street maintenance and certain local taxes to be received in the next month. • Through May, actual FY15 revenues have increased 3.5% compared to FY14. The projected FY15 revenue by year- end is 1.9% or $4.9 million higher than FY15 adopted budget. • The City's sales, lodging and meals taxes perfom1ed well and contributed to strong local tax revenue growth. • Expenditures increased 0.9% or $2.2 million, compared to the same period FY14. Departmental expenditures are expected to remain within budget. Current Real Estate Tax FY15 Revenue Estimate $77.090 M 80.0 18.0 g"' 76.0 c ~ 74.0 7Z,O 70.0 11 Months Ended 6/31 • Prior YTD Actuol FY15 Buclgot • YTD Actuol Current real estate tax revenue increased 0.4% over FY14, and through May, is 100% of the adopted budget.  627 Current Personal Property Tax FY15 Revenue Estimate $19.690 M 20.0 .. c: 16.0 g 1Z.O j a.o 4.0 0.0 11 Months Ended 5131 • Prior YTD Actu.JI FY15 81Jdilt e YTO Actual Current pmonal property tax revenue increased 12.1% over FY14, and is 3.3% over FY 15 adopted budget as of May. In anticipation of the growth in the revenue, the FY15 revenue budget was increased by $500K in June, which will reslit in a lower percentage increase compared to the fVIal budget, but will be above the FY151dopted budget Delinquent Personal Property Tax "'f" FY15 Revenue Estimate $425,000 1000.0 100.0 ~ .. c: 800.0 "" 400.0 0 .s: .... 200.0 0.0 11 Months Ended 6131 Delinquent personal property tax revenue increased 12.6% over FY14, and is 111.3% over FY 15 adopted budget as of May. This revenue was also edjusted in June by $340K in anticipation of growth compared to the FY15 adopted budget. 628 Public Service Corporation Tax- + Real Estate - FY15 Revenue Estimate $2.0 M .. c 2.0 .2 1.6 i 1.0 0.6 11 Months Ended 6/31 • Prtor YTD Actuol • FY16 BudQOI 8 YTD Aetuol As of May, this category of revenue is 25.4% higher than FY14, and is 24.7% over FY15 adopted budget. This revenue was adjusted in June by $494K in anticipation of growth c:ompared to the FY15 adopted budget. whic:h will result in a lower percentage increase c:ompered to the final budget, but will be above the FY15 adopted budget. 6 Public Service Corporation Tax- .. c g 3.0 2.6 2.0 Personal Property FY15 Revenue Estimate $2.8 M • 1.5 :i 1.0 0.6 0.0 11 Months Ended 6/31 • PrtOf YTD Actuol II FY15 Bud~! 8 YTD Attu.:ll --------·- - - As of May, this category of revenue is 75.6% higher than FY14, but is 9.9% below FY15 adopted budget.  629 Sales Tax FY15 Revenue Estimate $19.236 M • 10 Monlho Ended 4130 ~YTOAdU>I I YT08udgtt I YTllAl:tuol Sales tax revenue increased 6.6o/o over FY14, and is 6.5% higher than YTD budget. Meals Tax FY15 Revenue Estimate $13.659 M t 10 Months Ended 4130 • PnorYTD n TDSUdgtt FY15 revenue is 4.2% higher than FY14, and is 0.7% higher than YTD budget. 630 Transient Occupancy (Lodging) Tax FY15 Revenue Estimate $3.881 M 11 Months Ended 5131 I Prtor YTO DYTO Budget I YTO A<Nol Lodging tax revenue increased 6.6% over FY14, and is 5.9% higher than budget. 10 Business and Professional Occupational License (BPOL) Tax FY15 Revenue Budget $12.478M 14.0 -, - - - - - - - - - - - - - - - - - - - - - - ; t 12.0 1--- - 10.0 +-- - 8.0 6.0 +--- 4.0 2.0 0.0 f - - - - as ofMay31 I Prior YTO Actual I FY15 Budget I YTO Actual Tax due date was March 151 Revenues are 5.1% higher than last year and exceed FY15 revenue estimate by 3.9%.  631 Personnel (Salary/Benefit) Lapse 100.0 . - - - - - - - - - - - - - - - , 80.0 60.0 40.0 20.0 0.0 Target Adual 11 Months Ended &131 YTD expenditures are 0.5% or $428k ahead of target. 12 Comprehensive Services Act (CSA) 9.0 -- -- -- - - 8.0 1.0 6.0 < ~ 5.0 ~ 4.0 3.0 2.0 1.0 FY20l4Adual FY 2015 Actual Target 11 Months Ended 6131 YTD expenses are 1.6% or $128k below target of $7.8M. (J 632 Residential Juvenile Detention • ~ 1.000 ,.---------~---- ~ 750 • ~ 500 "1- 250 0 TMget Actual 11 Months Ended 5/S1 YTD expenses are 7.4% or $59k above target of $794k. Solid Waste Tipping Fees 2,500 ·. . - - - - - - - - - - - - - - - - - , ~ 2,000 c : 1,500 :1 _g 1,000 1- 500 0 Target Actual 11Months Ended 5131 YTD costs are 0.8% or $15k above target of $1 .9M. l5  633 Motor Fuel Expenses t VI 1500 "0 ~ 1000 VI 6 500 (3. 0 Target Actual 11 Months Ended 6131 YTD expenses are 6.5% or $69K above a non-seasonally adjusted target of $1 .05M. 16 City Performance Strong Through May • Total revenues through May were 3.5% higher than the prior year. Total general property and local taxes were up 4.0% compared to last year, indicating a growing local economy. • Departmental expenditures continue to be monitored and are expected to remain within budget. • In May, the national unemployment rate ticked up slightly to 5.5%, but overall labor market remained strong. • The U.S. economy is growing moderately after a first quarter contraction. Federal Reserve is likely to raise interest rates as soon as September. 17 In summary, Ms. Dameron concluded that the City was expected to remain within the current budget for the year. (See copy of Financial Report and presentation on file in the City Clerk's Office.) 634 There being no additional comments, the Mayor advised that the Financial Report and presentation would be received and filed . REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: ZONING : Having tabled the matter with regard to an amendment of the City Code to update, clarify, and make the City's Zoning Ordinance consistent with State law, effective July 1, 2015, at its regular meeting on Monday, June 15, 2015, Council Member Bestpitch moved that the matter be removed from the table. The motion was seconded by Council Member Ferris and adopted. Council Member Bestpitch moved to amend the ordinance to reflect changes various revisions to the measure. The motion was seconded by Council Member Ferris and adopted. Council Member Bestpitch then offered the following ordinance. (#40296-070615) AN ORDINANCE amending and reordaining Section 36.2-311, Use table for residential districts; Section 36.2-312, Dimensional regulations for residential districts; Section 36.2-315, Use table for multiple purpose districts; Section 36.2-316, Dimensional regulations for multiple purpose districts; Section 36.2-322, Use table for industrial districts; Section 36.2-326, Procedural requirements for planned unit development districts; Section 36.2-327, Use table for planned unit development districts; Section 36.2-405, Bed and breakfast; repealing Section 36.2-412, Group care facilities; amending and reordaining Section 36.2-418, Motor vehicle or trailer painting and body repair; Section 36.2-429, Temporary uses; Section 36.2-540, Zoning amendments; Section 36.2-560, Special exceptions; Section 36.2-561, Variances; Section 36.2-562, Appeals to board of zoning appeals; Section 36.2-563, Appeals from board of zoning appeals; Section 36.2-571, Zoning violations; Section 36.2-644, Overall tree canopy requirements; repealing Section 36.2-645, Street yard trees; amending and reordaining Table 652-2, Required Parking Spaces; Section 36.2-653, Maximum parking; Section 36.2-654, Parking and loading area standards; Table 654-1, Parking and Loading Area Standards; Table 668-1, Type, Number, and Size of On-Premises Signs; Section 36.2-669, Changeable copy signs and electronic readerboard signs; Section 36.2-834, Quorum and vote; Section 36.2-836, Rules and records; Section 36.2-837, Powers and duties; Section 36.2-841, Powers and duties; Appendix A, Definitions; Appendix B, Submittal requirements, B-1, Basic Development Plan; of Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended; for the purposes of amending and reordaining, combining and renumbering, adding or repealing, the following code sections to update, clarify and make the City's zoning ordinance easier to use for its citizens and consistent with state law; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page584.)  635 Council Member Bestpitch moved the adoption of Ordinance No. 40296-070615. The motion was seconded by Council Member Ferris. Having read the ordinance into the record, the City Attorney called attention to page 6, Section 36.2-405, Bed and breakfast and homestay establishments, (c) Standards for homestay establishments, effective July 1, 2015; noting that a public hearing regarding Section 36.2-405 will be scheduled to be heard by the Council at a future public hearing meeting in order to address questions posed by Council Member Bestpitch. Following additional comments by Council Member Bestpitch regarding the code section, Ordinance No.40296-070615, as amended, was adopted by the following vote: A YES : Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was absent.) INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea announced that Kevin Jones, Special Assistant to the Athletic Director at Virginia Tech, will be the guest speaker at the final Lea Youth Outdoor Basketball League (L YOB) event on Tuesday, July 7 at 6:00 p.m., at Melrose Park, adding that Mr. Jones will be addressing the following topics: importance of education; and setting goals and working diligently to reach those goals. At 3:04 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the City Council's Conference Room, 451. At 4:39 p.m., the Council Meeting was reconvened in the Council Chamber, Mayor Bowers presiding, and all Members of Council in attendance, with the exception of Council Member Rosen. 636 COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-5. NAYS: None-0. (Council Member Rosen was absent.) It was noted that Vice-Mayor Trinkle abstained from voting on the Closed Meeting request of the City Manager with regard to Consent Agenda Item C-3, whereby he read a Statement of Conflict into record noting his abstention to reframe from any discussion in connection with the matter. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE-ROANOKE ARTS AND COMMISSION: The Mayor called attention to a vacancy created by the resignation of Dr. M. Rupert Cutler as a member of the Roanoke Arts Commission for a term ending June 30, 2016; whereupon, the Mayor opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Jeremy Butterfield. There being no further nominations, Mr. Butterfield was appointed as a member of the Roanoke Arts Commission to fill the unexpired term of Dr. M. Rupert Cutler ending June 30, 2016, by the following vote: FOR MR. BUTTERFIELD: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. (Council Member Rosen was absent.)  637 OATHS OF OFFICE-ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF COMMISSION: The Mayor called attention to the expiration of the four year term of office of Daniel E. Karnes as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioner ending August31, 2015; whereupon, Mayor Bowers opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Daniel E. Karnes. There being no further nominations, Mr. Karnes was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority Board of Commissioners for a term of four years ending August 31, 2019, by the following vote: FOR MR. KARNES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. (Council Member Rosen was absent.) There being no further business to come before the Council, the Mayor declared the Council meeting adjourned at 4:40 p.m. APPROVED ATTEST: ~~:c.~..ev City Clerk ~~ Mayor